S552 Building Confidence in U.S. Elections am SO ee 0a eral) Crag Cet eR au cue eit eae Ce ee eens choy John S. and James L. Knight Foundation Cac RESEARCH BY ee AL SayREPORT OF THE COMMISSION ON FEDERAL ELECTION REFORM SEPTEMBER 2005 ORGANIZED BY Center for Democracy and Election Management ‘American University SUPPORTED BY Camegle Corporation of New York ‘The Ford Foundation Jha S. and James L. Knight Foundation Omidyar Network RESEARCH BY Electionline.org/The Pew Charitable TrustsBuilding Confidence in U.S. Elections Ce SSC Dea ay ee ea LL Table of Contents Letter from the Co-Chairs a s-Improving Ballot Integrity 6 Preface by the Executive Director. 7 5.1 levestiation and Prosecution of Election as Executive Summary Ww 5.2 Absentee Ballot and Voter Registration Fraud. 46 4 Goals and Challenges of Election Reform 2 — 1.1 Help America Vote Act: Strengths and. 2 & Election Administration ° Limitations 6.1 Institutions ° 1.2 Learning from the World s 6.2 Poll Worker Recruitment 4 1.3 Transforming the Eletoral System -———6 6.3 Poling Station Operations 6 Five Pillars (64 Research on Election Management sn 1.4 Urgency of Reform ? 6.5 Cost of Elections 2: Voter Registration and Identification . 1: Responsible Media Coverage a 2.1 Uniformity Within States Top-Down 20 7.1 Media Access for Candidates a Registration Systems 7.2 Media Projections of Election Results ® 2.2 Interoperability Among States 2 2.3 Provisional Ballots 6 Election Observation s 2.4 Communicating Registration Information. 26 2.5 Voter Identification 8 4: Presidential Primary and Post-Election Schedules 67 2.6 Qualily in Voter Resstration Liss 22 9.1 Presidential Primary Schedule @ 9.2 Post-Election Timing “ 3: Voting Technology 3.1 Voting Machines 2 Conclusion 6 3.2 Audits 2 Appendix n 3.3 Security for Voting Systems 2 Estimated Costs of Recommended Improvements 3.4 Internet Voting. es Endnotes » 4 Expanding Access to Elections 3 Summary of Recommendations 4.1 Assured Access to Elections. 3 Adaltional Statements te 42 Vote by Mail = ‘About the Commission on Federal Election Reform 52 4.3 Vote Centers % 4.4 Miltary and Overseas Voting ” 4.5 Access for Voters with Disabilities 3 4.6 Re-Enfranchisement of Ex-Felons 0 4.7 Voter and Civie Education aLETTER FROM THE CO-CHAIRS Elections are the heart of democracy. They are the instrument for the people to choose leaders and hold them accountable. At the same time, elections are a core public function upon which all ‘other goverment responsibilities depend. If clections are defective, the entire democratic system isat risk, ‘Americans are losing confidence in the faimess of elections, and while we do nor fae acts ‘we need to address the problems of our electoral system. day, (Our Commission on Federal Election Reform was formed to recommend ways to raise confidence in the electoral system. Many Americans thought that one report — the Carter-Ford Commission — and one law — the Help America Vote Act of 2002 (HAVA) — would be ‘enough to fix the system. It isnt. In this report, we seek to build on the historic achievement of HAVA and put forward a bold set of proposals to modernize our electoral system. Some Americans will prefer some of our proposals to others. Indeed, while al of the Commission ‘members endorse the judgments and general policy thrust of the reporc in its entirety, they do nor necessarily support every word and recommendation. Beneftting from Commission members with diverse perspectives, we have proposed, for example, a formula for transcending the sterile debate between integrity and access. Twenty-four states now require identification for voters, some systems likely to restrict registration. We are recommending a photo ID system for voters designed to increase registration with a more affirmative and aggressive role for states in finding new voters and providing free IDs for those without driver's licenses. The formula we recommend will result in both more integrity and more access. A few of our members have ‘expressed an alternative view of this issue Sill, our entire Commission is united in the view that electoral reform is essential and that our recommended package of proposals represents the best way to modemize our electoral system. We urge all Americans, including the legislative and executive branches of government at al levels, to recognize the urgency of election reform and to seriously consider the comprehensive approach outlined herein. ‘We present this report because we believe the time for acting to improve our election system is now. fom CR Flin Rae Jimmy Carter James A. Baker, IIL Co-Chairs ofthe Commission on Federal Election Reform a Report of the Commission on Federal Election ReformPREFACE BY THE EXECUTIVE DIRECTOR Polls indicate that many Americans lack confidence in the electoral system but the politcal parties ate so divided that serious electoral reform is unlikely without a strong bipartisan voice. Our ‘country therefore owes a great debt to former President Jimmy Carter and former Secretary of State James A. Baker, III for leading this Commission and forging a plan for election reform. ‘To build confidence, the Commission recommends a modem electoral system built on five pillars: (1) a universal and up-to-date registration list, accessible to the public: (2) a uniform vorer identification system that is implemented in a way that increases, not impedes, participation; (3) ‘measures to enhance ballot integrity and vorer access: (4) a voter-verifiable paper tail and improved security of voting systems; and (5) electoral institutions that are impartial, professional, and independent. Democrats, Republicans, and Independents tend to prefer different elements of this package, but President Carter and Secretary Baker drew strength rather than stalemate from the diverse perspectives in fashioning an approach that is greater than the sum of these parts (Our Commission was fortunate to have an outstanding staff and academic advisors, and we have benefited ftom advice by Members of Congress and staf, election officials, and representatives of ‘a wide range of non-governmental organizations devoted to improving our democracy. See our ‘website fora list of advisors and the studies and testimony: www.american.edu/Carter-Baker. “We acknowledge the support of many at the end of this report, but let me identify here a few people whose work was crucial to the Commission: Daniel Calingaert, the Associate Director of American University’s Center for Democracy and Election Management, Doug Chapin of Electionline.org, John Williams, Senior Advisor to Secretary Baker, Kay Stimson, Media Liaison, and Murray Gormly, Administrative Coordinator. The Commission was organized by American University’s Center for Democracy and Election Management. We are also grateful to the James ‘A. Baker II Institute for Public Policy of Rice University and ‘The Carter Center for hosting the ‘other two meetings. Finally, the Commission could not have accomplished its goal without the generosity ofits Funders and the advice and support of the following individuals: Geri Mannion of the Carnegie Corporation: Thomasina Williams of the Ford Foundation: Julie Kohler of the John S. and James L. Knight Foundation; Dena Jones of Omidyar Network, and ‘The Pew Charitable Trusts ‘Ac AUS Center for Democracy and Election Management, we view this Commission as a major step toward developing the educational foundation for students, professionals, and the public to deepen our understanding of democracy and elections in the United States and the world. Ko Oescte &, (abe Robert A. Pastor, Executive Director ‘Building Confisence in U.S. Elections "|EXECUTIVE SUMMARY Building confidence in U.S. elections is central to our nation’s democracy. At a time when there is ‘growing skepticism with our electoral system, the Commission believes that a bold new approach is essential. The Commission envisions a system that makes Americans proud of themsclves as citizens and of democracy in the United States. We should have an electoral system where registering to vote is convenient, voting is efficient and pleasant, voting machines work properly, fraud is deterred, and disputes are handled fairly and expeditiously. ‘This report represents a comprehensive proposal for modernizing our electoral system, We propose to construct the new edifice for elections on five pillars: First, we propose a universal voter registration system in which the states, not local jurisdictions, are esponsible for the accuracy and quality ofthe voter lists. Additionally, we propose that the U.S. Election Assistance Commission (EAC) develop a mechanism to connect al states list. These top~ down and interoperable registration lists will, if implemented successfully, eliminate the vast _majority of complaints currently leveled against the lection system. States will rein control over thei registration lst, but a distributed database can remove interstate duplicates and help states to maintain an up-to-date, filly accurate registration list. This would mean people would need to register only once in their lifetime, and it would be easy to update their registration information when they move. We also propose that all states establish uniform procedures for counting provisional ballots, and many members recommend that the ballots should be counted if the citizen has vored in the correct jurisdiction, Second, to make sure that a person arriving at a polling ste isthe same one who is named on the list, we propose a uniform system of voter identification based on the “REAL ID card” or an ‘equivalent for people without a drivers license.'To prevent the ID from being a barrier to voting, ‘we recommend that states use che registration and ID process to enfranchise more voters than evet. States should play an affirmative role in reaching out to non-drivers by providing more offices, including mobile ones, to register voters and provide photo IDs fie of charge. There is likely to be less discrimination against minorities if there is a single, uniform ID, than if poll workers can apply multiple standards. In addition, we suggest procedural and institutional safeguards to make sure that the rights of citizens are not abused and that voters will not be disenfranchised because of an ID requirement. We also propose that voters who do not have a photo ID during a transitional period receive a provisional ballot that would be counted if ther signature is verified. ‘Third, we propose measures that will increase voting participation by having the states assume greater responsibility 10 register citizens, make voting more convenient, and offer more information on registration lists and voting. States should allow experimentation with voring centers. We propose ways to facilitate voting by overscas military and civilians and ways to make sure that people with disabilities have fall acess to voting, In addition, we ask the states to allow for restoration of voting rights for ex-felons (other than individuals convicted of capital crimes or registered sex offenders) when they have fully served their sentence. We also identify several voter and civic education programs that could increase participation and inform voters, for example, by providing information on candidates and the voting process to citizens before the election. States and local jurisdictions should use Web sites, toll-free numbers, and other means to inform citizens about their registration status and the location of their precinct. a Report of the Commission on Federal Election Reform“To improve ballot integrity, we propose that federal, state, and local prosecutors issue public reports on their investigations of election fraud, and we recommend federal legislation to deter or prosecute systemic efforts to deceive or intimidate voters. States should not discourage legal vorer registration or get-out-the-vote activities, but they need to do more to prevent voter registration and absentee ballot fraud. Fourth, we propose ways to give confidence to voters using electronic voting machines that their vores will be counted accurately. We call for an auditable backup on paper at this time, but we recognize the posibility of alternative technologies to audit those machines in the future. We encourage independent testing of voring systems (to include voting machines and sofiware source ‘code) under EAC supervision. Finally, we recommend strengthening and restructuring the system by which elections have been administered in our country. We propose that the EAC and state election management bodies be reconstituted on a nonpartisan basis to become more independent and effective. We cannot build ‘confidence in elections if secretaries of state responsible for certifying votes are simultaneously ‘chairing political campaigns, and the EAC cannot undertake the additional responsibilities recommended by this report, including critical research, without gaining additional funds and support. Polling stations should be organized to reduce the chances of long lines; they should maintain “log-books” on Election Day to record complaints; and they need electronic poll-books to help voters find their correct precinct. HAVA should be fully funded and implemented by 2006. ‘The Commission puss forward 87 specific recommendations. Here are a few of the others: + We propose that the media improve coverage of elections by providing a least five minutes of candidate discourse every night in the month preceding the election + We ask news organizations to voluntarily reffain ftom projecting presidential lection results until polls close in the 48 contiguous states, + We request that all of the states provide unrestricted access to all legitimate ‘domestic and incernational election