Federal Government Public Service Rules Chapter 1 CHAPTER 1 INTRODUCTION 010101: — The provisions of the Public Service Rules (PSR) shall be Application. strictly enforced by all Ministries, Extra-Ministerial Offices and Agencies. These Public Service Rules apply to all officers in the Public. Service, except where they conflict with specific terms approved by the Federal Government and written into the contract of employment or letters of appointment. In so far as the holders of the offices of: The President; The Vice President; President of the Senate and Members; ‘Speaker of the House of Representatives and Members; v. Chief Justice of Nigeria; vi. Secretary to the Government of the Federation; vi. Members of the Federal Executive Council vil, Justices of the Supreme Court; ix. President and Justices of the Court of Appeal; x. Chief Judge and Judges of the High Court of the Federal Capital Territory; xi, Grand Khadis and Khadis of the Sharia Court of Appeal of the Federal Capital Territory; xii, President and Judges of the Customary Court of Appeal of the Federal Capital Territory; xii, The Chairmen and Members of the following Statutory Bodies; xiv. The Auditor-General for the Federation xv. The Code of Conduct Bureau xvi, The Code of Conduct Tribunal xvii, The Federal Civil Service Commission xvii, The Federal Character Commission xix. The Independent National Electoral Commission xx, The National Population Commission xxi. The Police Service Commission xxii, The Revenue Mobilization, Allocation and Fiscal Commission and any other similar organs that derive their appointment from the Constitution of the Federal Republic of Nigeria are concemed. 010102: - These Rules apply only to the extent that they are not inconsistent with the provisions of the Constitution of the Federal Republic of Nigeria in so far as their conditions of service and any other law applicable to these officers are concerned. 010103: - It shall be the duty of every officer to acquaint himself with the Public Service Rules and other extant requiations and circulars. Conformity with the Constitution Responsibility of OfficersFederal Government Public Service Rules (010104: - The special meanings with which various words and terms are Used for the purpose of particular chapters and sections in these Public Service Rules are quoted at the beginning of such chapters or sections. 010105:- Except where otherwise indicated by the context or in special definitions for particular Chapters, the following words and terms are used with the following meanings wherever they ocour in these Public Service Rules; “Accredited Representative of the Federal Republic of Nigeria’ means the Diplomatic or Consular Representative of the Federal Republic of Nigeria within the area “Civil Service of the Federation” means Service of the Federation in the civil capacity as a staff of the Office of the President, Vice President, a Ministry and Extra Ministerial Offices of the Government of the Federation assigned with the responsibility for any business of the Government of the Federation. It is a body or organ which enjoys continuity of existence. "Classified Correspondence” means correspondence which has been graded Restricted, Confidential, Secret or Top Secret. “Cut-off Mark’ means examination score set by the Federal Service Commission to determine eligble candidates for promotion among those who pass the examination as determined by declared vacancies. “Established Post’ means a post provided for under the Personne! Emoluments sub-head of the Estimates. “Expatriate Officer” means a staff who ranks as such for the purpose ‘of pension in accordance with the Pension Reform Act 2004 as amended. “Gazette” means the Federal Republic of Nigeria Official Gazette. “Interdiction’ means the temporary removal of an officer from Performing his normal duties when disciplinary proceedings for his dismissal are being undertaken or is about to be undertaken and shall be placed on half salary pending the determination of the case. “Junior Officer” means a pensionable officer on GL.06 and below and their equivalent, Special Definitions. Dafinition.Federal Government Public Service Rules “Junior Posts” are posts in Ministries/Extra-Ministerial Offices attracting emoluments on Grade Level 06 and below and their ‘equivalent. “Monthly-Rated" means employment on monthly rates of pay. “Nigerian Home Place” means the place in Nigeria accepted in writing by Government as the place to which a staff would naturally wish to return when spending his leave in Nigeria. “Nigerian Officer’ means an officer other than an expatriate “Officer” when used without qualification means staff in an established post, either on pensionable or contract terms, “Pass Mark’ means the score below which a candidate is considered to have failed promotion examination which currently is 60% “Permanent Secretary’ means Officer in charge of day-to-day administration in the Ministry/Extra-Ministerial Offices. He/she also doubles as the accounting officer and chief policy adviser to the Minister. ‘They are appointed from among serving Directors in the Federal Civil Service. “Public Service of the Federation” means the service of the Federation in any capacity in respect of the Government of the Federation as defined in part 4 section 318 of 1999 Constitution (as amended). “Public Service Rules” consist of policies and guidelines which define the empioyment relationship between Public Servants and the Government; they also spell out the Conditions of Service and Human Resources Management procedures. “Schemes of Service” is a reference document in the public service that specifies the duties of each post, method of entry, including qualification requirements and the prerequisites for advancement within and beyond cadres. “Senior Posts'are posts attracting emoluments on Grade Leve| GL.07 ‘and above and other posts attracting fixed emoluments of equivalent Grade Levels in Ministries/Extra-Ministerial Offices “Spouse of an Officer’ means a wife/husband married under the Martiage Act, Customary Law or Isiamic Law. “Staff” means a person employed by the Federal Government.Federal Government Public Service Rules “Suspension” means removal of an Officer from performing the duties, of his office, where a prima facie case, of a serious nature has been established against the Officer, during which period he shall earn no salary. “Trainee’ means a person appointed to a training post in any grade; it includes “pup! (010106. - the Federal Government may amend any of the provisions Extant Gireutars contained herein by issuing an appropriate Circular during the lifespan ofa PSR. 010107: - Notwithstanding that throughout the Public Service Rules Gender. the terms ‘Officer’ and ’Staff are referred to in the masculine gender, the provisions of the Rules apply equally to both genders. Inventory 010108. - A copy of the Public Service Rules shall form part of the inventory of items in all offices of the Public Service.Federal Government Public Service Rules CHAPTER 2 APPOINTMENTS AND LEAVING THE SERVICE SECTION 1. - GENERAL SECTION 2. — RECRUITMENT SECTION 3. — RULES FOR APPOINTMENT ON PROBATION SECTION 4. — RULES FOR APPOINTMENT ON SHORT TERM ENGAGEMENTS SECTION 5, - TRANSFER AND SECONDMENT. SECTION 6. — POSTING OF OFFICERS SECTION 7 -- ACTING APPOINTMENT SECTION 8. — PROMOTION SECTION 9. - LEAVING THE SERVICE SECTION 10. - MANDATORY CONTRIBUTION TO PENSION SCHEME SECTION 11 — CERTIFICATE OF SERVICE SECTION 12 — SCHEDULE FOR NON PENSIONABLE APPOINTMENT. SECTION 1:- GENERAL 020101: - Appointments to offices in the Federal Civil Service are made Authority for ‘on the authority of the Federal Civil Service Commission. These Ppointment appointments are made either: (@) by letter written under the direction of the Federal Civil Service Commission; or (b) by formal agreement between the Officer and the Federa Government or its appointed agents. Subject to Rules 020205, 020206 and 020207, Permanent Secreiaries/Meads of Extra- Ministerial Offices are authorized to appoint eligible candidates to posts in respect of which the powers of appointment have been delegated to them 020102: = ()) The Federal Civil Service Commission shall make Appointment appointments to posts graded GL.07-17. Such appointments bythe FCSC shall be made as the need arises into the available vacancies after advertisement. Advertisement shall be in three national Newspapers and the Commission's website. The