HAND

OVER NOTES

A FLOOD OF FAVOR IS COMING YOUR WAY…

DO YOUR BEST GOD WILL DO THE REST!!!!!

AT SEA DUTIES:

*PERFORM DUTIES 0800-1200HRS AND 2000-2400HRS

*RETAIN 1300-1500HRS (LSA & FFE OR PAPERWORKS.)
*FOLLOW MASTER NIGHT ORDERS(SEE MASTER ORDER BOOK AT THE BRIDGE)
*FILL UP THE CHRONOMETER RATE JOURNAL EVERYDAY.( IN THE BOOKSHELF AT THE BRIDGE )
(ASK FOR ASSISTANCE OF 2ND MATE ON HOW TO GET THE ERROR OF CHRONOMETER)
*PLOT THE POSITION AND WRITE IN THE GPS POSITION BOOK PROVIDED,EVERY HOUR.
*AFTER YOUR WATCH CALCULATE THE DISTANCE RUN AND WRITE IT INTO THE PAPER PROVIDED.
(ASK 2ND MATE HE KNOWS THAT)

NOTE:
-VESSEL IS FULLY ECDIS BUT STILL WE USED BA CHART.FOR EASIER CALCULATING THE DISTANCE
RUN FOR NOON REPORT.AND ALSO REFERENCE FOR SAFE NAVIGATION.
-CAPTAIN IS THE ONE MAKING THE NOON REPORT EVERYDAY WHEN AT SEA.NORMALLY HE COMES
IN THE BRIDGE 1100HRS.
-ABOUT CHRONOMETER ERROR ,I WRITE 1SEC ERROR.(ONLY FOR THE RECORD). BECAUSE CAPT DOESN’T LIKE
TO MAKE CORRECTION TO THE MASTER CLOCK.

ARRIVAL / DEPARTURE DUTIES:

*ON THE BRIDGE ASSIST MASTER,NORMALLY IM INCHARGE OF ENGINE TELEGRAPH.KEEP YOUR RADIO
WITH YOU ALL THE TIME.
*WRITE ALL THE MOVEMENTS IN THE BELL BOOK.(SEE BELL BOOK FOR REFERENCE)
*MAKE SURE THE PILOT SIGN THE PILOT CARD BEFORE HE DISEMBARK.
(AND FILE IT TO FOLDER PROVIDED SEE PRE-ARRIVAL & DEPARTURE,PILOT CARD)
*IF ARRIVAL / DEPARTURE ON YOUR WATCH,PREPARE PILOT CARDS,PRE-SAILING CHECKLIST OR,
PRE-ARRIVAL CHECKLIST.SEE FILES “3RD OFFICER PILOT CARDS,PRE-ARR-DEP FORMS”
(AND FILE IT TO FOLDER PROVIDED SEE PRE-ARRIVAL & DEPARTURE,PILOT CARD)

NOTE:
-ON MY EXPERIENCE, MASTER SOMETIMES FORGOT TO ADVICE THE TIME OF STANDBY ENGINE(SBE),
START OF SEA PASSAGE(SOSP) AND END OF SEA PASSAGE(EOSP).AND OTHER SOME IMPORTANT
INFORMATION.DONT HESITATE TO ASK HIM IN A POLITE WAY.
-WHEN MASTER ADVICE START OF SEA PASSAGE,DON’T FORGET TO CLEAR THE DISTANCE LOG.
(THIS IS THE NORMAL ROUTINE.ASK FOR THE ASSISTANCE OF 2ND MATE ABOUT THE DIST.LOG)
- UPON ARRIVAL OR DEPARTURE DONT FORGET TO SWITCH OFF / ON THE FOLLOWING NAV.LIGHT,
ECDIS, RADAR. COURSE RECORDER, ECHO SOUNDER, VHF, AND CHANGE THE STATUS IN THE AIS.
AND ALSO STOP OR START SA STEERING MOTOR.(BUT BEFORE THAT ASK PERMISSION TO CAPT.)
-ASIDE FROM THE BELL BOOK,CAPT PROVIDE A BLUE BOOK,TRANSFER ALL THE IMPORTANT INFO.
FROM BELL BOOK TO THIS BLUE BOOK.
(EX.SBE, EOSP,POB,SOSP, ALL FAST AND ETC.SEE BLUE BOOK FOR YOUR REFERENCE.)
-AFTER ARRIVAL SECURE ALSO THE CHART, PUT IT ON THE DRAWER.PLOTTING TABLE MUST BE CLEAR.
-AFTER ARRIVAL WHEN EVERYTHING IS FAST AND SECURED.IF AUTHORITIES COME I USUALLY STAY
TO CAPT. OFFICE TO ASSIST HIM.BY THE WAY HE WILL TELL YOU RIGHT AWAY IF HE DON’T NEED YOUR
ASSISTANCE.SAME THING DURING DEPARTURE, BUT IT DEPENDS ON THE PORT IF THEY ASK OUTWARDS
DOCUMENTS.

