TEACHING INTERNSHIP

_______________

Subject Instructor:
Jeny M. Tuazon
TEACHING INTERNSHIP | 2024
 LEARNING EPISODE 9

Assisting My Cooperating Teacher(s) in Accomplishing School Forms

Domain 5. Assessment and Reporting

Domain 7. Personal Growth and Professional

5.2.1 Demonstrate knowledge of monitoring and evaluation of learner progress and

achievement using attainment data.
5.3.1 Demonstrate knowledge of providing timely, accurate, constructive feedback to improve
learner performance.
5.4.1 Demonstrate familiarity with a range of strategies for communicating learners, needs,
progress and achievement.
5.5.1 Demonstrate an understanding of the role of assessment data as feedback in teaching and
learning practices and programs.
7.4.1 Demonstrate an understanding of hoe professional reflection and learning can be used to
improve practices.

6.2 f Demonstrate a variety of thinking skills in planning, monitoring, assessing and reporting
learning processes and outcome.

2.3 Assess and give feedback on how my students learn.

TARGET MY INTENDED LEARNING OUTCOMES

At the end of this learning task, I should be able to:
● Define school forms. (5.2.1)

● Explain the importance and contents of the various school forms. (5.4.1, 5.5.1)

● Accomplish school forms required by the Cooperating Teacher. (5.4.1)

● Submit required forms on time. (5.3.1)

● Use professional reflection and learning to improve practice. (7.4.1)

CLARIFYING MY TASK
 Teachers perform various roles and responsibilities in school. They don’t only teach but
they also do related tasks in teaching and learning. They are also required to accomplish and
submit different forms to ensure the quality, accuracy and consistency of learners’ and school
information which are vital and critical to school operations.

School forms need to be revised and updated regularly to provide reliable data and
information. Some school forms are done at the beginning of the year. Other forms are done
during the year and the rest are accomplished at the end of the school year. The data collected
in school forms are used for instructional purposes, research, survey, school management
operations, continuous improvement, promotions, transfer credentials and the like.

School forms are very important since these contain student and school records and must
be kept highly confidential and can be released only whenever necessary and approved by
school authorities. As teachers, we need to be guided by the Republic Act No. 10173, otherwise
known as Data Privacy Act, a law that seeks to protect all forms of information, be it private,
personal, or sensitive. It is meant to cover both natural and juridical persons involved in the
processing of personal information.

To ensure the quality, accuracy, relevance and timeless of school forms, teachers need to
be oriented on the forms that they need to accomplish and submit, the frequency, duration and
deadline of submission. Proper management of school records will ensure the reduction on the
resources spent for records management.

Schools now have digitized some school forms for easy access, storage and retrieval. This is
response of becoming a paperless society. The demands of time have become different
especially because environmental transitions brought about by the global crisis and health
concerns. Online school forms are the better ways forward since they meet numerous
advantages for the various stakeholders. Digitization of forms ensure the most efficient use of
time, simplification process of critical tasks, easy retrieval, storage and retention, better
compliance for submission during quality assurance mechanisms, builds a more efficient
management information system, better for environmental concerns, increased customer
satisfaction improved safety and security and many more.

As Pre-Service Teachers you need to be aware of these school forms so that you will be
ready to accomplish and submit them when the right time come.

For details, please refer to Dep Ed Order no. 14, s. 2021 dated March 26, 2021, titled
Interim Guidelines on the Preparations, Submission, and Checking of School Forms for the
School Year 2020-2021. INTERIM GUIDELINES ON THE PREPARATION, SUBMISSION, AND
CHECKING OF SCHOOL FORMS FOR THE SCHOOL YEAR 2020-2021.
REVISITING THE INFOGRAPHICS
Different Schools Forms

Code and title Description To be prepared Mode of Schedule

of forms by preparation
SF 1 – School Master list of class Class adviser LIS Beginning of
Register enrollment school year
(BoSY) and as
needed
SF 2 – Learner’s Recording of Class adviser Partially Daily
Daily Class attendance, through LIS and
Attendance absence, or manual
tardiness
(template with
name of learners)
SF 3 – Books List of books (by Class adviser Partially BoSY and End
Issued and title) issue through LIS and of school year
Returned to/returned by manual (EoSY)
learners
SF 4 – Summary Enrollment count, School Head LIS Monthly
Enrollment and transferred in/out
Movement of and dropout by
Learners grade level
(Summary of SF 2)
SF 5 – Report on List of Class adviser LIS EoSY
Promotion promoted/retained
by class
SF 6 – Summary Number of School Head LIS EoSY
Report on promoted/retained
Promotion by grade level
(Summary of SF 5)
SF 7 – Inventory List of school School Head Manual BoSY and as
of School personnel with (originally neede
Personnel basic profile and designed in
teaching Human
load/assignment Resource
Information
System)
SF 8 – Learner Per learner Class LIS BoSY and EoSY
Basic Health assessment of adviser/MAPEH
Profile Body Mass Index teachers
SF 9 – Learner Individual Class adviser Manual Quarterly
Progress Report Academic,
Card behavioral and
attendance report
by quarter
(formerly Form
138)
SF 10 – Individual Class adviser Manual EoSY
Learner’s academic record
Permanent by quarter and SY
Academic (simplified and
Record standardized from
Form 137
SHS forms (new) SFs 1-7 customized Class LIS and manual Semestral
to fit SHS adviser/School
requirement Head

PERFORMING MY TEACHING-LEARNING ACTIVITIES

PERFORMANCE TASK 1
Assisting the Cooperating Teacher in Accomplishing School Form 1 Class Register
This is the DepEd Template of SF 1 Class Register. Study how it is accomplished by
requesting your Cooperating Teacher to show you a sample. Put at least fieve (50) entries into
the template.

