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NOTIFICATION
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 MESS RULES AND REGULATIONS, 2016

Statute No. 15

lo

II•.• Sanchi University of Buddhist-Indic

Studies, Bhopal
 SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES
Sanchl, District-Raisen
Established under Act 1,2013 of 2012
MESS RULES AND REGULATIONS

Short title and commencement

These rules and regulations shall be called "Sanchi University of Buddhist-Indic Studies Mess
Rules and Regulations" and these rules shall be applicable for managing the SUBIS Mess for
students, residents and guests. These rules shall come into force with effect from the date of its
notification.

Definitions and Interpretations

"University means SUBIS or Sanchi University of Buddhist-Indic Studies.

"Executive Council" means Executive Council of the University. •
"Vice-Chancellor means Vice Chancellor of the University.
"Registrar" means Registrar of the University.
"Mess" is a common place relate_dostel for catering food to its users.
Sr"
0 "Mess ManagementCommitteenimeans:mess-rnanagement committee of the University.
.e-"Ati -sA0 F”/R-'4413--t"*..• .
9) "Mess Incharge . eansialia office , .of'$
.z EtIS- ominated by the Registrar for the
functioning o TmesS•71
a_
h) "Mess Regulations: mea_nsAuleAtpitcples,regulations - atst4.
:ofige eric nature employed in
A afli-r40..s 0.,A NS*,
managiedayttiyiday filictisgS ,ofirness Of tlx.Nnfversity .
"Mesrepi 'a
a eagsail ais
gtec
lataittpreZbaeorrtga rinisi
t thergpat sumed in mess.
„
mess-01)0On AI‘14 01/411
:61 "34
R.11*
P-1-k44 141 ‘y,nte
5 motis
si
i tdAas seeurit a-,-,..
deposit against wear
°
4. •• -
and ta ealirntressinktf • the
f /tbeladi fr enttit-
‘1111fr fi i I ‘,..!---" -it / A
candidaresfcauti n money. j ../ y .
m
17
-or, MiSi !e coulc.be-debited in
".." &tell
•

"Mess Maintenance Fund" m'ehiAlsi11- # Mount for the maintenance,oPmess of the

.-...
UniverSitlA • Ai r? ' i_ Ilk\ di
tfi%,-- ,...2...-
4.2' -e cer , •iL— % .....tli.
.„
I) "Merges" Teens pg etifjpaswcfpfge aken from tqFliheri who are not
monthly paid members of the mess.
m) "Mess Late Fee" means fee paid with additional charges, if last date of mess fee .
deposition is over.

Section -A
Rules for Governing Mess

3. Mess Management Committee

3.1 Structure: There shall be a Mess Management Committee which shall be constitute following
members:
(a) Members
,
I. Deputy Registrar/ Assistant Registrar
Chairperson
ii. Assistant Director Hostel
Member
Hi. Any officer of the University Member
(to be nominated by the Registrar)
Two Professors/Associate Proffessor/Asst.Prof Member
(to be nominated by the Vice Chancellor)
Guest House Incharge Member
Mess lncharge Member Secretary

Page 1 of 6
 (b) Three representatives from students as special invities
recommended by Asst. Director Hostel and to be nominated by the Registrar

3.1.1 Three representatives amongst students who are regular mess diners, shall be
recommended by Asst.Director Hostel and to be nominated by the Registrar, one girl,
one boy and one foreign student from different hostels and they must be the mess
diner. In case number of hostels are more than three then representatives from
different hostels shall be taken periodically. In case of non availability of foreign student 4
he/she shall be replaced by student of Indian origin.

3.1.2 In the absence of Deputy Registrar/ Assistant Registrar, Assistant Director Hostel shall
be nominated as Chairperson.
3.1.3 In case of non availability of any member, the person on the next seniormost post shall
be nominated.
3.1.4 The nominated members can be replaced/changed by Registrar, as and when
required.

