The Internal

Assessment

Chapter Four
 Key Internal Forces

 Distinctive competencies
A firm’s strengths that cannot be easily
matched or imitated by competitors.

 Building competitive advantages involves

taking advantage of distinctive
competencies.

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 The Internal Audit

 The internal audit

Requires gathering and understanding
information about the firm’s management,
marketing, finance/accounting,
production/operations, research and
development (R&D), and management
information systems operations
Provides more opportunity for participants to
understand how their jobs, departments, and
divisions fit into the whole organization.
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 The Internal Factor Evaluation (IFE)
Matrix
 Internal Factor Evaluation (IFE) matrix is a
strategic management tool for auditing or
evaluating major strengths and weaknesses in
functional areas of a business.
 IFE matrix also provides a basis for identifying and
evaluating relationships among those areas.

 IFE matrix together with the EFE matrix are used in

strategy formulation.
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 Weights

 Each key factor should be assigned a weight

ranging from 0.0 (low importance) to 1.0 (high
importance).
 The number indicates how important the factor
is if a company wants to succeed in an industry.
 If there were no weights assigned, all the
factors would be equally important, which is an
impossible scenario in the real world.

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 The sum of all the weights must equal
1.0.
 Separate factors should not be given too
much emphasis (assigning a weight of
0.30 or more) because the success in an
industry is rarely determined by one or
few factors.

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 Rating

 The ratings in internal matrix refer to how strong

or weak each factor is in a firm.
 The numbers range from 4 to 1,
 where 4 means a major strength,
 3 – minor strength,
 2 – minor weakness and
 1 – major weakness.
 Strengths can only receive ratings 3 & 4,
weaknesses – 2 & 1
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 The firm can receive the same total score from
1 to 4 in both matrices.
 The total score of 2.5 is an average score.
 In external evaluation a low total score
indicates that company’s strategies aren’t well
designed to meet the opportunities and defend
against threats.
 In internal evaluation a low score indicates that
the company is weak against its competitors.

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 2.40, which indicates that company’s
strategies are neither effective nor
ineffective in exploiting opportunities or
defending against threats. The company
should improve its strategy and focus
more on how take advantage of the
opportunities.

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 The Resource-Based View (RBV)

 The Resource-Based View (RBV)

approach
Contends that internal resources are more
important for a firm than external factors in
achieving and sustaining competitive
advantage.

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The Resource-Based View (RBV)

 Supporters of the RBV argue that

organizational performance will mainly
be determined by internal resources that
can be grouped into three all-inclusive
categories:
 physical resources, human resources,
and organizational resources.

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 The Resource-Based View (RBV)

 For a resource to be valuable, it must be

either (1) rare, (2) hard to copy, or (3) not
easily substitutable.
 These three characteristics of resources
enable a firm to implement strategies that
improve its efficiency and effectiveness
and lead to a sustainable competitive
advantage.

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 1. Integrating Strategy and Culture

 Organizational culture significantly affects

business decisions and thus must be
evaluated during an internal strategic-
management audit.

 If strategies can benefit from cultural

strengths, such as a strong work ethic or
highly ethical beliefs, then management often
can quickly and easily implement changes.

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 2. Management

 The functions of management consist of

five basic activities: planning, organizing,
motivating, staffing, and controlling.
 These activities are important to assess in
strategic planning because an organization
should continually benefit from its
management strengths and improve on its
management weaknesses.

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 Management Audit Checklist

of Questions
1. Does the firm use strategic-management
concepts?
2. Are company objectives and goals
measurable and well communicated?
3. Do managers at all hierarchical levels plan
effectively?
4. Do managers delegate authority well?
5. Is the organization’s structure appropriate?

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 Management Audit Checklist

of Questions (cont.)
6. Are job descriptions and job specifications
clear?
7. Is employee morale high?
8. Are employee turnover and absenteeism
low?
9. Are organizational reward and control
mechanisms effective?

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 3. Marketing

 Marketing
the process of defining, anticipating, creating,
and fulfilling customers’ needs and wants for
products and services.

