SONMAS CONSTRUCTION AND GENERAL DEALERS LIMITED

Specialized in General Supplying, Hardware, Building Construction, Electrical and Civil Works
Mpulungu Branch Lusaka branch Mbala branch
Box 420014 Plot 207
Mpulungu Kambendekela house F8
President avenue

Cell: +260977713691/0964264510
Email: [email protected]
TPIN No.: 1000443764

METHOD STATEMENT
Company: SONMAS CONSTRUCTION & GENERAL DEALERS (S.C.G.D)
Activity Description: PROPOSED MODERNIZATION OF A BIO-SAFETY LEVEL 2 LABORATORY AT KASAMA
GENERAL HOSPITAL IN NORTHERN PROVINCE, ZAMBIA

Date Compiled: 15th December, 2023

1. SCOPE

The scope of works to be carried out by S.G.D comprises of the above mentioned works and the detailed scope shall
be as outlined below and shall be carried out , as per the project requirements with reference to the approved
drawings and specifications. Likewise, the Safety Plan integrated in this document describes the general safety
instructions of the work processes, providing rules and basic procedures necessary to eliminate or minimize potential
dangers, causes of injuries, damages and losses. It includes main procedures to ensure safety and quality of works.

The Scope of work includes;

Building Works
 Concrete works
 Blockwork
 Carpentry & Joinery
 Metal & Aluminium works
 Plumbing
 Airconditioning installation / servicing
 PVC Ceiling finishes
 Floor & Wall finishings
 Glazing
 Paintings works

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Reference Documents
…………………..Client’s Project Specifications
……………………Relevant Project Approved For Construction (AFC) Drawings
…………………..S.G.D Project Quality Plan
………………….. S.G.D Field HSE Plan

2. PLANNING
The S.G.D Appointed Supervisor and team shall confirm and pre- inspect planned work area and determine exact
location and positioning of work, tools and equipment required. Area related hazards and Risks shall be identified
and incorporated into the Daily Safety Talk Instructions (DSTI). Specific required work permits shall be applied for
from the Project permit issuer prior to any work taking place. Responsible Supervisor / and SHE Officer shall

 go through the work areas with the responsible clients’ representative to ensure the work areas are correct
 ensure that only employees with valid inductions shall be able to do the tasks in question
 ensure that the minimum required PPE is worn. Hard hat, safety boots, reflective vest, safety glasses and any
other required PPE shall be used on site.

3. ROLES & RESPONSIBILITIES

Construction Manager
Responsible for overall implementation of HSE, and shall study, analyze and schedule all construction activities with
his department to include manpower and equipment line up as well as other possible resources required for the
successful implementation of the construction work activities. Study all aspects of work procedure as per Technical
Scope of Work.

Site Engineer
Responsible for all HSE matters of the works and shall, study and review all necessary documents for the
construction works in his area to include, technical scope of work, specification, bill of quantities, planned milestone
dates and construction procedure in support to his General Foreman. He shall coordinate with other disciplines to
visualize possible conflicts in the drawings as well as in the schedules to provide other options in preventing
unnecessary delays. Responsible in monitoring and inspection of the work and ensure that the work is performed in
accordance with Technical Scope of Work and Standards.

Quantity Surveyor
Responsible for harmonizing the financial aspects of various activities. He shall plan and estimate costs for different
project elements, considering materials, labor, equipment, and subcontractor expenses. By engaging in
comprehensive cost planning, the QS shall ensure that each activity aligns with the overall project budget, setting
the stage for efficient financial management. Also responsible for preparing monthly payment invoices or interim
payment applications. He shall review completed work, verify quantities, and calculate the appropriate payment
due. He shall review contractual obligations, manage variations, monitor compliance, and ensure that all parties
fulfill their responsibilities. He shall also be responsible for maintaining a healthy cash flow, to navigate financial
hurdles, seize opportunities, and maintain stability throughout the project.

General Foreman
Responsible for all HSE matters and for the direct work supervision at site and ensure that the work is performed in
accordance with Technical Scope of Work and latest Approved For Construction (AFC) drawings. He shall monitor
the availability of materials in line with his required schedule.

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Responsible in monitoring safety aspects and ensuring that the work is done in accordance with Safety Standard
Procedure. He shall discuss to the workers of the characteristics of related materials and status of work area giving
reminders as an additional point to work safely.

