SABRe

SABRe
Supplier Management System Requirements

Supplier Management System Requirements

DEFINITIONS
Revision 3.1
01 January 2024

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Supplier Management System Requirements

1. Purpose
 The purpose of SABRe Definitions is to formally communicate the definition of key words / subjects used in SABRe
and associated documents.

2. Scope
 SABRe Definitions are applicable to all Rolls-Royce suppliers and / or partners.
 SABRe Definitions is available to view and download from the Rolls-Royce Global Supplier Portal (GSP)
https://suppliers.rolls-royce.com

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3. Standards
BS EN ISO 9001:2015 Quality Management Systems - Requirements

AS/EN/JISQ 9100:2016 Quality Management Systems – Requirements for Aviation, Space and Defence
Organisations

AS/EN/SJAC 9102* Aerospace First Article Inspection Requirements

AS/EN/SJAC 9103* Variation Management of Key Characteristics

AS/EN/SJAC 9110:2016 Quality Management Systems – Requirements for Aviation Maintenance Organisations

AS/EN/SJAC 9145* Advanced Product Quality Planning (APQP) / Production Part Approval Process (PPAP)

AS/EN/SJAC 9146:2017 Foreign Object Damage (FOD)

ISO 10005* Quality Management Systems – Guidelines for Quality Plans

ISO 10007* Quality Management Systems - Guidelines for Configuration Management

BS EN ISO 9712:2012 Non-Destructive Testing – Qualification and Certification of NDT Personnel

BS EN ISO 10012* Measurement Management Systems - Requirements for Measurement Processes and
Measuring Equipment.

BS/EN ISO 27001* Information Technology – Security Techniques – Information Security Management
Systems Requirements

BS/EN ISO 14001:2015 Environmental Management System Requirements

BS OHSAS 18001:2007 Occupational Health and Safety Management Systems - Requirements

AS 13000:2014 Problem Solving Requirements for Suppliers

AS 13002:2015 Requirements for Developing and Qualifying Alternate Inspection Frequency Plans

AS 13003:2015 Measurement System Analysis Requirements for the Aero Engine Supply Chain

AS 13004:2017 Process Failure Mode and Effects Analysis (PFMEA) and Control Plans

AS 13006:2018 Process Control Methods

AS 13100:2021 AESQ Quality Management System Requirements for Aero Engine Design and
Production Organizations

BS ISO 31000:2009 Risk Management – Principles and Guidelines

ISO 17025 General Requirements for the Competence of Testing and Calibration Laboratories

(IAEA) GSR Part 2 International Atomic Energy Association (IAEA) GSR Part 2

(IAEA) INSAG 4 International Atomic Energy Authority (IAEA) INSTAG 4

RRES 90000 Engineering Control of Manufacturing and Repair Source and Method

RRES 90009 Requirements for Design and Development Activities

RRES 90059 Tool and Fixture Design for Suppliers

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MLC132 Rolls-Royce Global Substance Elimination Policy

EC748/2012 Part 21 Design Organisation Handbook

EC2042/2003 Part 145 Maintenance Exposition

ISO/TS 16949:2016 Automotive Quality Management

ONR-TAG-077 Supply Chain Management for Procurement of Nuclear Related Items and Services

ECUK 100053 General Quality Assurance Specification (GQAS)

ASME NQA-1 Quality Assurance Programme Requirements for Nuclear Facilities

RRC-M Design and Construction Rules for Mechanical Components of PWR Nuclear Islands –
2007 Edition and addenda Dec. 2008, Dec. 2009, & Dec. 2010.

Key

*- check region for latest standard

Black Font – Rolls-Royce definition

Grey – ISO definintion

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4. Definitions

Word / Subject Definition

Aerospace contracts Applicable for all products or services intended for flight use.

Accreditation Body A body that conducts and administers an accreditation system and grants
accreditation to certification bodies. For a list of accreditation bodies refer to the
International Accreditation Forum at http://www.iaf.nu

Automotive Industry Action AIAG is a not-for profit association originally created to develop recommendations
Group (AIAG) and a framework for the improvement of quality in the automotive industry. The
AIAG promotes its objectives primarily by publishing standards which include
APQP and PPAP standards.

Approved The word ‘approved’ refers to the formal approval of a specific task / application
by Rolls-Royce. In all cases where approval has been given by Rolls-Royce, the
supplier remains fully responsible for the quality of the product delivered / affected
by the implementation of such actions.

Advanced Product Quality APQP is a structured method of defining and establishing the steps necessary to
Planning (APQP) ensure that a product satisfies the customer (see AIAG).
Material, part, component, assembly, or appliance which is listed by the design
Article
organisation as eligible for installation in/on the product or included in the design
data approved by the authority.
Attribute A property, quality or feature of a person or thing, for example a product, system
or component.

Authorised The word ‘authorised’ refers to the formal authorisation of a specific task by Rolls-
Royce. In all cases where authorisation has been given by Rolls-Royce, the
supplier remains fully responsible for the quality of the product delivered / affected
by the implementation of such actions.