DOCUMENTS FOR ARRIVAL / DEPARTURE:

*SEE FILES “3RD OFFICER FILES FOR PRE-ARRIVALS”

*NORMALLY CAPT.GIVES YOU THE LIST OF DOC’S TO BE PREPARE ON ARRIVAL.READ IT CAREFULLY
BECAUSE ON THAT MESSAGE IT SHOWS THE RESTRICTION OR LIMITATION OF CIGARETTES,SPIRITS,WINE,AND
OTHER IMPORTANT INFO.TO BE DECLARE BY SHIP’S CREW.AND ALSO THE OUTWARDS DOC’S IF THEY REQUIRED.
*SOME PORT REQUIRED NARCOTICS LISTAND MEDICINE LIST,BEFORE YOU PRINT ASK FIRST 2ND OFFICER BECAUSE
MAYBE HE UPDATE AND THERE ARE SOME CHANGES.
*SOME PORT ALSO ASKING A COPY OF SHIPS CERTIFICATES FOR PRE ARRIVAL DOCUMENTS AND INWARD
DOCUMENTS. SEE FILES “3RD OFFICER--FILES FOR PRE-ARRIVALS—SHIPS CERTIFICATES.”

SOME TIPS:
-NORMALLY TWO(2) DAYS BEFORE ARRIVAL / DEPARTURE, I PRINT DECK,ENGINE,PROVISION STORE LIST.AND
GIVE IT TO BOSUN, COOK ,ELECT AND 2ND ENGR.FOR UPDATE.ENGINE STORE DEC. IS 14 PAGE.PAGE 12-14 IS FOR
ELECT.ITS ALL ELECTRICAL STORE.
-PREPARE ALSO THE CREW EFFECTS IN ADVANCE, AND POST IT IN THE CREW MESS.FOR UPDATE.-BONDED STORE
LOCATION “C” DECK BESIDES OFFICER LAUNDRY.CAPT IS INCHARGE.ASK HIM FOR THE KEY IF WANT TO UPDATE.
-BUNKER FIGURES I UPDATE UPON ARRIVAL.JUST ASK ONLY CAPT.
-CH ENGR.IS HAVE A LOT OF PERSONAL MEDICINE FOR HIS MAINTAINANCE.ASK HIM FOR UPDATE
I PROVIDE ONE FORMAT FOR HIM.SEE FILES “3RD OFFFICER FILES FOR PRE-ARRIVALS CH.ENGR.MEDICINE LIST “
-FOR ARRIVAL/DEPARTURE DOC’S LEAVE THE DATE BLANK, WRITE IT BY PEN UPON ARRIVAL OR DEPARTURE.
-I PROVIDE ONE (1) FOLDER TO FILE THE LIST OF DOC’S REQUIRED IN DIFFERENT PORT.SEE DRAWER IN THE
BRIDGE. (SEE LABEL 3RD )

AT PORT DUTIES:

*DUTIES 0600-1200HRS AND 1800-2400HRS

*MONITOR CARGO OPERATION
*MONITOR MOORING LINES,GANGWAY,LIST AND ALL RESTRICTED AREA.WITH THE HELP OF AB,AND
GANGWAY WATCH.
*FOLLOW LOADING/DISCHARGING SEQUENCE
*FOLLOW BALLAST/DE BALLATSTING SEQUENCE
*CO-ORDINATE TO THE FOREMAN IF IN DOUBT CALL CH.OFFICER
*AFTER YOUR WATCH PUT ALL THE MOVEMENT IN THE BRIDGE LOG BOOK.(ASK GANG WAY WATCH FOR DETAILS)

