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Attendance Management Use Cases

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17 views

Attendance Management Use Cases

Uploaded by

csiituba
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Use Cases Scenario for Attendance Management

Automated Attendance Tracking

Leave Management

Overtime and Work Hours Calculation

Attendance Policies Enforcement

Integration with Payroll

Remote Work and Flexible Scheduling

Compliance and Reporting


Employee Self-Service

Performance and Productivity Insights

Emergency and Crisis Management

Features and Functionalities


Time Tracking and Attendance Recording

Leave Management

Real-Time Attendance Monitoring

Overtime and Shift Differentials


Integration with Payroll

Employee Self-Service

Compliance and Audit Trails


Time and Attendance Recording: Automatically record clock-in and clock-out
times for employees using biometric systems, RFID cards, or mobile apps.
Shift Management: Manage employee schedules and shifts to ensure proper
coverage and adherence to work hours.

Leave Requests: Allow employees to submit leave requests through the HRMS,
specifying types of leave (e.g., vacation, sick leave, maternity/paternity leave).
Approval Workflow: Implement workflows for managers to review and approve
leave requests, ensuring proper staffing and compliance with policies.

Overtime Tracking: Automatically calculate and track overtime hours worked by


employees based on predefined rules and regulations.
Work Hours Compliance: Ensure compliance with labor laws and regulations
regarding maximum work hours, breaks, and overtime compensation.

Policy Configurations: Define attendance policies such as late arrival penalties,


absenteeism thresholds, and grace periods.
Automated Notifications: Send alerts and notifications to employees and
managers for violations of attendance policies or upcoming shifts.

Payroll Processing: Integrate attendance data with payroll systems to accurately


calculate employee salaries, bonuses, and deductions.
Time-off Accruals: Automatically update time-off balances (e.g., vacation days,
sick days) based on attendance records for payroll purposes.

Remote Attendance Tracking: Manage attendance for remote and distributed


teams through virtual attendance tracking tools.
Flexible Scheduling: Allow employees to adjust work schedules and telecommute
while ensuring accurate attendance tracking and compliance.

Regulatory Compliance: Generate reports and analytics to ensure compliance


with labor laws, union agreements, and organizational policies.
Audit Trails: Maintain audit trails of attendance records and changes for
regulatory audits and internal reviews.
Self-Service Portal: Provide employees with access to view their attendance
records, submit leave requests, and manage their schedules.
Mobile Accessibility: Enable mobile-friendly interfaces for employees to clock
in/out, check schedules, and request time off on-the-go.

Attendance Patterns: Analyze attendance data to identify trends, patterns, and


correlations with employee performance and productivity.
Absenteeism Management: Implement strategies to reduce absenteeism and
improve employee attendance through data-driven insights.

Emergency Response: Quickly identify and contact employees during


emergencies or crises based on real-time attendance data.
Continuity Planning: Ensure business continuity by maintaining accurate
attendance records and adapting schedules during unexpected events.

Clock-In/Clock-Out: Employees can record their work hours by clocking in and


out using various methods such as biometric scanners, RFID cards, web-based
systems, or mobile apps.
Shift Management: Manage employee schedules and shifts, including flexible or
staggered work hours, to accommodate different work arrangements.
Leave Types: Support multiple types of leave such as vacation, sick leave,
personal leave, maternity/paternity leave, and other custom leave categories.
Leave Requests: Allow employees to submit leave requests through the HRMS,
specifying dates, leave type, and reason.
Approval Workflows: Route leave requests to supervisors or managers for
approval, ensuring proper staffing and compliance with company policies.

Dashboard and Reporting: Provide supervisors and managers with real-time


dashboards and reports to monitor employee attendance, including late arrivals,
early departures, and absences.
Alerts and Notifications: Send notifications to supervisors and employees for
attendance-related events such as late arrivals or pending leave approvals.

Overtime Tracking: Automatically track and calculate overtime hours worked


based on predefined rules and thresholds.
Shift Differentials: Calculate and apply shift differentials for employees working
outside regular hours or during specified shifts.
Payroll Integration: Seamlessly integrate attendance data with the payroll
module to calculate accurate salaries, bonuses, deductions, and reimbursements.
Compliance with Labor Laws: Ensure compliance with labor regulations
regarding work hours, overtime, and minimum rest periods.

Self-Service Portal: Provide employees with access to view their attendance


records, check leave balances, submit leave requests, and update personal
information.
Mobile Accessibility: Enable employees to access attendance features and
perform tasks on-the-go via mobile devices, enhancing convenience and
flexibility.

Audit Trails: Maintain detailed audit logs of attendance records, changes, and
approvals for compliance audits and internal reviews.
Data Security: Ensure data security and privacy measures are in place to protect
sensitive attendance information from unauthorized access or breaches.
Scenario
Both Missed punch
in missed punch
out missed punch
Missed punch manual correction
planned leave

unplanned leave for manual correction


by mistake punchout before 15-20 minutes shift
end and again punchin

project based hours


celebration punch
lunch break punch in/punchout

through mobile punch geographic location add

remove employee from office try to punch

twice punch at the time shift in and after shift out


punch
punch in already and after 15 minuts again punch

if punch in and punchout from different location


Description
to be in biomatric setup, attendance regularization need manager
approval

Yes/No, if yes then show present


Yes/No, if yes then prior approval days

will consider full day.missed punchout after 12 or 24 hours auto


punchout

due to some office event we need to do punchout early


set the maxtime time limit of break after that punch it should show
break exceed
set the range of location employee punch in/punch out after range
cant punch
if employee resigned from his job after that if he punch it should not
be punch it will be consider as visitor
In this scenario, the second punch would likely be ignored, and your
leaving time would remain based on the first punch.
suppose employee already punch and he forget I didn’t punch after 15
minuts he punch again and went out side for emergency and again
punch 2 PM what will happen happen

Imagine a sales representative moving from one area to another to


complete his sales . He may mark his attendance at the office in the
morning, but end his day with a punch at the distributor’s office in
another location.

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