deadiine for submission of applications from interested candidates shall be six weeks from the date of placement of the advertisement: (ii) Subject to modalities to be prescribed by the Federal Civil Service Commission from time to time, each Ministry/Extra- Ministerial Office shall select from the pool of successfulFederal Government Public Service Rules candidates at the Civil Service Examination prescribed in Rule o20102(iv); (ji) This shall be handled by the appropriate Committees of each Ministry with the representatives of the Federal Civil Service Commission and Head of the Civil Service of the Federation at the meeting of the Committees. (iv) There shall be an annual competitive Pubiic/Civil Service Entry Examination for posts graded GL. 07 ~ 10 for new entrants and serving Officers wishing to. transfer from _—_ other scheduled services. This examination shali be conducted by the Federal Civil Service Commission in conjunction with the Office of the Head of the Civil Service of the Federation, Administrative Staff College of Nigeria (ASCON) and Pubiic Service Institute of Nigeria (PSIN); (v)_ To qualify for this examination, candidates must possess the qualification(s) in relevant disciplines as provided for in the approved Schemes of Service. Final recommendation shall be made by the line Ministries/Extra-Ministerial Offices in line with their requirements. 020103. = (a) Each Ministry/Extra-Ministerial Office shall appoint Junior Appointments Stat on GL. 06 and below. This shall be handled by the Junior m@POst, Staff Committee of each Ministry/Ottice: Below. (b) Appointment in the Federal Ministries/Extra-Ministerial Offices located in the States/Zones shall be from the residents of those ‘States/Zones who possess the gualification(s) prescribed in the approved Schemes of Service; (c) Each Ministry/Extra-Ministerial Office shall work out the actual establishment for each State Office as contained in the approved establishments of MDAs obtained from the Office of the Head of the Civil Service of the Federation (OHCSF). The Junior Staff Committee (Local) shall conduct the interview to appoint the Officers, subject to approval of the Permanent Secretary/Head of Extra-Ministerial Offices. (020104. - The incremental date of an Officer appointed, or promoted to Incremental a post in the Federal Public Service shall be 1" January of every year >. provided such Officer has spent at least six (6) months on the Grade with good performance before enjoying the increment. 020105: - Seniority in any Department shall be determined by the entry date/the date of assumption of duty certified by an authorized Officer and Seniority. or date of present appointment as reflected in the appropriate register and career progression of the Officers.Federal Government Public Service Rules The employment of unpaid Staff is prohibited. 020107: - Permanent Secretaries/Head of Exira-Ministerial Offices shall keep an up-to-date record of every Officer under their control: i, Staff Record Form (Gen 60) shall be used and one copy must be sent fo the National Record Centre in the Office of the Head of the Civil Service of the Federation, Office of the Accountant General of the Federation, Office of Auditor General for the Federation and National Pension Commission within one month of the appointment, Form Gen 60 shall be completed in ink; and ji, Date of birth recorded on appointment by an officer shall not be changed throughout the career of the Officer. Any contravention shall be regarded as an act of serious misconduct. SECTION 2:- RECRUITMENT 020201. - “Recruitment’ means the filling of vacancies by direct appointment of persons not already in any of the Public Service of the Federal Republic of Nigeria. It however excludes the transfer of officers from other Public Service in the Federation to the Federal Public Service. 020202. - Appointment to the Federal Public Service may be in any of the following categories (a) as trainees or pupils; (b) on probation in a pensionable post; ()_ on non-pensionable contract; (d)_ Acting appointment; and (e) Special appointment: () Ministry/Extra-Ministerial Offices shall accept appointments made by Federal Civil Service Commission to the National Youth Service Corps Presidential Merit Award winners whose employment is automatic regardiess of vacancy constraints. (i) Five percent (5%) of all recruitments in the Service shallbe reserved for persons with disability 020203 Where posts prove difficult to fill from within the Service, they shall normally be advertised, 020204: (a) Where a candidate for employment requires additional professional experience before he can be regarded as fully qualified for appointment to a specific post, the candidate may Unpaid Staff Prohibited. Personal Records. Definition. Types of appointment Filling of posts within the service Trainee/Pupil.Federal Government Public Service Rules be appointed as a trainee or pupil for a normal service of two years in the post. This period may however, be reduced in special circumstances. On compietion of the “trainee period” the pupil may be appointed to the full grade on probation and will not be eligible for confirmation in the service until he has fulfiled the conditions laid down in Rule 020302 where applicable (b) A confirmed Officer who is advanced to the training grade for the purpose of acquiring the necessary experience to qualify him for substantive promotion to a senior post will be treated as if he had been seconded thereto and the period of such ‘secondment will not normally exceed the period laid down for the training except with the special advice of the Office of the Head of the Civil Service of the Federation. 020205. - Except where the Federal Civil Service Commission decides otherwise, all first appointments to pensionable establishment in posts other than trainee posts (see Rule 020202) will be on probation. An Officer confirmed in a lower pensionable post will not however be regarded as on probation in a higher post to which he is converted to. 020206: - To be eligible for appointment into the Federal Public Service, every applicant must: - a. b. not be less than 18 years and not more than 50 years of age; possess such mi Schemes of Servi imum qualification as may be specified in the including computer proficiency/iteracy; be certified by an authorized Healthcare Provider as medically fit for Public Service: Possess a testimonial of good conduct from last employer or if not Previously employed, from the last schoo| or college attended; Possess requisite qualifications as provided for in the Schemes of Service: and No Officer shall be appointed into the Federal Public Service without authorized establishment and recruitment waiver from the Office of the Head of the Civil Service of the Federation. 020207. — (a) No candidate shall be appointed to any post in the Federal Public Service without the prior specific approval of the Federal Civil Service Commission or Board/ Council in the case of Parastatals if (i) _ the candidate has been convicted of a criminal offence: or fobation. em For ‘Appoint ment y Prior ‘Approval in Certain CasesFederal Government Public Service Rules (li) he has previously been employed in Public Service and dismissed or called upon to resign or retire therefrom. Such approval must always be obtained irrespective of any delegation of the Commission's powers. (b) In view of Rule (a) above, every applicant for employment by Government must state: (i) whether he has been convicted of a criminal offence: (ii) all employment he has engaged in. (iii) if he has left any employment, why he did so; or (iv) if he is stil in any employment and whether he is under any obligation to remain in it; and (v) whether he is free from financial embarrassment. 020208. = (a) All applicants for senior posts shall complete Federal Civil Service Commission Application Form (FC.2) to be submitted to the Federal Civil Service Commission. The Commission shall process these Forms and Publish short listed names for the examination prescribed in Rule 020102. (b) For appointment to pensionable establishment, Form No. Gen. 60 shall accompany the copy of Form No. Gen. 69C sent to the Office of the Head of the Civil Service of the Federation, Office of the Accountant General of the Federation, Office of the Auditor-General for the Federation and National Pension Commission. 