SAFETY FOLDER

FOR MOORING
Table of Contents
The contents of the safety folder are part of the new procedures for mooring.

Validity
The mooring procedures which are described in this folder apply in principle to all
vessels in the Statoil portfolio, which call at the supply bases. The exception is vessels
which require a special mooring procedure. This includes specialised vessels and
vessels greater than a certain size

Here, mooring means 1) when the vessel docks alongside the quay) & 2) when it casts
off
This includes shifting berth within the same base.

Purpose
The purpose of this safety folder is to ensure the safety of the personnel who moor the
vessels which are operated by Statoil.

Scope
The safety folder includes 10 chapters

Mooring must be carried out by shore personnel

Mooring must always be carried out by mooring personnel ashore – who have received
necessary training and who are familiar with the local mooring conditions and risk
factors involved in mooring. These must be notified of all needs for movements to/from
and within the base, cf. item 1.1

Vessel crew
Crew members on board Statoil operated vessels are not allowed to jump ashore and
carry out mooring on their own!

If personnel from the vessel jump ashore and moor their own vessel, this must be
reported and an RUH form be filled out!

This does not exclude qualified crew from the vessel from participation ashore in
mooring, as long as the captain considers it necessary, as long as crew members can:
 Safely move between the vessel and shore via the ship's gangway. (This
presupposes that crew must not jump between the vessel and shore to lay out or
take in the gangway)
 Be put ashore with an MOB boat in a safe manner.

In no way does this exempt the vessel from its duty to announce arrivals, departures
and other movements, as well as to operate in accordance with this procedure.

Note:
Any vessel personnel who might be participating in mooring at the base, must follow the
requirements for the mooring watch in this procedure; for example, requirements related
to clothing and protective gear, cf. Item 2. This is also the case if work is carried out in
connection with setting extra hawsers in adverse weather conditions

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SAFETY FOLDER FOR MOORING
Archiving of forms

The base mooring officer is responsible for keeping and filing (in a separate
binder) forms filled out in connection with mooring

This applies to the following:

 Training form for new employees

 Pre-job talk – form (PJT)
 RUH form
 as well as any other forms which are filled out in connection with mooring

New employees
Immediate supervisors are also responsible for reviewing the contents of the safety
folder and carrying out the training plan for new employees who will be involved in
mooring. See Chapter 9

Responsibility and authority

Immediate supervisors are responsible for ensuring that mooring personnel on their
base are familiar with the contents of the safety folder and follow it in their work.
Individual employees performing mooring must also be able to document a review of the
safety folder.

The safety folder for mooring has been reviewed and approved by the local mooring officer and Statoil
locally:

Mooring officer Statoil ASA

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SAFETY FOLDER FOR MOORING
CONTENTS

1. NOTIFICATION & COMMUNICATION

2. CLOTHING & EQUIPMENT

3. RISK FACTORS & RISK ASSESSMENT

4. PROCEDURES & PROCEDURE EXPLANATIONS

5. PRE-JOB TALK (PJT)

6. REPORTING UNDESIRABLE INCIDENTS (RUH)

7. FEED-OUT OF MOORING & 2 HAWSERS ON THE SAME BOLLARD

8. TRAINING PLAN FOR NEW EMPLOYEES

9. TELEPHONE LIST – NOTIFICATION PLANS – HSE GENERAL OVERVIEW

10. LOCAL QUAY & MOORING CONDITIONS

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SAFETY FOLDER FOR MOORING
1. NOTIFICATION & COMMUNICATION

1.1 NOTIFICATION PROCEDURES FOR VESSELS

1. Vessels must always

ys notify mooring personnel on location before arrival.

2. The minimum notification time for the various supply bases is 1 hour before
arrival. For departure and shifting berths the vessel must notify the mooring
watch as soon as the time is set.