Authorised Individual An individual with documented permission to undertake the activity.

Authorised release certificate A release document issued for aerospace parts by suppliers who hold National
Airworthiness Approval (NAA) and / or holders of Product Manufacturing
Approval (PMA).

Authorised release certification This is the means of confirming conformance with applicable specifications as
required by Regulatory Bodies and Customers e.g. Certificate of Conformity
(CoC).

Batch A collection of products making up a batch must have been manufactured by the
same production method and on the same machines and at essentially the same
time.

Bill of Material (BoM) List of the raw Material/Products and sub tier components and their quantities
required to manufacture an end product – see also AS13100

Business A Business is a specific division of Rolls-Royce such as Aerospace, Nuclear,

Marine, Global Indirect & R2 Data Labs etc.

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Word / Subject Definition

Buyer An individual within the organisation with the responsibility for implementing a
commodity strategy for assigned commodities, categories and products. This role
may be performed by someone with a title other than buyer. This must be
formally delegated by Purchasing.

Capability Skills, technologies, products, services, assets and partnerships

Ability of an object to realise an output that will fulfil the requirement for that
output.

Certification Body A body that conducts certification conformity (i.e., a certification body that
conforms to ISO/IEC 17021 and is accredited to provide audit and certification
of quality management systems).

Certified Authoritatively or officially attested or confirmed as being genuine or true as

represented, or as complying or meeting specified requirements or standards

Characteristic A distinguishing feature of a product, process or system related to a requirement.

A distinguishing feature

Characteristic matrix A document that captures the relationship between each design characteristic and
the manufacturing operation steps which create, modify or inspect those
characteristics.

Competence Competence is the demonstrated ability to apply knowledge and skill.

1. Knowledge is a level of understanding that is gathered from the
interpretation of information, training and experience.
2. Skill is the ability of applying knowledge by demonstrating a level of
aptitude related to doing something well.
Ability to apply knowledge and skills to achieve intended results

Commercial off the Shelf (COTS) Commercially available items intended by design to be procured and utilised
Items without modification (e.g. common electronic components)

Concession Permission to use or release a product or service that does not conform to
specified requirements.

Conformity Assessment Body An Organisation acting as an independent third party when carrying out
(CAB) compliance assessment, such Organisations that carry out and certify compliance
against standards are themselves formally accredited by accreditation bodies
(such as UKAS); hence they are sometimes known as “accredited certification
bodies”

Configuration management A technical and management process for establishing and maintaining
consistency of a product’s functional and physical attributes with its
requirements, design and operational information throughout its life. (see ISO
10007).
Coordinated activities to direct and control configuration.

Conformance Control Feature A measurable feature of a product whose variation has a significant influence on
(CCF) performance or service life. Additional controls are specified to minimise
variation in the feature.

Conformity Fulfilment of a requirement.

Contract Review Process used by an organisation to review that contract supplied documentation

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Word / Subject Definition

is adequate to enable successful delivery of a specific scope of work.

Contract Quality Plan (CQP) A supplier document specifying which processes, procedures and associated
resources of their Quality System will be applied by whom and when to meet the
requirements of a specific order, project, product or process to ensure
compliance with these, and their own internal requirements. If more than one
activity is involved in the project, then an integrated CQP for the entire project is
compiled. This document relates to the management system and controls for the
project or contract.

Control plan A control plan is a written description of the system for controlling products and
processes. They are used to aid the production of quality products according to
customer requirements. They describe the actions that are required at each phase
of the process including receiving, in-process, out-going and periodic
requirements to assure that all process outputs will be in a state of control (see
also AS13100).

Corrective action Action taken to eliminate the cause of a detected nonconformity or other
undesirable situation.
Action to eliminate the cause of a nonconformity and to prevent recurrence

Cost of Non-Quality (CoNQ) A measure to quantify the total cost of quality-related efforts and deficiencies.
This is usually recognised as costs associated with Prevention, Appraisal and
Failure. Typically, such costs could be Warranties, Penalties, Test rejects,
Components damaged during the Repair and Overhaul Process etc.
Sum of internal and external failure costs resulting from processes that are not
done right first time.

Counterfeit Part An unauthorised copy, imitation, substitute, or modified part (e.g., material, part,
component), which is knowingly misrepresented as a specified genuine part of
an original or authorised manufacturer.
Those items (e.g. functions, parts, software, characteristics, processes) having
Critical item
significant effect on the provision and use of the products and services; including
safety, performance, form, fit, function, producibility, service life, etc. that
require specific actions to ensure they are adequately managed. Examples of
critical items include safety critical items, fracture critical items, mission critical
items, key characteristics, etc.
A team of people that that has the accountability to deliver a Scope of Work. The
Cross-function team
team members are recruited from more than one of the functions within the
business rather than from different sub-functions within a function.
Cure date The date on which the curing process occurred during production of a polymeric
component in accordance with the relevant / governing technical specification.