020209:- immediately a newly appointed Officer assumes duty, he shall be required to enter his Personal Particulars on Form Gen. 60 (Staff Records Form) a copy of which shall be attached to the appropriate documents forwarded to the Pension Fund Administrator/National Pension Commission and other relevant Offices/Departments. 020210. — Itis the duty of every Permanent Secretary/Head of Extra Ministerial Office to ensure that all newly employed Officers/Staff in his Ministry/Extra- Ministerial Office sign an Oath of Secrecy on Security (Form 1) and that the Oath so signed are carefully preserved. This is without prejudice to the provisions of the Freedom of Information Act. 020211: - No public Officer shall be a member of any secret society. Any public Officer who before his appointment is a member of such society shall renounce his membership forthwith by making a statutory deciaration to that effect. 020212:- Contravention of Rule 020211 shall be regarded as an act of serious misconduct and shall attract appropriate disciplinary action which may include dismissal from the service. Procedure tor ‘Appointment Personal Particulars Oath of Secrecy Prohibition of Membership ‘of Secret Society ContraventionFederal Government Public Service Rules SECTION 3:- APPOINTMENT ON PROBATION 020301: - Officers on probation will be required to serve for two years before being confirmed in the Service. This period may however be reduced to not less than six months by deduction of any previous period of Public Service rendered satisfactorily in posts of cognate status involving similar duties. The Period of probation shall not exceed two years unless an extension is approved by the Federal Civil Service Commission; such extension may result in the incremental penalty referred to in Rule 040208, if the Commission so decides. 020302. — Within his probationary period an Officer is required to pass the prescribed examination appropriate to his appointment. (a) For Officers holding senior posts, the prescribed examinations are those described in Chapter 7 and such other examinations as may be specified in individual offer of appointment. (b) For clerical grade Officers, the prescribed examination is the Promotion/Confirmation Examination, (0) The examinations for technical grades are those prescribed in the ‘Schemes of Service applicable to the particular post. 020303: - To be eligible for confirmation in Permanent Establishment, an Officer appointed on probation is required to pass the prescribed examination, if any, during his probationary period and to complete his probationary period {0 the salisiaction of the authority empowered to appoin’ him. At the end of the period of probation the Officer will, unless his probationary appointment is terminated or extended, be confirmed in his appointment. 020304: - Recommendations of Permanent Secretaries/Heads of Extra Ministerial Otfices regarding the confirmation of all Officers holding senior post, shall be made in the progress report prescribed in chapter 5 of the Rules 020305: - Membership of Junior Staff Committee (JSC) and Senior Staff Committee (SSC) in Parastatals shall include the representative of the Department of Human Resource Management of the supervising Ministry and an observer from Office of the Head of the Civil Service of the Federation (OHCSF). 020306. New/y recruited Officer who has spent six months and above shail be allowed to sit for compulsory examinations for confirmation in the Service. This provision is without prejudice to Rule 020301. Period of Probation Computsory Examination Confirmation or Termination at the End of, Probationary Period. Confirmation of officers. Holding Senior Posts, ‘Membership of JSC and ssc ‘compro. ExamsFederal Government Public Service Rules 020307: - Transfer from one senior post to another or from one class to another within the Federal Public Service requires the prior approval of the Federal Civil Service Commission or appropriate board of relevant agency ‘An Officer must have served for a minimum period of six (6) months in his original Post before seeking transfer to another Post. An application for such transfer must be submitted to the Permanent Secretary/Head of Extra- Ministerial Office or Agency of the applicant and must state the applicant's reasons for desiring a transfer and his qualifications for the work to be undertaken. Such application should be forwarded to the Federal Civil Service Commission by the Permanent Secretary/Head of Extra-Ministerial Office together with a statement as to: ())_ how applicant has performed his duties: (ji) whether the applicant is considered to be well qualified for the post desired: and (ii) recommendations as to the grant or refusal of the application. SECTION 4: - SHORT TERM APPOINTMENTS 020401 There may be circumstances in which specialized skills or new/emerging skil's which may or may not have been prescribed in the Schemes of Service are required in the Public Service. In order to fil the observed gaps and/or to shore up the capacities of existing Officers, appointments may be mace for a prescribed period of time in the following categories: Contract Appointments, Sabbatical Appointment, Career Exchange Programme, Talent Sourcing Strategy, Intemship and Volunteerism in the Federal Service. (020402: A Contract Appointment is temporary appointment (which does not provide for the payment of pension) to a post of the level to which appointment is made by the Federal Civil Service Commission/ Governing Board in case of Parastatals and Agencies for a specific period as opposed to appointment on pensionable terms. A contract appointment must be recorded in a formal document of agreement. 020403 - Contract appointment may be offered; i) i itis establishes that the Service no longer has Officers with specific skills, as provided in the approved Schemes of Service that can perform the related functions; (i) based on the circumstances arising from emerging cadres, courses, skills and the creation of new ones as well as prevailing reality: (ii) be tied to funded projects/programmes with specified life span: (iv) to expatriates only when suitable Nigerians are not available; (v) to Nigerians, if: a). they are pensioners: b)_ they are 50 years of age or over at the time they are being appointed: ©) they specifically request to be employed on contract terms and it is deemed in the best interest of the Service; and Transfer within the Federal public Services Definition Contract Appointment Types of Contract ‘AppointmentsFederal Government Public Service Rules @) the candidate possesses specialized competencies or skills and provided ‘such posts are culy advertised in at least three national newspapers. (020404: - (i) The conditions of service of an Officer on a short-term appointment ‘are those provided for in his contract. The privileges, emoluments or allowances described in these Rules do not apply to him unless they are so stated in the contract itself. Any question of the interpretation of a contract affecting his conditions of service should be referred to the Office of the Head of the Civil Service of the Federation. (ii) For non-Nigerians, the provisions of the Public Service Rules regarding contract appointments shall apply in ali cases, except for those persons mattied to Nigerians (see appendix G) (ii) Spouses martied to Nigerians should remain on contract until granted Nigerian citizenship before being considered for permanent appointment {see appendix G) 020405: PROCEDURE FOR PROCESSING CONTRACT APPOINTMENT (i) MDAs through theit SSC are to undertake identification of required skills and defend the skills at the OHCSF whose responsibility shall be to work out and approve waiver for the desired skills: (ii) The prospective applicant must apply for such position through the submission of a duly filled FCSC Form 2 as required, being a post of the level which appointment is made by the Commission; (iii) FCSC shall ensure that contract appointment is based on approved waiver and skills identified. The Post to which contract appointment shall be made must not be below SGL. 12; (iv) Contract appointment shall be based on merit through a fair, open ‘and competitive selection process and shall not jeopardize the career prospects of serving Officers; (v)_ In case of contract appointment for non-Nigerians, Government shall undertake all immigration responsibilities (relevant working/residence permit): (vi) All questions of interpretations of a contract appointment affecting the proposed employee's conditions of service