A Project Report

Student Management System

Submitted by:

Nafiz Muntasir 21225103438

Sharmin Akter 21225103410
Nusrat Zahan Munni 21225103408
Md. Rocky Dewan 21225103250
Md. Rakibul Hasan Rifat 21225103541

in partial fulfillment for the award of the degree

of

BACHELOR OF SCIENCE
IN
COMPUTER SCIENCE AND ENGINEERING

BANGLADESH UNIVERSITY OF BUSINESS AND TECHNOLOGY

(BUBT) MIRPUR-2, DHAKA - 1216
NOVEMBER, 2023
 CONTENT TABLE
Acknowledgement………………………………………………………………….[2]
Approval……………………………………………………………………………[3]
Declaration…………………………………………………………………………[4]
Certification………………………………………………………………………..[5]
Abstract…………………………………………………………………………….[6]
Chapter-1: Introduction………………………………………………………...[7-8]
1.1 Introduction..................................................................................................7
1.2 Objective......................................................................................................7
1.3 System Modules...........................................................................................8
1.4 Project Scope................................................................................................8
1.5 Conclusion....................................................................................................8
Chapter-2: Literature Review............................................................................[9-10]
1.1 History of Student Management...................................................................9
1.2 History of Student Management System Software.......................................9
1.3 Student Management Technology in Bangladesh.......................................10
Chapter-3: Implementation...…….........................................................................[11]
3.1 Hardware Requirements...............................................................................11
3.2 Software Requirements................................................................................11
3.3 Programming Language...............................................................................11
Chapter-4: Module and Interface.....................................................................[12-15]
4.1 Introduction..................................................................................................12
4.2 User Interface.......................................................................................[12-15]
Chapter-5: Control Flow........................................................................................ [16]
5.1 Flow Diagram..............................................................................................16
Chapter-6: Potential Improvements.................................................................. [17-8]
6.1 User Experience Enhancements……………..…………………………….17
6.2 Security Enhancements……………………………..………………….….17
6.3 Scalability and Performance.…………………………………..…………..17
6.4 Integration and Interoperability………………...…………….………...….18
6.5 Student Engagement Features……………………………..………………18
6.6 Accessibility and Inclusivity……………………..………………………..18
Chapter-7: Conclusion.………............................................................................. [19]
References…………………………………………………………………………[20]
 ACKNOWLEDGMENTS

First and foremost, we are grateful to Almighty Allah for providing us with His divine
blessings, patience, mental, and physical stamina to complete this project. We owe a
huge debt of gratitude to Md. Saddam Hossain, our course teacher and assistant
professor of department of Computer Science and Engineering Department,
Bangladesh University of Business and Technology for his kind support and advice
in our work. He helped us whenever we needed help. Without his valuable support
and guidance, this project could not reach this level of development from our point
of view.

We would like to thank all the Faculty members, Department of CSE, Bangladesh
University of Business and Technology for their valuable time spend in requirements
analysis and evaluation of the project work. We would like to express our sincere
and warm gratitude to all those who have encouraged us directly, provided mental
encouragement and criticized our work in several phases during the development of
this project and for preparing this project indirectly.

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 APPROVAL

Date: 30th November, 2023

To,
Md. Saddam Hossain
Assistant Professor,
Bangladesh University of Business and Technology (BUBT)

Subject: Request for project proposal approval

Sir,
With due respect, we are students of Computer Science and Engineering at
Bangladesh University of Business and Technology. We are working on a Student
Management System project as a software analyst.
Me and my team member’s ID is 21225103438, 21225103410, 21225103408,
21225103250 and 21225103541 courteously, we want to bring into your kind
consideration that we were asked to submit the project proposal on 30th November,
2023. We are writing this letter with the utmost respect to request you to kindly
approve our proposal so that we will be able to work on the said project as soon as
possible.
We look forward to your response at the earliest and believe that you will consider
this letter as a genuine request.

With utmost sincerity,

Nafiz Muntasir ID 21225103438

Sharmin Akter ID 21225103410
Nusrat Zahan Munni ID 21225103408
Md. Rocky Dewan ID 21225103250
Md. Rakibul Hasan Rifat ID 21225103541

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 DECLARATION

We hereby declare that the Project on Student Management System submitted in

partial fulfillment of the requirements for the degree of Bachelor of Science in
Computer Science and Engineering of Bangladesh University of Business and
Technology (BUBT) is our own work and that it contains no material which has been
accepted for the award to the candidate(s) of any other degree or diploma, except
where due reference is made in the text of the project.
To the best of our knowledge, it contains no materials previously published or
written by any other person except where due reference is made in the project.