Customer A party that receives or consumes products (goods or services) and has the
ability to choose between different products and suppliers – see also AS13100
A person or organisation that could or does receive a product or a service that is
intended for or required by this person or organisation.

Customer (internal / external) Organisations should understand and identify both internal and external
customers and their needs. An internal customer is the recipient of a product or
service as an output of a process that is internal to the organisation (i.e., the next
process in a line of processes – including sub-tier / sub-contract). The external
customer is the recipient of a product or service that is provided to a customer
that is external to the supplier’s organisation (e.g., Rolls-Royce).

Customer Eyes Overcheck Customer Eyes Overview (CEO) is a temporary fully independent

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Word / Subject Definition

containment inspection activity which applies to new or service run
products ensuring customer expectations are met. It is intended to be
visual inspection only and any form of measurement at CEO will be
exceptional. If required, CEO is to be applied to products before delivery
to customers.

Design Subcontractor An organisation performing design tasks and/or services for Rolls-Royce,
irrespective of any design-related approval the company may hold. In the case of
Aerospace suppliers a Design Subcontractor needs to be integrated into the
design assurance system of the Part 21 approved Rolls-Royce design
organisation, (e.g., through a Design & Development Quality Plan).

Development The process of transforming requirements into specified characteristics or into

the specification of a product, process or system.

Deviation Permit Permission to depart from the original specified requirements prior to product
manufacture. This permission operates for a limited period or quantity of
product. Deviation Permits are sometimes known as Production Permits in some
businesses. Deviation Permits normally apply to one part number, but in some
circumstances can apply to raw material or process deviations.
Permission to depart from the original specified requirements of a product or
service prior to its realisation.

Distributor A retailer or stockist of goods (e.g., raw material, products). Activities include
the purchase, storage and sale of goods in a manner that conforms to
requirements – see also AS13100

Document (controlled) Documents (also known as documented information) are commonly known as
forms, procedures, policies or templates and are controlled through released
revisions. Additionally, documents may also include information on any medium
and in any format including, paper, electronic storage, images or audio visual
that, when notified, may be deemed necessary although they are not specifically
listed on the Record Retention Schedule
Information and the medium on which it is contained.

Documented Information Information required to be controlled and maintained by an organisation and the
medium on which it is contained.

Documented Procedure A procedure that is documented and specifies the way to carry out an activity or
a process.

eConcession Electronic concession – electronic creation and approval of deviation permit /

concession.

eFAIR Electronic First / Last Article Inspection Report – electronic creation and
approval of a FAIR / LAIR. Current eFAIR system provider is Net-Inspect.

Engineering Supplier Interface Document that maps the Suppliers QMS to RRES90009, confirms compliance
Document (ESID) status and captures where technical delegation has been authorised.

External Provider External Supplier (Provider that is not part of the organisation)

First Article Inspection (FAI) A planned, complete, independent and documented inspection and verification
activity to ensure that prescribed production processes have produced an item
conforming to engineering drawings, digital product definition, planning,
Purchase Order, engineering specifications/other applicable design documents. It
is also referred to as First or Last Article Inspection.

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Word / Subject Definition

(see also AS13100)

First Article Inspection Report A standard form of a Production Method Verification Report. It comprises the
(FAIR) forms and package of documentation for a part number, sub assembly, assembly
or installation including verification results. It is also referred to as a First or Last
Article Inspection report.

FAIR/LAIR (complete) All product characteristics defined by the final product definition have been
accounted for and a single product has been manufactured with no non-
conformance (concession free).

FAIR/LAIR (incomplete) All product characteristics defined by the final product definition have been
accounted for and declared non-conformance has been authorised by a deviation
permit or concession.

FAIR/LAIR (reject) The FAI has not been completed in accordance with the requirements.

Fixed Production Method A documented method of manufacture, subject to audit, for which equipment,
operation sequence, methods, parameters, and control techniques are established
and fixed by the approval of Rolls-Royce Engineering.

Fixed process control Fixed process control is used to ensure effective Rolls-Royce control of the
source and/or method of production for features or processes that could have a
significant impact on product safety or reliability.

Follow Up Document (FUD) For all design, manufacturing, assembly, testing, transportation, installation and
commissioning activities the supplier shall create FUDs, otherwise known as
Inspection and Test Plans (ITPs) to demonstrate that the required level of quality
control has been met.

Foreign Object Debris (FOD) A foreign object may be regarded as a substance, debris or article that is alien to
a product. Examples of foreign objects include (but are not limited to) alumina
grit, glass beads, swarf, burrs, fibres, resins, powders etc.
For guidance refer to:
NAS412 (Foreign Object Damage / Foreign Object Debris (FOD) Prevention.
Any item that is in a product when it is not intended. This includes swarf, tools,
parts and accessories such as rags.

Fraudulent Items Items that are intentionally misrepresented with intent to deceive, including
items provided with incorrect identification or falsified and / or inaccurate
certification. They may also include items sold by entities that have acquired the
legal right to manufacture a specified quantity of an item but produce a larger
quantity than authorised and sell the excess as legitimate inventory

Global Supplier Portal (GSP) The Global Supplier Portal (GSP) https://suppliers.rolls-royce.com is a secure
web-based work area that is used to provide information and interaction between
suppliers and Rolls-Royce.