should be referred to the OHCSF and; (vil) The duration of contract appointment should be one (1) or two (2) years and renewable but not more than four (4) years in all 020406: - RULES GUIDING THE CONDUCT OF AN OFFICER ON CONTRACT APPOINTMENT 1 The contract Officer must, as part of his duties, be responsible for mentoring serving Officers as a condition for the offer of the contract appointment; ii Contract Officer shall sign an undertaking to accept posting or transfer to any part of the country; Officers appointed on contract shall be subject to performance appraisal through confidential report as applicable in the Service and; Circumstance ssthat may warrant offer of Contract Appointment. ProcedureFederal Government Public Service Rules iv Contract staff must sign the oath of secrecy in line with PSR 020210 020407: - (a) An appointment on contract may be terminated by the Government at any time in accordance with the terms specified in the contract itself, A recommendation to the Federal Civil Service Commission for the termination of the appointment of a contract Officer shall be accompanied by a full statement of the consideration which hhas prompted it. On receipt of the recommendation, the Federal Civil Service Commission shall decide whether the appointment should be terminated forthwith in accordance with the terms of the contract or whether the Officer should be offered an opportunity, to submit any formal representation if he so wishes before a final decsion is taken. (b) The termination of a contract appointment by the holder is subject to the terms of the contract and any question concerning the waiving of any of the penalty under a contract agreement shall be referred to the Office of the Head of the Civil Service of the Federation. 020408: - An Officer serving on contract who desires re-engagement, shal 0 inform the government in writing through the Permanent Secretary /Head of Extra-Ministerial Office not less than four months before his leave is due. In ‘the absence of such notification, it may be assumed that an Officer serving on contract does not desire re-engagement. 020409: - On receipt of such notification expressing an Officer's wish to be re-engaged, the Permanent Secretary/Head of Extra-Ministerial Office shall obtain the consent of the Office of the Head of the Civil Service of the Federation to the re-engagement before forwarding recommendation to the Federal Civil Service Commission enclosing an up-to-date confidential report on the Officer (unless such report has been forwarded within the previous two months). In reply the Permanent Secretary/Head of Extra-Ministerial Office will receive any of the following: - (a) authority to inform the Officer that arrangements will be made to offer him re-engagement during the course of his leave and the details of the terms proposed. The Permanent Secretary/Head of Extra- Ministerial Office shall inform the Officer accordingly without delay; (b) the original and duplicate of the re-engagement contract duly signed on behalf of government. In this case, the Permanent Secretary/Head of Extra-Ministerial Office shall obtain the Officer’s witnessed signature to both copies, deliver the duplicate to the Officer, and return the original to the Office of the Head of the Civil Service of the Federation. 020410: - As soon as it is clear to the Permanent Secretary/Head of Extra Ministerial Office that he will be unable, for whatever reasons, to recommend the re-engagement of an Officer serving on contract, he will seek the approval Termination of Contract Appointment. Re. engagement (Responsibilit y of Contract Stat) Re. engagement (Responsibiit yof Pormanent Secretary) Earlier Notification ofFederal Government Public Service Rules of the Federa! Civil Service Commission to inform the Officer that he will not be re-engaged and, on receipt of such approvai, will inform the Officer without delay. 020411: - Provided re-engagement is completed by the signing of a new contract before the end of vacation leave granted under an expiring contract, service under the new contract will be treated as continuous. 020412: - Where retired Officers from the Service are re-engaged into career posts, the appointment shall be on grade level immediately below that on which they retired and be eligible to maintain their last step at retirement. The remuneration of non-Public/Civil Servants shall be based on negotiable terms by the parties concerned ‘SABBATICAL APPOINTMENT (020413: Sabbatical Appointment as it applies to the Service is the appointment of an officer on GL 15 (or equivalent) and above, for the purpose of research and professional development of the Officer. The appointment shall be for a period of 12 calendar months. 020414: Host MDA/Organization shall be responsible for the payment of the travel expenses, lodging, and sundries while the parent MDA/Organization will continue to pay the salary of the Officer for the duration of the leave. INTERNSHIP 020415: Internship connotes @ structured experience that relates to a student's/graduate’s discipline or career goal and which helps to enhance ‘academic, career, professional and personal development. Internship period is to facilitate acquisition of practical skills, workplace experience and greater knowledge of that profession VOLUNTEERISM (020416: Volunteerism denotes a practice of offering one’s time or talents for charitable, educational, or other worthwhile activities, especially in one's community. Volunteers are driven by passion to leave a noble legacy of service to humanity. in a nutshell, itis the sacrifice of time, skis or resources with the aim of making a positive change either as an individual or group (formal or informal) 020417: PROCEDURES FOR ENGAGEMENT OF INTERNS AND VOLUNTEERS INTO THE PUBLIC SERVICE () Focal Office shall be established in the OHCSF to be responsible for identifying the fields/tasks available for volunteer programme and disseminate the information. MDAs in supportive role are required to establish Desks for the two programmes. Non-Re Engagement Continuity of Contract, Service Remuneration ‘on Contract Appointment ‘Sabbatical ‘Appointment Remuneration ‘on Sabbatical ‘Appointment Internship VolunteerismFederal Government Public Service Rules (li) The Focal Office shali upload skills highlighting benefits and conditions of engagements, with requisite qualifications into the website of OHCSF. (iii) Prospective volunteers with speciaity in preferred specified fieldsidisciplines to apply for engagement in response to the advertisement in the OHCSF Website (iv) Prospective Volunteers must be certified medically fit and suitable for the assignment by a recognized Healthcare Provider (HCP) and obtain secutity clearance from the Police before engagement. (v)_ Interns to be engaged directly by MDAs shall submit reference letter ‘from their respective institutions. (vi) Stipends paid to interns shall be at the rates prescribed by relevant circulars issued from time to time. (vi) Successtui candidates shall be given letters of commendation at the end of the programmes. 020418: Interns shall be engaged for 3 to 6 months on part-time during an academic session and for a period of not more thant2 months on full-time, while Volunteers shall be engaged for a maximum of 12 months at a time. (020419: Stipends for Volunteers shall be in accordance with the rate contained in the National Volunteering Policy by the Office of Secretary to the Government of the Federation. Host MDAs shall be responsible for the payment of stipends to Volunteers during the period of their service. (020420 interns must be postgraduates, undergraduates, or students in other tertiary institutions while volunteers must possess a University Degree, Higher National Diploma (HND), National Certficate of Education (NCE), National Diploma (ND) and Senior Secondary Schoo! Cerificate Examination (SSCE). 