3.2 Term
The term of the committee shall be of one year.
3.3 Quorum
The quorum for all such meetingp_aplipi um fifty percent of existing members of Mess
a rte.
Management Committee ofithe University:
tp-i
ha

3.4 Meetings
----a- i_74 0 a,
41- Ifi (. Ni,10 ge,;rvA ral .. i1/4
3.4.1 The ess•Managemsnt,Comminee imeetifig,shall-be heldiev;fortnight.
e421t4t.irar ...4Aicders04'C orbs, 0.A..."4: s
3.4.2 Memliersectetarytorithe MestManagtmeritectimmittee isiau authorized to call a meeting
10.004 - -A% CRAIN %. 4.14- • Slr .7.; • .4, atc,E.:73
after giving the he , urry,n.bube,peruskroi seve,p els. it.crs, -a
3.4.3 TReitde-
Id M Qi3P---" " i. 1, &C., mil 17,
c%lion io th Frneetinqitniill ba akep, ehe ally brconsensus but in case of
*lite in i Itia-tVii '
dispOttring p 01)1' b,e",doeda ir‘g d-stLY' --t-mitdo
dept tirg" 1 te the right
t7 tb-vo.te. In case of equal
1/1 017:1
Ititihg7the decision orf Chalit- pe'irs
t 9n.sh ilall bertri elate fias full and al..final
"44.sit-' 4 jit -II ili 4,.
3.4.4 the record of voting arid attendance pcevery member and participants of the meeting
..-- i, , tme
Of Mgt\ Managemefiltskim i_ktetralaraieite -2pt.for documentation
ti-Sivtie riltrr
_r _.„ t.y.,
-...
3.4.5 Thetthairperson-shalFat Ciiithelighltet of-the meetirre t e Registrar for the
approval and circulate the same to the members, of the committee.
3.4.6 Any member of Mess Management Committee may request the Chairman of Mess
. 9
Management Committee to call an Emergency Meeting. Twenty four hours notice shall
be required for such a meeting to be called.

3.5 Functions of Mess Management Committee 9

3.5.1 Town a mess, that provides adequate quantity of hygienically prepared food items.
3.5.2 To operate Mess on no profit no loss basis.
3.5.3 To ensure strict compliance of the mess rules of the University.
3.5.4 To discuss and decide monthly mess menu and suggest improvement of food served in
the mess.
3.5.5 To supervise housekeeping/cleanliness of mess and to ensure proper arrangement and
upkeep for mess facilities i.e. dining table and chairs, water coolers/containers and
filters, crockery etc.

Page 2 of 6
 3.5.6 To determine and propose mess fees and mess charges for obtaining approval from
the Registrar.
3.5.7 To review and change Mess Rebate period or amount as and when required.
3.5.8 To propose and make changes, addition and deletion in the "Mess General
Regulations, Procedures and Prohibitions" time to time as and when necessary, subject
to approval from the Registrar.
3.5.9 To propose concession of mess fees to the finance/accounts committee of SUBIS in
condition of availability of aiding agency/ aiding funds.
3.5.10 To arrange special meals for university functions like conference, seminars etc.

4. Mess Incharge •
4.1 Mess Incharge shalt be any class-3 executive category officer of the University
nominated by the Registrar for the functioning of Mess (eg.Hostel In-charge, Guest
House In-charge etc.)
4.2 Functions of Mess In charge
4.2.1 To provide good quality of food.
4.2.2 To supervise the working of the mess.
4.2.3 To prepare the suggestive mess menu to be adopted for each month/week in advance.
4.2.4 To determine the food cost fron iftt io
netime.
4.2.5 To ensure that the food-ThpreppLa yttigconditions.
4.2.6 To ensure that.thejobdarteeird'qur4tfantity.
- ir
th. 40.401;n
4.2.7 To ensurec e,cleaning4.14142 . 4rpi 4 4.V pas:
ancrsa itaborno ‘mess.dinr nail, and toilets.
4.2.8 To check foodto
1!%; 'eV
peraturrlasteqonsistevy art) :and flavor prior to service.
4.2.9 To monitor oh' sume a.Illesics tI4e0,520.tr d
ay.. 40,kir
fr-,* ! kt.ib1/.1/4
4 11.
4.2.10 To onitor, maimItthb- albrgsik 065-
AlsAra' ,fat.19 , "atilt ••1
5. Pantry Incharg P J01°40_341191 cllifok. ;I%
wir \ / /31 ? •:-21=-, Or0
5.1 Pantry Incbarg otp pdin b kurrrsi !take care ings for mess and
ii I
other seminWevents, el p ings titc-111 I
5.2 FunctionsTof Pantry Incharge
5.2.1 eare and p rn- ct li, e t12
ifrv 04\ ,:e month
..i in co suttation with the mess
nkaggrient rnittetti wy. zimagr31 "--
5.2.2 To supervise and coordinate the mess woncers
5.2.3 To maintain the record of vouchers, stock ledger, mess joining and leaving register and
cash book and present to the committee.
5.2.4 To prepare estimate of the monthly requirement of items for bulk purchase (e.g. food
grains), and to forward it through Mess In charge of Assistant Director Hostels for
purchase.
5.2.5 To maintain the attendance register of. mess servants and disbursement of their salary
with the help of Mess In charge of Assistant Director Hostels.
5.2.6 Maintenance of the stock of utensils, crockery, cutlery, furnittire, kitchen and mess
fittings, furnishings and equipments.
5.2.7 To maintain the proper record of the mess fine fund.
5.2.8 Maintain the mess premises in clean and hygienic condition.
5.2.9 To make available the sick diet to students on request.
5.2.10 To report to the Hostel Warden the names of the students who are violating the mess
rules and defaulters in the mess fee.