Group (or family) of products A product group (or family) refers to products that share the same or similar
characteristics related to fit, form, function and configuration that are produced
by the same production process at the same source.

Hold Point A predetermined stage beyond which work shall not proceed without the
attendance of and written authorisation of a Rolls-Royce representative or Rolls-
Royce inspection authority or agency whichever is applicable.

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Word / Subject Definition

Independent Autonomous, non-dependent and free from influence, control, relationship,
action, judgment or guidance.

Industry standard part See ‘standard catalogue hardware’.

Inspection Conformity evaluation of product features by observation, judgment, testing,

gauging and measurement.
Determination of conformity to specified requirements.

Inspection and Test Plan Document which defines the sequential quality control, testing activities and
associated arrangements that are to be applied to a specific scope of work or
individual piece of plant and equipment.

Integrator Integrator for internal use refers to unifying functions and processes within Rolls
Royce especially in the areas of warehousing, transportation, inventory
management, purchasing, demand planning and production. Integrator for
external use refers to unified control of functions and processes across trading
partners

Item An all-inclusive term used in place of any of the following; appurtenance,

assembly, component, equipment, material, module, part, software programme,
structure, sub-assembly, subsystem, or unit.

Key Characteristic(s) The feature of a material or part whose variation has a significant influence on
product fit, performance, service life or manufacturability. This definition is
further explained in AS9103.
An attribute or feature whose variation has a significant effect on product fit,
form, function, performance, service life, or producability, that requires specific
actions for the purpose of controlling variation.

Key process A business process which is regarded by an organisation’s top management as

being critical to customer satisfaction, competitive advantage, or the success of
the organisations strategy.

Key subcontractor / sub-tier A supplier that is regarded as being critical to the continuity of supply and the
supplier success of the organisation’s strategy.

Last Article Inspection (LAI) A repeat First Article Inspection conducted on a part that is representative of the
Production Method to provide a benchmark of the manufacturing system prior to
implementing a source/method change or making the manufacturing system
dormant.

Legacy Product A Legacy Product is defined as an in-service product that is no longer in

production i.e. there is no longer a new product assembly build line. However,
Legacy Products may continue to require spare parts production for in-service
support i.e. for maintenance, repair or overhaul.
Note:
The engine programs listed on the Global Supplier Portal shall be considered as
Legacy Programs

Lift Time Quality Records Record(s) that provide documentary evidence of the research & development,
(LTQR) design, build, construction, commissioning, decommissioning and demolition
of / on a nuclear installation.

LUX The LUX is a unit of illumination and luminous emittance

Major Incident (Business An event that impacts beyond the scope of a locally-managed incident and has

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Word / Subject Definition

Continuity) (or may have) wider implications for an affected Business / Function and / or the
wider Group.

Manifest Rolls-Royce plc employs a logistics provider to operate an inbound collection

service from an agreed selection of suppliers. Rolls-Royce generates a parts list
that tells the supplier and logistics provider which parts and quantities by
delivery location must be collected on a designated day (this is a manifest).

May The term ‘may’ refers to a permissible practice or action. It does not
express a requirement.

Measurement Process of experimentally obtaining one or more values that can reasonably be
attributed to a quantity e.g. determining the mass of an item.
Process to determine a value

Measurement System Analysis Measurement system analysis (MSA) is an experimental and mathematical
(MSA) method of determining how much of and the nature of the variation within a
measurement process and how this contributes to overall process variability; and
the proportion of the tolerance consumed by the measurement system.
For guidance refer to:
Measurement Systems Analysis (AIAG), ISBN 978-1-60-534082-1
ISO 14253-2 - Geometrical product specifications (GPS) -- Inspection by
measurement of workpieces and measuring equipment - Part 2: Guidance for
the estimation of uncertainty in GPS measurement, in calibration of measuring
equipment and in product verification.

Metallic Material Reprocessor The source(s) in the supply chain responsible for any subsequent mechanical /
thermo processing of the original raw material product to the final supply
condition (this may be the Mill source).

Metallic Raw Material A metallic material that will be used to create a product but has not been
transformed by a production process into a product. The following are
considered metallic raw materials: ingot, billet, forging stock, bar, rod, wire,
sheet, plate, strip, foil, extrusion, drawn shapes and tubing. The following are
not considered metallic raw materials: castings, forgings, or sintered powder
metal parts.

Metrological function The metrological function has administrative and technical responsibility for
defining and implementing the measurement management system in accordance
with ISO10012.

Modification Bulletin A Rolls-Royce document describing a type design change to an already certified
configuration standard of a gas turbine.

Monitor An arrangement for observing, detecting, or recording the operation of a process

or system.

Monitoring / measuring Monitoring / measuring equipment are the devices used to monitor and / or
equipment measure a product or process and will use the same units of measurement as
stated on the product definition.
Determining the status of a system, a process, a product, a service or an activity.