020421: LEGAL FRAME WORK FOR PROCESSING SHORT TERM ENGAGEMENTS (a) To ensure that due processes are followed in the negotiation, drafting and execution of contracts of engagement by the parties on all the short term appointments, the basic norm shall be that, the following Departments/Units must be represented at the discussions: (i) The Human Resources Management, (i) The Finance and Accounts Department; Gii) The User Department(s)/ Unit(s); (iv) The Legal Unit; and (v) __ Representation shall be at the level of director. (b) After negotiations, a letter of appointment shall be issued to the employee duly endorsed by Permanent Secretary or Chief Executive indicating the terms of the contract of engagement by the Parties. The template of short-term engagement is in Appendix G. Tenure for Internship and Volunteerism Remuneration for internship and Volunteerism Quatitication for interns. and Volunteers,Federal Government Public Service Rules SECTION 5:- TRANSFER AND SECONDMENT 020501 - (a) Transfer is the permanent release of an Officer from one scheduled Service to another or from one cass to another within the same Service. (b) Secondment means the temporary release of an Oificer to the service of another Goverment approved body or any recognized International Organization or body for a specified period. 020502: - The Authority to process inter-service transfer and Authority to secondment pa (i) Applications for Transfer/Secondment to posts graded G.L06 —jgment and below shall be considered by the appropriate committee of the benefitting Ministry/Extra-Ministerial Office and approved by the Permanent Secretary/ Head of Extra-Ministerial Office. (ii) Application for Transfer/Secondment to post graded GL.O7 - 10 in any Ministry/Extra-Ministerial Office shall be determined by the Federal Civil Service Commission. Officers seeking transfer from ‘scheduled Establishments on Salary GL.07 - 10 are required to sit for the Annual Competitive Civil Service Entry Examination 020503: - The following procedures shall apply in processing transfer and Procedure for secondment seceadriont a) Confidentia’ reports covering the last three years (or whole service if \ess than three years) of the officer's service shall be furnished, b) Officer on transfer from States to Federal Service shal! be placed on a grade level lower than his current grade level. ©) Transfer to the Federal Service shall be limited to posts graded level 07 to 14 or its equivalent. d) Officer on transter/ secondment must have been confirmed and his qualifications, experience and career progression are in accordance with the Schemes of Service. e) There must be evidence of concurrence to the transfer! secondment of Officers by the releasing and accepting agencies. f) Secondment of an Officer(s) to the Service of another Government, or approved body or recognized International Organization shall be for a maximum period of two years in the first instance after which the Officer may apply for extension, seek for fransfer or retum to his former post. All extensions must be approved by the appropriate Committees and the Federal Civil Service Commission/ Board. The total period of such secondment must not exceed four (4) years.Federal Government Public Service Rules 9) _ifitis in the public interest to second an Officer to the Service of another Government, approved body or recognized international organization, the period of secondment shall not exceed six years. h) During the period of secondment the Otficer shall continue to hold his substantive post and be entitled to increment and promotion and wil be treated as having been posted on special duty. (020504:- During the period of such secondment, the benefiting organization shall be responsible for the Officer's emoluments. However, where an Officer is released on a secondment in public interest, and there is a differential in payments between the releasing and receiving MDAs, the MDA with the higher pay shall be tesponsible for the payment of the salary, notwithstanding, all non-salary allowances shall be paid by receiving MDAS. 020505:- The emoluments and incremental date of an Officer on transfer is governed by Rule 040103. (020506: - No applicant shall be considered for transfer-on-promotion to any MDA except in response to an advertised post. 1020507 (i) An applicant shall be considered for transfer (a) If the MDA is satisfied that there are vacancies not only in the relevant grade but also in the applicant's discipline or area of specialty; (b) provided the contemplated transfer would in no way jeopardize the promotion prospects of serving Officers; (©) if he has been confirmed in his previous service and his qualifications, experience and career progression are in accordance with the Schemes of Service of the grade/ post; and (@) ifthe has served in his current grade for the stipulated minimum. number of years prescribed for promotion to an advertised post. (ii) No Ministry shall transfer/second any senior Officer to any Parastatal under its supervision either as a take-off or at the request of the Agency without approval of the Federal Civil Service Commission/Board; No Ministry shall accept any staff seconded to it without the endorsement of the Federal Civil Service Commission/Board: (iv) Officer on seconcment shall be appraised by the MDA he is seconded to 020508: - Junior Posts - Transfer from one junior post to another within the Federal Public Service may be arranged, with the consent of the Officers being considered for transfer, at the mutual discretion of their Permanent Secretary! Heads of Extra-Ministerial Offices. Payment of Salary of Staff on Secondment Salary on Transfer. Conditions for transfer Transfer on Junior PostsFederal Government Public Service Rules 020509: - MDAs shall make quarterly retutns to the Federal Civil Service Commission and/or the Orfice of the Head of the Civil Service of the Federation on the number of staff on transfer/secondment to other Services. In the same vein the Federal Civil Service Commission shall furnish MDAs on quarterly basis the approved list of staft secondeditransterred to other services. ‘SECTION 6: POSTING OF OFFICERS 020601: - Posting is the initial assignment of an officer to position/job schedule in an MDA oF reassignment to another position/job schedule within or outside his current MDA/Department. Posting helps employees acquaint themselves with the activities of various offices they are posted to and thereby gain wide experiences on the intricacies of government business. (020602: - The fol owing rules will guide posting of officers i. All senior staff can be posted and/or redeployed to new post in accordance with the approved employee mobility Policy: li. Posting of Officers to posts outside their Professional Cadres is prohibited. lil, Posting of poo! Officers in the Service shall be mandatory atter every four (4) years. iv, Failure of an Officer to proceed on posting shall be regarded as misconduct and Ministries or Extra Ministerial Departments) Agencies who reject pool Officers deployed to them shali be made to face appropriate sanctions. (020603: - In implementing postings decision, faimess to all Officers shall be an underlying principle in order to ensure that the system is not used as a too for coercion, punishment or cronyism. Consideration shall be given to the following: i, Posting does not result in the loss of institutional memory in any Department, Division or Unit nor impair its ability to continue to provide quaity service to both internal and extemal stakeholders; and ji, Posting does not result in the loss of an employee involved in any sorvice-wide project designated as high priority during the lifespan of the project. 020604: - To ensure every employee is given the opportunity to acquire as much of the ‘whole-service” work experience as possible and to guide the posting of pool staff, posting shall be done in jine with the approved Employee Mobility Policy Quarterly returns Definition Conditions for Posting Procedure for Posting Guide to PostingFederal Government Public Service Rules (020605: -The Director HR shall be expected to submit a Report on compliance to posting instructions to the relevant pool office within three weeks of the telease of the instruction. 020606: - Officers may seek for redress where he is of the opinion that his movernent to another job/ location has not been done in line with the provision of extant rules. Any complaints /grievances with respect of posting instructions should be submitted through appropriate channel within three working days, the posting is released 020607: - The cost of entitlements due to the empioyee whose posting requires, a change of duty station shall be borne by the posting MDA. 020608: - An Officer who desires to live and work in the location where his spouse lives shall be allowed to do so provided the branch of his MDA can be found in the spouse’ location and that there is relevant established post at the branch. Government shall not be responsible for cost of relocating an Officer whose posting is at his request. 