________________________
Nafiz Muntasir-21225103438

________________________
Sharmin Akter-21225103410

________________________
Nusrat Zahan Munni-21225103408

________________________
Md. Rocky Dewan-21225103250

________________________
Md. Rakibul Hasan Rifat-21225103541

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 CERTIFICATION

This project “ Student Management System ” report submitted by Nafiz Muntasir,

Sharmin Akter, Nusrat Zahan Munni, Md. Rocky Dewan and Md. Rakibul Hasan
Rifat students of Department of Computer Science and Engineering, Bangladesh
University of Business and Technology (BUBT), under the supervision of Md. Saddam
Hossain, Assistant professor, Department of Computer Science and Engineering has
been accepted as satisfactory for the partial requirements for the degree of Bachelor of
Science Engineering in Computer Science and Engineering.

(Saifur Rahman Dipu)

Professor & Chairman
Department of CSE

___________________________
(Md. Saddam Hossain)
Assistant professor & Project Supervisor
Department of CSE

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 ABSTRACT

The Student Management System is a software application designed to streamline the

management of student data in educational institutions. The system provides a user-
friendly interface for administrators to add, update, and delete student records, as well
as search for specific student information. It aims to ensure data accuracy, security,
and reliability while enhancing the overall organization and efficiency of educational
institutions. The key features of the system include student information entry, data
manipulation, search and filtering capabilities, data validation, data security, and
database integration. By allowing administrators to enter and store detailed student
information, the system contributes to accurate and organized data management.
Additionally, the integration with a database enables efficient storage and retrieval of
student information. The project aligns with the objectives of educational institutions
to enhance administrative processes and improve the management of student records.
Through its user-friendly interface and robust features, the Student Management
System aims to significantly improve efficiency, organization, and data accuracy
within educational institutions.

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 CHAPTER-1
INTRODUCTION

1.1 Introduction:
The Student Management System is a comprehensive software application developed to
address the challenges associated with managing student data in educational institutions.
It provides a user-friendly platform for administrators to efficiently handle student
records, ensuring data accuracy, security, and organization. This section introduces the
purpose and significance of the Student Management System in the context of educational
administration

1.2 Objectives:
The primary objectives of the Student Management System project are to:

➢ Develop a user-friendly interface for administrators to add, update, and delete

student records.

➢ Implement search and filtering functionalities to facilitate quick access to specific

student information.

➢ Ensure data accuracy, security, and reliability in managing student records.

➢ Promote Efficiency: Streamlining operations, minimizing waste, and optimizing

resource utilization.

➢ Enhance the overall organization and efficiency of educational institutions

through effective student data management.

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1.3 System Modules:
The Student Management System comprises the following modules:
➢ Student Information Entry: Allows administrators to input and store detailed student
information, including personal details, academic records, and contact information.

➢ Data Manipulation: Enables users to add, update, and delete student records through a
user-friendly interface.

➢ Search and Filtering: Provides functionality to search for specific student records based
on various criteria, such as ID, name, program, or intake.

➢ Data Validation and Security: Ensures that the entered data is accurate and secure, with
validation checks and access control mechanisms in place.

1.4 Project Scope:

The scope of the Student Management System project includes the development of a
robust software application that caters to the efficient management of student records
within educational institutions. The system aims to streamline administrative processes
related to student data management, contributing to improved organization, accuracy,
and security of student information.

1.5 Conclusion:

In conclusion, the Student Management System project is designed to address the

complexities of managing student data in educational institutions. By providing a user-
friendly interface, robust functionalities, and a focus on data accuracy and security, the
system aims to significantly enhance the efficiency and organization of educational
institutions. This project aligns with the objectives of educational institutions to improve
administrative processes and ensure the reliable management of student records.

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 CHAPTER-2
LITERATURE REVIEW
2.1 History of Student Management:

Student management has a long history rooted in educational institutions' administrative

needs. Historically, student management involved manual documentation, registers, and
ledgers to record student details, academic progress, and personal information. This
analog system was time-consuming, prone to errors, and lacked efficiency in handling
growing student populations.

Over time, the advent of digital technologies brought significant changes to student
management practices. Educational institutions started adopting computer-based systems
to streamline record-keeping, enrollment, grading, and other administrative tasks.

2.2 History of Student Management System Software:

The evolution of Student Management System (SMS) software has been integral in
revolutionizing educational administrative processes. Early iterations of SMS software
emerged as standalone applications designed to manage student data more efficiently than
manual methods. These systems focused on basic functionalities like data entry, storage,
and retrieval.

➢ Improved user interfaces for intuitive data entry and retrieval

➢ Automation of various administrative tasks like scheduling, grading, and reporting
➢ Integration with databases for centralized information storage
➢ Accessibility and scalability for accommodating large student populations
➢ Implementation of security protocols to safeguard sensitive student information

The progression from localized, desktop-based solutions to web-based and cloud-

integrated systems has marked a significant shift in how educational institutions manage
student data.

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2.3 Student Management Technology in Bangladesh:

In Bangladesh, the adoption of technology in educational management has seen

substantial growth in recent years. The country's educational sector has increasingly
embraced digital transformation, aiming to modernize administrative processes and
improve educational outcomes.