observers, as we insist of other countries, but ‘only one state currently permits; and + We propose changing the presidential primary schedule by creating four regional primaries. Election reform is neither easy nor inexpensive. Nor can we sueceed if we think of providing funds ‘on a one-time basis. We need co view the administration of elections as a continuing challenge, which requires the highest priority of our citizens and our government. ‘Building Confisence in U.S. Elections aNp 8/d DEMOCRACY ELECTION MAN. ed1. Goals and Challenges of Election Reform "The vigor of American democracy rests on the vore of each citizen. Only when citizens can fircely and privately exercise their right to vote and have their vote recorded costectly can they hold their leaders accountable. Democracy is endangered when people believe that their vores do mot matter or are not counted correctly. ‘Much has happened since November 2000, when many Americans first recognized that theie electoral system had serious problems with flawed vorer registration lists, obsolete voting machines, poorly designed ballots, and inadequate procedures for interpreting disputed votes. Congress and the President, Democrats and Republicans, responded with a truly historic i = the Help America Vote Act of 2002 (HAVA), the first comprehensive federal law in our nation’s history on electoral administration. The law represents a significant step forward, but it falls short of fully ‘modernizing our electoral system. (On the eve of the November 2004 election, a New York Times poll reported that only one- third of the American people suid that they had a lot of confidence that their votes would be counted properly, and 29 percent said they were very or somewhat concerned that they ‘would encounter problems at the polls. Aware of chis unease, the U.S. Department of Justice deployed 1,090 election observers — more than three times the number sent in 2000." After the election, a minority of Americans — only 48 percent — said they were very confident thatthe votes east across the country were accurately counted, according to a Pew Research Center survey Thirty-seven percent had doubts (somewhat confident), and 14 percent were not confident that the votes were accurately counted.’ With a strong desire to contribute to building confidence in our electoral process, this Commission came together to analyze the state of the electoral system, to assess HAVA implementation, and to offer recommendations for further improvement. Public confidence in the clectoral system is critical for our nation’s democracy. Little can undermine democracy more than a widespread belief among the people that elections are neither fair nor legitimate, We believe that further _ important improvements are necessary to remove any doubts about the electoral process and to help Americans look upon the process of eating ther ballot as an inspiring experience — not an ordeal ‘We address this report to the American people and to the President, Congress, U.S. Election Assistance tani Sorrel ren ‘Commission, states, election administrators, and the media. Our recommendations aim both to increase voter participation and to assure the integrity of the electoral system. To achieve those goals, we need an accurate list of registered voters, adequate voter identification, voting technology that precisely records and tabulates votes and is subject to verification, and capable, fais, and nonpartisan election administration. Bulg Confcence n US. lecions iWWhile each state will retain fundamental contol over its electoral system, the federal government should seck to ensure that all qualified voters have an equal opportunity to cxercise their right to vote. This will quire greater uniformity of some voting requirements and registration lists that are accurate and compatible among states. Greater uniformity is also needed within states on some voting rules and procedures. The federal government should fund research and development of voting technology that will make che counting of votes more transparent, accurate, and verifiable. 1.1 HELP AMERICA VOTE ACT: STRENGTHS AND LIMITATIONS ‘The Help America Vote Act of 2002 (HAVA) established numerous federal requirements for state and local election administration in exchange for a promise of $3.97 billion in federal funding, of which approximately $3.1 billion has been appropriated to date. These requirements reflected 2 national consensus on the general outline of reform, best represented by the 2001 report of the National Commission on Federal Election Reform, co-chaired by former Presidents Jimmy Carter and Gerald Ford. HAVAs mandates were adopted as part ‘of a compromise between the parties on the divisive issue ‘of access to the ballot (largely championed by Democrats and their allies) versus protecting the integrity of the clectoral process (generally favored by Republicans and their supporters). Under this compromise, described by its sponsors as making it “easier to vote and harder to cheat,” HAVA sought to lower barriers to voting while establishing ran Wor and Tom Daxche somewhat tighter controls on registration and voter creatiestnieenr ev ete! identification. Consequently, HAVAs mandates focused (on four major requitements: (1) statewide computerized voter lists; (2) voter ID for individuals who register by mail but do not provide it when registering; (3) provisional ballots for voters whose names are missing from the registration, rolls on Election Day; and (4) measures to make voting more accessible for voters with, disabilities. The main provisions of HAVA are as follows: + Vorer registration lists, which were typically maintained at the local level, are now being consolidated into statewide voter databases. + Allsates ae required to provide provisional ballots on Election Day tocitizens who believe they are registered but whose names do not appear on the registration lists. + HAVA provides federal fanding — for the first time — to create statewide ‘voter databases and to replace old voting machines. + All voring systems used in federal elections are required to meet minimum standards for voter verification of ballots, accessbility for voters with disabilities and language minorities, notification of over-votes, and auditing procedures. EWI enor of he Commission on Facer lacton Reformene + HAVA calls for the testing and certification of voting systems as a way to sake sure they operate properly on Election Day. +The U.S. Election Assistance Commission (EAC) was created to disburse federal funds, develop guidelines for voting systems, serve as a clearinghouse of information to improve clection administration ‘throughout the country, and study and report on how to make clections more accessible and accurate. Under HAVA, states are required to complete their statewide vorer databases by January 1, 2006, and some expenditures of HAVA funds will extend well beyond that date. Our ‘Commission therefore cals for fall implementation and full funding of HAVA. ‘The first presidential election after HAVA became law — on November 2, 2004 — brought to light as many problems as in 2000, if not more. HAVA, which will ake years to be fully implemented, was not responsible for most of the complaints. Instead, voters were discouraged or prevented from voting by the failure of election offices to process vorer registration applications or to mail absentee ballots in time, and by the poor service and long lines at polling stations in a number of states. There were aso reports of improper requests for voter ID and of voter intimidation and suppression tactics. Concerns were raised about partisan purges of voter registration lists and about deliberate failures to deliver voter registration applications to election authorities, Moreover, computer malfunctions impugned election results for at least one race, and different procedures for counting provisional ballots within and between states led to legal challenges and political protests Had the margin of victory for the presidential contest been narrower, the lengthy dispute that followed the 2000 election could have been repeated. Bulg Confcence n US. electors"The November 2004 elections also showed that irregularities and fraud still occur. In Washington, for example, where Christine Gregoire was elected governor by a 129-vote margin, the elections superintendent of King County testified during a. subsequent ‘unsuccessful lection challenge that ineligible ex-felons had voted and that votes had been casein the names of the dead. However, the judge accepted Gregoire’s victory because with the exception of four ex-felons who admitted to voring for Dino Ross, che authorities could not determine for whom the other illegal votes were cast. In Milwaukee, Wisconsin, investigators said they found clear evidence of fraud, including more than 200 cases of felons voring illegally and more than 100 people who voted twice, used fake names or false addresses, or voted in the name ‘ofa dead person. Moreover, there were 4,500 mote votes cast than vores listed.’ One potential source of election fraud arses, from inactive or incligible voters left on voter registration list. By one estimate, for example, there were over 181,000 dead. people listed on the voter rolls in six swing states in the November 2004 elections. including almost 65,000 dead people led on the voter rols in Florida.‘ Some of these problems may be addressed by the full implementation of HAVA, but itis clear that others will not. Due to vague mandates on provisional voting and identification cards, counties and states applied different standards. This led to a significant proliferation of legal challenges. A closer presidential clection likely would have brought an avalanche oflitigation, HAVA does not address interoperable registration lists among states, and itis also vague as to whether states should create a top-down, state- controlled registration lst or a bottom-up lis controlled by local election administrators. "The weak structure of the U.S. Election Assistance Commission, a product of a HAVA compromise, has stymied its ability to be clear ot authoritative on almost any subject, even on whether to verify electronic machine votes with paper ballots. Thus, there is a compelling need for further election reform that builds on HAVA. ‘One of the most important laws on the right of Americans to vote is the Voting Rights ‘Act of 1965. Key provisions of the Act are due to expire in 2007. These include the language provision (Section 203), which requites jurisdictions to provide voting materials in minority languages in areas where language minority groups make up a significant portion of the population, and the pre-clearance provision (Section 5), which requires federal pre-clearance for all changes to voting rules or procedures made by specified jurisdictions with a history of voter discrimination. Our Commission believes this Act is of the utmost importance. Recommendations on the Help America Vote Act and the Voting Rights Act 111 The Help America Vote Act should be fully implemented by 2006, as mandated by the law, and fully funded. 1.1.2 The Commission urges that the Voting Rights Act be vigorously enforced and that Congress and the President seriously consider reauthorizing those provisions of the Act that are due to expire in 2007. BB enort of he Commission on Face lacton Reform1.2 LEARNING FROM THE WORLD In its deliberations, our Commission considered the best practices of election systems around the world. Many other democracies achieve significantly higher levels of voter participation due, in part, to more effective voter registration. Election authorities take the initiative co contact and register voters and conduct audits of voter registration list to assure that they are accurate. In addition, vote registration in many countries is often tied directly to a voter ID, so that voter identification can enhance ballot integrity without raising barriers to voting. Voters in nearly 100 democracies use a photo identification card without fear of inftingement on their tights. Nonpartisan election administration has also proved effective abroad. Over the past three decades, election management institutions have evolved in-many other democracies, Governments had previously conducted elections, but as concem was raised that they might give advantage to incumbents, independent election commissions were formed. Initially, election commissioners in other countries frequently represented political parties, but they often stalemated or reached agreement with each other at the public's expense. This explains why the trend in the world is toward independent election commissions composed of nonpartisan officials, who serve like judges, independently ofthe executive or legislative branches (see Table 5 on page 52). Political party representatives can observe deliberations on these commissions but not vore on decisions, Nonpartisan election officials are generally regarded as fair arbiters of the electoral process who make their best cfforts to administer elections impartially and effectively. Buling Confcence n US. Elecions [RY1.3 TRANSFORMING THE ELECTORAL SYSTEM — FIVE PILLARS The recommendations of our Commission on Federal Election Reform aim both to increase voter participation and to assure the integrity of the electoral system. To accomplish these goals, the electoral system we envision should be constructed on the following five sturdy pillars 1 Voter registration that is convenient for vores to complete and even simpler Uo renew and that produces complet, accurate, and vali its of cient ~ who are eligible to vore: JJ Voter identification, tied directly o voter registration, that