Trades men
Only qualified personnel shall be used on site to ensure good workmanship and also to avoid / minimise harzards
during execution of works.

4. SAFETY PRECAUTION
 Approved work permit shall be obtained prior to the start any structural works.
 Work execution shall be carried out in accordance with this method of statement.
 Erection crew must carry out a safety risk assessment prior to the start of any new activities.
 During any lifting works, signalman must be assigned full-time.
 The necessary manpower inclusive of supervisory staff, tools, equipment, materials, and other resources
required must be made available and ready to use.
 Workers should be provided with and wear their PPE’s needed for work.
 A Fire Watcher with fire Extinguisher shall assign for any hot work activity.
 Certified permit receiver, fire watcher, traffic flag man and work-in-charge should be at work site during the
execution of the work.
 Use of special Man basket (engineered man lifts provided byTrident) is subjected for inspection prior to be
utilized on steel erection works
 Personnel who will be working from a suspended workbasket should secured and permitted prior to start
work and shall have dedicated lifting gear.
 Man basket shall be inspected and be tagged with Trident Certification.
 Only certified man lift operator(s) shall be allowed to operate the man lift equipment.
 Sufficient lighting shall be provided if work is done at night time. Work at night shall be approved by client.

5. MANPOWER
Manpower will consist of the following, but not limited to as listed below:
 Foreman  Electricians
 Bricklayers  Plumbers
 Carpenters  Semi-skilled workers
 Painters  General Workers
 Welders

Quality Assurance
All inspections and tests shall be conducted in accordance with written test procedures as detailed in the Approved
Project Quality Plan and Inspection and Test Plan approved by client. Quality Control Audits will be done to ensure
that the deliverables are as per the requirements as defined. As built drawings, commissioning records and operation
and maintenance manuals will be prepared and issued to the Contract Administrator, prior to completion of the
works. Prior to handover of sections of works, we will carry out their own snagging of the works, with the aim of
achieving ‘zero’ defects at practical completion.

Materials
Approval shall be obtained for all the materials with reference to Client’s preferred vendor list if provided, prior to
commencement of activities. Samples of materials shall be provided to the client for approval before procurement to

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ensure adherence to the specifications. Material Inspection Requests (MIR) will be submitted to the client upon
material arrival on site.

Notice boards
 Notice boards will be placed and installed in common areas.
 The Notice board will display all the relevant safety, environmental, and quality documents for the project.
 Colour coding information for safe equipment and tools shall be displayed and updated on a monthly basis.

6. TOOLS, EQUIPMENT AND PERSONNEL

All equipment or tools brought to site shall be safe for use and will meet all statutory requirements applicable to these
tools or equipment. All personnel shall be suitably qualified to carry out the specific tasks.

HAND TOOLS

Shovel x Pick x Wheel barrow x Crowbar X

Broom x Rake x Spirit level x Trowel X

Hand float x Civil Brush Square x G-Clamp

Hammer x Spanners x Shifting spanner x Screw driver

Spike Wedge Pliers x Vice grip plier

Chisel x Stanley knife Hand Saw x Measuring tape x

Site cutter Scraper Scissor x Tin snip x

Axe Glass cutter Cleaning brush x Paint roller x

Pipe Wrench Socket set Pop Rivet gun Silicon gun x

Other:

FUEL DRIVEN EQUIPMENT

Wacker Drum compactor Generator x Water Pump x

Concrete mixer x Chain saw Welding machine x Compressor

Concrete cutter poker x compactor x

Other:

PORTABLE ELECTRICAL EQUIPMENT & AIR TOOLS

Welding machine x 9-inch Grinder x 4.5-inch Grinder x Hammer Drilling Machine

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Shooting Machine Grinding Machine x Plaining Machine Multi meter x

Grinding Machine x Portable lights x Jig Saw Drilling machine x

Sand Paper x Levelling Tripod Laser Level Tile cutters

Machine

Circular Saw Table Saw Breaker Fan

Impact wrench Generator 20KvA Hoist Plainer

Pipe thread cutter Compressor x Electrical extension Jack hammer (Electric)

Concrete Mixer x Jack hammer (Air)

Other:

GAS EQUIPMENT

Oxygen & Burner Blow torch CO2 Welding

Acetylene Set

Other:

HYDRAULIC

Jack Press Plate Cutter Wedge

Crimper

Other:

MOBILE PLANT

Mobile Crane Front end Loader Truck (SME) Underground Machinery

Tower Crane Top Tipper Trucks x LDV Water Testing kit

Rotation

Telescopic Handler Compactor X Dumper Self-Loading Concrete

/Manito Mixer

Mobile lift TLB Fuel Dispenser Compactors X

Forklift Excavator Water Truck People transporters X

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Cherry Picker Grader Waterl Bowser Drill Rig

Scissor lift Bobcat Dumper Grader

Other:

PERSONAL PROTECTIVE EQUIPMENT & CLOTHING (Applicable to task)

Hard hat X Safety Glasses (Clear) X Air hood Mining Hard hat (Lamp
fitting)

Hearing protection X Safety Glasses (Dark) X Chin strap Mining Belt

(Earplugs)

Hearing protection X Front flip Gas cutting Shoulder pads / Yoke Steel toe Gumboots x
(Ear muffs) goggles

Dust mask X Double eye protection X Apron x One-piece Mining

(Face shield and safety overhaul (Reflective)
glasses)

Respirator Welding Hat x Spats

Overhaul Knee pads Safety harness x

High visibility vest X Shin guards

Gloves X

Other:

CONSTRUCTION EQUIPMENT (Applicable to task)

Scaffolds x Barricading X Screen Lighting tackle

Ladder x Lifeline Fire Blanket Slings (Wire Rope)

Shuttering x Sala Block Protection Netting Sling (Webbing)

Trestle Work bench x Support jacks Endless round sling

Cable rollers Pumping Machine Flammable store Chain sling

Trolley Jack Hoist Drip tray Shackles

Cable drum trestle Water Tank x Hazardous chemical Chain block

storage

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 Other:

TEAM MEMBERS:

Contract Manager X Welder X First aider X Steel fixer X

ESHS Officer Flagman Height rescuer Concrete hand

SHE REP X Spotter Driver X

Supervisor X Rigger assistant Crane operator

Foreman x General worker Drill rig operator x

Rigger X Cable puller Mechanic X

Boilermaker Fire Spotter Steel erector x

Pipe fitter Cleaner X Sheeter

Electrician X Fire fighter x Carpenter X

Other:

7. METHOD STATEMENT
Methodology: Work Procedures and Control Measures for Construction Work
The work will be supervised and monitored at all times by a competent supervisor, all work to be carried out in
accordance with the risk assessment construction phase plan in place and other EHS management documents in
place. Only authorised personnel will be allowed access to the work area, all personnel, and appropriate signage will
be suitably displayed around the work areas. Interim and Final Inspections shall be conducted to ensure quality
assurance.

All necessary permits (as applicable) shall be obtained before commencing any work. The approved Project Quality
Plan (PQP) and EHS management documents shall be used to guide work procedures on site.

Site Access and Setting out

Delivery constraints will be identified to all suppliers and trade S.G.Ds. Deliveries of materials, plant and equipment
will be strictly controlled and co-ordinated to prevent congestion and disruption to traffic using the existing roads.
Excavations for structures shall be set out as indicated on approved construction drawings. All setting out shall be
done from benchmarks provided by the client as per project document. Additional local benchmarks will be

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established by the S.G.Din the area and shall be set verified by client surveyor prior to use. The surveyor will set-out
all relevant centre lines and coordinates as required to start with the setting out of the structures.

Signage
Adequate signage will be installed such that vehicle deliveries and access to the site are clearly defined within the
general site geographical area.
A main construction signboard will be positioned in agreement with the Client. Site signage will be provided within the
curtilage of the site as necessary to advise operatives/visitors and delivery staff of safety requirements within the
confines of the site and where to report on arrival. Such signage will include: -
- Accommodation / Access requirements
- Speed Limits
- Overhead / Underground Services
- Safety Helmet and Footwear Requirement
- Noise
- Danger Construction Site, etc.

Storage and Handling

The S.G.D’s site area will provide the storage area for all plant and materials delivered to site.
More vulnerable materials/equipment will be stored in the secure containers, shown the site plan, or programmed on
to site to be incorporated directly into the construction.