Must Use of the word “must” indicates a mandatory requirement.

NADCAP A worldwide co-operative programme of major companies designed to manage a

cost effective consensus approach to special processes / products and provide

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Word / Subject Definition

continuous improvement within the aerospace and defence industries – see also
Performance Review Institute (PRI) http://www.pri-network.org/PRI/

National Aviation Authority The National Aviation Authority is the government statutory authority in each
country that oversees the approval and regulation of civil aviation.
Approvals by the European Aviation Safety Agency (EASA) and / or the Federal
Aviation Administration (FAA) are applicable for the supply of product related
to Rolls-Royce aerospace contracts / purchase orders.

Net-Inspect Net-Inspect is a Global Supply Chain and Quality Management Portal for online
First Article inspection reporting.

New Product Introduction (NPI) Refers to the introduction of a new product definition to the suppliers business
and manufacturing / production facilities.

Non-Aerospace contracts Applicable for all non-aerospace products or services or for non-flight aerospace
products or services.

Nonconforming product Product that contains one or more features which do not comply with the
specified requirements.

Nonconformity Non-fulfilment of a requirement.

Non Power system Any other components or ancillary items that are not incorporated into the
system that generates power

Note Information marked “NOTE” is for guidance in understanding or clarifying the

associated requirement. Where appropriate, the note will be identified in the text
with a note number.

Nuclear Safety The achievement of proper operating conditions, prevention of accidents or

mitigation of accident consequences, resulting in protection of workers, the
public and the environment from undue radiation hazards.

Nuclear Safety Culture The assembly of characteristics and attitudes in an organisation and individuals
which establishes that, as an overriding priority, protection and safety issues
receive the attention warranted by their significance.

Organisation A group of people and facilities with an orderly arrangement of responsibilities,

authorities and relationships (e.g., company, corporation, firm, enterprise,
institution, charity, sole trader, association, or parts or combination thereof).
Person or group of people that has its own functions with responsibilities,
authorities and relationships to achieve its objectives.

Other-party certification International Aerospace Quality Group (IAQG) oversight and improvement
initiatives related to the Industry Controlled Other Party (ICOP) Aviation, Space
and Defence Quality Management System (QMS) certification scheme.

Overall Equipment Effectiveness Overall equipment effectiveness (OEE) is a set of metrics used to evaluate and
(OEE) indicate how effectively a manufacturing operation is utilised.
OEE% = Availability × Quality × Performance

Pen-Testing A penetration test is an authorised simulated attack on a computer system,

performed to evaluate the security of the system. The test is performed to
identify both weaknesses (also referred to as vulnerabilities), including the
potential for unauthorised parties to gain access to the system's features and data,
as well as strengths, enabling a full risk assessment to be completed.

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Word / Subject Definition

Policy A policy is typically described as a principle or rule to guide decisions and
achieve rational outcome(s). The term is not normally used to denote ‘how’ it is
actually done; this is normally referred to as a procedure. A policy will contain
the 'what' and the 'why'.
Intentions and direction of an organisation as formally expressed by its top
management

Power system Components of the engine, motor, fan, plant that form the system that produces
power generation.

Primary packaging Primary packaging is the first level of packaging applied to the product.

Procedure The mandatory way to carry out an activity or a process, incorporating agreed
best practice. Examples of Rolls-Royce procedures are Group Procedures, Lower
level Procedures, Work Instructions or Group Quality Procedures.

Process A collective set of interdependent procedures or procedural steps that, when

completed one after another, will direct the user to achieve a specific end goal.
Set of interrelated or interacting activities that use inputs to deliver an intended
result.

Process audit A process audit is a review of a specific process to verify process effectiveness /
efficiency and / or compliance to requirements. The process audit also reviews
the sequence and interaction of processes including the process inputs, outputs,
controls and resources by “walking the process”.

Process capability The ability of a process to consistently produce product that fully meet technical
specifications – see also AS13100

Process characteristics Process characteristics are process variables (input variables) that have a cause
and effect relationship with the identified product characteristics. A process
characteristic can only be measured at the time it occurs.

Process Failure Mode and Effect A Process Failure Mode and Effect Analysis (PFMEA) is a systematic group of
Analysis (PFMEA) activities intended to recognise and evaluate the potential failure of a process and
the effects of that failure and to identify actions that could eliminate or reduce
the chance of the potential failure occurring.

Process flow diagram A process flow diagram (or process flow chart) is a graphical or symbolic
representation of a process. Each step in the process is represented by symbols
and contains a short description of the process step. The flow chart symbols are
linked together with arrows showing the process flow direction.

Process parameter A measurable factor that determines the range of variation in a process.

Process yield Process yield is the number of products produced by a process (output) divided
by the number of products going into that process (input) over a specified period
of time. Only conforming products with no rework are counted as an output of
an individual process.