3. It is important that the mooring watch always is available by phone.

4. Mooring personnel must always be at the quay – prepared to carry out

mooring when the vessel arrives.
5. If a vessel docks without notifying the mooring watch in advance, this must be
reported and a RUH form filled out!

1.2 UHF RADIO & COMMUNICATION WITH VESSELS

1. Mooring personnel must always use UHF radio communication

2. Upon arrival at/departure from the quay, the vessel and mooring personnel
must establish radio communication on the specified mooring frequency
channel.

3. Mooring personnel must by radio communication make sure that;

 Hawsers and springs are pulled and made fast on bollards in mutual
understanding with the vessel

 The hawsers must be pulled in / run out in mutual understanding with the
vessel

Frequencies which are to be used during mooring:

Platform / field Prefix Channel Channel TX – MHz PL TX RX – MHz PL RX
no. name
Mooring channel 1 FORTØY 168 FORTØY1 459.3000 Nil 459.3000 Nil
Mooring channel 2 FORTØY 169 FORTØY2 459.0750 Nil 459.0750 Nil
Mooring channel 3 FORTØY 170 FORTØY3 458.6500 Nil 458.6500 Nil

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SAFETY FOLDER FOR MOORING
NOTE; All mooring personnel must have received training in the use of UHF
communication!

2. CLOTHING & EQUIPMENT

The mooring watch must use the following clothes / equipment;

 Service uniform / work clothes

 Hard hat
 Gloves
 Safety shoes
 Visibility clothing (reflective vest, jacket, or similar)
 Flotation vest or life jacket (during the mooring operation)
 NOTE! Always remember to bring along a UHF radio

In addition;
 Mooring personnel should have a headlamp / torch easily accessible

 Mobile phone should be brought along – in case of an emergency!

Cell phone UHF radio Headlamp

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SAFETY FOLDER FOR MOORING
3. RISK FACTORS AND ACTIONS WHEN MOORING
1) People who jump between the vessel and the quay

Risk: Personnel who jump to the quay, fall into the water, or fall and injure
themselves on the quay. Particularly great risk in winter when quays are slippery.

Action: It is strictly prohibited for crew to jump ashore from their ship to perform
mooring and/or handle the gangway

2) The painter which is thrown from the vessel to the quay.

Risk: Mooring personnel and other personnel on the quay can be "hit" by the painter!

Action: It is important to prepare the quay prior to mooring and to make sure that
no others are present on the quay during mooring.
Watch out for the painter when this is thrown / shot from the vessel – so that no one is
hit. Tying "hard objects" to the end of the painter is forbidden on the vessel.

3) Mooring - fastening hawsers on bollards.

Risk: Danger of being pulled into the water by the hawser, as well as the risk of
pinching/crushing arms and legs/feet between hawsers and bollards!

Action: It is important to focus on not getting hands/feet in between the mooring

loop and the bollard when the hawser is going to be tautened. It is particularly important
to focus on this when the hawser is going to be removed from the bollard. If
communication is not satisfactory, it may happen that a vessel begins to heave in the
hawser too abruptly.

4) Radio communication

Risk: Poor radio communication can lead to ambiguities and misunderstandings

between mooring personnel onboard the vessel and mooring personnel on the quay.
For example, it has happened that the vessel has tautened the hawsers – without
the mooring personnel on the quay being aware of this – and whom have thus been
pulled into the water, or had hands/feet crushed between hawser and bollard!

Action: It is important that mooring personnel have received good training in the
use of radio communication – and have good communication with the vessel.
particularly when the hawsers are going to be tautened / slackened!

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3.1 Risk assessment of mooring

The table below contains an analysis of the specific activities and risk factors in
connection with mooring and actions to be implemented by mooring personnel in order
to reduce / eliminate these risk factors

ACTIVITY WHAT HAZARD? ACTION

1 Preparation of the quay!

Check safety issues such as; Poor preparation can have Clear the quay well before the vessel's
- Manhole covers are in serious consequences during arrival
place. the mooring.
- The quay is free of Open manholes, parked See to it that manhole covers are in
hoses over the vehicles and other obstacles place, that vehicles which will hinder the
necessary area can create dangerous work are removed, and that no hoses are
- No vehicle(s) / situations for involved lying about the quay area.
personnel are present personnel.
unnecessarily on the
quay
2 Secure the quay frontage!

