Lausanne, June 2021

IOC GUIDELINES ON ACCESS AND USE OF AUDIO-VISUAL MATERIAL BY INTERNATIONAL FEDERATIONS

APPLICABLE TO:
GAMES OF THE XXXII OLYMPIAD TOKYO 2020
AND OLYMPIC ARCHIVE FOOTAGE

I. INTRODUCTION 3. Access to Athletes

The IFs representing the sports included in the programme of the Games of the Access to Press Conferences by IFs:
XXXII Olympiad Tokyo 2020 (“Tokyo 2020”) may only benefit from the access
granted and use permitted pursuant to these Guidelines on condition that the As a result of the exceptional COVID-19 pandemic-related measures that limit
terms and conditions set out herein are completely accepted and complied with the movements of the athletes and their interaction with individuals outside of
by them, in conjunction with any additional specific terms the International the Olympic Venues for safety purposes, the access to athletes has been
Olympic Committee (“IOC”) may put in place for the access and use of the Tokyo significantly restricted. IFs (without any filming equipment and subject to
2020 Footage. For the avoidance of doubt, these guidelines apply only to the COVID-19 restrictions), are authorised to access the post-competition press
concerned IF and not to its employees acting in an individual capacity, agents, conferences of their sport organised by the OCOG after each Olympic medal
affiliates, representatives or any third party whatsoever, including national event, taking place at a particular Olympic Venue (“Sports Venues Press
federations. Conferences”). On an exceptional and non-precedential basis for Tokyo 2020
and as an exception to Chapter II, Paragraph 2 of these Guidelines, the
recordings of the Sports Venues Press Conferences shall be made available
These Guidelines supersede and replace any and all previous authorisations
for download on INFO. IFs may use an aggregate maximum of five (5) minutes
granted by the IOC to an IF. The application of these Guidelines is without
in total per day across all platforms (with a maximum length of one minute per
prejudice to the compliance by IFs with the Olympic Charter and any other rules
clip) of Sports Venues Press Conferences of their sport from the conclusion of
applicable to the Tokyo 2020.
the applicable press conference for their editorial or institutional/non-
commercial activities only on their own and operated official websites and
These Guidelines aim at:
social media pages.
(i) making available to IFs Tokyo 2020 Footage;
(ii) establishing IFs’ rights for the use of Tokyo 2020 Footage and Olympic
The details (date, time, name of athletes, etc.) of each organised Sport Venue
Archive Footage;
Press Conference session and the available recordings will be provided in
(iii) minimise the number of filming crews and accredited persons within the
INFO. Should access to a press conference session be limited, priority shall be
Sports Venues in order to allow for the smooth running of the sports
given to RHBs.
competitions;
(iv) To protect and preserve the rights acquired by the RHBs.
4. Creation and use of content created outside of Olympic Venues by
IFs:
II. CONSIDERATIONS DURING GAMES-TIME
• Outside of Olympic Venues, IFs can freely create and distribute content;
1. Filming within Sports Venues
• Still images either taken by IF representatives or OIAC photographer’s
(with their consent) can be used for IFs’ and national federations’ editorial
Only professional cameras and crews of OBS and a limited number of RHBs
or institutional/non-commercial activities, only; this includes still images
(producing unilateral feeds) are allowed in the Sports Venues (for both
taken within Olympic Venues;
competition and training sessions). Any other (non-professional) filming within
Sports Venues is strictly limited to the Ticketing Terms, or the OIAC terms • Content posted or shared online by IF athletes (in compliance with the
(which includes the respect of the IOC Social Media Guidelines, applicable to IOC Social Media Guidelines), may be shared by IFs using the
individuals when acting in a private capacity). functionalities made available by social media platforms. No such content
may be used “natively” (i.e. downloading of the content for inclusion in the
Notwithstanding the above, IFs may request to OBS, reasonably in advance of IF’s social media platforms as the original user is not permitted).
Tokyo 2020, to be exceptionally allowed to film, with non-professional
equipment, from IF stands by IF staff or authorised personnel for the IF’s IFs SHALL NOT BROADCAST OR MAKE AVAILABLE ANY MOVING
internal purposes, such as judging, refereeing and performance assessment, IMAGES AND/OR SOUNDS RECORDED WITHIN THE OLYMPIC VENUES
only. For the avoidance of doubt, IFs may not broadcast nor make available NOR COMMERCIALISE ANY TOKYO 2020 RELATED CONTENT,
over the internet or by any other means, any moving images and/or sounds INCLUDING ADVERTISING OR BROADCAST SPONSORSHIP
that are recorded by the IF or any third-party within the Sports Venues,
including from the Mixed Zones. OBS shall consider any such requests at its III. ACCESS AND USE OF OLYMPIC ARCHIVE FOOTAGE
sole discretion, including any other requests for filming, with non-professional
equipment, within the Sports Venues. During non-Games-Time access to Olympic Archive Footage of the IFs’ own sport
shall be exclusively provided to IFs, solely via the IOC’s Corporate
2. Access and use of Tokyo 2020 competition footage per request to Communications and Public Affairs Department -Images Service
the OCOG ([email protected]) or The Olympic Multimedia Library “TOML” (or otherwise
as authorized by the IOC in writing). Such access is subject to any applicable
Copies of Tokyo 2020 competition footage to be made to aid officiating via technical costs and the corresponding license request and approval (and any IOC
referee/ judge review sessions or for distribution to national teams for their applicable terms and conditions), and IFs are responsible for any clearances
review. The use of any Tokyo 2020 competition footage is limited to the IF’s and/or consent that may be required in connection with such use (i.e. image
and national teams’ internal purposes, such as judging, refereeing and rights, music rights, etc.).
performance assessment, only. No Tokyo 2020 competition footage may be
broadcast or made available over the internet or by any other means. The use of Olympic Archive Footage shall be solely for editorial/non-commercial
or educational purposes aimed at promoting the IF’s respective sport. Any
A request to access Tokyo 2020 competition footage, including a recording of distribution shall not be commercialised as a revenue-generating opportunity (not-
the Community Access Television and any footage of a technical nature, shall for-profit and limited to recovering costs) and must be distributed only within the
be made, reasonably in advance, to the OCOG and is subject to the review and IFs members/affiliates (i.e. coaches and sports clubs of their corresponding sport)
approval by the OCOG and the IOC. and shall not be used in any manner that could create a direct or indirect
association with any third party, its products or services (including by an IF’s
commercial partners or service providers).
The intended duration of use of the Olympic Archive Footage shall be no more
than five (5) years and shall be subject to approval by the IOC on a case-by-case,