020609: -The primary responsibility of all employees of the Federal Government is to discharge the cuties assigned by their employer to the Nigerian public in a timely and efficient manner. Therefore, notwithstanding involvement in staff union activities, officers are obligated to comply with the provisions of extant circulars, PSR, etc. and obey all legitimate directives issued by appropriate authorities; 020610: - Labour Union Executives shall not be posted out of their MDAs unti| the expiration of their tenure in office; (02061 1: - No Union Executive member at the expiration of tenure in office shall deciine redeployment, posting or reassignment of schedule of duties. 020612: Trade Unions/Staff Associations are mandated to introduce tenure limit of two (2) terms in thei Constitutions. The duration for each tenure shall not be more than 2 years. SECTION 7: - ACTING APPOINTMENT 020701. - Where it is necessary that a particular duty post (of status not lower than SGL 14 Chief X Officer) should continue to be filed at a time when no Officer of corresponding substantive rank is available for posting thereto, another Officer may, with the approval of the Federal Civil Service Commission/ Board, be formally appointed, by notice in the gazette, to act in the duty post and assume either fully or in part, the duties and responsibilities thereof. Duty of BHR ‘on Posting Posting ‘Comptaints Posting Entitlements Provision for Posting to Spouse's location Responsibility ‘of Union Executives Posting of Union Executives Redeployment of Past Union Executives: Tonure/ Duration of Executive When madeFederal Government Public Service Rules 020702. — The mere fact that the substantive holder of a duty Post will be absent therefrom for a short period (e.g. on casual leave or sick leave) does not in itself justify an acting appointment; there may however be circumstances (such as compliance with statutory provisions) which necessitate the making of an acting appointment for a relatively brief period. The decision whether an acting appointment is necessary or desirable in any particular case will rest with the Federal Civil Service Commission/Board, 020703. ~ Acting appointment is not intended as a means of testing the Suitability of Officers for promotion; they will normally be mace only in order to fil posts that are temporarily vacant and their duration should be limited accordingly 020704. ~ (a) Recommendations for acting appointment which shall not ‘exceed a period of one year must be forwarded to the Federal Civil Service Commission on General Form 66 and must include thereon a certificate to the effect that the acting Officer will assume the full duties and responsibilities of the post in question. Approved acting appointment shall be gazetted by the Federal Civil Service ‘Commission but it will on no account be back-dated to a period in ‘excess of six months of the date of receipt of the recommendation by the Commission. (6) The period of acting appointment shall not exceed one year, but in ‘exceptional circumstances may be extended for another one year. 020705: - The date on which an acting appointment commences will be indicated in the gazette notice authorizing the appointment. Normally, the gazette Cate of commencement will be that on which the acting Otficer takes over the duties and responsibilities of the post, except that it he takes over from the substantive holder the gazetted date of commencement will not be earlier than that on which the latter, after handing over: (a) leaves the station or the post; (0) takes over substantively or himself acts in another post in the same station, or (c) commences vacation leave in the same station, whichever is applicable according to circumstances. 020706: - The date on which an acting appointment ceases will be indicated in the gazette notice reverting the Officer's appointment. Normally, the gazetted date of cessation will be that on which the acting Officer relinquishes the duties and responsibilities of the post, except that it he hands over to the substantive holder, the gazetted date of cessation Not made unless necessary. Not a form of trial for Promotion Procedure Date of Commencement Date of CessationFederal Government Public Service Rules will not normally be later than the date on which the latter, before taking over: (2) arrives the station; (b) ceases to hold substantively, or act in another post in the same station; and (©) ceases vacation leave in the same station, whichever is applicable according to circumstances. 020707: - Ministries shall be required to notify the Federal Civil Service Commission when officers revert from acting appointment by compietion of Form No, Gen. 15A which shall be forwarded not less than two weeks before cessation of the acting appointment. 020708: (a) An acting Officer will not be regarded as relinquishing the duties and responsibilities of his acting appointment by proceeding on casual o special leave within the country, provided he spends such leave in Nigeria (or on a sea voyage between Nigeria ports) and provided it is not necessary during any such Leave to appoint another Officer to act in the duty post in question, (0) Where the Head of a DepartmenyDivision/UnivBranch is not available for a period spanning one month, as a result of annual leave or any other approved assignment, the most senior Officer in the Department or Organization shall be mandated to oversee the Office of the Head of Department. SECTION 8: - PROMOTION 020801: - (a) Promotion to all posts in the Federal Civil Service other than those of Permanent Secretaries are vested in the Federal Civil Service Commission. (b) Permanent Secretaries/Heads of Extra-Ministerial Offices are however, authorized to promote eligible candidates to posts in respect of which the powers of appointment have been delegated on SGL 06 or its equivalent and below, based on the recommendations of appropriate committee. 020802: - (a) Except where powers of appointment or promotion have been delegated, no promotion shall become effective until they have been approved by the Federal Civil Service Commission. (b) All Officers who fall within the field of selection for any promotion exercise shall be considered except those who are under disciplinary action. (0) The minimum number of years that an Officer must spend in a post before being considered eligible for promotion shall be as follows: - Notification of Fesc Effect of easual cor Special Leave. Promotion toall Posts Eligibility.Federal Government Public Service Rules Grade Level of Officer Number of Years in Post 06 and Below : Minimum of 2 years 7-14 : Minimum of 3 years 15-17 : Minimum of 4 years (@) Promotion shall be made strictly on the basis of competitive merit from amongst all eligible candidates () In assessing the merit of Officers, a clear distinction shall be made between their records of performance or efficiency in lower grades and their potential for promotion, i.e. abiity and competence to perform the duties and responsibilities of the higher post efficiently. (ii) Seniority and previous records of performance will be taken into account in choosing between candidates with ‘equal potential for promotion. (ii) Inail cases, however, a generally satisfactory record of conduct shall also be considered. (e)_ The responsibilty for promotion of Officers into the following grades shall bo: () GLO or its equivalent and below — by the Ministry Department & Agency; (i GL.07 to SGL 14 or its equivalent — by the Ministry/Extra Ministerial Office or the relevant staffpool with the approval of the Head of the Civil Service of the Federation, subject to confirmation by the Federal Civil Service Commission/Board (ii) GL.15 ~17 —by the Federal Civil Service Commission on recommendation from Ministry/Extra-Ministerial Office or the relevant pool routed through the Office of the Head of the Civil Service of the Federation/ Board. (f) All promotion is subject to satisfying minimum requirements deciared by Federal Civil Service Commission or Board in the case of parastatals and availability of vacancies. (g) All Heads of MDAs shall submit their approved establishment for the year to the Office of the Head of the Civil Service of the Federation before enlisting the Officers for promotion examination to ensure that promotion falls in line with existing vacancies. 