NOTE:
-DURING PORT STAY IN SOME PLACES,SPECIALLY AFRICA, I SECURED ALL FIRE HOSE ,NOZZLE,COVER OF FIRE
HYDRANT ON DECK ONLY, I PUT IN INSIDE THE FORECASTLE AND CARPENTER.(AFTER DEPARTURE I RETURN IT
ALL,MAKE SURE THE NEW FIRE HOSE IN FORWARD OF CARGO HOLD NO. 1 AND AFT PART OF CARGO HOLD NO.5
TO BE IN PLACE).
-FIRE HOSE ,NOZZLE,COVER OF FIRE HYDRANT IN ACCOMMODATION AREA,SOMETIMES I SECURED,BUT MOST OF
THE TIME I DON’T SECURED.IT DEPENDS ONLY TO THE PORT.(ITS UP TO YOU)
-ALL CARGO HOLDS CONTROL ARE LOCATED IN STBD.SIDE AND THE MAIN MOTOR IS INSIDE THE FORECASTLE.
(ASK AB FOR DETAILS)
-FORWARD PART HATCH COVER OF CARGO HOLD NO.2, IS HAVE A PROBLEM.IT TAKES TIME TO CLOSE ASK AB
FOR DETAILS.

CREW CHANGE:

*SEE FILES “3RD OFFICER CREW CHANGE DOC’S”

*SEE FILES “3RD OFFICER FILE FOR PRE-ARRIVALS”

NOTE:
-ON THIS TWO (2) FILES YOU CAN SEE ALL THE FORMS OR DOCUMENTS NEED TO BE UPDATE.
-PREPARE FAMILIARIZATION FORM.
-UPDATE STATION BILL AND ENCLOSED SPACED ENTRY EMERGENCY RESPONSE (MUSTER LIST)
(SEE FILES WRITTEN ABOVE ABOUT CREW CHANGE, ALL YOU NEED IS IN THAT FILES.)
-UPDATE THE CREW LIST,IN DIFFERENT LOCATION,CREWMESS,OFFICER MESS,BRIDGE,BRIDGE LOGBOOK,
ENGINE CONTROL ROOM,SHIP’S OFFICE,FIRE PLAN,LIFE BOAT,GANGWAY LOG BOOK,AND LIFERAFT.
-ALL SOLAS TRAINING BOOK LOCATED IN OFFICER CREWMESS,RATINGS SMOKING ROOM,ENGINE CONTROL
ROOM,BRIDGE.HAVE CREW LIST ALSO.SEE FOR YOUR REFERENCE.
-UPDATE EMERGENCY TOWING BOOKLET LOCATION IN FORE CASTLE AND BRIDGE.SEE FOR YOUR REFERENCE.
-WRITE THE NAME AND OTHER INFO OF NEW CREW IN SHIP’S ARTICLE (PANAMA CREW LOG BOOK) AND LET
THEM SIGN.(ASK CAPT FOR ASSISTANCE ABOUT IT.)
-XEROX COPY DOC’S OF THE FILIPINO CREW,IS ON THE BRIDGE.ASK 2ND OFICER.

SOME TIPS:
-IN EVERY CREW CHANGE UPON THE ARRIVAL OF NEW CREW I COLLECT THEIR DOC’S.AND I UPDATE THE CREW
CERTIFICATES RECORDS.(SEE FILES WRITTEN ABOVE).BEFORE I GIVE TO CAPT THEIR DOC’S.
-USUALLY YOU WILL BE THE ONE WHO WILL ARRANGE THE DOC’S OF CREW IN CAPT.OFFICE.
-ENDORSEMENT CERT,MEDICAL,YELLOW FEVER,CONTRACT,PASSPORT,SEAMANS BOOK,PANAMA BOOK.MUST BE
REMOVE TO THE CREW FOLDER AND FILE IT TO THE DIFFERENT FOLDER CAPT PROVIDED.YOU CAN SEE IN CAPT
OFFICE ASK CAPT FOR ASSISTANCE.
(MOST OF CABINET INSIDE CAPT OFFICE HAS LABEL IT EASY TO FIND THE LOCATION.EX.CREW DOC’S.CREW
CONTRACTS AND ETC.SEE IT FOR REFERENCE.)