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 Functions of Marketing

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3.1. Customer analysis

 Customer analysis
the examination and evaluation of consumer
needs, desires, and wants.
involves administering customer surveys,
analyzing consumer information, evaluating
market positioning strategies, developing
customer profiles, and determining optimal
market segmentation strategies
essential in developing an effective mission
statement.
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 3.2. Product and Service Planning

 Product and service planning

includes activities such as test marketing;
product and brand positioning; devising
warranties; packaging; determining product
options, features, style, and quality; deleting
old products; and providing for customer
service.
important when a company is pursuing
product development or diversification

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 3.3. Pricing

 Five major stakeholders affect pricing

decisions: consumers, governments,
suppliers, distributors, and competitors
 Sometimes an organization will pursue a
forward integration strategy primarily to
gain better control over prices charged to
consumers.

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 3.4. Distribution

 Distribution
includes warehousing, distribution channels,
distribution coverage, retail site locations,
sales territories, inventory levels and location,
transportation carriers, wholesaling, and
retailing.
especially important when a firm is striving to
implement a market development or forward
integration strategy.

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 3.5. Marketing Research

 Marketing research
the systematic gathering, recording, and
analyzing of data about problems relating to
the marketing of goods and services
can uncover critical strengths and
weaknesses.

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 Marketing Audit Checklist

of Questions
1. Are markets segmented effectively?
2. Is the organization positioned well among
competitors?
3. Has the firm’s market share been increasing?
4. Are present channels of distribution reliable and
cost effective?
5. Does the firm have an effective sales
organization?
6. Does the firm conduct market research?

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 Marketing Audit Checklist

of Questions
7. Are product quality and customer service good?
8. Are the firm’s products and services priced
appropriately?
9. Does the firm have an effective promotion,
advertising, and publicity strategy?
10. Are marketing, planning, and budgeting effective?
11. Do the firm’s marketing managers have adequate
experience and training?
12. Is the firm’s Internet presence excellent as
compared to rivals?

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 Finance/Accounting Functions

The functions of finance/accounting

comprise three decisions:
1.the investment decision
2.the financing decision
3.the dividend decision

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 4. Finance/Accounting Functions

 Investment decision
the allocation and reallocation of capital and
resources to projects, products, assets, and
divisions of an organization.
 Financing decision
determines the best capital structure for the
firm and includes examining various methods
by which the firm can raise capital.

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 Finance/Accounting Functions

 Dividend decisions
concern issues such as the percentage of
earnings paid to stockholders, the stability of
dividends paid over time, and the repurchase
or issuance of stock.
determine the amount of funds that are
retained in a firm compared to the amount
paid out to stockholders.

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 Finance/Accounting Functions

1. How does each ratio changed over time?

2. How does each ratio compared to

industry norms?
3. How does each ratio compared with key
competitors?

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 Finance/Accounting Audit
Checklist
1. Where is the firm financially strong and weak
as indicated by financial ratio analyses?
2. Can the firm raise needed short-term capital?
3. Can the firm raise needed long-term capital
through debt and/or equity?
4. Does the firm have sufficient working capital?
5. Are capital budgeting procedures effective?

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 Finance/Accounting Audit
Checklist
7. Are dividend payout policies reasonable
?
8. Does the firm have good relations with
its investors and stockholders?
9. Are the firm’s financial managers
experienced and well trained?
10. Is the firm’s debt situation excellent?

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 5. Production/Operations

 Production/operations function
consists of all those activities that
transforms inputs into goods and services.
 Production/operations management
deals with inputs, transformations, and
outputs that vary across industries and
markets.

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 Production/Operations

Audit Checklist
1. Are supplies of raw materials, parts, and
subassemblies reliable and reasonable?
2. Are facilities, equipment, machinery, and offices in
good condition?
3. Are inventory-control policies and procedures
effective?
4. Are quality-control policies and procedures effective?
5. Are facilities, resources, and markets strategically
located?
6. Does the firm have technological competencies?