enhances ballot J] step without inrodcing now barre ro voting, including the cating and counting of ballots = Measures to encourage and achieve the greatest possible participation in ible voters to have an equal opportunity to vote ‘Voting machines that tabulate voter preferences accurately and transparent, WD inimin under and over- vos, and allow for verily an fll counts and Fir, impartial and effective election administration. An electoral system built on these pillars will give confidence to all citizens and will contribute to high voter participation. The electoral system should also be designed to reduce the possibility or opportunity for litigation before, and especially after, an lection. Citizens should be confident that the results of the election reflect theit decision, not a litigated outcome determined by lawyers and judges. This is achieved by clear and unambiguous cules for the conduct of the election established well in advance of Election Day. The ultimate test of an clection system is its ability to withstand intense public scrutiny during a very close election. Several close elections have taken place in recent years, and our election system has not always passed that test. We need a better election system. — ie Pinree (American Report ofthe Gammision on Feral Election RofoemURGENCY OF REFORM Although the public continues to call for election reform, and several election bills have been introduced, the issue is low on the Congress's agenda at this time. Some congressional leaders believe that Farther reform should wait until HAVA is fally implemented. We believe that the need for additional clectoral reform is abundantly clear, and our recommendations will bolster HAVA to further strengthen public confidence in the clectoral proces. IF we wait until late 2006, we will lose the opportunity to put new reforms in place for the 2008 elections, and as a result, the next presidential election could be fraught with problems. Electoral reform may stay out of public view until che 2006 clections begin to approach, but by that time, it may be too late. We need Congress to press ahead with election reform now. Indced, clection reform is best accomplished when itis undertaken before the passions ofa specific election cycle begin. ‘We are Republicans, Democrats, and Independents. But we have deliberately attempted to address electoral issues without asking the question as to whether a particular political party ‘would benefit from a particular reform. We have done so because our country needs a clear unified voice calling for serious election reform. Congress thas been reluctant to undertake reform, in part because members fear it could affect their chances of re-election and, when finally pressed by the public, Democrats and Republicans have addressed cach reform by first asking, whether it would help or harm each party’ political prospects. This has proven to be not only a shortsighted but also a mistaken approach. Despite widespread belief that two recent reforms — the National Voter Registration Act of 1993 and the Bipartisan Campaign Finance Reform of 2002 — would advantage Democrats at the expense of Republicans, evidence suggests such beliefs were wrong. Having a fair electoral process in which all eligible citizens have an opportunity to participate ficly is a goal that transcends any individual partisan interest. This assures the winning candidates the ere authority 10 legitimately assume office. For the losing candidate ic assures that che decision can be accepted as the will of the votes. ‘Our recommendations are aimed at several timeframes and audiences. Some require immediate action, and others can be considered later. We propose some for the federal government and some for the states. But we have offered all the recommendations based ‘on our views as to how they can best help our country — not our political parties. Together, these reforms should catalyze a shift in the way that elections are administered. We hope they will not only restore American confidence in our clections, but also strengthen the respect from those in the world who look to our democracy as a model. Buling Conte beer US. ElectionsVoter Registration and Identification Effective vorer registration and voter identification are bedrocks of a modem election system. By assuring uniformity to both voter registration and voter identification, and by having states play an active role in registering as many qualifed citizens as possible, access to elections and ballot integrity will both be enhanced. These steps could help bring to an end the sterile debate between Democrats and Republicans on access versus integrity. ‘The most common problems on Election Day concern voter registration (see Table 1 on page 17). Voter registration lists often are riddled with inaccuracies because Americans are highly mobile, and local authorities, who have maintained most lists, are poorly positioned to add and delete names of voters who move within or between states. To comprehend the magnitude of this challenge, consider the following. During the last decade, on average, about 41.5 million Americans moved each year. OF those, about 31.2 million moved within the same state, and 8.9 million moved to a different state or abroad. Young Americans (aged 20 to 29), representing 14 percent of the U.S. population, moved to a different state at almost three times the rate of the rest of the population.‘ The process of registering voters should be made easier, and renewal due to a change of address should be made still easier. In response to the challenge of building and maintaining better registration lists, HAVA requires states to establish statewide, computer-based registration lists that are interactive within each state by January 1, 2006. HAVA also requires provisional ballots for eligible voters who seck to vote within their jurisdiction but who are denied a ballot because their name is not found on the vorer roll or because they are otherwise challenged by an election official as being incligible to vote. Although few states have completed their new statewide voter databases, the limitations of the existing efforts are already clear. Several states have left the primary responsibility for voter lists in the hands of counties and ‘municipalities. There is lice if any effore to assure quality in statewide voter databases. The U.S. Election Assistance ‘Commission (EAC) has not assessed the quality of statewide voter databases and is unlikely to do so in the future. Moreover, it has provided only vague guidance to states on how to organize their voter registration lises — ‘on even the most basic question as to whether states or 7 counties should be in charge. arent nerd In addition to statewide registration systems and provisional ballots, HAVA requires thar states insist on voter identification only when a person has registered by mail forthe firs time in a federal election. This provision, like the others, was implemented very differently across the country, with some arcas not even applying the minimum requirement, Since HAVA, an increasing number of states have insisted on stringent, though very different, ID requitements for all voters. This, in turn, hhas caused concern that such requirements could creet a new barrier to voting for people ‘who do mor have the requisite identification card. Georgia, for example, introduced a new law in July 2005 that requires all voers to show a government-issued photo ID at the poll ulin Conficancen US. Electors21 frelon ess) Although there are 159 counties, only 56 locations in the entire state isue such IDs, and citizens must either pay a fee for the ID or declare indigence. While staes will retain principal responsibility for the conduct of elections, greater uniformity in procedures for voter registration and identification is esental to guarantee the free exercise of the vote by all U.S. citizens. The EAC should facilitate greater uniformity in voter registration and identification procedures and should be empowered to do so by granting and withholding federal funds to the states. If Congress does not appropriate the funds, then we recommend that it amend the law to require uniformity of standards UNIFORMITY WITHIN STATES — TOP-DOWN REGISTRATION SYSTEMS A complete, accurate, and current vote rll is essential to ensure that every cligible citizen who wants to vote can do so, that individuals who are incligible cannot vote, and that citizens cannot vote more than once in the same election, A voter registration list must contain all eligible voters (including new registrants) and must contain corcect information concerning the voters identity and residence. Incomplete or inaccurate registration lst lie at the root of most problems encountered in US. clections. When a voter list omits the names of citizens who believe they propery registered or contains incorrect or outofdate information on registered voters, eligible citizens often are denied the right ro vote. Invalid vorer files, which contain ineligible, duplicate, fictional, or deceased voters, ae an invitation to fraud. One reason for flawed lists is decentralized management. Local authorities often ful to delete the names of voters who move from ‘one jurisdiction to another, and chus the lst are often inflated. For this reason, the Carter-Ford National Commission on Federal Blection Reform recommended the creation of statewide voter registration systems, and this recommendation was codified into Jaw in HAVA. HAVA requires each state to create a “single, uniform, official, centralized, interactive computerized statewide voter registration list defined, maintained, and administered at the state level.” But states have not carried out this requirement in a consistent manner. Some are creating a “top-down” voter registration system, in which local election authorities supply information to a unified database maintained by the state. Others rely on a “bottom-up” system, whereby counties and municipalities retain their own registration lists and submit information to a state compilation of local databases at regular intervals. Top-down databases typically deliver information in real time — counties can see changes from other localities as these changes are made to the voter lis. Bottom-up systems may continue Report ofthe Gammision on Feral Election Rofoemthe problems that gave rise to flawed registration lists — i.e., counties retain control of the lists. Counties might not delete the names of voters who move or might not add the names of vorers who register at motor vehicle bureaus or other state agencies under the National Voter Registration Act (NVRA or “Motor Voter”). Thus, the statewide lists might be different from the controlling county lists. Having cwo inconsistent voter lists is like a person with two watches who never knows what to have a single, accurate, time i is. Te ‘current voter list. As of June 2005, 38 states were establishing top- down voter registration systems. ‘The remaining, states were either (a) building bottom-up systems: cor (b) creating systems with both top-down and bottom-up elements. Three states had not finalized plans.” The EAG, in its interpretation of the HAVA requirement on statewide voter databases, ss expressed a preference for top-down systems for iaarresenlit oer elie hina voter registration but did not insist on it and did not rule out bottom-up systems, In the judgment of our Commission, bostom-up systems are not capable of providing 2 complete, accurate, current, and valid voter registration list. They are ineffective in removing duplicate registrations of individuals who move from one county to another and in coordinating with databases of other state agencies. Even in the best of circumstances, with excellent cooperation and interaction berween states and counties — an unlikely scenario with the bottom-up system — there willbe atime lag in updating vorer files in a bottom-up system. This time lag could be particularly harmful in the period approaching the deadline for voters to register. Recommendation on Uniformity Within States 2.1.1 The Commission recommends that states be required to establish unified, top-dowm voter registration systems, whereby the state election office has clear authority to register voters and maintain the registration list. Counties and municipalities should assist the state with voter registration, rather than have the state assist the localities. Moreover, Congress should appropriate funds for disbursement by the U.S. Election Assistance Commission (EAC) to states to complete top-down voter registration systems. ‘Building Confisence in U.S. Elections a2.2 INTEROPERABILITY AMONG STATES Interoperable state voter databases are needed to facilitate updates in the registration of voters who move to another state and to eliminate duplicate registrations, which are a source of potential fraud. Approximately 9 million people move to another state or abroad cach year, or about one in eight Americans between each presidential election, Such interoperability is possible because state voter databases that are centralized can be made to communicate with each other. ‘The limited information available on duplicate registrations indicates that a substantial number of Americans are registered to vote in two different states. According to news reports, Florida has more than 140,000 voters who apparently are registered in four other states (in Georgia, Ohio, New York, and North Carolina)" This includes almost 46,000 voters from New York City alone who are registered to vote in Florida as wel. Voring records of the 2000 elections appear to indicate that more than 2,000 people voted in two states. Duplicate registrations are also