Page 3 of 6
 6
4

Mess Fee, Mess Charges and Mess Caution Money

6.1 (a) Mess Fee: There shall be a mess fees taken from the students on full payment basis in
advance per semester.
(b) Mess Charges: There shall be the charges taken on per meal basis, from the diners
who are not monthly paid members of the Mess, but want to take meal (eg. Breakfast/
tea/ lunch/Dinner) in the mess. .
6.2 The fee shall be decided by the Mess Management Committee subjected to approval for the
Registrar. It includes all kind of recurring expenses such as labour cost, fuel cost, raw materials
etc. Under extreme circumstances the Registrar has the power to provide extra
manpower/electricity/salary or any other aid or facility to the mess. •
6.3 Late fee
There shall be a late fee which will be taken from the mess diners who fail to deposit the Mess
Fee till the last date. It will be proposed by the Mess Management Committee. for approval of
the Registrar.
6.4 Mess Fine
"Mess Fine" shall be taken from students against any wear and
tear/breakage/Pilferage/damage of the property.
6.5 Mess Caution Money
Mess Caution Money means an amourirtt.
ed as security deposit against wear and tear in
mess and if the adjustmen ittribretitiel-sameicould be debited in the candidate's caution
money.
4--
..,-ttat t.t:+i-,4:Lt.: Lt. ._.
•-
44.j'
,--- -:
__.—.--
Subsidy
7.1 There shall befa,provision tg:OrbithiVindyitErhe stgul -diner students only, after
caa:Tay .4,1,11:46,nonpralloi‘dia016,..S..1
the approval et the+Lthiversityi„ e -eke .‘ ler .. 4 ‘,1/411-
Om t.. Air ...fill,.41,97,1%, -.11.1 4 ...afhweame
7.2 11 only pe gieeatiaft,rgecegiingitKprnotArA 15Nun
Subsidy sha,_ ss of the University.
seyagrbvt--.1_, .1, olik. 0?
7.3 iser
ApplicationJ,^avai
-.,..t d. i tril;t
to the Registrar:46r apgro af. i i e,---*"
-- -1.
1
i -y rillI ( f It\
subsid sh I ,e ubmittecf-to Me,. ageme -CornIgittee and forwarded

Sitily 013 li-L- it Ou-z. I r .

7.4 The maximUMisubsidy of 0% shalll bezgNent towards mess fees e recommendation
4'4-In-4 94 (11 IA'.
from Mess Management Committee e_g,c1 apprhal from the Registra
ww•-•=2 ....-•-. . ,.-;< 7:-..--14
--m----It -1...L'ia
7.5 Only regOlar:ancla full timemlesOnerAtudents,are-eligible to apply forlthe subsidy.
WPM ern;
7.6 Subsidy ofr50°.3 ill be pmvidear to BPC(I3eiWv f3c7./erts3116e) studet I

Mess Maintenance Fund

There shall be a mess maintenance fund, which shall be 5% of mess fees collection and it shall
be used for Mess maintenance by the authority of Chairman of Mess Management Committee
after approval by Registrar.

Mess Rebate
Those diners who are absent from the mess for a period of minimum 7 continuous days to
maximum 12 days, are eligible for the rebate, provided the hosteller produces a written
permission with a valid reason from the Assistant Director Hostel. The Mess Management
Committee has the right to increase/decrease the tenure for mess rebate , as and when
required.

10.- Mess on Contract 4

Mess could also be run by a contractor selected through proper channel.