Product The output of a process that can be delivered to a customer or to the next
process. Products can be services, software, methods, hardware, documentation,
advice and processed materials or a combination of these categories. It can refer
to components, modules and complete power systems as appropriate.
Output of an organisation that can be produced without any transaction taking
place between the organisation and the customer

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Word / Subject Definition

Product audit A product audit verifies that the product conforms to requirements.

Product characteristics Product characteristics are features or properties of a product, component or

assembly that are described in the product definition.

Product definition A complete description of the product and its attributes. This includes its
physical characteristics, functional characteristics and how to make, operate,
maintain and support it in service and dispose of it – see also AS13100)

Product Introduction (PI) Refers to the introduction of an existing product definition that is new to the
suppliers business and manufacturing / production facilities.

Product Safety The state in which a product is able to perform to it’s designed or intended
purpose without causing unacceptable risk of harm to persons or damage to
property.

Product verification Product verification is the confirmation through the provision of objective
evidence that the monitoring and measurement of product characteristics has
verified that the product meets defined requirements.

Production The processes and methods used to transform inputs into outputs using resources
to provide a product or service.

Production method A sequence of production processes and their associated instructions used by a
source to produce a product.

Production product approval PPAP or Production Product Approval Process is used to establish confidence in
(PPAP) suppliers and their production processes, by demonstrating that all customer
engineering design record and specification requirements are properly
understood by the supplier and that the process has the potential to produce
product consistently meeting these requirements during an actual production run
at the quoted production rate.
The receipt from the internal customer organisation of a Production Submission
Warrant (PSW) classified as approved for the product in scope. When a PSW has
received either an interim approval or reject status they are not approved through
PPAP.

Production Product Approval A Production Product Approval (PPA) file contains data related to the applicable
(PPA file) Production Product Approval Process submission level for each product or
product group.

Programme A group of related projects, which may include related 'business as usual
activities', that together, achieve a beneficial change of a strategic nature for an
organisation.

Project A project is a temporary endeavour in which human, financial and material

resources are organised in a novel way to undertake a unique scope of work, of
given specification, within constraints of cost and time, so as to achieve
beneficial change defined by quantitative and qualitative objectives.

Provider Organisation that provides a product or service

Purchaser Person or organisation placing an order or contract to buy a product.

Purchasing Purchasing (or subcontracting) is the activity related to the buying, acquisition or
procurement of materials, products or services, from a source that is external to
the organisation.

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Supplier Management System Requirements

Word / Subject Definition

Purchasing contact Person placing an order or contract to buy a product.

Purchase Order A purchase order is a buyer’s written contractual agreement with a supplier of
goods or services that specifies information such as payment terms, delivery
dates, item identification, quantities, shipping terms and all other obligations and
conditions.

Purchase order cascade The purchase order information flow of from a sub-contractor / sub-tier supplier
via the first-tier supplier and onto Rolls-Royce.

Quality The degree to which a set of inherent characteristics fulfils requirements.

Quality plan A controlled document (generated by the supplier and / or Rolls-Royce) which
specifies processes, procedures and associated resources to be applied by whom /
when to a specific project, product, process or contract. Usually generated as a
project, product, or contractual specific document (see ISO10005).
Specification of the procedures and associated resources to be applied when and
by whom to a specific object.

Raw material A material that will be used to create a product but has not been transformed by a
production process into a product (e.g., bar, billet, sheet, tube, plate etc.) – see
also AS13100

Raw material manufacturer The source in the supply chain responsible for the original manufacture of the
raw material product.

Reaction plan A reaction plan ensures that processes that cease to be in control and / or capable
resume normal product verification / inspection until the cause has been
identified, corrected and process capability and control are re-established – see
also AS13100

Requirement A statement that identifies a system, product or process’s characteristic or

constraint, which is unambiguous, clear, unique, consistent, stand-alone (not
grouped), and verifiable, and is deemed necessary for stakeholder acceptability –
see also AS13100
Need or expectation that is stated, generally implied or obligatory.

Record Retained documented information and evidence that activities have been
performed or results have been achieved. They always document the past.
Records can be on paper, microfiche, computer files and other formats.
Document stating results achieved or providing evidence of activities performed.

Reduced inspection Reduced inspection is split into two categories, as follows:

Reduced inspection of variables – The inspection of selected features created
by the same process in a specific group within a single part, from which the
conformity of other un-inspected features within the group is inferred. All parts
are inspected. Skip lot inspection is not acceptable.
Reduced inspection of formed characteristics – The control method related to
the inspection and control of a form tool and a sample of the product
characteristic produced by the form tool which is used to verify the conformity
of the remaining identical product characteristics of the entire batch.
The term “reduced inspection” is NOT to be associated with any references
stated within any international / national standard (e.g., Acceptance Quality
Limit (AQL), normal, reduced, tightened inspection etc.).

Release document A formal serialised document that accompanies each delivery of a product and

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Word / Subject Definition

clearly indicates the release status of such items together with their compliance
to the relevant purchase order, associated technical specifications and / or
regulatory requirements – as applicable.