Waste Management
A waste removal strategy will be developed during the pre-commencement period. This strategy will be incorporated
within all trade S.G.D orders. For tender purposes we propose that rubbish skips will be provided within the S.G.D’s
site area, which will be removed and replaced on a regular basis. Site Waste Management Plans (SWMP’s) are
required for all projects and will be done in accordance with ZEMA requirements. We are also working towards better
understanding waste management so the volume of waste to be disposed is reduced and segregation enables as
much as possible to be recycled. The site will be kept clean and tidy at all times in accord with any statutory
requirements. Burning or cooking on site shall not be allowed.
Particular attention will be given to preventing the contamination of adjoining roadways and existing water courses.

Scaffolding
Conventional scaffolding, where required, will be independent with boarded lifts to suit the nature, location and type
of the particular operations.
All scaffolding will be securely tied to the structure and will include suitable ladder access. Scaffolding will be
provided, erected and maintained in accordance with all current statutory regulations. Suitable guard railing will be
utilized to prevent falling from unprotected edges of the excavations, or upper levels as applicable. No person other
than certified competent scaffolders will be permitted to erect, alter, adapt or dismantle any conventional scaffolding.

Temporary Services
 240v power will be utilized throughout the construction site.
 Water will be provided direct from the available drawing points for use in the welfare facilities and works in water
bowsers.
 Temporary drainage will be constructed to avoid ponding and mud on the site. This will be channeled to a dug
pit.
 Mobile telecommunication will be used and an electronic data transfer facility will be provided to the site offices
for communication.

Manual handling

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All manual handling will be minimized through the provision of mechanical aids where practicable where possible of
materials will be supplied in loads under 25kg operatives are not expected to handle loads any items weighing more
than 25kg on the site without assistance. If items above 25kg are to be lifted or unusual unstable or hazardous items,
the site agent will determine a safe method of handling through completing a risk assessment and specifically instruct
nominated individuals. Any items items or loads above 25kg to be handled through mechanical aids or team lifting.
Appropriate PPE will be worn to make sure that materials can be handled safely e.g gloves and safety footwear.

Fire prevention
All current legislation and codes of practice regarding fire prevention will be complied with all hot work will be
controlled through the use of permit to work system. Prior to the commencement of any work that may involve
pressurized containers will be removed from the immediate vicinity, and any works that could create a fire suitable
portable firefighting equipment will be positioned accordingly. Upon completion of any work which may have given
rise to the risk of fire the area will be checked and left in a clean condition. A 1-hour fire check will be in place for all
hot work.

Health and safety

All occupational health and safety regulations shall be observed. An EHS Officer shall organize and control all Health
and Safety issues on site during the construction period. He shall carry out site inductions to all personnel on site.
All personnel on site shall be equipped and should be wearing the following:

 Safety helmets
 Safety shoes
 Ear plugs/ear muffs
 Wet weather protection wear
Sun protection

Practical steps during site operations shall include:

 provision of safety barriers and signage provided to prevent unauthorised access and ensure the
safety of the public and site staff.
 For all works, labourers are to wear appropriate protective equipment at all times while on site.

Accident Reporting
All accidents will be reported to the site authority. An accident means any injury to personnel, damage to property or
event which may have led to such an occurrence. S.G.Dwill investigate all accidents that occur and expect the
cooperation of the managing site authority and employees in ascertaining the true cause in an effort to prevent a
similar accident. Accidents and dangerous occurrences must be reported in accordance with Report of Injury,
Disease or Dangerous Occurrences Regulation 1995. All workers are to adhere to any instructions given by the
Health & Safety Officer and Architect. All equipment used is to be certified, suitable for the job and adequately
maintained.

Health And Safety/Environmental Rounds

Health and safety/environment rounds shall be carried out regularly on suitable intervals in all buildings, plant and
working areas. The (internal) inspection made by EHS expert (health and safety/environment advisor) and personnel
responsible for the work activities shall attend the rounds. The rounds and all non-conformances and findings must
be documented. Related to the corrective actions - action plan must be drawn up and the responsible persons,
priorities and deadlines should be determined. After the deadlines the fulfilments regularly must be rechecked.