.4 Page 4 of 6
 ...,, , . -• ;...n.,
-'S i.'., .'en :.,
:4 ,; i • •
ci,foidd:Will-bet,eni,ed:in.‘the:rbons of:ttie., hOstel(for'pnyStbdent.t.lnjess7a':sh.iderit".iS!:
, alt*1 ni. cri1, •? c't,:N*i,;'
let:, may!betitervea:(in,th& hostel:.
.Sick.tSta
,'1`; r.. :. t:If;i i ,.;; .';-' )2: .. •fi'nci9t;P , ' 4„,k-nt , ;15 '7.'1: :ci.ft'ifc".iaave:L'iigt.,s:!,..',?;,".,,b;.,,,:,,..4,.
roomgor,;, which . pulprioff/RerriiissiontthuStbe":(takeni,tfrom.t
7' 'n4v,'..1:;-i- l'',‘,1:7:ii-ii.w...,...9.,.:•,:),,,,,:•:?....w.;,,,, . ,.,,,.....,,-..,:ri.z:,, , .- Y,Fi <, , Yr'-'';',4 -• V?-' WI - - ''''. '
gssiitarit Director Hotel/ MeSs..InC.harde,".!;-,. . t."
, H.. -- "Licitggr
•1-xt
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f .,:t'
:::-. .• ;I:, ..... n9e,,-,t.4a i. rin;t;ttot!
irrt -he4 ;:b.e,?s,.c7.1,',.ifte
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;,,,,...:. A t.rrt,..- 7# rii?gtps..vr.i..„
Sil- , 1:: .- !:16,(111;il..?i,4,4ntg.P.!I g
;4:1,0,.._;6::,61.:-.0),,:t#,a h sitt:gtri.c./.1)).Ymi:..... . , .65:
I
fi:a..
ri.9-FityeilkH•estpcoildt9;er
covitpyitinsii!,!e ,, ynts dininginaii,timicig. LiFt• ,t,v
, g
4.. ,
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mk . •At .
'-.1.7?4,...,;.y.''.: O:jdakne4,1hria, lliitas i ,. . cak .ss -kill l" ..fio14.-nlrl-Snlirlierg .ek.ill efin:e'rto.w.ti tite.tood.::Nyasting 'fad
ja.: :. c', ..... ' . . ' '''•-• • -:imatione .loss ft
.. , it
..
; . • •• .. . •17'/filil • 1. 4i*S- hall uriter-ctrWith,the.rnSfiiiinb.hallf .
1.9 [ :".S.:,...n01ititt4nrre stir tl in

').r •'. ,. • ,,.\ez

-.:. ..:.p.?ne
ie!Qahl problenitmusrertdiesePaitg -ek 4 Edtthe
s 7 4 e o , .;-.1 , ;y001,,,, rtQelTtc.'4105cai.....C. .
„yeitfl f r
11 • .
110
; S11C1:ii§cIpi
. ?:
? a In ti k l dhScdatte 0,:cliti;•-
1

1.114'' , ..13aily4dint. shall blakOiku-e2s) ' rfrOride iclaracrytede ii_toil/Mes harbb/Pent

I 5,I. • 5 ..
...."Govys40.1 ,d_w$4,3v9,1 ;km • _ N n'Ith., r'C'..i ' Icogi 01,:::5
1 .i, : regei[clip th' , me At - -1" sw 'tdTo, Nelneiitcla ' if. et 1:14,l;
)." JiliCick23:.11 1 # 5--... ...
2:
N'tt..,
,' -
- '... ,. .•,-, ,• : ' 2.1 't • •Studeiitsralib, 111 d5daily'signilie:s.Studpt's:"Meal-Registerkeritin;bie rdining,hall.;before:
--- Ilifi -" -* I, ,- ?..-5,4414‘.14%'2). ....i.t.,;th.ye:- if..W.:tufi:k
I 1,9 'Iii:- ..';'• 5. . -, ' 1" ).; takinOgtheme .gp.r.o..,, -:" "V i-k •

2 2 - • :A. hostel! „andNSOBIS4rnploVete.: f-1 :deritd-eniertainavgur stes :4 :

:-/r11,1Wi
s g rliet1;.l
n eilha. II
, .. .
...... purctieee, eppi,cipileteetkribertef,cogitipnrielji:Oiailc.elfdr.4e;t4littiT4e1:41itlecia .
' - " ' - . - .-- /iI.kI.L'r iAc;.(4I. ti .,•,,,I;f :
5 paymeht14-. ;-.ii
Y (14'j.. ,.. :
2.3 It Will befcibligatorsion:•part Of. the students .to inforrn-thei ess.Incherge:peforehandjf: they-want --..
,.....,.:.,,,..,. •,....,:ya-,,: ,....„,!!..;,_ ...., • ..1-:..- ':•!!:".:.1.(,,- ,, "c 7, ,1-?.P:...::z 9if.'l 'ql' f '''In;!e
/ 1. to miss a rileal"Skas.to avoid.the wastige::.andilosieJo rniss...1unchbOnherAhe;residents,,rnupt , • r,a17; 19);*. i .;.i'if r.i':"*.;1)"St-If :. ..
' • '. ..."1!•fif v..--',....:1.,,-.. •,,,;( f9tII ;I; - r *. .:: : ,.:, • :L.II..5--I,:a.'.5,4-,..15.Ic ,2:21;.lpe.:,554,Iy.t5I(I,.I-fIcIIIIIi'fiII:-V'."',sa
rciention, in ,the',.:1-e0i.eter, meant fnr. the ptirpose:alleaet:8.houitirradvanbet ,!..k-
is 1 5' .5 . - 5 '