Repair Action taken on a nonconforming product or service to make it acceptable for

the intended use.
Includes remedial action taken on a previously conforming product to restore it
for use, for example as part of maintenance.

Rework Action on a non-conforming product or service to make it conform to the

requirements. Rework is defined as the repeat of already authorised standard
operations to make the product conforming.
(see also AS13100)

Right First Time (RFT) Right First Time (RFT) is a measure of how successful your organisation is at
meeting requirements related to a product or product feature first time, without
resulting in the need for rework, concessions or scrap. RFT also provides your
organisation with the ability to detect process change and enable continual
improvements within a data driven environment.

 RFT = 1−
( ( number of non-conforming features
total number of features measured ))× 100 % RFT

calculation:
Product that meets specified requirements without rework or concession.

Risk management A risk is an uncertainty which, if it occurs, will have an effect upon the
continuity of supply of product to Rolls-Royce (see ISO31000 for guidance).

Risk assessment (or evaluation) The process of analysing and evaluating hazards; it involves both casual and
consequence analysis requiring determination of probability and risk.

Rolls-Royce Approved Supplier A supplier holding a formal letter / certificate of approval issued by Rolls-Royce.

Rolls-Royce Standard Part A Rolls-Royce standard part is a part designed by Rolls-Royce that is similar to
an external standard part but is designed to meet the specific requirements of the
Rolls-Royce application
It is controlled by a Rolls-Royce source and method control system. RRES
90080 (Qualification Testing Requirements and Procedures for Rolls-Royce
Standard Parts) covers the global qualification procedures for those Rolls-Royce
standard parts, where qualification of the manufacturer is required.

Rough Machining A machining activity that is used to remove excess material from the product and
defined to conclude a minimum of 0.5mm form from final product dimensions

Safety Policy Top management’s formally expressed commitment to product safety. This
policy shall reflect the organisation's philosophy of safety management and
outlines the methods that the organisation will use to achieve desired safety
outcomes.

Sample Inspection Sample inspection is the inspection of a sample of products taken from a batch
from which the product conformity of the entire batch is derived.
(See also AS13100)

Scorecard A scorecard is the means by which a supplier’s transactional performance such

as quality, cost and delivery is captured and then measured by Rolls-Royce.

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Word / Subject Definition

Secondary packaging Secondary packaging is used to contain one or more primary packaged products.

Shall Use of the word “shall” indicates a mandatory requirement.

Shelf life Product(s) in stock which have a defined timescale after which it becomes
unusable (e.g., an expiry date) is said to have a shelf life.

Should The word ‘should’ refers to a preferred approach on implementing a capability

that is expected to be followed. Any other approach to satisfy a ‘should’ needs to
be able to demonstrate that the approach meets the intent of the expectation.

Source Any manufacturing, assembly or repair area or facility engaged in any or all of
the production sequence of a product.

Source change (Control of Work A source change (control of work transfers) is used to control and verify that the
Transfers) product conforms to requirements during and after a temporary or permanent
transfer of work. Examples of source change activity include (but are not limited
to):
 Moving activities from the supplier’s facility to another facility.
 Moving activities from the supplier’s facility to a subcontractor / sub-
tier supplier.
 Moving activities from a subcontractor / sub-tier supplier to the
supplier’s facility.
 Moving activities from one subcontractor / sub-tier supplier to another
subcontractor / sub-tier supplier.
Any transfer of work within the supplier’s facility that could have an effect upon
the continuity of supply of product (this includes moving from one machine to
another within the same building).
Those requirements identified by the customer, or determined by the
Special Requirements
organisation, which have high risks of not being met, thus requiring their
inclusion in the operational risk management process. Factors used in the
determination of special requirements include product or process complexity,
past experience, and product or process maturity. Examples of special
requirements include performance requirements imposed by the customer that
are at the limit of the industry’s capability, or requirements determined by the
organisation to be at the limit of its technical or process capabilities.
Standard catalogue hardware Standard catalogue hardware is any item purchased from a catalogue available to
(items) the public or a part or material that conforms to an established industry or
national authority published specification, having all characteristics identified by
text description, national / military standard drawing, or catalogue item.
A part or material that conforms to an established industry or national authority
published specification, having all characteristics identified by text description or
industry / national / military standard drawing.

Statistical Process Control (SPC) Statistical Process Control (SPC) is the application of statistical methods to the
monitoring and control of a process to ensure that it operates at its full potential
to produce conforming product.

Stockist A retailer or distributor of goods (e.g., raw material, products). Activities include
the purchase, storage and sale of goods in a manner that conforms to
requirements.

Sub-contractor Under Aerospace rules, a supply source which does not hold a Production
Organisation Approval (POA) by a National Aviation Authority is considered as
a sub-contractor under the direct control of the POA holder’s quality

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Word / Subject Definition

management system. The POA holder retains the final responsibility for the
work carried out within the sub-contractor’s facilities. Sub-contractors can
provide Certificates of Conformity only.

Submission level (SL) The PPAP submission level dictates the amount/degree of action, data and
documentation provided within the internal customer submission.