020803: - Before each promotion exercise, the appropriate Office shall compile a list of all eligible candidates to be considered. The list shall be prepared on the basis of the job requirement or set of criteria established Procedure.Federal Government Public Service Rules for the post by the Office of the Head of the Civil Service of the Federation, 9. qualification/experience, age, training, performance, etc., as contained in the Schemes of Service. Furthermore: (a) There shall be structured and sustained training for career Progression in the service including continuous professional training and development. (©) Officers shall qualify for promotion to higher grade after acquiring the skill and competence as provided in the Schemes of Service for the particular cadre. 020804: - The appropriate committee shall meet to interview and consider Officers holding junior appointments in the Ministry/Extra-Ministerial Office who may be recommended to the Federal Civil Service Commission which shall examine the suitability of Officers so recommended and offer them Promotion to existing vacancies. 020805: - Permanent Secretaries/Heads of Extra-Ministerial Offices shall fill vacancies on posts on GL.06 and below on the recommendation of the Junior Staff Committee. 020806: - The effective date of all promotions shall be 1* January of the year for which the promotion exercise was conducted or as may be determined by the Federal Civil Service Commission, 020807: - Officers on approved leave of absence, secondment, approved study leave, special assignment shall sit for promotion interviews/ examinations at designated centers nearest to them. 020808:- Newly recruited Officer who has spent six months and above shall be allowed to sit for compulsory examination for confirmation in the Service, pending completion of probationary period of two (2) years in the Service. (020809: - No contract Officer shall be considered for promotion. He could, however, be considered for an enhanced appointment during the re: negotiation of his contract. 020810: Promotion of both junior and senior Officers in Federal Govemment Parastatals/Agencies shall be deemed invalid without the representatives of the Human Resource Management of the supervising Ministries and OHCSF. ELIGIBILITY CRITERIA FOR THE POST OF PERMANENT SECRETARIES From Junior to Senior Post. From One Junior Post to ‘Another Eftactive Date. Officers on Leave of Absence, Secondment, ete. to sit for Promotion Exam. Compulsory Confirmation. Promotion of a Contract Officer. Promotion of Junior and Senior OfficorsFederal Government Public Service Rules 020811: - To be eligible to participate in the appointment process of Permanent Secretaries in the Federal Civil Service, the candidate must: - a, bea Director on Grade Level (GL) 17 and in the main stream of the Federal Civil Service; b. have been verified on the IPPIS portal platform as having been confirmed as a staff of the Federal Government of Nigeria; ¢. be at least two (2) years on the post of Director; d. not be retiring on or before the 31" of December of the following year; ©. provide proot of indigeneship of the State where vacancy exists; f_ Indigeneship of a State must not be by marriage in case of a female Civil Servant; and 9. nothave a pending disciplinary action against hit 020812: - Selection shall be through competitive examination process including but not limited to written examination, test of ICT proficiency anc oral interview 020813: - Resource persons from the Civil/Public Service and Private institutions may be involved in the selection process. SECTION 9: - LEAVING THE SERVICE 020901: - If within his probationary period it is established to the satisfaction of the authority empowered to appoint an Officer that he is not qualified for efficient service, his appointment may be terminated by that authority at any time without any further compensation than free transport to the place from which he was engaged and such free transport will be granted only if his conduct has been good. Provided the termination is not due to misconduct on the Officer's part, it will be effected by means of a months’ notice and, subject to the same proviso, if the Officer is eligible for vacation leave in respect of his service to date, such leave may be granted together with (if the Officer so desires) normal vacation leave, transport grant in lieu of the free transport mentioned above. Such leave, if any, shall be so arranged as to take place within the period of notice and, if possible, to expire on the same day as the notice. The position regarding the refund of the cost of any training given the Officer is governed by the bond relating to such training. 020902: - If an Officer relinquishes his appointment within the period of his probationary service, he may be required to refund any expenditure by Government in transporting his family, servant and baggage to and from the place at which he was empioyed and he will Etigibitity criteria for the post of Permanent Secretaries: Selection Process, Resource Persons ‘Termination of Appointment during Probationary Period Relinquishment of Appointment During Probation Period,Federal Government Public Service Rules not be eligible for any facilities from Government towards transport from the station at which he was serving. The position regarding the refund of the cost of any training given the Officer is governed by the bond relating to such training. 020903:- The appointment of an Officer on probation who fails to secure confirmation in the pensionable establishment at the expiration of his probationary period, including such extension thereof as prescribed under Rule 020301, may be terminated in the manner specified in Rule 020901. 020904: - (a) An Otficer who resigns will be liable to: (forfeit all ciaims to vacation leave and any vacation leave or passage privileges granted will be ex-gratia; (il) refund to the Government in full any sum of money which he may be owing to Government or which, under the provisions of other rules or agreements entered into with Government, is refundable to Government for not discharging the obligations set out in such agreement; provided that any or all of such refunds may be waived at the discretion of the Government. 020905: - An Officer who leaves the Service other than by resignation or dismissal will be eligible for proportionate leave in accordance with Rule 120212. If he has enjoyed more leave during the leave year than he is gible to receive under that rule, he will be required to refund salary at the rate at which it was paid for the number of working days’ leave enjoyed in excess of what he was eligible to receive, the days in respect of which salary is refunded being treated as leave without pay for pension purposes. This provision will be waived in the case of an officer who dies in the service, Termination. Resignation Leaving the Service During a Leave YearFederal Government Public Service Rules 020906: - (i) Officers who fail promotion examinations after three consecutive attempts or who absent themselves from an examination on grounds considered not acceptable shall be deemed to have exited from the service after the failed third attempt or when he refused to write the examination the third time. To be acceptable, absence on the ground of ill-health shall be supported by a medical report from recognized Healthcare Provider. Other reasons shail be based on the evaluation of, the FCSC. (i) Officers that scored below the Pass mark in a promotion examination shall be notified either in writing or by messages sent to their given e-mail adcress. The notiication shall be given by the authority that conducted the examination 020907: - An Officer whose service is no longer required in the event of abolition of office, re-organization of the office or redundancy shall be required to leave the Service. 020908: - (i) The mandatory retirement age for all grades in the Service shall be 60 years or 35 years of pensionable service whichever eatiier. (i) No Officer shall be allowed to remain in Service after attaining the retirement age of 60 years or 35 years of pensionable Service whichever is earlier. (ii) The provision of () and (ii) above is without prejudice to prevailing conditions of service for Judicial Officers, Academic Staff of Universities and other Officers whose retirement age is at variance with (i) and (i) above. 