SPECIAL ATTENTION:
-REMEMBER IN EVERY SIGN OFF OF THE CREW MAKE SURE THAT YOU RETURN ALL OF THE DOC’S THAT YOU
HAD BEEN REMOVED IN THEIR PERSONAL FOLDER.AND MAKE SURE CAPT SIGN THEIR SEAMANS BOOK AND
PANAMA BOOKLET.AND DON’T FORGET THE OFF SIGNER TO SIGN IN SHIP’S ARTICLE(PANAMA CREW LOGBOOK)

DRILL:

*EMERGENCY DRILL FORM SEE FILES “ISM SYSTEM 2016-17 EMERGENCY DRILL MAJOR
*ONBOARD TRAINING FORM SEE FILES ”ISM SYSTEM 2016-17 SOLAS 2MONTH TRAINING RECORD
*ISM FOLDER NO.11 AND 13. (SEE AT THE BRIDGE)
*NEAR MISS TRAINING REPORT SEE FILES "3RD OFFICER NEAR MISS TRAINING REPORT"
NOTE:
-NORMALLY WE CONDUCT DRILL EVERY SATURDAY, BUT SOMETIMES DUE TO BUSY SCHEDULE , WE CONDUCT
WEEKEDAYS.COMPANY PROVIDES EMERGENCY DRILL SCHEDULE.SEE AT THE BRIDGE POSTED.
(REMIND CAPT OR CH.OFFICER)
-ASIDE FOR EMERGENCY DRILL ,WE CONDUCT ALSO ONBOARD TRAINING.NORMALLY IT’S THE SAME DAY WITH
EMERGENCY DRILL.THIS ONBOARD TRAINING IS GOOD FOR TWO(2) MONTHS.CHOOSE ONLY ONE (1) SET OF
SUBJECT TO DISCUSS IN THE CREW MESS AFTER EMERGENCY DRILL.SOMETIMES IF RUNNING OUT OF TIME I
MAKE 2 SET OF SUBJECT IN EVERY TRAINING WE CONDUCT.(IN ONBOARD TRAINING REPORT,ONE(1) FORM IS
CONSIST OF A SET OF SUBJECT.SEE FOR YOUR REFERENCE.
-ONBOARD TRAINING IS HAVE A TWO (2) MONTHS SCHEDULE TABLE CHART.SO IN EVERY ONBOARD TRAINING
DON’T FORGET TO TICK IN THE DATES ON THIS TABLE.THIS TABLE TO BE SEND IN COMPANY EVERY TWO (2)
MONTHS.
-FILE THE ORIGINAL FORM OF ALL THE ISM REPORT INTO THE ISM FOLDER.XEROX COPY WILL BE SEND TO OFFICE.
-FOR COMPANY’S COPIES I KEPT IT ON THE DRAWER IN THE BRIDGE SEE LABEL (3RD).AND IN THE END OF THE
MONTH I PREPARE IT TO BE SEND TO THE COMPANY. (CO-ORDINATE TO CH.OFFICER)
-ALSO UPON COMPLETING ALL EMERGENCY DRILLS AND ONBOARD TRAINING GIVE TO CH. OFFICER ALL THE
DATES AND TIME YOU CARRIED OUT THE DRILL.WRITE IT IN A PIECE OF PAPER
-PREPARE ALSO ONE (1) NEAR MISS REPORT TRAINING IN EVERY MONTH.YOU CAN SEE THE VARIOUS TOPIC
INTHE FILES WRITTEN ABOVE ABOUT NEAR MISS.CHOOSE WHAT EVER TOPIC YOU LIKE.