DATA ELEMENT DESCRIPTION

School ID A six (6) digit-number assigned to a school
recognized in EBEIS
School Year The prescribed period of time when schools
offer daily instruction. It covers 10 months of
regular schooling starting month of June
(Beginning of School Year) up to the month
of March (End of School Year) of the
following year.
School Name Official name of school as registered in
DepEd and EBIES
Grade Level A degree/stage of a learner classified
according to age and progress.
Section A group of pupils/students convened
together to receive instruction in a given
courses or subject.
Learner Reference Number (LRN) Twelve (12) digit-number which the pupil,
student or learner shall keep while
completing the basic education program,
regardless of transfer to another school or
learning center in the public or private
sector, and promotion/moving up to the
secondary level. (DO22, s.2012)
Name of Learner Name of an individual as reflected in the
birth certificate or equivalent document
seeking basic literacy and functional life
learning skills.
Sex (Male or Female) Learner’s biological and physiological sex as
reflected in the birth certificate or equivalent
document.
Birth Date Date of birth of the learner as reflected in the
birth certificate or equivalent document.
Place of Birth (Province) The name of province where the learner was
born as reflected in the birth certificate or
other equivalent document.
Age by June (1st Friday) The actual age in years of a learner as of last
birthday by the 1st Friday of each school
calendar year.
Mother Tongue The language first learned by a learner; There
are 19 major languages identified in the
recent DepEd Orders which are: Tagalog,
Kapampangan, Pangasinense, Iloko, Bikol,
Cebuano, Hiligaynon, Waray, Tausug,
Maguondanaoan, Maranao, Chabacano,
Ybanag, Ivatan, Sambai, Aklanon, Kinaray-a,
Yakan, and Surigaonon. (DO 16, s.2012 & DO
28, s.2013
IP (Specify ethnic group) A group of people or homogeneous societies
identified by self-ascription and ascription by
others, who have continuously lived as
organized community on communally
bounded and defined territory.
Religion The religious belief of the learner. For Muslim
learners, “Islam” will be written instead of
 Muslim under this column.
House #/Street Refer to the place/location where the learner
currently holds residence.
Barangay
Municipality
Province
Name of Father The name of father of the learner as
reflected in the birth certificate or equivalent
document.
Name of Mother The name of mother of the learner as
reflected in the birth certificate or equivalent
document.
Name of Guardian The person who oversees the welfare of the
learner behalf of the parents.
Relationship to Guardian The relationship between the learner and the
guardian.
Contact Number (of Parents/Guardian) Contact Number of the parents and guardian
of the learner.
Note: This is a not a real school form. My CT didn’t allow me to use a real School Form.
PERFORMNACE TASK 2

Assisting the Cooperating Teacher an Accomplishing School Form 2 Learner’s Daily

Attendance.
This is the DepEd Template of SF 2 Form Learner’s Daily Attendance. Study how
it is accomplished by requesting your Cooperating Teacher to show you a sample. Put at laest 5
entries into the template.
(This replaced Form 1, Form 2 & STS Form 4 – Absenteeism and Dropout Profile)

School Form 2 (SF2) Daily Attendance Report of Learners

School ID 305439
School Year 2023-2024
Report for the Month of February
Name of School Malinta National High School
Grade Level 10
Section St. Peter
REMARK/S (If
DROPPED
OUT, State
LEARNER’S NAME reason,
(Surname, First name, please refer
Middle name) for the Month to legend
(1st row for date, 2nd row for number 2. If
Day: M,T,W,TH,F TRANSFERRED
IN/OUT, Write
the name of
School)
M T W TH F ABSENT TARDY
CATACUTAN, RHOD  ABSENT
ANGEL0
SARROSA, LEIGH KESLEY  DROP OUT
<- MALE / Total Per Day ->
ANDRADE, JEROME M T W TH F  DROP OUT
RAMON, KENNETH JAY  MODULAR
CO, STEPHEN JHIAN  TRANSFERRED
PADRIGAL, JOANA GRACE  TRANSFERRED
<- Combined TOTAL Per Day ->

GUIDELINES:
1. The attendance shall be accomplished daily. Refer to the code for checking learner’s
attendance.
2. Dates shall be written in the preceding columns beside learner’s name.
3. To compute the following:
A. Percentage of Enrolment = Registered Learner as of End of the month X 100
Enrolment as of 1st Friday of June

B. Average daily attendance = Total Daily Attendance__________________ X 100

Number of school days in reporting month

C. Percentage of attendance for the month = Average daily attendance________ X 100

Registered learners as of End of the month

4. Every end of the month, the class adviser will submit this form to the office of the principal of
recording of summary table into the School Form 4. Once signed by the principal, this form
should be returned to the adviser.
5. The adviser will extend necessary intervention including but not limited to home visitation to
learner/s that committed 5 consecutive days of absences or those with potentials of dropping
out.
6. Attendance performance of the learner is expected to reflect in Form 137 and Form 138
every grading period *Beginning of School Year cut-off report is every 1 st Friday of School
Calendar Days.