Make sure that the quay

frontage and the rest of the Obstructions on the quay Clear the quay frontage well before
quay is orderly so that it is frontage can damage the ship arrival of ships.
possible to carry out and also lead to spills.
mooring and other work in
connection with the vessel
calling at port.

ACTIVITY WHAT HAZARD? ACTION

3 Establish communication A lack of communication may
with the vessel! result in;

1) Unclear guidelines for Make certain that mooring personnel

carrying out work have direct communication on the UHF
2) ... and reduced band with the vessel.
opportunities for direct
notification between the
involved parties to avoid
potential hazards.

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 ACTIVITY WHAT HAZARD? ACTION
4 Only personnel with relevant experience
must be used during the operation.

All mooring personnel must be wearing

life vests, visibility clothing, helmets,
Mooring personnel can fall gloves and safety shoes during mooring.
into the water and drown.
Review of PJT or SJA before mooring.

Be aware of their own position and

maintain a safe distance to the edge of
the quay/embankment.

Mooring personnel can fall Be aware of their own position, and

Casting or shooting into the water and be pulled maintain a safe distance to the edge of
heaving line / painter! into the vessel's propeller. the quay or embankment.

Crushing hazard between the Same as the above item.

quay and ships.

Heaving line can hit mooring Mooring personnel must observe

personnel and cause impact personnel on the vessel who throw
injuries. heaving line toward the quay.

The heaving line must fall down on the

quay and then be picked up!

Catching the heaving line in mid-air is

not allowed!

ACTIVITY WHAT HAZARD? ACTION

5 Ropes can get tangled in the Avoid coiling heaving line around hands
vessel's thrusters and pull or other parts of the body when
mooring personnel into the receiving,
water.
Hold heaving line and hawsers away
from thrusters and propellers.

Mooring personnel can fall Same as above

into the water and drown.
Mooring personnel can fall Use protective gear, including flotation
into the water and be pulled vest as described above. Be aware of
into the vessel's propeller(s). their own position, and maintain a safe
Crush hazard in ropes. distance to the edge of the quay or
filling.
Shift hawser to bollard!
Crushing hazard between the Be aware of their own position, and
quay and ships. maintain a safe distance to the edge of
the quay or filling.

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SAFETY FOLDER FOR MOORING
 Avoid coiling heaving line around hands
or other parts of the body in connection
with warping. Avoid standing in/on
ropes.

Be aware of your own position. Keep

a safe distance from the quay or
embankment.

ACTIVITY WHAT HAZARD? ACTION

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Lay ropes around bollard! Crushing hazard between Avoid holding rope in loop when
bollard and ropes. fastening on the bollard

7
Danger of blows from ropes Be aware of their own position in
which can part during relation to ropes from the vessel when
Ropes tautened from tautening. A mooring bollard these are tautened. Avoid standing
vessel! from the vessel can in extreme behind the bollard when this is taking
cases loosen and be hurled place, as well as increase the distance to
toward the quay the bollard(s).

ACTIVITY WHAT HAZARD? ACTION

8
A lack of evaluation may
Evaluate the mooring with
result in experiences which are
involved personnel after
relevant for safe working, not
the job is completed!
coming to the benefit of the
involved personnel.

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SAFETY FOLDER FOR MOORING
4. Explanation of the procedures
1. During mooring and when the vessel casts off, it is forbidden for the vessel's crew and mooring
personnel to jump between the vessel and the quay. Use of a gangway is required for all
movements between the vessel and quay during the stay.
- It must not occur that personnel jump between the vessel and the quay to handle the gangway

2. If it is apparent that one person cannot carry out the mooring assignment in a safe manner, extra
personnel must be summoned.