seen elsewhere. As many as 60,000 voters are reportedly registered in both North Carolina and South Carolina” (Current procedures for updating the registration of voters who move to another state are ‘weak or nonexistent. When people register to vor, they are usually asked to provide their prior addres, so thatthe jurisdiction where they ived can be notified to delete their names from the vote lis. Such notification, however, often does nor occur. When a voter moves from Virginia to Illinois, for example, a four-step process is required to update voter registration: (1) election authorities in Illinois must ask for prior address; (2) the voter must provide prior address; (3) Illinois election authorities must notify the correct election authorities in Virginia; and (4) Virginia election authorities must remove the voter fiom its lst. Unless al four seps ae taken, this voter will main on the voter lst in Vinginia In fact, states often fail to share data or notify cach other of voters who rove. Asa result, a substantial number of Americans are registered to vote in more than one state. Duplicate registrations have accumulated over the years nor just because there are no systems to remove them other than the one described above, but also because people who own homes in two states can register to vote in both places. In fet, when 1,700 voters who were registered in both New York and Florida requested een attiese i Lt) absentee ballots to be mailed co their home in the other state, no fone ever bothered to investigate.” Interoperability among state voter databases is needed to identify and remove duplicate registrations of citizens who are registered to vote in more than one state. To make the state voter databases interoperable, the Commission recommends the introduction of a uniform template, shared vorer data, and a system to transfer voter data across states." ‘The template will define a common set of voter data that ll states will collect in their vorer databases and will share with each her. This set of data will consis of each person full egal name, date and place of birch, signature caprured as a digital image, and Social Security number. The signature is needed to conficm the identity of voters who vote by mil BR ecport of to Commission on Federal Becton RoemUnder HAVA, voter databases need a “unique identifies,” which is a number used to distinguish cach individual, particularly those with the same or similar names. Some states use the drive’ license number as the unique identifier for voter registration. In other states, the unique identifier is the Social Security number. Efforts to match voter registrations in states that use different identifiers are complicated and may fail. Take, for example, the problem of figuring out whether Paul Smith in Michigan is the same person as Paul Smith in Kentucky. Since the unique identifier for voter registration isthe driver’ license number in Michigan but the Social Security number in Kentucky, an accurate match of the two registered Paul Smiths isnot likely. Any match will need to rly on Paul Smiths date ofbisth to estimate, based on some level of probability, whether the Paul Smith in each state isthe same person or not. "To make different state voter databases interoperable, therefore, they must use the same unique identifier, and this identifier must distinguish each American from every other voter in the country. The state voter databases will need to use a nationwide identifier. Since the same driver license number might be used in different states, the Social Security number provides the most feasible option fora federal unique identifier While the use of Social Security numbers for voter registration raises concerns about privacy, these concems can be adequately addressed by the measures the Commission recommends to ensure the security of voter databases. The Commission stresses the importance for states to allow only authorized election officials to use the Social Security numbers. States should ‘not provide Social Security numbers in the voter lst they release to candidates, political parties, or anyone else. This should not be hard ro do. Forty-nine states collect Social Security numbers for drivers licenses. and they have protected the privacy of the Social Security numbers. ‘Congress should direct that all sates use the same unique identifier — ic the voter's Social Security number — and template, but a new system will aso be needed to share data on vorers among states. Such a system should maintain a uniform state voter list while allowing systematic updating of lists ro take into account moves between states. The Commission proposes using a model similar to the one supervised by the U.S. Department of ‘Transportation (DOT) to make sure that commercial drivers have only one license, The ‘Commercial Drivers License Information System (CDLIS) shares data among states on commercial driver’ licenses, using 2 “distributed database” — a collection of 51 databases (che 50 stares and Washingron, D.C.) that are linked to each other. When state officials, want to check a particular driver’ record, they go to the central site, which then connects them to the database of the state that issued a commercial license to that particular driver. Since all of the state databases are inter-connected, an update in one state database is immediately available to all other states. CDLIS is operated by the American Association of Motor Vehicle Administrators under the supervision of the U.S. Department of ‘Tiansportation. ee een eee ener eta eS eel Bulg Conficence n US. lectons FYSimilarly, our Commission recommends a “distributed database” that will connect al tates registration lists. The creation of a computerized system to transfer voter data betwen states, is entirely feasible. This system could be managed either by the EAC or by an interstate ‘compact or association of state officials under EAC supervision, Implementation of the Commission's recommendation on cross-state interoperability of voter databases will quite state election authorities to collect Social Security numbers and digital images of signatures for all registered voters. While many states use the driver’ license number as their unique identifier, they can collect Social Security numbers from their statés department of motor vehicles (a Social Security number is required by 49 states to issue a driver’ license).” ‘We recommend that the EAC oversee the adoption of the template for voter data and for assisting states in the creation of anew system, to share voter data among states, including for setting up a distibuted database. eet Congress should appropriate federal Funds to complete top-down Ebi iin MAMMGAMNMAIEE stare vorer databases, cover the costs of adding Social Security numbers and digital images of signatures to the databases, and create and maintain the federal distributed database system for sharing voter data among, states. Congress should provide these Funds to the EAC for distribution to stares that adape the uniform template for vorer data and join the system for data sharing. Federal funds would be withheld fiom states thar do not make thei voter files interoperable with the voter databases of other states. As states make their voter databases interoperable, they will retain full control over their registration lists. They will only need to add to their current databases the voter data required to complete the uniform template ‘Two additional innovations might help to eliminate registration problems that voters have encountered, First, vores should have an opportunity during the registration process and before Election Day to review the registration online list to see whether their name is correctly inscribed and to check their proper precinct for voting. Whenever an error is discovered, voters should notify the statewide registration office to correct it, and every statewide registration office should have procedures in place to correct such an error in a timely manner. Second, precincts should have an “electronic pol-book” that connects them to the statewide registration list and allows them to locate the correct polling site for cach voter. For those precincts that are small, lack the resources for such an instrument, or do not have online access, precinct officials should telephone to a neighboring jurisdiction to obtain the correct information. Poll workers should also have a dedicated phone number to contact local election officials in case assistance is needed. This phone number should be different from the number provided to the public. Too often, poll workers cannot connect with election officials when assistance is needed because public phone lines are overwhelmed. "The entire system should permit state-of-the-art, computer-based registration lst thar will be accurate and up-to-date for the entire nation. Report of the Commission on Federal Election ReformRecommendations on Interoperability Among States 22.1 _Inoorder to assure that lists take account of citizens moving from one state to another, voter databases should be made interoperable between states. This would serve to eliminate duplicate registrations, which are a source of potential fraud. 222 In order to assist the states in creating voter databases that are interoperable across states, the EAC should introduce a template for shared data and a format for cross- state data transfers. This template should include a person’s full legal name, date and place of birth, signature (captured as a digital image), and Social Security number 223 With assistance and supervision by the EAG, a distributed database system should be established to make sure that the state lists remain current and accurate to take into account citizens moving between states. Congress should also pass a law mandating that states cooperate with this system to ensure that citizens do not vote in two states. 224 Congress should amend HAVA to mandate the interoperability of statewide registration lists. Federal funds should be appropriated for distribution by the EAC to states that make their voter databases Interoperable, and the EAC should withhold federal funds from states that fail to do so. The law should also provide for enforcement of this requirement. 22.5 With proper safeguards for personal security, states should allow citizens to verify and correct the resistration lists information on themselves up to 30 days before the lection. States should also provide “electronic poll-books" to allow precinct fficials to identify the correct polling site for voters. 22.6 With interoperability, citizens should need to register only once in their lifetime and Updating their registration will be facilitated when they move. 2.3 PROVISIONAL BALLOTS Because of flaws in registration lists and other election administration procedures, HAVA, ‘mandated that any eligible vorer who appears at the polls must be given a provisional ballot ‘this or her name does not appear on the voter registration lst of an clection offical asserts that the individual is nor eligible to vore. November 2, 2004, marked the first time chat all, states were supposed co offer provisional ballows in a general election, Out of 1.6 million provisional ballots cast, more than one million were counted.” The 1.6 zillion provisional balloss do nor include an unknown ‘number of voters who were encouraged by poll workers to 0 to other polling sites where they might be registred. Practices for offering and counting provisional ballots in the 2004 presidental election vatied widely by state and. by county. Around the country, the percentage of provisional ballots counted ranged from a national high in ee ee ‘Alaska of 97 percent to a low of 6 percent in Delaware.'* Petits eee ee Bulg Conficence n US. Electors ERY"This was due in part to whether a state accepted a provisional ballot cast outside of a voter's home precinct. In other situations, provisional ballots were counted without first having bbeen verified as eligible ballots [che recommendations for strengthening the registration lists ate approved, the need for provisional ballots will be reduced. In 2004, provisional ballors were needed half as often in sates with unified databases as in states without.” Nonetheless, in the absence of the teforms recommended by this Commission, or inthe period before they come fully into cffect, provisional balloting will continue to be a crucial safery net. During the interim, in order co reduce the chances that elections are litigated, we need consistent procedures, for handling provisional ballots and full training for poll workers who carry out these procedures Recommendations on Provisional Ballots 23.1 Voters should be informed of their right to cast a provisional ballot if their name does not appear on the voter roll, or if an election official asserts that the individual is not eligible to vote, but States should take additional and effective steps to inform voters as to the location of their precinct. 232 States, not counties or municipalities, should establish uniform procedures for the verification and counting of provisional ballots, and that procedure should be applied uniformly throughout the State. Many members of the Commission recommend that a provisional ballot cast in the incorrect precinct but in the correct jurisdiction should be counted, 233 Poll workers should be fully trained on the use of provisional ballots, and provisional ballots should be distinctly marked and segregated so they are not counted until the elisiblity of the voter is determined. 