➢ Streamlined admission processes

➢ Efficient student data management
➢ Enhanced communication between stakeholders
➢ Improved academic planning and resource allocation
➢ Accessibility to educational resources through digital platforms
➢ Empowerment of educators with data-driven insights for better decision-making

However, challenges related to infrastructure, digital literacy, and resource constraints

persist, impacting the widespread implementation of advanced SMT solutions across all
educational institutions in Bangladesh.

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 CHAPTER-3
IMPLEMENTATION

3.1 Hardware Requirements:

The hardware for the implementation of the proposed system is as follows:

➢ A PC with any version of Windows installed in it.

➢ Processor: 4GHz(recommended)
➢ Ram:2 GB (Minimum)
➢ Disk 500 MB (will be sufficient)
➢ Internet connection or a local host

3.2 Software Requirements:

The software requirements are as follows:

➢ Python (Language)
➢ Vs Code (Coding Environment)
➢ MySQL (Database)

3.3 Programming Language:

Student Management System is developed in Python programming language using VS
Code environment.

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 CHAPTER-4
MODULE AND INTERFACE
4.1 Introduction:
Here in result analysis section we attach some Important screenshots of our project.
We have attached the screenshots of the user interface of each module.

4.2 User Interface:

i. Main Interface:

Figure:01

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ii. Student Interface:

Figure :02

Figure:03
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 Figure:04
iii. Management Interface:

Figure:05

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Figure:06

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 CHAPTER-5
Control Flow

5.1 Flow Diagram:

Flow Graph:

User Students Search

Interface

Data
Management Data Entry
Validation

Functions Update
Show All Search Add
Records and
Filter
Delete Clear

Figure :07

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 CHAPTER-6
POTENTIAL IMPROVEMENTS

1. User Experience Enhancements:

Interface Refinement: Improving the user interface for better usability and intuitive
navigation, ensuring a seamless experience for administrators, educators, and students.

Responsive Design: Adapting the system to be mobile-friendly, allowing access across

various devices, enhancing accessibility and convenience.

2. Security Enhancements:

Data Encryption: Enhancing data security with encryption protocols to protect sensitive
student information.

Role-based Access Control: Implementing granular access controls to ensure that users
only access information relevant to their roles.

3. Scalability and Performance:

Scalable Architecture: Optimizing the system architecture to accommodate increasing

data volumes and user loads without compromising performance.

Load Balancing: Implementing load balancing techniques to evenly distribute traffic

across servers, ensuring consistent system performance.

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4. Integration and Interoperability:

API Integration: Offering APIs for seamless integration with other educational tools,
student services, or third-party applications.

Interoperability Standards: Adhering to standards that facilitate data exchange between

different systems, ensuring compatibility and data consistency.

5. Student Engagement Features:

Communication Channels: Introducing interactive communication channels between

students, teachers, and administrators within the system.

Resource Sharing: Facilitating document sharing, collaborative spaces, and discussion

forums to encourage engagement and collaboration.

6. Accessibility and Inclusivity:

Accessibility Standards: Ensuring compliance with accessibility standards (like WCAG)

to cater to users with diverse needs, including those with disabilities.

Multilingual Support: Incorporating multilingual support to accommodate a broader

user base.

Implementing these enhancements can elevate the Student Management System,

offering a more comprehensive and efficient platform that meets the evolving needs of
educational institutions and stakeholders.

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 CHAPTER-7
CONCLUSION

Student Management System (SMS) is a pivotal tool in modern educational institutions,

offering comprehensive management of student-related data and activities. Throughout
this project, we've explored the development and implementation of an efficient SMS that
addresses various aspects of student management, including registration, academic
records, and administrative tasks.

The system's architecture, coupled with a user-friendly interface, streamlines processes

for educators, administrators, and students alike. By integrating various functionalities
such as data storage, retrieval, and analysis, this SMS aims to enhance decision-making,
improve academic outcomes, and foster better communication among stakeholders.

The implementation phase focused on hardware and software requirements, ensuring

compatibility and efficiency. Leveraging robust programming languages and
technologies, the system demonstrates scalability, security, and performance, vital for
handling diverse student data securely and effectively.

Furthermore, the project acknowledges potential areas for improvement, emphasizing

user experience, enhanced functionalities, security measures, and future-ready features
such as analytics and predictive capabilities. By continually refining and advancing the
SMS, educational institutions can adapt to changing needs and provide a more efficient,
engaging, and inclusive environment for students and educators.

In conclusion, this Student Management System serves as a comprehensive solution

catering to the multifaceted needs of educational institutions. Its development underscores
the importance of technological innovation in education, aiming to enhance operational
efficiency, facilitate informed decision-making, and ultimately contribute to the academic
success of students.
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References:
1. https://chat.forefront.ai
2. https://www.geeksforgeeks.org/student-management-system-in-python/
3. https://rb.gy/o51bsy
4. https://www.javatpoint.com

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