Personal Protective Equipment / Inspection of PPE, tools, power tools and mobiles equipment (machines)
1. The site induction must detail exactly what PPE is required to be worn and where. The site PPE requirements shall
be displayed on the site notice board at the entrance to the site.

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2. All personnel on site shall at all times wear safety boots.
3. All personnel on site shall wear a hard hat when over-head work is performed, or where overhead risks exist on
any part of the site.
4. High visibility vests/tabards or jackets shall be worn by all those on site, to ensure visibility.
5. Risk assessment shall identify if any additional PPE is required, such as protection goggles, ear
protection, respiratory protection, overalls, gloves and kneepads etc. If so it shall be provided and worn.
6. Adequate supplies of personal protective equipment (PPE) shall be made available on site for visitors.

Supervisors to ensure all employees’ PPE is inspected before work begins. Any employee with defective PPE is not
allowed to work until new PPE is issued. No tools or equipment is to be used if it has not been inspected, colour
coded and placed on register. No defective tools or equipment is to be used on site.

Training
All operatives shall be adequately trained and experienced enough to carry out required tasks.

8.0 CONSTRUCTION WORKS

8.1 BUILDING / REFURBISHMENT WORKS

Excavations
Excavation permit shall be obtained from the client. No excavation shall take place without excavation permit.
Existing services close to excavation area shall be barricaded to avoid damages. S.G.D shall ensure no damage
to existing paving and services during excavation activities. We shall ensure that no plant shall drive too close to
existing services to avoid damage. Areas to be excavated shall be clearly marked prior to excavation. Risk
assessments shall be reviewed with all employees and Daily Safety Task Inspection shall be completed outlining
hazards and risks associated with the particular activity, before work commences. Should S.G.D consider
material below the finished level of an excavation unsuitable he shall notify the Client engineer in writing. Any
difference in the quantity of work actually executed under such instructions and that provided in the Bills of
Quantities shall be measured and valued by the Surveyor as a Variation under the relevant Conditions of
Contract.
The depth of excavation shall be coordinated by the foreman / surveyor during excavation to avoid over excavating.
Excavation levels shall be done as per approved construction drawings unless instructed otherwise by client
engineer. All excavated material shall be carted away to stockpile area designated by Client engineer. Restricted
excavations shall be done with care to avoid damaging adjacent structures or services. Where possible damage is at
risk, hand excavation shall be used. When stable bottoms to the excavations have been reached, we shall report to
the Architect/Engineer for inspection and approval before proceeding with other works. The excavations shall be kept
vertical and free of loose materials, mud and water.

Earthworks
The bottoms of excavations, shall be compacted to the specified MODAASHTO density. Backfilling material shall
be tested and results submitted to client engineer for approval prior to backfilling. A compactor shall be used to
compact each layer to required density. During compaction, loss of moisture by evaporation shall be corrected
by further light application of water. All backfill material shall be imported away from site. Hardcore materials
shall be free from all weeds, roots, vegetable soil, clay, black cotton soil or other unstable materials. Hardcore
filling is to be laid in layers each of a consolidated thickness not exceeding 250 mm. Each layer shall be

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compacted by at least 8 passes of a 10 tonne smooth-wheeled roller or a 2 tonne vibrating roller until all
movement ceases. Sufficient water is to be added to obtain maximum compaction to the Architect's approval.
To each layer, a 25 mm thick layer of sand complying with the specification for fine aggregate for concrete shall
be spread over the surface and forced into the hardcore by the use of a vibrating roller weighing not less
than 2 tonnes.

Reinforcement (Steel Fixing)

Steel fixing will be done in conjunction with the formwork to the structures. All steel fixing will be done according to
the Engineer’s design / bending schedules. Reinforcement will be prefixed at a designated fixing section by a steel
fixing crew. The foreman / supervisor will ensure that reinforcement be spiced correctly to obtain required lap length
between starter bars and column/plinth reinforcement where required. This also aids to ensure sufficient cover,
between top of concrete level and reinforcement, at the top of the column / plinths. Steel fixing will be completed
before formwork boxes are closed. The client engineer will do an open box inspection to ensure the reinforcement is
placed according to the specs. Steel caps shall placed on top of steel ends left protruding to avoid / minimise injury.