2.4 COMMUNICATING REGISTRATION INFORMATION ‘The hotlines set up by nonprofit organizations to assist voters on Election Day received hundreds of thousands of cals (see Table 1 on page 17). Most of the callers had two simple questions: Am I registered to vote? And where do I go to vote? Answers to these questions, however, too often were difficult to obtain. Only nine state lection Web sites ‘were able to provide voters with their registration information or with the address of their polling site. Information was equally difficult to obtain from election offices by telephone. One Election Day hotline transferred callers to their county board of clections, but barely half of these calls were answered, and of the other half, ew provided the information chat was requested." Report of the Commission on Federal Election ReformFailure to provide voters with such basic information as their registration status and their polling site location raises a barrier to voting as significant as inconsistent procedures on provisional ballots or voter ID requirements, As states gain responsibilty for voter registration, they will be well positioned to inform vorers if they are listed in the voter files. ‘The Web sites of local jurisdictions should allow voters to check whether they ae registered and the location of their precinct. This precinct-locator feature should be added ro stare elections Web sites. In addition, information on how to register and where to vote should be disseminated in local media, on posted lists, and in other government offices including welfare and social services agencies. Since election officials may have difficulty responding to telephone calls on Election Day as they are conducting the election, states and local jurisdictions should encourage woters to inquire about their registration starus and the location of their poling place considerably before Election Day. ‘TABLE 1 : Voter Calls to the MYVOTEI Hotline on Election Day 2004 eee Peer) on Election Day 2004 Registration IssuesPoll Access 43.9% Absentee Voting 242% Coercion/ntimidation 49% Mechanical 45% Identification 25% Provisional Ballots 19% BallouSereen 13% Other 168% TOTAL 100.0% notes Toe ed pon naa of 500 peel se MYVOTEY Iino Noventer 2 206 Ti mj npr btner al che US leon Anime Conan ‘eed of op 298208 alc son Dap 200. 948 Tein le he Comminin oe eb Hen Rey Ken Set, rade of [never Zhan on fe 9,200 Tenia Us oa of epee ‘imate Caee yh US Best aie Cai a ebay 9705 Recommendation on Communicating Registration Information 24.1 States and local jurisdictions should use Web sites, toll-free numbers, and other means to answer questions from citizens as to whether they are reistered and, if so, what is the location of their precinct, and if they are not registered, how they can do so before the deadline. ‘Building Confisence in U.S. Elections a2.5 VOTER IDENTIFICATION A good registration list will ensure tha citizens are only registered in one place, but election officials stil need to-make sure thatthe person arriving ata polling site isthe same one that ismamed on the registration list. In the old days and in small towns where everyone knows cach other, voters did not need to identify themselves. But in the United States, where 40 million people move each year, nd in urban areas where some people do not even know the people living in their own apartment building let alone their precinet, some form of identification is needed. ‘There is no evidence of extensive fraud in U.S. elections or of multiple voting, but both ‘occur, and it could affect the outcome of a clase election." The electoral sytem cannot inspire public confidence if no safeguards exist to deter or detect fraud or to confirm the identity of voters. Photo IDs currently ae needed to board a plane, enter federal buildings, and cash a check. Voring is equally important. ‘The voter identification requirements introduced by HAVA are modest. HAVA requires only first-time voters who register by mail to show an TD, and they can choose from a number of different types of identification. States are encouraged to allow an expansive lise of acceprable IDs, including those without a photograph, such as utility bills or government checks. These requirements were not implemented in a uniform manner and, in some cases, not at all. ‘Afi HAVA was enacted, efforts grew in the states to strengthen vorer identification requirements. While 11 stares required vorer ID in 2001, 24 states now requite voters to present an ID at the polls In addition, bills to introduce or strengthen voter ID requirements are under consideration in 12 other states." ss — Our Commission is concemed that the different approaches to [rile ire Ce identification cards might prove to be a serious impediment to voting, There are two broad alternatives to this decentralized and unequal approach to identification cards. Fst, we could recommend eliminating any requirements for an ID because the evidence of multiple voring is thin, and ID requirements, as some have argued, are “a solution in search of a problem.” Alternatively, we could recommend a single national voting identification card, We considered but scjected both alternatives. ‘We rejected the first option — eliminating any requirements — because we believe that citizens should identify themselves as the correct person on the registration list when they vote. While the Commission is divided on the magnitude of voter fraud — with some believing the problem is widespread and others believing that it is minor — there is no doubt that it occurs. The problem, however, is not the magnitude of the fraud. In close or disputed elections, and there are many, a small amount of fraud could make the margin of difference, And second, the perception of possible fraud contributes to low confidence in the system. A good ID system could deter, detect, or eliminate several potential avenues of fraud— such as multiple voting or voting by individuals using the identities of others or BR ecport of so Commission on Federal Becton Rormthose who are deceased — and thus ic can enhance confidence. We view the other concerns about IDs — that they could disenfranchise eligible voters, have an adverse effect on minorities, or be used to monitor behavior — as serious and legitimate, and our proposal below aims to address each concern, ‘We rejected the second option of a national voring identification card because of the expense and our judgment that if these cards were only used for each clection, voters would forget or lose them. We therefore propose an alternative path. Instead of creating a new card, the Commission recommends that states use “REAL ID" cards for voting purposes. ‘The REAL ID Act, signed into law in May 2005, requires states to verify cach individuals fll legal name, date of birth, address, Social Security number, and USS. citizenship before the individual is issued a driver’ license or personal ID card. ‘The REAL ID is a logical vehicle because the National Voter Registration Act established a connection between obtaining a drivers license and registering to vote. The REAL ID card adds two critical [Eyre yey clements for voting — proof of citizenship and Ressmertelaee obetirioriekcoerd verification by using the all Social Security number. ES "The REAL ID Act does not require thatthe card indicates citizenship, but that would need to be done ifthe card is to be used for voting purposes. In addition, stare bureaus of motor vehicles should automatically send the information ro the state's bureau of elections. (With the National Vorer Registration Act state bureaus of motor vehicles ask drivers if they want 1 register to vote and send the information only ifthe answer is affirmative.) Reliance on REAL ID, however, is not enough. Voters who do not drive,” including older citizens, should have the opportunity to register to vote and receive a voter ID. Where they will need identification for voting, IDs should be easily available and issued free of charge. States would make their own decision whether to use REAL ID for voting purposes or instead to rely on a template form of voter ID. Fach state would also decide whether to require voters to present an ID at the polls, but our Commission recommends that states use the REAL ID and/or an EAC. template for voting, which would be a REAL ID card without reference to a divers license. For the next two federal elections, until January 1, 2010, in states that require voters to present ID at the polls, vorets who fail to do so should nonetheless be allowed to cast a provisional ballot, and ther ballot would count f their signature is verified. After the REAL ID is phased in, ic. after January 1, 2010, voters without a valid photo ID, meaning a REAL ID or an EAC-template ID, could cast a provisional ballot, but they would have to return personally to the appropriate election office within 48 hours with a valid photo ID for their vote to be counted. Bulg Conficance n Us. electors PY‘To verify the identity of voters who cast absentee ballots, the voter’ signature on the absentee ballot can be matched with a digitized version of the signature that the election administrator maintains. While such signature matches are usually done, they should be done consistently in all cases, so that election officials can verify the identity of every new registrant who casts an absentee ballot. ‘The inuoduction of voter ID requirements has raised concerns that they may present a barrier to voting, particularly by traditionally marginalized groups, such as the poor and minorities, some of whom lack a govemmentissued photo ID. They may also create obstacles for highly mobile groups of citizens, Part of these concems are addressed by assuring that government-issued photo identification is available without expense to any citizen and, second, by government efforts to ensure that all voters are provided convenient ‘opportunities to obtain a REAL ID or EAC-template ID card. As explained in Section 4.1, the Commission recommends that states play an affirmative role in reaching out with mobile office to individuals who do not have a driver’ license or other government-issued photo ID to help them register o vote and obtain an ID eard. ‘There ate also longstanding concerns voiced by some Americans that national identification cards right be a step toward a police state. On that note, itis worth recalling that most advanced democracies have fraud-proof voting or national ID cards, and their democracies remain strong. Still, these concerns about the privacy and security of the card requite additional steps to protect against potential abuse. We propose two approaches. First, new institutional and procedural safeguards should be established to assure people that their privacy, security, and identity will not be compromised by ID cards, The cards should not become instruments for monitoring behavior. Second, certain. groups ‘may see the ID cards asan obstacle to voting, so the government needs to take additional measures to register voters and provide ID cards, oes etn) "The needed measures would consist of legal protections, strict procedures for managing voter data, and creation of ombudsman institutions. The legal protections would prohibit any commercial use of voter data and impose penalties for abuse. The data-management procedures would include background checks on all officials with access to voter data and. requirements to notify individuals who are removed from che voter registration list. The cstablishment of ombudsman institutions at the state level would assist individuals to redress any cases of abuse. The ombudsman would be charged with assisting voters to overcome bureaucratic mistakes and hurdles and respond to citizen complaints about the misuse of data. BEI enor of to Commission on Facer! Becton Retorm"The Commission's recommended approach to voter ID may need to adapt to changes in national policy in the future. Since the attacks of September 11, 2001, concerns about homeland security have led to new policies on personal identification, Under presidential directive, about 40 million Americans who work for or contract with the federal {government are being issued ID cards with biometrics, and the REAL. ID card may very ‘well become the principal identification card in the country. Driven by security concerns, four country may already be headed toward a national identity card. In the event that 2 national identity card is introduced, our Commission recommends that it be used for voting purposes as well. Recommendations on Voter Identification 25.1 To ensure that persons presenting themselves at the polling place are the ones on the registration list, the Commission recommends that states require voters to use the REAL ID card, which was mandated in a law signed by the President In May 2005. The card includes a person’s full legal name, date of birth, a signature (captured as a digital image), a photograph, and the person's Social Security number. This card should ‘be modestly adapted for voting purposes to indicate on the front or back whether the individual is a U.S. citizen. States should provide an EAC-template 1D with a photo to non-drivers free of charge. 25.2 The right to vote is a vital component of U.S. citizenship, and all states should use their best efforts to obtain proof of citizenship before registering voters. 