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 Lausanne, June 2021

IOC GUIDELINES ON ACCESS AND USE OF AUDIO-VISUAL MATERIAL BY INTERNATIONAL FEDERATIONS

APPLICABLE TO:
GAMES OF THE XXXII OLYMPIAD TOKYO 2020
AND OLYMPIC ARCHIVE FOOTAGE

depending on the corresponding project. As part of such approval, the IOC shall “OBS” means Olympic Broadcasting Services, the host broadcaster of Tokyo
also determine and validate the foreseen format and media of distribution of any 2020.
such audio-visual production.
“OCOG” means the Tokyo Organising Committee of the Olympic and Paralympic
The use of any of the Olympic Properties (as defined by the Olympic Charter), in Games.
connection with any audio-visual productions is not permitted, except for factual
or referential purposes or as contained within the images provided. In any use “OIAC” means the Olympic Identity and Accreditation Card, whose terms apply
appropriate reference/attribution to the IOC should be made, notably in the to persons accredited to Tokyo 2020, which remains the property of the IOC and
credits, which shall be along the following lines: "[© YEAR – International Olympic can be withdrawn, with immediate effect, at the IOC’s sole discretion.
Committee – All rights reserved]".
“Olympic Archive Footage” means any audio-visual and audio content from
Produced content shall only be made available online through the IOC’s previous Olympic Games or Youth Olympic Games; it does not include Tokyo
embedding process. 2020 footage until the expiry of the exclusive rights of RHBs.