1. CODES FOR CHECKING ATTENDANCE

Blank- Present; (x) – Absent; Tardy (half shaded = Upper for late Comer,
Lower for Cutting Classes)

2. REASONS/CAUSES OF DROP-OUTS
A. Domestic-Related Factors
a.1 Had to take care of siblings
a.2 Early marriage/pregnancy
a.3 Parents’ attitude toward schooling
a.4 Family problems
b. Individual-Related Factors
b.1 Illness
b.2 Overage
b.3 Death
b.4 Drug abuse
b.5 Poor academic performance
b.6 Lack of interest/distractions
b.7 Hunger/Malnutrition

c. School-Related Factors
c.1 Teacher factor
c.2 Physical condition of classroom
c.3 Peer influence

d. Geographic/Environmental
d.1 Distance between home and school
d.2 Armed conflict (incl. tribal wars & clanfeuds)
d.3 Calamities/Disasters

e. Financial-Related
e.1 Child labor, work

f. others
Month No. of Days of Summary for the Month
classes:
MALE FEMALE TOTAL
st
*Enrollment as of (1 Friday of 28 25 53
June)
Late Enrollment during month 28 25 53
(beyond cut-off)
Registered learner as of end of the 28 25 53
month
Percentage of enrollment as of end 100% 100% 100%
of the month
Average daily attendance 93% 90%
Percentage of attendance for the 93% 90%
month
Number of students with 5 0 0 0
consecutive days of absences:
Drop out 1 1 2
Transferred out 0 2 2
Transferred in 1 0 1
I certify that this is a true and correct report.
____________________________________________
(Signature of teacher over printed name)

Attested by:
____________________________________________
(Signature of school head over printed name)

PERFORMANCE TASK 2

Assisting the Cooperating Teacher in Accomplishing Required School Forms

As practice teacher, you might be not allowed to accomplish all the forms yet,
however, there might be some instances that you are requested to assist in preparing some
school forms. Make sure that you do it accurately and legibly (if done manually) and encode
properly (if done online). Review all entries/have it checked by your Cooperating Teacher
before you finally submit. It is best to have a receiving copy (if done manually) and save the file
(if done online)
Put a copy of the school form that you have were requested to do/accomplish
and have it signed by your Cooperating Teacher
It is best if you can get her comments/remarks and suggestions.

Note: This is a not a real school form. My CT didn’t allow me to use a real School Form.
Writing My Reflection
Read and analyze the salient provisions of Republic act no. 10173, otherwise
known as the Data Privacy Act. Cite three (3) implications of these accomplishing school forms.

 protects the privacy of individuals while ensuring free flow of

information to promote innovation and growth;
 Regulates the collection, recording, organization, storage, updating
or modification, retrieval, consultation, use, consolidation,
blocking, erasure or destruction of personal data;
 ensures that the Philippines complies with international standards
set for data protection through National Privacy Commission (NPC).

Working on My Learning Artifacts

Put your accomplished school form.
Scoring Rubric for The Teaching-Learning Activities
Indicators Meets Approaching Meets Does Not Meet
Standards of Standard of Acceptable Acceptable
Excellence Excellence Standard Standards
CRITERIA 4 3 2 1

Performance Have all the Have some Have minimal No aspect of

Tasks aspects of work aspects of aspects of work meets
that exceed work that work that meet level of
level of exceed level of level of expectations.
expectation. expectation. expectation.
Have errors,
Show exemplary Demonstrate solid With some omissions and
performance performance and errors and misconceptions
understanding mastery is
not thorough.
Checking for With 5 With 4 correct With 3 correct With less than 3
Mastery correct answers answers correct answers
answers
Learning All the piece/s The pieces of The pieces of The pieces of
Artifacts of evidence of evidence of evidence of evidence of
learning are learning is/are learning is/are learning is/are
aligned with aligned with aligned with not aligned
learning some of the one of the with the
outcomes. learning learning learning outcomes.
outcomes. outcomes.

Creativity and The learning The learning The learning The learning
Resourcefulness tasks are done tasks are done tasks are done tasks are
very creatively creatively and quite poorly done
and resourcefully creatively and and need
resourcefully. resourcefully improvement

Submission of The assigned The assigned The assigned The assigned

Requirements learning tasks learning tasks learning tasks learning tasks
are submitted are submitted a are submitted 2 are submitted 3
on or before day after the days after the days and more
the deadline. deadline. deadline. after the
deadline
MY TOTAL SCORE