253. We recommend that until January 1, 2010, states allow voters without a valid photo 1D card (Real or EAG-template [D) to vote, using a provisional ballot by signing an affidavit under penalty of perjury. The signature would then be matched with the digital image of the voter's signature on file in the voter registration database, and if the match is positive, the provisional ballot should be counted. Such a signature match would in effect be the same procedure used to verify the identity of voters who cast absentee ballots, After January 1, 2010, voters who do not have their valid photo ID could vote, but thelr ballot would only count if they returned to the appropriate election office within 48 hours with a valid photo 1D. 254 To address concems about the abuse of ID cards, or the fear that it could be an ‘obstacle to voting, states should establish legal protections to prohibit any commercial use of voter data and ombudsman institutions to respond expeditiously to any complaints about the misuse of data or about mistaken purges of resistration lists based on interstate matching or statewide updating. izen 255 In the event that Congress mandates a national identification card, it should include Information related to voting and be connected to voter registration. ‘Building Confisence in U.S. Elections a2.6 QUALITY IN VOTER REGISTRATION LISTS Voter registration lists provide the bass for determining who is qualified to vote. Yet only a few states, notably Oregon and North Carolina, have assessed the quality of thee lst, or have developed plans to do so. This is aso truc as states nish to complete statewide voter databases before the January 1, 2006, deadline. Moreover, the EAC does not assess the quality of voter files. ‘The lite information available on the quality of vorer files is not reassuring. The creation of statewide voter databases allows for the elimination of duplicate registrations within states, but attempts to match vorer files with records of other state agencies are often ineffective. Death records, for example, sometimes are not provided to election officials for three or four months, and information on felons is usually incomplete.” Comparison with USS. Census Bureau statistics also points to extensive ‘deadwood’ on the voter registration lists. Some states havea large portion of inactive voters on their voter registration lists. One in four registered vorers in Oregon is inactive, as is one in every three registered vorers in CCalifornia*‘There also are numerous jurisdictions, such as Alaska, where the number of registered voters is greater than the number of voting-aged citizens.” These jurisdictions early have not updated their voter registration lists by removing the names of voters who have died or have moved away. Voter registration lists are often inflated by the inclusion of citizens who have moved out of state but remain on the lists Moreover, under the National Voter Registration Act, names are ofien added to the list, but counties and municipalities, ofien do not delete the names of those who moved. Inflated voter lists are also caused by phony registrations and efforts to register individuals who are ineligible. Registration forms in the names of comic figures, for example, were submitted in ‘Ohio in 2004. Ac the same time, inaccurate purges of voter list, hhave removed citizens who are cligible and are propedly registered. rom what lite is known, the quality of voter registration lis probably varies widely by state. Without quality assurance, however, cross state transfers of vorer data may suffer from the problem of “garbage in, garbage out.” ‘They may pass on inaccurate data from certain states, to the rest of the country. The overall quality of a system to share voter data among states will only be a strong as the quality of the worst state vorer database. Each state needs to audit its voter registration files to determine the extent to which they are accurate (with correct and current information on individuals), complete (including all cligible voter), valid (excluding ineligible vorers), and secure (with protections against unauthorized use). This can be done by matching voter files with records in other state agency databases in a regular and timely manner, contacting individuals when the matches are inconclusive, and conducting survey research to estimate the number of voters who believe they are registered but who are not in fat listed in the voter files. Other countries regularly conduct such audits.* BER ecport of to Commission on Federal Becton ReformEffective audits assess not only the quality of vorer files but also the procedures used to update, maintain, and verify data and to ensure security of voter databases. To assure continual quality of voter databases, effective procedures are needed to maintain up-to-date lists of eligible voters, verify the accuracy of those lists, and remove voters who have become ineligible. These should include procedures to delete those who have moved out of state and to effectively match vores files with records of driver’ licenses, deaths, and felons. Given the controversial “purges” that have occurred, special care must be taken co update the lists in a fair and transparent mannet. States should adopt uniform procedures and strong safeguards against incorrect removal of eligible voters. Every removal should be double- checked before itis executed, and a record should be kept of every action. The process of updating the lists should be continuous, and before each statewide election the voter rolls should be audited for accuracy. In addition, states need to assure the privacy and security of voter files. ‘There is no justification for states to release voter files for commercial purposes. However, components of voter files should remain public documents subject to public scrutiny. States must carefully balance che right to privacy of registered citizens with the need for transparency in clections when they decide what information on voter registration to make available to the public. Procedures ae also needed to protect voter fils against tampering or abuse, This ‘might be done by setting up the voter database to make an automatic record of all changes 1 the vorer files. including a record of who made the changes and when. Recommendations on Qui in Voter Registration Lists 2.6.1 States need to effectively maintain and update their voter registration lists. The EAC should provide voluntary guidelines to the states for quality audits to test voter registration databases for accuracy (correct and up-to-date information on individuals), completeness (inclusion of all eligible voters), and security (protection against unauthorized access). When an eligible voter moves from one state to another, the state to which the voter is moving should be required to notify the state which the voter is leaving to eliminate that voter from its registration lst. 26.2. A\| states should have procedures for maintaining accurate lists such as electronic. matching of death records, drivers licenses, local tax rolls, and felon records. 263 Federal and state courts should provide state election offices with the lists of Individuals who declare they are non-citizens when they are summoned for jury duty. 264 In a manner that is consistent with the National Vater Registration Act, states should make their best efforts to remove inactive voters from the voter registration lists. States should follow uniform and strict procedures for removal of names from voter registration lists and should adopt strong safeguards against incorrect removal of eligible voters. All removals of names from voter resistration lists should be double-checked. 265. Local jurisdictions should track and dacument all changes to thelr computer databases, including the names of those who make the changes. ‘Building Confisence in U.S. Elections aVote for One George Washington! Patrick Buchanan John Adams ola Foster Independent Al Gore! Joe Lieberman _— Monica George W. Bust LD sions Dick cheney LO ior3.1 Voting Technology "The Help America Vote Act of 2002 authorized up to $650 million in federal funds to replace antiquated voting machines throughout the country. States are using these funds and their own resources to upgrade voting technology, generally to replace punch card and lever voting machines with new optical scan and electronic voring systems. As 2 result, voting technology is improving.” but new concerns related to electronic voting systems have arisen, ‘These concerns need to be addressed, because it is vital to the clectoral process that citizens have confidence that voting technologies are registering and tabulating votes accurately VOTING MACHINES "The purpose of voting technology isto record and tally all votes accurately and to provide sufficient evidence to assure all participants — especially the losing candidates and their supporters — that the election result accurately reflects the will of the voters. Voring machines must be both accessible and transparent. As required by HAVA, the machines must be accessible to language minorities and citizens with disabilities, including the blind and visually impaired citizens, in a manner that allows for privacy and independence. Voting machines must also be transparent. They must allow for recounts and for audits, and thereby give voters confidence in the accuracy of the vote tallies. ‘Two current technology systems are optical scan and direct recording electronic (DRE) systems, Optical scan systems rely on preprinted paper ballots that are marked by the vorer, like the ovals students fill in with a No. 2 pencil on a standardized exam, and chen are run ‘through an optical scan machine that determines and tallies the votes. Such systems provide transparency because the paper ballots can be recounted and audited by hand. Under HANA. all aspects ofthe voring system, including the production of audic tail information, ‘must be accessible to vorers with disabilities. DRE machines present voters with their choices on a computer screen, and voters choose by touching the screen or turning a dial, The vote is then recorded electronically, usually without ballot paper. DREs make up a growing share of voting equipment. Nearly 30 percent of voters live in jurisdictions that use DREs, compared to 17 percent in the 2000 election (sce Table 2 on page 27).* DREs allow voters with disabilities to use audio prompts to cast ballots privately and independently, and they facilitate voting by non-English speakers by offering displays of the ballot in different languages. DREs also provide greater accuracy in recording votes, in part by preventing aver-votes, whereby people mistakenly vote for more than one candidate, and by discouraging accidental under-votes by ‘reminding voters when they overlooked one or more races. ‘The accessibility and accuracy of DREs, however, are offset by a lack of transparency, which has raised concemns about security and vetfiabilty. In most of the DREs used in 2004, voters could not check that thei ballot was recorded correctly: Some DREs had no capacity for an independent recount. And, of course, DREs are computers, and computers malfunction. A malfunction of DREs in Carteret County, North Carolina, in the November 2004 elections caused the loss of more than 4,400 votes. There was no backup record of the votes that were cast. Asa result, Carteret County had no choice but ro rerun, ‘Building Confisence in U.S. Elections athe election, after which it abandoned its DREs. Other jurisdictions have lost votes because clection officials did not properly set up voting machines.” ‘To provide backup records of votes cast on DREs, HAVA requires that all voting machines produce a “permanent paper record with a manual audie capacity.” This requirement is generally interpreted to mean that each machine must record individual ballot images, so that they can be printed out and examined in the event ofa disputed result or of a recount. ‘This will make DREs somewhat more transparent, but i s stil insufficient to fully restore confidence. ‘One way to instill greater confidence that DREs are properly recording votes isto re paper record of the ballot that the vorer can verily before the ballot is cast. Such a paper record, known asa vorer-verifiable paper audit trail (VVPAT), allows the voter to check that his or her vote was recorded as it was intended, Because voter-verifiable paper audit trails can permit recounts, audits, and a backup in case ‘of a malfunction, there isa growing demand for such paper trails. As of early August 2005, 25 states required voterverifiable paper ballots, and another 14 states had proposed legislasion with such a requirement.