Concrete
Pre-concrete and Post-concrete inspections shall be done for quality assurance purposes.On approval of the pre-
concrete inspection, concrete mixed according to the specified mix design, will be cast to complete the structures.
We shall ensure that all the fine and course aggregates used in concrete comply with the specifications. Water and
any admixtures if required shall comply with the specifications.
Concrete will be adequately vibrated using appropriate pokers. A standby poker shall be on site in case of
breakdowns. All levels shall be verified before commencing with concrete casting. Care will be taken to ensure post
concrete curing of structures is done to avoid the effects of dry winds and hot weather, in accordance with the
specifications. All operators handling vibrators will be trained in their operation properly
The intended position of all construction joints shall be submitted (if not provided on drawings) and approved by the
Engineer prior to concrete placement.
All necessary arrangements for the sampling & testing of fresh & hardened concrete will be done in accordance with the BS
1881. Slump tests shall be done on concrete before placement and Crushing tests will be carried out on concrete cubes formed
in 150mm molds. One set of cubes crushed at 7 days & other at 28 days will be done to maintain the quality of work. Particular
care will be taken to ensure that the test cubes are stored under uniform conditions & during any transit between site &
laboratory.

A record of all tests done including those on aggregates, cement and test cubes shall be kept on site, identifying
the tests with the part of the work to which they relate and a record shall also be kept showing the time and date of
placing the concrete to each portion of work. This information shall at all times be available to the
Architect/Engineer.

Formwork
All formwork shall be designed and constructed that the concrete can be properly placed, and thoroughly
compacted and that the hardened concrete while still supported by the forms shall conform accurately to the
required shape, position and level, subject to the specifications and required standards of finish specified.
When concrete is being vibrated, special care will be taken to maintain the stability of the formwork and the
tightness of the joints during vibrating operations.
Before soffit forms and props are removed, the concrete shall be exposed by removal of side formwork as
instructed by the Architect/Engineer in order to ensure that it has sufficiently hardened. All formwork shall be
removed without damage to the concrete and this shall be upon getting approval from Architect/Engineer to
proceed with removal. The use of mould oil or other material to facilitate this shall be subject to the approval of the
Architect/Engineer.

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Blockwork / Brickwork
Brathweit Investments (Z) Ltd shall ensure that all hollow or solid concrete blocks comply with B.S. 2028, Type 'A'
and with C.P. 111: Part 2, of minimum crushing strength of 3.5 Newtons per square millimetre, and must be
obtained from an approved manufacturer, equal to samples deposited with and approved by the
Architect/Engineer.
Concrete block walling described as load-bearing shall have a minimum crushing strength of 7.0 Newtons per
square millimetre.
All concrete blocks shall have been cured for a minimum period of four weeks before use. Testing of blocks shall
be carried at the Ministry of Works Materials Testing Laboratory.

Approved brickforce, hoop iron ties shall be embedded in the walls as specified. Chasing of walls for laying
electrical and / or plumbing shall only be done upon approval by Architect/Engineer.

We shall use Cement mortar consisting of one part of Portland cement, to three parts of sand by volume, unless
otherwise stated by Architect /Engineer.
All mortar shall be thoroughly mixed to a uniform consistency with only sufficient water to obtain a plastic condition
suitable for trowelling. Mortar that has commenced to set shall not used or remixed for use on site.
Damp-proof courses shall be bituminous felt to B.S. 743 weighing 7 lbs. per square yard, free from tears and holes,
and shall be laid with 150 mm minimum laps.

Aluminium / Metal works

Samples of members shall be provided to client for approval before the actual delivery on site. Only qualified
personel shall be used in the process to ensure client safisfaction.

Roofing
The method of fixing of roofing sheets shall be in accordance with the written instructions of an approved
manufacturer. Samples shall be provided for approval before sheets are procured. During installation process, the
weather conditions shall be considered, such as wind, rain to avoid injuries and damage to materials and property.

Wall / Floor finishings

All screeds and pavings shall be finished with steel and wood floats as required, truly level unless otherwise
specified.
Rendering and plastering shall be finished plumb, square, smooth, hard and even, and junctions between surfaces
shall be perfectly true, straight and square.
All surfaces to be finished well prepared and inspected before the successive layer is applied. We shall prepare
samples minimum one square metre of each of the finishes required, for the approval of the Architect/Engineer,
after which all work executed shall have to conform to the approved samples.