Sub-tier supplier Suppliers not working under a direct purchase order from Rolls-Royce but
performing work on Rolls-Royce products at a lower level in the supply chain
(via purchase order cascade).

1st (First) Tier supplier A supplier working under a direct purchase order from Rolls-Royce. A 1st tier
supplier may control further sub-tier suppliers in accordance with SABRe
requirements.

Supplier A supplier is any organisation (or person) providing a product or service that is
linked to the purchaser by a contract or purchase order (e.g., producer,
distributor, retailer or vendor of a product, or provider of a service or
information). This definition includes such transactions between Rolls-Royce
facilities – see also AS13100
See External Provider

Suspected Unapproved Parts A part for which there is objective and credible evidence indicating that the part
is likely an unapproved or counterfeit part.

Supplier PPAP Coordinator A responsible person identified by the supplier’s organisation to be responsible
(solely or as part of their role responsibilities) for ensuring that all necessary
activities are identified, implemented and monitored to satisfy the Production
Product Approval Process (PPAP).

Technical Authority The role in the organisation that is accountable for specifying manufacturing
engineering and process requirements and for making technical decisions. In
relation to production, repair and product verification, typically this will be the
relevant Manufacturing Engineering Manager but it may also be delegated to
others.

Tertiary packaging Tertiary packaging is the outermost level of packaging.

Third-party certification Third-party certification involves an independent assessment declaring that

specified requirements pertaining to a product, person, process or management
system have been met.

Traceability The ability to identify and trace the history, distribution, location, and
application of products and materials. A traceability system records and follows
the trail as products and materials come from suppliers and are processed and
ultimately distributed to customers. It also enables the origin and processing of
components in an assembly to be identified.
Ability to trace the history, application or location of an object.

Top management Person or group of people who directs and controls an organisation at the highest
level.

Unclassified product Products / parts with no classification and are therefore designated neither
critical nor sensitive.

Unapproved Part A part that was not produced or maintained in accordance with approved or
acceptable data and applicable statutory, regulatory, and customer requirements.

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Word / Subject Definition

Validation Activities performed to demonstrate that a product is capable of meeting the
requirements for the specified application or intended use (where known). This
may include certification activities, as / where applicable.
Confirmation through the provision of objective evidence that the requirements
for a specific interned use or application have been fulfilled.

Variation The change in the output or result of a system (process).

Verification Verification uses objective evidence to confirm that specified requirements have
been met – see also AS13100
Confirmation through the provision of objective evidence that specified
requirements have been fulfilled.

Will Use of the word “will” indicates a mandatory requirement.

Witness Point (by the customer) An event that allows the right of access for Rolls-Royce representatives, their
customer and regulatory authorities to perform an assessment, inspection,
surveillance or other investigative activities at the supplier’s manufacturing /
production facility (including any level of the supply chain involved in the
purchase order / contract).

Work instruction Defines mandatory detailed instructions for the execution of an activity or set of
activities (how to do the activity or set of activities). WI applicability may be
global, business specific or multiple businesses / areas but not global.

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Change History

Revision Date Description of Change Author Owner Approval

Robert Robert
3.1 01. Januar 2024 Addition of customer eyes overcheck Uzam Khan
Starcke Starcke

Addition of Integrator and Legacy

Product, addition of AS13100 and
AS13006, addition of references to Mathias Robert
3 17 June 2021 Uzam Khan
AS13100 definitions, format overhaul, Kirschke Starcke
change of document title (removal of
link to edition of SABRe)

4 November Definition of Rolls-Royce Standard Part Michèle Michèle

2.1 Paula Adkins
2019 added Garner Garner

Addition of Major incident, change to

reference in Control Plan, characteristic
Michèle Michèle
2.0 17 August 2018 matrix (CR 2844), reduced inspection Paula Adkins
Garner Garner
and process capability. Updated
Nuclear UK picture.

Removal of draft off pages 2-21,

NAS412 from the Standards table and
Michèle Michèle
1.1 5 April 2018 addition of picture on front page for Paula Adkins
Garner Garner
Global Indirect Procurement and R2
Data Labs

Michèle Michèle
1.0 2 April 2018 First Issue to Align with SABRe 3 Paula Adkins
Garner Garner

Document update policy

This document may be updated periodically. Major updates will be indicated by an increase to a higher revision number (e.g.,
revision 1.0 to revision 2.0). Minor updates and corrections will be indicated by a decimal change in the revision number (e.g.,
revision 1.0 to revision 1.1).

© Rolls-Royce plc 2024

The information in this document is the property of Rolls-Royce plc

and may not be copied, communicated to a third party or used for any
purpose other than that for which it is supplied, without the express
written consent of Rolls-Royce plc.

While the information is given in good faith based upon the latest
information available to Rolls-Royce plc, no warranty or representation
is given concerning such information, which must not be taken as
establishing any contractual or other commitment binding upon Rolls-
Royce plc or any of its subsidiary or associated companies.

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