020909:- A Director or its equivalent by whatever nomenciature it is described in MDAs shall compuisorly retite upon serving eight years on the post; and a Permanent Secretary shall hold office for a term of four years and renewable for a further term of four years, subject to satisfactory Performance and no more. Leaving the ‘Service on Grounds of Falling an Examination Leaving the Service on Grounds of Abolition of Office of Re- organization ‘Mandatory Rotiroment. Tenure PolicyFederal Government Public Service Rules SECTION 10: -MANDATORY CONTRIBUTION TO PENSION ‘SCHEME 021001: - All pensionable Officers shall participate in the Contributory Pension Scheme as provided for in the Pension Reform Act, 2014. 021002: - In order to ensure that Officers receive their retirement benefits promptly, Departmental Pension Officers are required to forward to Pension Commission (PENCOM), up-to-date record of service of these Officers together with the under- listed documents: (a) Original and photocopy of Gazetted publication of Letter of First Appointment; (b) Original and photocopy of Transfer and Acceptance of Service (where applicable); (c) Original and photocopy of Birth Certificate or swom Declaration of Age; (4) Original and photocopy of last four Promotion Letters, where applicable; {e) Letter of Introduction from the Ministry, Department or Agency signifying retirement and first appointment dates, grade level and step as at the years of last four promotions as well as the current grade level and step; (f) Original and photocopy of staff identity card; (g) Authenticated past Record of Service; (h) Evidence of IPPIS registration and current pay siip; () Original and photocopy of Acceptance of Voluntary Retirement Letter (Voluntary Retirees only) () Evidence of registration with Pension Fund Administrators indicating RSA Pension Identification Number (PIN); {k) Evidence of National identification Number (NIN) ())__ Evidence of Bank Verification Number (BVN); (m) Pension Desk Officer's Attestation; {n) One recent colored passport; (0) Stamped Death Certificate (for deceased officers); and (p) Certificate of Non-indebtedness to Federal Government Staff Housing Loans Board (FGSHLB) and to any MDA Stat Multipurpose Cooperative Society to be issued by OHCSF. Payment of Retiroment Benefit. Requirements {or Pension -aymentFederal Government Public Service Rules 021003. - Forwarding of Departmental files and other documents not expressly mentioned in Rule 021002 shall no longer be a condition for processing of retirement benefits. Retirement benofits shall be paid to the Officer within one month of retirement. 021004:-Officers who exit the Service shall access their National Housing Funds (NHF) contributions within one month of retirement. SECTION 11:- CERTIFICATE OF SERVICE 021101: - All Officers, including those of non-pensionable appointments, shall be issued, on leaving the Service, Certificate of Service. Official Identity card shall be retrieved anc replaced with retiree Identity card issued by OHCSF. 021102: - Certificate of Service to be issued to Officers holding senior posts ‘on GL.O7 and above, requires the countersignature of the Permanent Secretary of the retiring Otficer and the Permanent Secretary, Federal Civil Service Commission. Those to be issued to Officers holding junior posts GL.06 and below, require the countersignature of the Permanent Secretary of the retiring Officer and the Permanent Secretary Career Management Office (CMO), 021103:- The main purpose of issuing a Certificate of Service is that, it may be used as a reference, covering the holder's public service when seeking other employment. 021104: - The Certificate of Service shall be rendered in triplicate on the approved Forms as follows: For Officers on GL.O7 and above - Form Gen. 58; For Officers on GL. 06 and below Form Gen. 58 021105: - Action to complete the issue of a Certificate of Service should be taken in time for the Certificate to be handed to the recipient before he proceeds on leave prior to leaving the Service. Adverse comment should ot form a part of certificate of service. Any other issue other than the Processing of Retiroment Accessing Contribution to NHF Application Authority Objective, Forms Timing.Federal Government Public Service Rules Certificate of Service ought to be treated differently and the Officer must have been punished before he leaves the Service, following due process, SECTION 12: -SCHEDULE FOR NON PENSIONABLE APPOINTMENT (021201: -The term of the engagement of the person engaged is "x" years ‘commencing from the date of assumption of duty. (021202: -The term of engagement shall be deemed to be completed on the date on which any leave granted to the person engaged in respect of such tour of service expites. 021203: -The duties of the person engaged shall include the usual duties of the Office to which he is appointed and any ather duties which the Government may cali upon him to perform. 021204: -The person engaged shail not, either directly or indirectly be engaged in or concerned with any other Service or business whatsoever oF receive commission or profits of any kind, but will devote the whole of his time and attention to the Service of the Government. He shall conform to the Public Service Rules of the Government. 021205: -The term ‘Emolument” where it appears in this schedule (except in rule 021206) shall be deemed to include contract addition where this is payable under the Agreement. (1) Increments of emoluments, it any, shall be calculated as from the first day of the month in which the person engaged takes up his appointment. i.) Increments of emoluments shall not be granted unless the efficiency, conduct and diligence of the person engaged have been satisfactory during the year preceding his engagement. ‘An increment shall not be withheld except on the decision/recommendation to that effect by the Permanent Secretary/Head of Extra-Ministerial Office. (li. The salary of the person engaged may be liable to deduction under Rule 021210. (021206: -When traveling on duty away from duty post, the person engaged shall be subject to such regulations with regard to the provisions of transport and traveling allowances as the Government may decide. Term of Engagement. ‘Completion of term of Engagement Duties. Conformity to PSR Emoluments. Traveling Allowances,Federal Government Public Service Rules Chapter 2 021207:-if the person engaged is compelled by reasons of il-health (not caused by his own negligence) to resian his appointment, or if at any time, it shall be certified by a duly qualified HealthCare Provider employed by the Government that he is incapable by reason of any infirmity of mind or body of rendering further efficient service, the Government shall pay such salary as may be due up to the date of such resignation or the date on which a certificate in that respect was issued. 021208: - A certificate of Medical Fitness duly signed by a quaiified Health Cate Provider employed by the Government, shall be conclusive evidence on the question of whether or not the person engaged was compelied to resign his appointment by reason of ill-health within the meaning of this rule 021209:-If the person engaged shall at any time neglect or refuse or for any cause (except ill-health not caused by his own negligence) is unable to Perform any of his duties or to comply with any order, or shall disclose any information in respect of the affairs of Government to any unauthorized Person, or shall in any manner engage in misconduct, the Government may dismiss him, and on such dismissal, all rights and privileges accrued to him by this agreement shall cease. 021210: - (i) The Government may at any time terminate the engagement of the person engaged by giving three months’ notioe in writing or by paying one month's salary in lieu of notice; and (i) The person engaged may, at any time after expiration of three months of service terminate his engagement by giving to the Government three months’ notice in writing, or by paying to the Goverment one month's salary in lieu of notice. 024211: In the event of any pecuniary damage arising from the person engaged disregarding or failing to comply with any order, standing order of departmental instruction or from any neglect of duty whatsoever on his part, he may be liable to a deduction from his salary to make good the damage or any part thereof, the amount of which shall be fixed by his Permanent Secretary/Head of Extra-Ministerial Office, Health. Certificate of Medical Fitness Dismissal. ‘Termination of Engagement. Liability to Mako Good Damage.