ASM502/ASSIGNMENT 2/APR 2019

ASM502: Advanced End User Applications

Individual Assignment 2

Project Management (100 Marks)

Planning for an event of ‘Local Food Festival’

You worked as an Event Manager of GrandEvent Sdn. Bhd. Your company has been appointed
by Ministry of Tourism and Culture Malaysia to organize an event in PWTC, Kuala Lumpur. The
event is known as ‘Local Food Festival’. Objective of the event is to communicate and sell the
product of local food directly to visitors.

As an event planner, your company wants to delivering excellent service and unforgettable
events service and good at keeping to budget. The event will be organized on July 17, 2019.
The following are some of the tasks that you need to do:

TASKS DURATION
Planning Summary Task
Tasks Delegation 1 day
Activities 2 days
Budget 2 days
Site Visit Summary Task
Identify Date 2 days
Visit the Venue 1 day
Booking Summary Task
Venue 2 days
Booth and Equipment 1 day
Invitation of Sellers Summary Task
Gather Sellers’ Information 3 days
Contact The Sellers 2 weeks
Assign Booth for Sellers 3 days
Promotions Summary Task
Develop Website 2 days
Develop Fan Page 1 day
Advertise in Media Electronic 3 days
Post Banners 4 days
Activities Summary Task
Arranging for Cooking Demonstration 1 day
Preparing Free Gifts 2 days
Appoint Emcees 2 days
Preparing of Opening Ceremony Summary Task
Invitation of the VIPs 3 days
Opening Ceremony Protocols 1 day
Venue Preparation Summary Task
Mark Signage 1 day
Booth Setup 1 day
Backdrops and Decorations 1 day
Local Food Festival Day (the milestone)
 ASM502/ASSIGNMENT 2/APR 2019

All tasks need to be scheduled automatically by activating Auto Schedule. Establish Finish-to-
Start (FS) dependency for all tasks and link only the subtasks. Save the project as Local Food
Festival.

As a Project Manager of this program, you need to produce a Gantt chart to communicate your
plan with the rest of the project members. You also may track progress of the project to ensure
that the project organized successfully on the specified date. By using the skills that you have
learned, use Microsoft Project 2010 to format and update some of the tasks involved in planning
this event.

The following are the things that you need to do:

QUESTION 1 (20 MARKS)

1. Modify the standard calendar:

1.1 Change non-working days to Friday and Saturday.

1.2 Adding the following public holidays:

 Nuzul Al-Quran (22 May 2019)

 Hari Raya Aidilfitri (5 & 6 June 2019)

2. Change the following Finish-to-Start (FS) dependencies to Start-to-Start (SS)

dependencies:

a) Develop Website and Develop Fan Page

b) Mark Signage and Booth Setup

3. Edit the following tasks relationships to reflect lead time:

a) Activities and Budget (-1 days)

b) Advertise in Media Electronic and Post Banners (-2 days)

4. Edit the relationship between Contact Sellers and Assign Sellers for Booth (1 day) lag
time.

5. Save as this file as Question 1 and do the following:

a) Zoom-in to ensure the public holiday is visible on the Gantt Chart.

b) Type in the header: Your name (left), Your group (middle), Current date and time
(right).
c) Type Question 1 in the middle of the footer.
d) Print the Gantt Chart to fit to one page.
 ASM502/ASSIGNMENT 2/APR 2019

QUESTION 2 (20 MARKS)

6. Create WBS codes for all tasks and subtasks using Uppercase Letters (ordered)
followed by Numbers (ordered).

7. Establish project summary tasks. Edit the project summary task name as Local Food
Festival 2019.

8. Add a milestone after the task Booth and Equipment and name it as Confirmed
Booking. Create Finish-to-Start (FS) dependencies. Use constraint types to adjust
the milestone right after task Booth and Equipment.

9. Change Gantt Chart bars as follows:

NAME APPEARANCE
Milestone
Summary Task
Critical Task

10. Double-click the Gantt Chart timescale to change the bottom tier Count to 2.

11. Save as the file as Question 2 and do the following:

a) Type in the header: Your name (left), Your group (middle), Current date and time
(right).
b) Type Question 2 in the middle of the footer.
c) Print the Gantt Chart to fit to one page.

QUESTION 3 (15 MARKS)

12. Print Top-Level Tasks report from Overview category.

a) Type in the header: Your name (left).

b) Type Question 3a in the middle of the footer.
c) Adjust to 1 page only.

13. Print Critical task in the view of Network Diagram.

a) Type in the header: Your name (left), Your group (middle), Current date and time
(right).
b) Type Question 3b in the middle of the footer.
c) Adjust to maximum 5 pages.

14. Filter tasks using Date Range between 1 June 2019 and 1 July 2019.

a) Type in the header: Your name (left), Your group (middle), Current date and time
(right).
b) Type Question 3c in the middle of the footer.
c) Print the Gantt Chart to fit to one page.
 ASM502/ASSIGNMENT 2/APR 2019

QUESTION 4 (33 MARKS)

15. Enter the following resources in Resource Sheet view:

Resources Type Initial Group Max. Units Std. Rate Ovt. Rate
Name
Your Name Work YN PM 100% $100 $0
Shahrul Work S MGT 100% $80 $0
Wan Azlan Work WA MGT 100% $80 $0
Ros Marina Work RM MGT 100% $80 $0
Ghazali Work G MGT 100% $80 $0
General Work GL Temp 300% $50 $10
Labor

16. Make initial assignment of the resources to tasks as the following:

 Your Name (Task 2, 26, 27)

 Shahrul (Task 4, 17, 18, 19)
 Wan Azlan (Task 7, 10)
 Ros Marina (Task 3, 13, 14, 15, 22, 24)
 Ghazali (Task 6, 9)
 General Labor (Task 14, 20, 23,29,30,31)

17. Save as the file as Question 4 and do the following:

a) Type in the header: Your name (left), Your group (middle), Current date and time
(right).
b) Type Question 4a in the middle of the footer.
c) Print the Gantt Chart to fit to one page.

18. Group resources in the resource sheet view. Print resource sheet view.

a) Type in the header: Your name (left), Your group (middle), Current date and time
(right).
b) Type Question 4b in the middle of the footer.

19. Filter and print Overallocated Resources.

a) Type in the header: Your name (left), Your group (middle), Current date and time
(right).
b) Type Question 4c in the middle of the footer.
c) Print page 1 only.
 ASM502/ASSIGNMENT 2/APR 2019

QUESTION 5 (12 MARKS)

20. Update the progress status of the following tasks.

TASKS % Complete
Tasks Delegation 100%
Activities 100%
Budget 100%
Identify Date 100%
Visit the Venue 100%
Venue 100%
Booth and Equipment 100%
Gather Sellers’ Information 100%
Contact The Sellers 100%
Assign Booth for Sellers 100%
Develop Website 100%
Develop Fan Page 100%
Advertise in Media Electronic 100%
Post Banners 100%
Arranging for Cooking Demonstration 75%
Preparing Free Gifts 40%
Appoint Emcees 20%

21. Save as the file as Question 5 and do the following:

a) Type in the header: Your name (left), Your group (middle), Current date and time
(right).
b) Type Question 5 in the middle of the footer.
c) Print the Gantt Chart to fit to one page.

END OF ASSIGNMENT