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6. Research and Development Audit

1. Does the firm have R&D facilities? Are they adequate?

2. If outside R&D firms are used, are they cost-effective?
3. Are the organization’s R&D personnel well qualified?
4. Are R&D resources allocated effectively?
5. Are management information and computer systems
adequate?
6. Is communication between R&D and other
organizational units effective?
7. Are present products technologically competitive?

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 7. Management Information
Systems
 A management information system’s purpose is
to improve the performance of an enterprise by
improving the quality of managerial decisions

 An effective information system thus collects,

codes, stores, synthesizes, and presents
information in such a manner that it answers
important operating and strategic questions

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 Management Information
Systems Audit
1. Do all managers in the firm use the information
system to make decisions?
2. Is there a chief information officer or director of
information systems position in the firm?
3. Are data in the information system updated
regularly?
4. Do managers from all functional areas of the
firm contribute input to the information system?
5. Are there effective passwords for entry into the
firm’s information system?
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 Management Information
Systems Audit
6. Are strategists of the firm familiar with the
information systems of rival firms?
7. Is the information system user-friendly?
8. Do all users of the information system understand
the competitive advantages that information can
provide firms?
9. Are computer training workshops provided for users
of the information system?
10. Is the firm’s information system continually being
improved in content- and user-friendliness?

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 8. Value Chain Analysis (VCA)

 Value chain analysis (VCA)

refers to the process whereby a firm
determines the costs associated with
organizational activities from purchasing raw
materials to manufacturing product(s) to
marketing those products
aims to identify where low-cost advantages or
disadvantages exist anywhere along the value
chain from raw material to customer service
activities
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 examples include:

 Food and Beverage: Selecting and

sourcing high-quality coffee beans,
developing loyalty through excellent
customer service, and aggressively
marketing their brand were key elements
in Starbucks’ creation of a unique identity
and a robust competitive edge.
 Rather than focusing on premium pricing,
Pizza Hut outpaced the competition by
offering fast delivery of a less expensive
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 Delivery Service: To increase market
share and brand loyalty, FedEx's value
chain emphasizes and invests in
employee development through excellent
human resources initiatives and
infrastructure improvements.

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 Retail: Walmart is constantly performing
value chain analysis in order to keep
costs low for their customers. From
regularly evaluating suppliers and
integrating in-store and online shopping
experiences to remaining innovative in
order to differentiate, Walmart is driven
by their commitment to helping people
save money.
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approaches that focus on discovering cost advantages and
disadvantages include:
Identifying primary and supporting activities
Rating the importance of each activity in providing value
to the product or service
Identifying the cost drivers that cause a change in the
activity cost
Identifying linkages and dependencies
Identifying cost reduction and value improvement
opportunities

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Approaches with a focus on finding
differentiation include:
Identifying activities that create value for
your customers
Identifying differentiation activities that
improve customer value
Identifying the best opportunity for
differentiation

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CREATE A COLLABORATIVE VALUE CHAIN ANALYSIS


WITH SMARTSHEET

 Conducting an in-depth value chain

analysis is essential to help create a
competitive advantage. But this analysis
cannot happen in a silo. You must have a
way to collaborate on and share your
value chain analysis with key
stakeholders.

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ADVANTAGES OF VALUE CHAIN
ANALYSIS


 easily identify those activities where you can quickly
reduce cost, optimize effort, eliminate waste, and
increase profitability.

 Analyzing activities also gives insights into elements

that bring greater value to the end user.

 A company may choose to design a product or service,

but use an outsourced provider to build or manufacture
the product.

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 Disadvantages

 difficulties involve gathering data (which

can be labor and time-intensive)
 difficulties to Identifying the tasks or
functions that can add perceived or real
value, and developing and deploying the
plan.
 it is not always easy to find appropriate
information

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 8.1. Benchmarking

 Benchmarking
an analytical tool used to determine whether
a firm’s value chain activities are competitive
compared to rivals and thus conducive to
winning in the marketplace
entails measuring costs of value chain
activities across an industry to determine
“best practices”

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