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Internal Communication Through Minutes: - by Shriram TTGI210834

Demo 5

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nithishparameswaran2005
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8 views12 pages

Internal Communication Through Minutes: - by Shriram TTGI210834

Demo 5

Uploaded by

nithishparameswaran2005
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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INTERNAL

COMMUNICATION
THROUGH MINUTES
-BY SHRIRAM
TTGI210834
Meaning of minutes

Minutes is an official written statement of the motions and


resolutions
taken in a meeting. It is brief but a complete record of all discussions
held among the members of the meeting. It is also defined as the
official record of the proceeding of a meeting that should be needed
to
approve by the participating members of the meeting.
Types of minutes
Generally, the minutes of a meeting can be divided into two groups.
They are the follows:
1. Minutes of narration
2. Minutes of resolutions
Minutes of narration
These minutes will be a concise summary of all discussions which
took place, reports received, actions to be taken and decisions made.
It includes:
• Names of the participating members
• Name of the proposer and supporter.
• Discussion summary. Resolutions
• Voting pattern etc.
Minutes of resolutions
Minutes of resolution means the written statement of the decisions
that have been taken and approved by the participating members of
the meeting. Only the main conclusions which are reached at the
meeting are recorded in minutes of resolution. These are usually
used
for minutes of AGMs and other statutory meetings.
Example:

Purchase of photocopier- the company secretary submitted a


report from the administrative manager containing full details of the
trial
of the photocopier. It was resolved that the photocopier be
purchased at a cost of Rs. 25,000
Factors considered while drafting a minute
The following factors should be considered in drafting minutes of a
meeting:

1. Name and address of the organization


2. Name of the meeting
3. Date, time and venue of the meeting
4. Name of the chairperson
5. Name and signature of the participating members
6. Serial number
7. Following of the rules and structure of minutes
8. Name of the prosper and supplier of resolutions
Advantages
1. Meeting minutes offer legal protection
2. They provide structure
3. They drive actions
4. Meeting minutes act as a measuring stick
5. They state ownership
Format of minutes
Any queries?

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