The rights to any content produced containing any provided Olympic Archive “Olympic Games” means competitions between athletes in individual or team
Footage shall be assigned to the IOC, without any restrictions, including those of events and not between countries, bringing together the athletes selected by their
territory, format, media or technology, whether known or to be known. respective NOCs, whose entities have been accepted by the IOC, competing under
the technical direction of the IFs concerned; and they consist of the Games of the
Any content produced for distribution purposes (e.g. DVDs) shall not contain any Olympiad and the Olympic Winter Games.
advertising nor shall be sponsored in any manner and shall not use, including on
any packaging or related material, any of the Olympic Properties (pursuant to the “Olympic Properties” means the Olympic Symbol, the official emblem, mascot,
above indicated limitation). Additionally, distributed content shall be identified with pictograms and other identifications, designations, logos and insignia identifying
a sticker or legend to the effect they are made and used by the IFs pursuant to Tokyo 2020, the wordmarks “Olympic”, “Olympic Games”, and “Olympiad”, the
the specific consent of the IOC and shall warn against any unauthorised use and Olympic motto “Citius, Altius, Fortius” and any English or other language
copying. In addition to the credit reference/attribution to the IOC that should be translations of the same, and other Olympic-related terminology.
included within all content, the following text shall appear in any packing (e.g. on
the jacket of each DVD and at the beginning of each DVD): "Produced under “Olympic Venues” shall include all venues which require an Olympic
license of the International Olympic Committee. This [material/DVD – as accreditation card or ticket to gain entry, including the Olympic village, the Village
applicable] may not be reproduced in whole or in part without the prior express Square, the competition venues, the training and practice venues, the IBC and
written approval of the International Olympic Committee". the MPC and any park-like areas that have non-ticketed public access, but which
are Olympic areas containing the look of the Games branding and/or requiring
The IFs shall provide, upon request, to the IOC’s Corporate Communications and security checks or other forms of controlled entry, such as but not limited to, the
Public Affairs Department – Images Service ([email protected]) for the IOC’s areas around Shiokaze and Aomi Parks.
archives, complimentary copies of any audio-visual production that they may
produce pursuant to this Section III, as follows: one copy in professional format “RHBs” means a Rights-Holding Broadcaster - a corporation or body which has
(DVCPRO100 or DVCPRO50 or DVCPRO25 or DigiBETA), plus five copies in been granted the right by the IOC to broadcast Tokyo 2020 in a particular territory
DVD format or any other format as determined by the IOC. The IFs shall also across one or multiple medium(s)/platform(s), including television and the
provide to the IOC a description (- i.e. log of the sequences contained in such internet.
film(s)). This description shall be provided via an electronic file, such as Microsoft
Excel. “Sports Venues” shall include all venues where sporting competitions, training
and practice take place and for which an OIAC or Ticket is required to gain entry.
IV. DEFINITIONS
“Ticketing Terms” means the Tokyo 2020 -Terms and Conditions of Ticket
“Community Access Television” means the system commonly referred to as Purchase and Use that apply to purchasers and attendees of events linked to
CATV that is used to transmit via cable the broadcast signals produced by OBS Tokyo 2020.
within specified areas of the venues (mixed zone, press room etc.)
“Tokyo 2020 Footage” means sounds or images originated from or produced of
“Field of Play” means the area used for a sporting competition or ceremony plus any official activity or event that occurs primarily at an Olympic Venue during
the immediate surrounding areas, usually separated from the spectators by a Tokyo 2020 or that is related to Tokyo 2020, including, without limitation, training
clear boundary. The design and specifications of each differ from one sport to sessions, sporting action, opening, closing and medals ceremonies, interviews
another. Also referred to as the slope, rink, sheet, track, court, field, piste, ring, and any other activity that occurs or is originated at an Olympic Venue, in each
etc. case regardless of the source.

“Games Time” means the period from the opening of the Olympic Village, on 13 “Youth Olympic Games” means those athletic competitions for youth aged from
July 2021, until the closing of the Olympic Village, on 11 August 2021. 15 to 18 that may be (i) combined with educational programmes on the Olympic
values, the benefits of sport for a healthy lifestyle, the social values sport can
“IFs” means the Summer International Sports Federations, as recognised by the deliver and the dangers of doping and of training to excess and/or of inactivity,
IOC, representing the sports included in the sports programme of Tokyo 2020. and (ii) currently anticipated to be held, in the IOC’s sole discretion, following the
traditional cycle of four years.
“IOC Social Media Guidelines” means the IOC Social and Digital Media
Guidelines, Games of the XXXII Olympiad Tokyo 2020, applicable to individuals V. CONTACT INFORMATION
accredited to Tokyo 2020.
 For Olympic Archive Footage, please contact the IOC’s Corporate
“Mixed Zone” means a designated area at an Olympic Venue where athletes Communications and Public Affairs Department – Images Service via:
can be interviewed by accredited media. [email protected] .
 For any issue related to these Guidelines, including their interpretation and
implementation, please contact: [email protected].

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