MONTHLY REPORTS: (TO BE SEND TO THE COMPANY) SEE FILES 3RD OFFER MONTHLY ISM OFFICE FILE
M

*LSA AND FFE REPORTS SEE FILES “3RD OFFICER MONTHLY REPORTS LSA & FFE” (SHIP’S ISM FOLDER NO.8)
*EMERGENCY DRILL REPORT FORM (SHIP’S ISM FOLDER NO.11)
*ONBOARD TRAINING REPORT FORM (SHIP’S ISM FOLDER NO.13)
*CREW LIST (IF CREW CHANGE) (SHIP’S ISM FOLDER NO.13)
*WORK ORANISATION ONBOARD (IF CREW CHANGE OR CHANGE OF DUTY) (SHIP’S ISM FOLDER NO.13)
*FAMILIARIZATION (IF CREW CHANGE) (SHIP’S ISM FOLDER NO.13)
*MEDICAL FORM (IF CREW VISIT TO DOCTOR) (SHIP’S ISM FOLDER NO.14-B)
*NEART MISS REPORT (SHIP’S ISM FOLDER NO.7)

NOTE:
-ALL MONTHLY REPORTS FORM SEND TO THE COMPANY, MAKE SURE THAT YOU FILE IT ALSO IN SHIP’S
ISM FOLDER ON THE BRIDGE.
-SEE ALL ISM FOLDER IN THE BRIDGE FOR YOUR REFERENCE AND FOR MORE INFORMATION.

TWO(2) MONTHS REPORT:

*SOLAS TRAINING RECORD.

SEE FILES “ISM SYSTEM 2016-17 SOLAS 2MONTH TRAINING RECORDS SOLAS 2MONTHS SCHEDULE TABLE CHART”
THREE (3) MONTHS REQUISITION:

*PREVIOUS REQUEST SEE FILES "3RD OFFICER 3MONTHS LSA & FFE REQUISITION ‘’

NOTE:
-IN EVERY THREE (3) MONTHS PREPARE YOUR REQUEST ABOUT LSA AND FFE EQUIPMENT.
(IMPA BOOK IS ON THE BRIDGE).

FOUR (4) MONTHS REPORTS:

*CREW CERTIFICATE S RECORDS .

SEE FILES "3RD OFFICER CREW CHANGE DOC’S CREW CERTIFICATES RECORDS"

NOTE: I MAKE A FILE FOR DOCUMENTS TO BE SEND TO COMPANY AS REFERENCE SEE 3RD OFFICER MONTHLY
ISM OFFICE FILE

LSA AND FFE INVENTORY:

*SEE FILES "3RD OFFICER LSA AND FFE INVENTORY"

NOTE:
-IN THE INVENTORY LIST POSTED IN FIRE STATION, LOCATION UPPER DECK AND BRIDGE,LIFEBOAT PORT AND
STBD.SIDE.ITS ALL UPDATED,CAPT AND CH.OFF ALREADY SIGN.ALL YOU HAVE TO DO IS TO SIGN UNDER 3RD
OFFICER NAME.
-SPARE TWO (2) FIRE HOSE, ONE(1) HOSE BOX AND THREE(3) LIFEBUOY LIGHTS IS INSIDE BOSUN STORE.
LOCATION UPPER DECK NO.3 LOCKER .ASK BOSUN FOR THE KEY.
-IMO PLACARDS /SYMBOLS STICKER LOCATION INSIDE SHIP’S OFFICE.
-TWO (2) EEBD IS TOGETHER INSIDE THE SHIP’S OFFICE.ONE(1) IS FOR TRAINING.SEE EEBD STICKER .
-LOCATION OF LSA ND FFE.SEE ATTACHMENT.OR YOU CAN CHECK LIFE SAVING APPARATUS AND FIRE CONTROL
PLAN POSTED IN EVERY DECK INSIDE ACCOMMODATION FOR THE LOCATION OF ALL LSA AND FFE EQUIPMENT.

B.A AIR COMPRESSOR:

- LOCATION UPPER DECK AIR CONDITION UNIT ROOM.
- ASK ELECTRICIAN OR 2ND OFFICER FOR ASSISTANCE IF YOU WILL REFILL CYLINDER BOTTLE.HE KNOWS
THE PROCEDURE HOW TO REFILL.