- Important factors which determine the number of people are;

 Weather, other conditions, reduced lighting (evening, dark?)
 Quays where it is difficult to moor
 Quays where the hawsers must be pulled through uneven terrain (rock fills, inter-tidal
areas, etc.)
 Type and size of the vessel

3. Mooring personnel on the quay must in addition to work clothes and service uniforms (security
guards), wear helmets, goggles, gloves, safety shoes and clearly visible clothing.

4. Approved flotation vests must always be worn by mooring personnel.

- Flotation vests must always be kept easily accessible and must be used during mooring

5. Wearing rings (wedding band, etc.) is forbidden for mooring personnel.

- There is a general ring ban for all operational personnel in Statoil

6. Mooring personnel must always check that the area has been cleared for mooring, and ensure that
any obstacles (cars, containers, etc.) have been removed before mooring begins.
- Neither must non-essential personnel be present in the quay area

7. The mooring personnel must always take great care and keep their own safety in mind.
- When two or more people perform mooring together, they must secure each other and help each
other with each individual hawser!

8. Upon arrival at the quay, mooring personnel must establish communication with the vessel via
crew on the deck and UHF radio communication (A specified frequency which must be used for
mooring)

9. Mooring personnel must interrupt the mooring in mutual understanding with the vessel, if this
becomes necessary due to safety-related considerations.

10. The vessel's crew must make sure that no dangerous objects have been fastened at the end of the
painter. – Only a standard rubber buoy / ball may be used at the end of the painter.

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SAFETY FOLDER FOR MOORING
 11. Mooring personnel must be extra observant when the painter is cast / shot, so that everyone may
avoid getting hit. (As well as no other personnel being on the quay)

12. Placement of hawsers/springs is done in mutual understanding with the vessel's crew.
- Via communication on UHF band radio

13. When mooring at the bollards. Ensure that ropes do not get stuck under / on the quay.
- NOTE! Crush hazard (fingers, arms and feet)

14. It is particularly important that mooring personnel and crew onboard the vessel signal to each
other during mooring, so that undesirable incidents are avoided.

5. PRE-JOB TALK (PJT)

Prior to most ordinary mooring operations there will not be a need to conduct a
"Pre-job talk".

In addition, there will usually be a separate mooring procedure for vessels above a
certain size.

But if there are conditions which make the operation more difficult or which
entail an increased risk for the personnel involved – a "pre-job talk" must be
conducted prior to the mooring operation.

The pre-job talk – (PJT) is conducted with a view to identifying risk factors, and
implementing preventive measures which reduce/eliminate the risk, so that the
mooring can be carried out in a safe manner.

Conditions which require that the mooring personnel conduct a "pre-job talk" prior
to the mooring operation, include;

 Bad weather (strong wind?, high waves?)

 Poor visibility (the quay is not illuminated?, mooring at night?, heavy snowfall?)

 Poor footing (ice-covered quay? snow?)

 Vessel & size (large and heavy hawsers?)

 Or a combination of several of the factors described above

On the following page is the form for conducting the "pre-job talk"

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SAFETY FOLDER FOR MOORING
5.1 Checklist for "pre-job talk" (PJT)

Vessel: Quay: Time: Date:

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SAFETY FOLDER FOR MOORING
 CHECKPOINTS YES NO
1. Is the quay area cleared and any obstacles removed?
2. Are there any other operations in progress on the quay area?
3. Do we have all the required equipment / protective gear for the job?
4. Has UHF radio communication been established with vessel?
5. Do we have enough personnel to handle the mooring and the
hawsers?
6. Must the hawsers be pulled across the inter-tidal zone/a rock-filling,
etc.?
7. Are the hawsers large and heavy?
8. Is there a poor surface on the quay area (slippery, snow, ice)?
9. Is the weather/visibility adverse (dark, rain, snow, insufficient
lighting)?
10. Is the weather adversely affecting the vessel / the mooring (wind &
waves)?
11. Is there a special mooring routine for the vessel in question?
12. Will the painter be shot from the vessel? If yes, then be aware!
13. If casting off - Are there more than one hawsers on the same
bollard?
14. Have all personnel received training in mooring?
15. Other things which require special attention?
Item If you have gotten a "red reply" to one of the above questions, please describe
No. here which actions have been implemented in order to reduce the risk factor(s):