® Since very few of the DRES in use today are equipped to print vorer-verifable paper audit trails, certain bills before Congress would require election authorities to “retrofic” DREs with such printers, In 2004, DREs with voter-verfiable paper audit tails were used only in Nevada, They appear to have worked well” When Nevadans went to the polls and made their selection, a paper record of their vote was printed behind a glass cover on a paper roll, like the roll of paper in a cash register. Voters were able to view the paper record and thereby check that their vote was recorded accurately before they cast cher ballot. The paper record was saved in the machine and thus was available for later use in recounts or audits. After the 2004 elections, Nevada election officials conducted an internal audit, which confirmed the accuracy of the votes recorded by the DREs. While less than one in three Nevada vorers reportedly looked at the paper record of ther ballot, these voters had the opportunity co confirm their vote, and the paper allowed a chance to verify the computer tallies after the election. While HAVA already requires that all precincts be equipped with at last one piece of voring equipment that is filly accesible to voters with disabilities for use in federal elections by January 1, 2006, must be accessible to voters with disabilities, he Commission believes chat transparency in voting machines should also be assured in time for the 2008 presidential lection, With regard to current technology, states will need to use either DREs with a voter-verifiable paper audit tral and an audio prompt for blind voters or optical scan voting systems with at least one computerasssted marking device for voters with disabilities to ‘atk their ballot. To ensure implementation of this requirement, Congress will need to appropriate sufficient funds to cover the costs of either retrofitting DREs with voter- verifiable paper audit trails or purchasing a computer-assisted marking device for cach polling place that uses optical scan voting systems. ‘Concerns have been raised thar the printers could malfunction just as computers do. OF course, the previous ballot papers will be available, and che operators will know when the printers fal. Sill, precincts should have backup printers for that contingency. A second ‘concern is that the length of the ballorin some areas — such as California, which frequently a Report of the Commission on Federal Election Reformhas referenda — would require paper tnils thar would be several feet long. In the case of rnon-federal races, state law would determine whether the non-federal portion of the ballot ‘would similarly be required o provide a voter-verfied paper audit tral. That is nota perfect solution, butt is stil better than having no paper backup at all. ‘The standards for voting systems, sec by the EAC, should assure both accessibility and ‘transparency in all voting machines. Because these standards usually guide the decisions of voting machine manufacturers, the manufacturers should be encouraged to build machines in the Farure that are both accessible and transparent and are filly capable of meeting the needs of Americans with disabilities, of allowing voters to verify their ballots, and of providing for independent audits of election results TABLE 2: Types of Voting Equipment Used in Recent Presidential Elections eas Cee) 124% 140% Paper Ballots 0.7% Datavote 13% Optial Sean 349% Electronic 29.4% Mixed 7.4% TOTAL 100.0% 100.0% ‘ounce Eesioa Dua Servi oig Equi Smaryy Tipe 2004 aie Dae Sv Now Sy Shaws 50 ils Noon Wi Le Han dg Sc, 3 th Pach Cain 206 Recommendations on Voting Machines 3.11 Congress should pass a law requiring that all voting machines be equipped with a voter-verifiable paper audit trail and, consistent with HAVA, be fully accessible to voters with disabilities. This is especially important for direct recording electronic (DRE) machines for four reasons: (a) to increase citizens’ confidence that their vote will be counted accurately, (b) to allow for a recount, (c) to provide a backup in cases Of loss of votes due to computer malfunction, and (d) to test — through a random selection of machines — whether the paper result is the same as the electronic result. Federal funds should be appropriated to the EAC to transfer to the states to Implement this law. While paper trails and ballots currently provide the only means to meet the Commission’s recommended standards for transparency, new technologies may do so more effectively in the future. The Commission therefore urges research and development of new technologies to enhance transparency, security, and auditability of voting systems. 3.1.2 States should adopt unambiguous procedures to reconcile any disparity between the electronic ballot tally and the paper ballot tally. The Commission strongly recommends that states determine well in advance of elections which will be the ballot of record. ‘Building Confidence in U.S. Elections a3.2 AUDITS While voter-verfizble paper ballots will contsibute to strengthening public confidence in DRE, regular audits of voting machines are also needed to double-check the accuracy of the machines vore tallies. Such audits were required by law in 10 states as of mid-August 2005." To carry out such audits, election officials would randomly select a sumple of voting ‘machines and compare the vote total recorded by the machines with the vote total on the paper ballots. The audits would test the reliability of voting machines and identify problems, often before a close or disputed election takes place. This, in turn, would encourage both supplies and election officials to effectively maintain voting machines. Some concer has been expressed about the possibility of manipulation of paper audit trails If DREs can be manipulated to alter the vote tallies, the same can be done with paper audit trails. Such manipulation can be detected and deterred by regular audits of voting machines. Regular audits should be done of all voting machines, including DREs and optical scan systems. Recommendation on Audits 3.2.1 State and local election authorities should publicly test all types of voting machines before, during, and after Election Day and allow public observation of zero machine counts at the start of Election Day and the machine certification process. 3.3 SECURITY FOR VOTING SYSTEMS DREs run on software that can be compromised. DRE software may get attacked or hacked by outsiders, pethaps through the Internet. As experience in computer seeutity shows, itis often difficult to defend against such attacks. Hackers often are creative and determined, and voting systems provide a tempring target. However, while some DREs send their results co election headquarters over the Internet, they are not connected to the Intemet during voting. ‘The greater threat to most systems comes not from external hackers, but from insiders who have direct access to the machines. Software can be modified maliciously before being installed into individual voting machines. There is no reason to trust insiders in the election industry any mote than in other industries, such as gambling, where sophisticated insider fraud has occurred despite extraordinary measures to prevent it. Software can also be programmed incorrectly. This poses a likely threat when local programmers who lack the necessary skills nonetheless modify the ballot for local offices, and many might not have the sophistication required for the new machines. In addition to the ourpuc of DREs, which can be verified through a paper audic til, the inside process of programming DREs should be open co scrutiny by candidates, their supporters, independent experts, and other interested citizens, so that problems can be detected, deterred, oF corrected, and so that the public wil have confidence in the machines. a Report of the Commission on Federal Election Reform‘Ax the same time, manufacturers of voting machines have legitimate reason co keep their voting machine sofware and its source code proprictary. The public interestin transparency and the proprietary interests of manufacturers can be reconciled by placing the source code in escrow with the National Institute of Standards and Technology (NIST), and by making the source code available for inspection on a restricted basis to qualified individuals. NIST’ might ake the source code available to recognized computer ty experts at accredited universities and to experts acting on behalf of candidates or political partes under a nondisclosure agreement, which would bar them from ‘making information about the source code public, though they could disclose security flaws or vulnerabilities in the voting system software, Doubt has been raised that some manufactures of voting machines provide enough security in their systems 0 reduce the risk of being hacked. Such concerns were highlighted after a group of computer security experts examined a voting system source code that was accidentally left on the Internet." Independent inspection of source codes would strengthen the security of voting systems software by encouraging ‘manufacturers to improve voting system security. Expert reviews may also detect software design flaws or vulnerabiltis. This, in turn, could bolster public confidence in the reliability of DREs to accurately record and tally the vote in elections. In addition co the source codes, the software and the voting machines themselves are potentially vulnerable to manipulation. Security for voting systems should guard against attempts to tamper with software or individual voting machines. When voting machines are tested for certification, a digital Fingerprint, also known asa “hash,” of their software is often sent co NIST, Following the delivery of new voting machines, a local jurisdiction can compare the software on these machines to the digital fingerprint at NIST. This comparison cither will identify changes made to the software before delivery or, ifthe software is unaltered, will confirm that the software on thei certified standards, vidual machines meets the ‘Once voting machines artive at the local jurisdiction, clection officials must take precautions to ensure security by restricting access to authorized personnel and by documenting access to the machines. ‘The process of resting and certifying voring machines is designed mainly to ensure their reliability. Testing and certification is conducted under EAC supervision, although some states require additional testing and certification. The state testing can make the process more rigorous, particularly when voting machines are field tested. When California conducted a mock election with new voting machines in July 2005, it ound unacceprable tates of malfunctions that were not apparent in lb tess." ‘Building Confisence in U.S. Elections a[No matter how secure voting machines are or how carefully they are used, chey ae liable to ‘malfunction. ‘To avoid a situation where a machine malfunction will cause a major disruption, local jurisdictions need to prepare for Election Day with a backup plan, including how the vendor will respond to a machine malfunction and what alternatives, including paper ballots, should be made available. Recommendations on Security for Voting Systems, 33.1 The Independent Testing Authorities, under EAC supervision, should have responsibility for certifying the security of the source codes to pratect against accidental or deliberate manipulation of vote results. In addition, a copy of the source codes shauld bbe put in escrow for future review by qualified experts. Manufacturers who are unwilling to submit their source codes for EAC-supervised testing and for review by Independent experts should be prohibited from selling their voting machines. 332. States and local jurisdictions should verify upon delivery of a voting machine that the system matches the system that was certified 333. Local jurisdictions should restrict access to voting equipment and document all access, as well as all changes to computer hardware or software. 334 Local jurisdictions should have backup plans in case of equipment failure on Election Day. 3.4 INTERNET VOTING "The Intemet has become such a pervasive influence on modem life that it is natural for the public and election officials to begin considering ways to use it co facilitate voting. The first binding Intemer election for political office took place in 2000, when the Arizona Democratic Party used it during its primary. In 2004, the Michigan Democratic Party allowed voting by Internet during its caucuses. Meanwhile, Missouri announced that any member of the U.S. military serving in combat areas overseas could complete an absentee ballot for the general election and email a scanned copy to the Department of Defense, which then would forward it to the appropriate local election offices. Despite these much-publicized rials, serious concerns have been raised about the push for a “digital democracy.” In 2004, the Department of Defense cancelled its $22 millon Secure Blectronic and Voting Registration Experiment (SERVE) program designed to offer Internet voting during the presidential election to members of the U.S. military and other overseas citizens, The cancellation came after a group of top computer scientists who reviewed the system reported that without improved security, Internet voting is highly susceptible to aud, a Report of the Commission on Federal Election ReformFirst, there are the issues of privacy and authentication, When using the Internet, one cannot assure voters that their ballot will remain secret. Second, the current system is not fally secure. Although data sent via the Internet can be encrypted and then decoded by local lection administrators, hackers can compromise the system. This was the conclusion of the computer scientists who reviewed the SERVE program for the Pentagon. Due to security threats, some state and local election offices do not allow vote totals 0 be transmitted via the Internet. Third, no government or industry standards specifically apply to Internet voting technology. The EAC may begin developing such standards, but that work has not begun. Finally, Internet voting from homes and offices may not provide the same level of privacy as che voting booth. To date, the most comprehensive study of Internet voring is contained in a 2001 report sponsored by the National Science Foundation.”