h7,,ii, , ? 2.4 : Any issue related 1O.eh'ess i:SOdprid.its'fondtioning.- 'gdSliPael ta!Cid'recs,sedlo4ii•foOsis,on,of2Mss' ',
...-01.w..,:fc-i-ii. ,-..,-..,-;.., ...... • , - .-.--. e
Manadernent COrprriittee':".;??:',?.,!yr.0- .1.. ;,..1.:',:?..,45?liqatteff1.4.,*-3lcSiligt.,P
. . , • .*. ,.,;4..,...,,,....... &... r ..!, .• i..ii..t".:E.,m..:41-:itewFt.ckeieNwrj-Atti -
aII. 2.5 0nfaculije tnenberjneminated:by*MeSs Managenert;Corimingpertnfonhlk,rotational;bas s;
x-, . : r. 5 5. 5 I• I'?.-I r, .• , : . 4, ,i. ;;;Yt1.2k. ykl'.!:$111'..4(..;,.4.4-M.:*Ii.ka:14:I:II:I46/..Iil.
• :shall
.. act as':mess.sterelirittieige and Shall tiesesponsibleifortimelyipurchasing ,rece ‘nngrand ,
Cr c ; ,
.,:.fi,--.....,, -? e:1..,....;..-,f.:- •,..., :...'.1 '1,. ,..:.-z.-
....-• :..• . i Isetitng.OfrOw,rnAtreinple:'end„§ppyt,kee.,:,i;-.,',4.:?4jitc,„•,1•/.0...iirolitvi.6:1;e 4:Wt,W.4,9 AVVIV17-:. b " ‹.1 /
2.1
11 li,' .... . • .1.,..., .'. .L ....19 i. S..1 ...,..S . Se.). ". ' 4 . • • • t; 5.-....‘4.9.,,e, .),.akrIt.re.A04.141,4” .,.... 9,1/..4.;11 '
2 6 :: • • . Food shall bolavailable :at stildSidiied , fatelO ;clak,•IV.:em . po;e'es'iOfftlir onZei rS71:4W,;-1.;sii•
;::,..,,,, •
ill
' i'k." - ='. ' '' " • •• Kti.r2;/`' v ''';': IIIPW.:'''''.:•`?i-Z ''' •-• ':4''..; '''''i':'n°'' :10)",ligf::'.e.%frifFAt.z.fifriea..6.4 li,v4itv;,:01,0,1;.61416,,efti.
2 7' , . When there shell :tie :apple:pi- A*: herrinee,pf., students in - he 'Hostelkleine student on
. )..:*,...r':' ., '. .1 t. 1 ' "4• ,; •":41;10A 14 .- 3, /, . ,, Wr0.4 W:40 .07rr" /A-.41, 1( 61 h t
:: DaSisi , :she114q be ,Y 4- ifor conek tf , ; Oll; .Ttze day lA i imess.,.-, ,-" m o itonng 041ik&
: .. ,-,•; "•'• 4 ....L.r:;,iil,, . 1- ,i.) ,e4-k , '', '.i"; . • '..4:h '' . ",‘t.' . . .. .).
,1g............
: cleaning/purchase/quantity/quality of tfooetiSSuing:fr?n7Store:et oV4uy,
cg
rfkt-;
-4 1/4:n)l•
k .'i•''
 General Prohibitions
. .
31 Students on no account wilatsoever,;.Will.b.epermitted to take:tood,Outside the men pretnises:.
NOI.,.6anyieyake.: itii4ftjtecTils su,Ofit es,plateepOor :O.ciitiji:
. ;.:. dtp;V:thdir, rooms...
I.
3.2 Students/Residents will hot enter trio SOOkida area':
3.3 Only on'e ,Studeht. shall eat from one plate or Jhall.,:nope other is allowed to share. same ii6fd Of

gay satiolars,gon'jdinenyness withione.dayprior:permissionalpessInchargei,.

Pets are ebealleed-,in nieSeifeedirid arijcahiinal in or around the mess is not allowed