PVC Ceiling Finishes

We shall place all brandering at 500mm maximum centres. It shall be Lined up, leveled as required. PVC ceiling
panels shall be installed onto 50mm x 50mm wooden brandering with screw, nail or stapled. The panels shall lay in

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the same direction as the main trusses or as specified. The screw head shall be fastened properly and flush with
the groove of ceiling panel. Then, the second panel with the tongue onto the groove of first panel shall be clipped.
Panel at side shall be knocked to secure close fitment.
When at the end of the room, the panel shall be cut in the length with a carpet knife to fit the last piece and corners
closed with cornices.The ceiling shall then be dusted and cleaned with a damp cloth after fitment is done.

Glazing
We shall use glass complying with B.S. 952, free from flaws, bubbles, specks and other imperfections. All
glass panes shall be cut to sizes to fit the openings with not more than 1.5 mm play all round. All broken, scratched
or cracked glass panes shall be removed to the satisfaction of the Architect/Engineer. Glass panes shall be cleaned
inside and out with an approved cleaner.

Plumbing / Sewer
The works shall be carried out strictly in accordance with By-laws of the Local Authority, and applicable British
Standards and Codes of Practice. The Working Drawings and Architect/Engineer's Instructions shall also be
adhered to when executing the works. The working drawings shall be red-lined, in case of approved deviations,
and these shall be filed for reference. Any chasing in walls shall only be done after clear marking and approval by
Architect/Engineer. Where pipes are laid underground or cast in concrete, galvanised mild steel tubing shall be
protected by "Densotape" or similar, wound on at least two layers thick, or given two coats of approved bitumen.
The minimum earth cover to underground tubing shall be 450 mm.

Where chased into walls or cast in concrete, galvanised mild steel tubing carrying hot water shall be wrapped with
hair felt secured by copper wire. All hot and cold water installations shall, if nothing else is specified, be tested to 1.5
times normal working pressure, minimum 4 Kg/cm square. Sterilisation of pipework shall be carried out strictly in
accordance with C.P. 310 : 1965. We shall ensure that before any supply pipe is concealed (i.e. into blockwork or
under slabs or under ground), all testing procecedures will have been done and all inspections done and approved.
Sewer pipes shall be tested during laying - using air test only, after laying and placing concrete if any but before
backfilling and finally after backfilling has been completed. The individual tests required shall be in accordance with
specification and instructions from Architect/Engineer.
Samples of materials shall be submitted to the Architect/Engineer for approval before placing orders.

Electricals
We shall ensure that Air conditioners and Extract Fans supplied comply with the appropriate British/Zambian
Standards unless otherwise specified by the Architect/Engineer and shall be electrically and mechanically suitable
for the purpose for which they are employed. Before working on existing electrical networks, we shall obtain a ‘
Permit to work’ from the Electricity Supply Authority ‘Authorised person’ who is responsible for the net work in that
area. Only qualified and experienced personnel shall be used.
Any chasing in walls shall only be done after clear marking and approval by Architect/Engineer. On completion of
all installation and reticulation works, we shall test the work and apparatus as a whole and section by section.
After getting satisfied that all work has been completed in accordance with the Specification, Drawings and
Regulations, we shall request the Electricity Supply undertaking to carry out acceptance tests on the installation
and/or reticulation. On acceptance of the work by the Supply Authority, we shall complete and sign the current
Supply Authority test Certificate, endorsed by the Supply Authority, and submit it to the Architect/Engineer.

Painting and decorating

We shall ensure that all other trades are completed and away from the area to be painted, when painting

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begins. Before painting, all concrete and mortar droppings and the like shall be removed from all work to be
decorated.All plaster, metal, wood or other surfaces which are to receive finishes of paint, stain, polish, distemper
or paintwork of any description are to be carefully inspected before we commence work.
All materials are to be of the best quality and shall be of an approved proprietary brand selected from the latest
Schedule of Approved Paints issued by the Ministry of Works and Supply.
All materials to be applied externally shall be of exterior quality and/or recommended by the manufacturers for
external use.
All materials shall be delivered on site intact in the original sealed drums or tins and shall be mixed and applied
strictly in accordance with the manufacturers' instructions and to the approval of the Architect/Engineer.
Colour cards of all paints, etc., shall be submitted to, and samples prepared for approval of the Architect/Engineer
before laying on, and such samples, when approved, shall become the standard for work.
The methods for application of paint shall be as agreed with the Architect/Engineer.