* This report urges further rescarch and ‘experimentation to deal with the problems posed by this form of voting Its authors suggest that it will take atleast a decade to examine the various secutity and authentication issues. ‘Our Commission agrees that such experimentation is necessary, and that the time for Internet voting has nor yet arrived. eee Pees aortas ace Cte cite ulin Conficancen US. Electors4. Expanding Access to Elections "The Commission believes that the vitality of America’s democracy depends on the active participation of our citizens. Yet, even in the presidential election in 2004, when voter interest was higher than normal, more than one in three eligible voters did not participate. ‘We need to do more to increase voter participation, and we have considered numerous methods. None of them will solve the problem, bur we encourage states ro experiment with altematives to raise the level of voter participation. Recent elections have seen a substantial increase in early voting and in voting by mail While only 8 percent of ballots were cast before Election Day in 1994, by 2004 the percentage of ballots cast before Election Day had risen to 22 percent. This increase in carly and convenience voting has had litle impact on vorer turnout, because citizens who vote carly or vote by mail tend to vote anyway.” Early and convenience voting are popular, but there is lide evidence that they will significantly expand participation in elections." ‘There are other measures that can be taken co expand participation, particularly for military and overseas voters and for citizens with disabilities. There is also much to do with regard to civic and voter education thar could havea long-term and lasting effec, particularly on young people. However, we first need to teach out to all cligible voters and remove any impediments to their participation created by the registration process or by identification requirements. Al citizens, including citizens with disabilities, need to have access to polling places. Polling places should be located in public buildings and other semipublie venues such as churches and community centers that comply with the Americans with Disability Act (ADA). ‘Additionally, polling places should be located and protected so that voters can participate free of intimidation and harassment. Polling places should not be located in a candidate's headquarters or in homes or Commision ta DiMartire business establishments that are not appropriately eee accessible to vorers with disabilitis 4.1 ASSURED ACCESS TO ELECTIONS "The Commission’ proposals for a new electoral system contain elements to assure the quality of the list and the integrity of the ballot. But to move beyond the debate between integrity and access, specific and important steps need to be taken to assure and improve access to voting. States have a responsibility co make vorer registration accessible by taking the initiative to reach out to citizens who are not registered, for instance by implementing provisions of the ‘National Voter Registration Act that allow voter registration at social-service agencies or by conducting vorer registration and REAL ID card drives with mobile offices. Michigan, for Bulg Conficence n US. electors MYexample, uses a mobile office to provide a range of services, including driver’ licenses and voter registration. This model should be extended to al the states, Political party and nonpartisan voter registration drives. generally contribute to the electoral process by generating interest in upcoming clections and expanding participation. However, they are occasionally abused. There were reports in 2004 that some party activists filed to liver voter registration forms of citizens who expressed a preference for the opposing party. During the U.S. House Administration ‘Committes hearings in Ohio, election officials reported being deluged swith voter registration forms atthe last minute before the registration deadline, making it difficult to process these registrations in a timely manner. Many of the registration forms delivered in October to ection officials were actually collected in the spring, ated Bach state should therefore oversee politcal party and nonpartisan ‘voter registration drives to ensure that they operate effectively chat registration forms are delivered promptly to election officals, that all completed registration forms are delivered to the clection officials, and that none are “culled” and omitted according to the registrant’ partisan affiliation. Measures should also be adopted to track and hold accountable those who are engaged in submitting Fraudulent voter registrations. Such oversight might consist of training activists who conduct vorer registration drives and tracking vorer registration forms to make sure they are all accounted for. The tracking of voter registration forms will require beter cooperation becween the federal and state .goveraments, pethaps through the EAC, as the federal government puts some registration forms online. In addition, states should apply a criminal penalty to any activist who deliberately fils to deliver a completed voter registration form. Recommendations on Assured Access to Elections 4,11 States should undertake their best efforts to make voter registration and ID accessible and available to all eligible citizens, including Americans with disabilities. States should also remove all unfair impediments to voter resistration by citizens who are elisible to vote, 4.1.2. States should improve procedures for voter registration efforts that are not canducted by election officials, such as requiring state or local registration and training of any “voter registration drives.” 4.13. Because there have been reports that some people allegedly did not deliver registration forms of those who exoressed a preference for another party, states need to take special precautions to assure that all voter registration forms are fully accounted for. A unique number should be printed on the reaistration form and also on a detachable receipt so that the voter and the state election office can track the status of the form.” In addition, voter reaistration forms should be returned within 14 days after they are signed. a Report of the Commission on Federal Election Reform4.2 VOTE BY MAIL A growing number of Americans vote by mail. Oregon moved entirely to a vote-by-mail system in 1998, and the practice of casting ballots by mail has continued to expand nationwide as voters and election officals seck alternatives to the traditional system of voting at polling stations. The state legislatures of California and of Washington stare have considered legislation to expand the use of vote by mail, and in 24 states no excuse is required to vote absentee. "The impact of vote by mail is mixed. Proponents argue that vore by mail facilitates participation among groups that experience low voter turnout, such as elderly Americans and Native Americans. While vote by mail appears to increase turnout for local elections, there is no evidence that it significantly expands participation in federal elections. Moreover, it raises concerns about privacy, as citizens voting at home may come under pressure to vote for certain candidates, and it increases the risk of fraud. Oregon appears to have avoided significant fraud in its vote-by-mail clections by introducing safeguards 0 protect ballot integrity, including signature verification, Vote by mail is, however, likely to increase the risks of fraud and of contested clections in other states, where the population is more mobile, where there is some history of troubled elections, of where the safeguards for ballot integrity are weaker. ‘The case of King County, Washington, is instructive. In the 2004 gubernatorial cleetions, when two in three ballots there were cast by mail, authorities lacked an effective system to track the number of allo sent o returned. Asa cau, King rene County clection officials were unable to account for all absentee ballots. Moreover, a number of provisional ballots were accepted without signature verification. The failures to account forall absentee ballorsand to verify signatures on provisional ballots became issues in the protracted litigation that followed ‘Washington state's 2004 gubernatorial election. Vote by mail is popular but not a panacea for declining participation. While there is litle evidence of fraud in Oregon, where the entire state votes by mail, absentee balloting in other states has been one of the major sources of fraud. Even in Oregon, better precautions are needed to ensure that the return of ballors is nor intercepted. "The evidence on “carly” voting is similar to that of vote by mail. People like it, but it does hot appear to increase voter participation, and there are some drawbacks. It allows a significant portion of voters to cast ther ballot before they have all of the information that will become available to the rest of the electorate. Crucial information about candidates may emerge inthe final weeks or even days of an election campaign. Early and convenience voting also detracts from the collective expression of citizenship that takes place on Election ulin Conficancen US. ElectorsDay. Moreover, the cost of administering elections and of running campaigns tends to increase when early and mail-in voting is conducted in addition to balloting on Election Day, Barly voting should commence no earlier than 15 days prior to the election, so that all voters will cat their ballots on the basis of largely comparable information about the candidates and the issues. Recommendation on Vote by Mail 42.1 The Commission encourages further research on the pros and cons of vote by mail and of early voting. 4.3 VOTE CENTERS Another altemative to voting at polling stations is the innovation of “vote centers.” pioneered by Larimer County, Colorado. Vote centers are larger in size than precincts but fewer in number. They are dispersed throughout the jurisdiction, but close to heavy traffic routes, larger residential areas, and major employers. These vote centers allow citizens to vote anywhere in the county rather than just at a designated precinct. Because these vote centers employ economies of scale, fewer poll workers are required, and they tend to be ‘more professional. Also, the vore centers are reported to use more sophisticated technology that is more accessible to vorers with disabilities. Vote centers liminate the incidence of ‘out-of precinct provisional ballots, but they need to have a unified voter database that can communicate with all ofthe other centers inthe county to ensure that eligible citizens vote only once. While vote centers appear to have operated effectively in Larimer County, further research is needed to determine if the costs of establishing vote centers are offct by the savings of climinating traditional polling sites. Moreover, because vore centers replace traditional voting at precincts, which are generally closer to a voter's home, it is not clear that citizens actually view them as more convenient. Recommendations on Vote Centers 43.1. States should modify current election law to allow experimentation with voting centers. More research, however is needed to assess whether voting centers expand voter participation and are cost effective. 432 Voting centers need a higher quality, computer-based registration list to assure that citizens can vote at any center without being able to vote more than once. a Report of the Commission on Federal Election Reform4.4 MILITARY AND OVERSEAS VOTING Military and overseas voting present substantial logistical challenges, yet we cannot overstate the imperative of facilitating participation in elections by military and overseas voters, particularly by service men and women who put their lives on the line for their country. The Commission call on every state, with federal government assistance, to make every effort to provide all military and overseas voters with ample opportunity to vote in federal elections. ‘More than six million eligible voters serve in the Armed Forces or live overseas. These voters include 2.7 million military and their dependents and 3.4 million diplomats, Peace Corps voluntests, and other civilian government and other citizens overseas” Se at ottivel sapere Vorer tumour among members of the armed forces is high. So is the level of frustration they experience when their vores cannot be counted. This happens largely because of the time required by the three-step process of applying for an absentee ballot, recsiving one, and then returning a completed ballot. The process is complicated by the differences among, states and among localities in the registration deadline, ballot format, and requirements for ballot rewurn, and it is exacerbated because of the mobility of service men and women during a time of conflict. Since September 11, 2001, more chan 500,000 National Guard and Reserve personnel have been ‘mobilized, and many were relocated before they received their absentee ballots Congress passed the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) in 1986 to help eligible members of the armed services and their families, and other citizens overseas to vote. UOCAVA required each state to have a single office to provide information on voter tegistration and absentee ballot procedures for military voters. The Help America Vote Act of 2002 (HAVA) recommended — but did not require — that this state office should coordinate voting by military personnel by receiving absentee ballot applications and collecting vored ballocs. The introduction of statewide voter registration databases under HAVA provides an opportunity to put this recommendation into practice. But aside from Alaska, which already had a single state office, no state has centralized the processing of absentee ballots. This is another example as to why recommending, rather than requiring, a course of action is insufficient. ‘The Commission recommends that when registering members of the armed forces and other overseas voters, states should inquire whether to send. an absentee ballot to them automatically, chus saving a step in the proces. In the 2004 presidential election, approximately one in four military voters did not vote for a variety of reasons: The absentee ballots were not returned or atived too late; they were rejected for procedural deficiencies, such as a signature not properly witnessed on the back of the return envelope; blank ballots were returned as undeliverable; or Federal Post Card Applications were rejected.* Bulg Contisence n US. Electors EMI