Signature (responsible for mooring): ___________________________

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SAFETY FOLDER FOR MOORING
6. (RUH) - REPORTING UNDESIRABLE INCIDENTS
What is an undesirable incident?

An undesirable incident is for example:

 Breach of normative document (procedures, routines, regulations, etc.)

 Potential accident ("near miss")
 An accident (with or without personal injury)
 Potential or actual material damage

Why "report" an undesirable incident?

- Undesirable incidents must be reported in order that actions may be
implemented to prevent similar incidents occurring in the future.

- Reporting of undesirable incidents is also important in relation to lessons

learned – including to be able to inform other units in the organization about
hazards relating to a specific work operation.

When to fill out an RUH form?

All undesirable incidents must be reported on a separate RUH-form!

How to fill out the form?

See the next page for more info regarding completion of the form

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SAFETY FOLDER FOR MOORING
6.1 RUH FORM

Below you see the RUH form which must be filled out if an undesirable incident
occurs in connection with mooring / the mooring operation.

Page 2 Page 1

INFORMATION related to completion of the form;

 Signing the form is voluntary

 After the form is filled out, it must be sent or delivered to the supervisor,
HSE manager or safety delegate

 Contact the supervisor, HSE manager or safety delegate for help or more
information regarding RUH and completion of form.

 A book of forms with the RUH form for completion must always be kept in
this safety folder

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SAFETY FOLDER FOR MOORING
7. CARRYING OUT MOORING

The mooring operation from START to FINISH

START
A)
The vessel calls the mooring watch and puts in an order for
mooring!

B) ASSESS THE ASSIGNMENT

The mooring watch assesses the mooring assignment, including;

 the number of people which will be required to perform the
assignment!

C) PREPARING THE QUAY Deleted: JETTY

The mooring personnel assemble on the quay before the vessel

arrives and clear the quay area.

D) ESTABLISH RADIO
Skal stå Establish radio contact
Mooring personnel establish radio contact with the vessel via UHF

E) CARRY OUT THE MOORING

Mooring personnel perform the mooring operation in mutual

understanding with the vessel!

END

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SAFETY FOLDER FOR MOORING
7.1 Hawsers from various vessels on the same bollard!

NOTE! The last hawser must always be passed through the loop of the first
hawser

If one is mooring with a hawser to a bollard where there is already a hawser from
another vessel (moored at another quay) – it is important that the latest hawser is
passed through the loop of the other hawser before it is placed around the
bollard. See photo 2;

Photo 1 Photo 2
Various vessels moored to the same bollard The latest hawser (the blue hawser) is passed
through the loop of the hawser which already
lies around the bollard (the red hawser) – before
it is placed around the bollard.

The reason that the mooring personnel must not lay the second hawser directly
over the bollard, but pass it through the loop of the first hawser, is to avoid
"blocking" the hawser which already lies around the bollard.

If the blue hawser in photo 2 had lain over the red hawser, one would not have
been able to "cast off" the red hawser – without removing the blue hawser first.

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SAFETY FOLDER FOR MOORING
TRAINING PLAN

NEW
EMPLOYEE

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SAFETY FOLDER FOR MOORING
8. TRAINING PLAN FOR NEW EMPLOYEES

 All new employees who are going to carry out mooring – must undergo
training in advance!

 The local mooring officer is responsible for ensuring that training is carried
out!

 The local mooring officer is also responsible for approving new mooring
personnel!