9.0 EMERGENCY PREPAREDNESS - Task specific emergency preparedness and response shall
be implemented as follows-

 No person shall work at heights if not competent, medically and psychologically fit and unauthorized to work
at heights.
 No person shall work at heights if he is alone.
 Emergency Contact numbers to be displayed on Notice Board.
 Height rescue emergency response team with relevant rescue equipment is to be on site readily available
during all elevated works (Where possibility exists to fall 1.8 meter or more). Monthly emergency drills will be
pre-arranged, approval and supervised by client.
 Compliance with fall protection plan and Client Working at height Procedures will be enforced at all time.

Emergency Plan

S.G.Dwill be prepared for emergencies that may occur during working at heights. Due to increased risks from working
at heights, we shall plan on what to do when an emergency occurs and how to respond to that emergency. Other
considerations to include in the emergency plan, include but not limited to:
 Providing a rapid and effective rescue where employees working at height have activated fall protection systems,
rescue equipment shall be available to retrieve employees as any delay might have severe consequences;
 Providing first aid response to employees who have been rescued from height to prevent possible suspension
trauma;
 Appointing emergency response personnel who can take charge and make decisions on behalf of the S.G.Dduring
an emergency and liaise with emergency services;
 Employees shall be trained in emergency response, including information of first aid arrangements and where first-
aiders, first aid equipment and facilities are located;
 Employees are appointed as first-aiders and available at each location and on each working shift.

Training and Exercises

Workers and visitors on site will be given comprehensive training and orientation on the overall scope of emergency
planning and specific training on procedures and policies that are important to their assigned duties. Periodic training,
drills and exercises will be conducted to maintain staff proficiency in the emergency plan and it’s implementing
procedures.

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Executive Response Team Contacts
Table: Response Team Contacts.
ROLE ASSIGNED STAFF INCLUDING CONTACT DETAILS (PHONE & EMAIL)
SHADOW
Executive Response Controller
TBA

Operations TBA

HR and Wellbeing Officer TBA

Emergency equipment (Applicable to task)

Emergency contact X Height rescue kit x Fire extinguisher X Life jacket

numbers

First aid box X Spill kit X BA Set Life Buoy

Stretcher x

Blanket x

Other:

10.00 CLOSEOUT
No lose objects shall be left on elevated levels during and after work. Area supervisor to perform an end of shift
inspection to ensure proper stacking and storage as well as proper housekeeping. All tools, equipment and PPE to
be properly stored during lunch breaks and end of shift as to avoid damage to critical equipment or equipment theft.
All tools are to be removed from work areas and locked away at end of shift. Supervisor to complete DSTI closeout
section after post work area inspection and hand closed out DSTI to EHS Officer for record keeping.
Additional close out controls:
Housekeeping
All good practice guidelines regarding housekeeping in the workplace will be observed. All work equipment and
materials shall be properly secured when they are not in use so as to prevent any unauthorized usage or accidental
contact. During the works the area will so far as is reasonably practicable be kept clean and tidy with clear walkways
as appropriate.

Incident Report
All incidents to be reported, positive safety observations enhanced and near-misses to serve as learning material for

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the future. S.G.Dhas a process of collecting safety data from our organization to recognize the root causes of
incidents and learn how to prevent them in the future. We systematically analyse and identify lessons learned and
best practices from incidents, near misses and audit findings. Investigation of safety incidents and near misses
identify any potential underlying causes and define corrective actions and effective control measures to prevent a
similar incident from recurring.
Type of Incidents
• Near miss
• Accident
• Safety Observation
• Environment incident
• Quality incident

Monitoring And Compliance

Management will monitor and enforce this method statement by periodic audits and visits to site, throughout the
whole duration of the project. Frequency of such visits determined by the requirements of the client and/or by the
complexity and the level of assessed risks. Regular monitoring and review of work practices ensures that tasks will
be completed safely.
NB: This document will be updated and modified to reflect possible changes in the working procedures, risks, or
other relevant changes

Prepared by: ………………………………………………..

Title: ………………………………………………..
Signature: ………………………………………..

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