EEBD
-THE TEST EQUIPMENT FOR EEBD IS ON THE BRIDGE.ASK 2ND OFFICER.

WEEKLY AND MONTHLY INSPECTION:

-ALL WEEKLY AND MONTHLY INSPECTION CARD ARE IN PLACE.

-AFTER INSPECTION CARRIED OUT, DON’T FORGET TO WRITE IN THE LOGBOOK.SEE FOR YOUR REFERENCE.
-INSPECTION CARD IN THE PAINT ROOM FIRE EXTINGUISHER,I PUT INSIDE THE PAINT ROOM.UPPER PART OF THE
DOOR.
-IN THE INVENTORY LIST OF LIFE BOAT EQUIPMENT, I WRITE THE DATE OF WATER CHANGE.SEE FOR YOUR
REFERENCE.(CHANGE EVERY THREE(3) MONTHS)
-FILL UP THE MAINTENANCE AND INSPECTION RECORD BOOK FOR FIRE PROTECTION SYSTEM AND APPLIANCES
AND FOR LSA SYSTEM AND APPLIANCES.ALSO SOLAS CHECKLIST FOR LSA.SEE IN THE BRIDGE FOR REFERENCE.
-LET 2ND ENG’R AND ELECTRICIAN TO SIGN THE FIRE AND LSA INSPECTION RECORD BOOK.LOCATION BRIDGE
DRAWER.SEE 3RD LABEL.
SHIP’S STATUTORY CERT AND TRADING CERT.:

*SEE FILES "3RDOFFICER SHIP’S STATUTORY CERT.& TRADING CERT. "(ISM FOLDERNO. 7)
NOTE:
*REMIND CAPT.FOR THE CERT.WHO NEAR TO EXPIRE.I HIGHLIGHTS WITH RED COLOR THE DIFFERENT CERT.
WHICH IS ABOUT TO EXPIRE.
*IF THERE IS NEWLY RENEW CERT.UPDATE THE FORM AND FILE IT ON THE ISM FOLDER AND GIVE ONE (1) COPY
TO CAPT.TO PUT IN THE SHIPS STATUTORY CERT FOLDER LOCATED IN HIS OFFICE.
*ON THE DRAWER IN THE BRIDGE ALL OLD SHIP’S CERT.IS THERE DON’T THROW.AS PER CAPT.ORDER.

OTHERS:
*EMAIL MESSAGES FORM SEE FILES "3RD OFFICER CAPT.DOCS"CAPT ASKING FOR THIS FORM.
*IN EVERY PROVISION REQUEST IM INCHARGE OF TYPING IN THE COMPUTER.COOK ONLY WRITE IN PAPER
AND GIVE TO CAPT.AFTER CAPT.GIVE IT TO ME TO TYPE.NORMAL ROUTINE.IN SHORT ADDITIONAL JOB.YOU CAN
MAKE YOUR OWN FORMAT WHATEVER YOU LIKE.SEE FILES FOR REF. "3RD OFFICER PROVISION REQUEST".

NOTE:

-EXPIRED EPIRB 3 PCS. LOCATION "LOCKER no.1" C DECK BESIDES OFFICER LAUNDRY.ARRANGE IT FOR
DISPOSAL WHEN HAVE A CHANCE.

ALLOTMENTS,EXTRA ALOTMENTS AND CASH ADVANCE.

*EVERY MONTH YOU PREPARE ALLOTMENTS AND EXTRA ALOTMENTS FOR THE CREW.SEE “3RD OFFICER
KWARTA PADALA” FOR REFERENCE.ASK THE CREW WHO WILL SEND EXTRA ALLOTMENTS TYPE IT IN FORM
PROVIDED.FOR CASH ADDVANCE AST THE CAPT. IF HE WILL GIVE CASH ADVANCE..ALL THE FORMS I USE FOR
ALLOTMENT,EXTRA ALOTMENTS AND CASH ADVANCE ARE INSDE KWARTA PADALA FOLDER.

LAST ANNUAL SERVICE OF LSA AND FFA, FEBRUARY 2018 IN PIRAEUS,GREECE.

END

SAFE VOYAGE ALWAYS, GODBLESS!!