 Participants in this training must have received an introduction to the

contents of the safety folder, as well as be able to render the content of the
various aspects of mooring, including;

1. NOTIFICATION & COMMUNICATION

2. CLOTHING & EQUIPMENT

3. RISK FACTORS IN MOORING

4. THE MOORING PROCEDURE

5. PRE-JOB TALK (PJT)

6. REPORTING UNDESIRABLE INCIDENTS (RUH)

7. LOCAL QUAY & MOORING CONDITIONS

8. PREPARING THE QUAY & PARALLEL BULK OPERATIONS

9. TELEPHONE LIST – NOTIFICATION PLANS

10. PRACTICAL SAFETY ROUNDS AT THE QUAYS (SEE SEPARATE SECTION)

11. ASSISTANCE TO BE GIVEN ON THEIR INITIAL MOORING ASSIGNMENTS (SEE

SEPARATE SECTION)

After the training is completed, the training form for new employees must be filled
out, signed and archived (see separate section for the training form)

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SAFETY FOLDER FOR MOORING
8.1 PRACTICAL SAFETY ROUNDS AT THE QUAYS

To be carried out at the various quays. During the safety rounds, the
following points must be reviewed for each individual quay;

1. Location of bollards

2. Location of life-saving equipment (ladders, life-buoys, etc.)

3. Any challenges in relation to pulling the hawsers to bollards?

4. Bulk issues & other parallel operations which take place on the quays. –
I.e.; hoses, equipment, personnel and other work which is (or may be)
an impediment to the mooring operation. How does one resolve this?

5. As well as other factors which are relevant for mooring that training
participants should receive information about!

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SAFETY FOLDER FOR MOORING
8.2 PRACTICE

On their first mooring assignment, the person in training must be assisted by

experienced mooring personnel.

The person in charge of the training is responsible for ensuring that the person
receiving training;

 Has shown that he/she has a mastery of radio communication.

 Communicates well with the vessel

 Can let the vessel know when it should tauten / slacken the hawsers to avoid
risk situations (crush hazard, being pulled into the water by the hawser, etc.)

 Is capable of assessing the risk in each individual mooring operation

 Independently evaluate what is a sufficient number of mooring personnel

that must be mustered to carry out each individual mooring operation in a
safe and secure manner.

 Complies with governing documentation, does not "take chances", and

always has his/her main focus on safety!

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SAFETY FOLDER FOR MOORING
8.3 FORM FOR NEW EMPLOYEE Date: _______

After having gone through the training of a new employee, the items that have
been reviewed must be ticked and the form signed.

The form must be signed by both the supervisor and the new employee – before
being filed.

The following items have been reviewed with the new employee: Please
tick
1 Notification procedures
2 Training in the use of UHF radio communication
3 RISK FACTORS IN MOORING
4 "Pre-job talk" (PJT)
5 Clothing & equipment
6 The mooring procedures
7 Hawsers from various vessels on the same bollard?
8 Preparing the quay & challenges with parallel bulk operations at the
quay
9 Telephone list and emergency procedures / instructions
10 Map of the base and life-saving equipment at the quays
11 Review of local mooring conditions and challenges
12 RUH - form for reporting undesirable incidents

13 Carried out "rounds on all of the quays" – and received information

about;
 Special issues / challenges at the various quays
 Where life-saving equipment is located on the various quays

14 New employee has carried out mooring under the supervision of

experienced personnel and has been approved by immediate
supervisor.

Signatures:
_________________________ __________________________

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SAFETY FOLDER FOR MOORING
Supervisor New employee

THE NEXT FOUR ITEMS (PAGES) MUST BE PREPARED FOR

EACH SUPPLY BASE. INCLUDING;

1. Telephone list for the base

2. Emergency instructions for the base
3. Map of the base highlighting the quays & (if possible) the location of
rescue equipment (ladders / life buoys, etc.)
4. Local quay conditions

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