General Guidelines for Submission of Summer Internship Report

Contents of Summer Internship Report

The summer internship Report shall consist of three sections

Section I - Profile Study of the Organization (in detail)
Section II - Problem Centered Study in the Organization
Section III- Routine work given by the organization

For PGDM- Section I and Section II compulsory

Duration of Project Study: From 15th April to 15th June (8 weeks)

Type of organization that can be chosen for study - Nationally and internationally
reputed with all functional departments.

The final report should be hard bound and two such copies to be submitted to the PGDM
office after getting signature of your guide.

Soft copy of the full project report in the PDF format in a reasonably good quality CD
(Sony, Moserbaer etc,) also need to be submitted.

Requirements (mandatory):
Minimum of Eight E-mail based communication with the faculty guide at the college.
Step one-The student is free to divide the below mentioned structure (listed areas) of the
Organization study (OS) and Problem centered study into eight blocks for reporting via e-
mail to the concerned faculty guide. A block in an OS need not have any order. The
candidate can choose 2 or 3 areas together and study in detail through reading website,
literature review, having discussions and clarifications with the concerned managers in the
organization or even customers/retailers or distributors for acquiring deep in-sight about the
area of study.
Step two- The learning in the specified area of study and doubts (constraints) need to be
reported to the college faculty, with a copy to [email protected] (called trigger mail one
for the area ‘one’ chosen for study by the student). The faculty needs to compulsorily read
and direct the student as to what is to be done further through e-mail with a copy to
[email protected] A single trigger mail in an area of study may conclude, say for an
example with 5-6 e-mails both ways. The concluding mail for each area must have the
concluding statement eg. “Trigger mail one concluded” in the subject line of the mail
from faculty.
Step three- The student has to take up area two (of OS) and further go on till all eight
areas are complete and repeat the process as said before with regard to trigger mail. The
areas (themes) need to be equally spread out both in terms of time duration of study and
clubbing of themes.

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Step four- All the mails is to be produced as physical record for verification by the student
when he produces the draft report on return to college. The draft report will not be accepted
without the e-mail print out.
Step five-First trigger mail send to faculty can include a portion of OS as chosen by the
student, and a portion of the Problem centered study or routine work done. However,
problem centered study should duly follow the systematic research procedure given as
outline. For example, you cannot talk about the variables unless you have decided on the
business and research problem.

Section I

Profile Study of the Organization

Report on the Profile Study may include information/data collected on:
 Industry analysis-Challenges in the industry, number of players, pricing strategy,
nature of demand, nature of supply (production), Inter-firm behavior and their
implications, potential of the industry like growth rate, size etc.- Explanation-
Preliminary understanding of the industry and its dynamics to better understand the
firm. Is it an Oligopoly? Or Monopoly? Etc if so how will be the generic behavior of
firm?
 History/incorporation of the company. Explanation-Can be obtained from website.
Used to understand where it started, what business it did/does? And where is it now?
Who are the founders? Any importance for them no/has owner ship pattern
changed?
 Vision/mission statements, if any Explanation—Talks about the aspirations of the
firm. Can you identify them in action when goal setting is done? What is the firm
strategy?
 Corporate office/head quarters, number of units
 Capital structure, initial investments, shares etc Explanation-Obtain a draft from
Website, Annual report and have a meaningful discussion about them relating to the
firm’s business model. Why such a structure? Advantageous? Limitations? What
need to be changed?
 Business turn over, profit/loss, market share etc.
 Ratios like Profitability, Activity, Liquidity, Leverage (Trends) and their
implications- Explanation-Work out these ratios and try linking them to the firm
business model. Is the firm operational ready? Solvent? Liquid? What need to be
changed?
 Organizational structure/hierarchy, employee strength- Explanation-Is the structure
apt? What are the advantageous? Limitations? Employee Turnover, Appraisal
policy, Promotion, Get details from the HR department.
 Products/services/customers/clients- domestic / multi domestic- Explanation- Work
out their revenue contributions, pricing policy, and market share etc.
 Production process/service operations- domestic/ multi domestic
 Functional departments (like Production, Finance, Marketing, HR, Logistics etc.)
their organization and main activities- Explanation-Understand the role of each
designation within each department. How interdepartmental linkages established?
Understand how each department helps the firm on short term, medium term and
long term (functions).

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  Future plans & business strategy/expansion/diversification
 USPs/innovative management/ practices unique to respective departments
 SWOT analysis and how to move forward in the given scenario Explanation-SW is
internal to organization, OT are outside the organization.
 Observations, if any (negative and derogatory remarks/comments to be avoided)
 Any other relevant information gathered through interaction with company managers
or data from handbook, brochure, files or policy documents of the company.

The profile study may run into 25 to 30 pages.

The data presented shall be factually correct.

Section II
Problem Centered Study in the Organization
Report on the problem centered study may include:
 Title of the study
 Elaboration of the problem/issue
 Relevance of the study in relation to the firm or industry
 Objectives
 Methodology of study
 Tools for data collection – questionnaire/checklists
 Sampling and sample size
 Type of analysis to be used and the adequacy of the data collection tool to capture
the needed information
 Presentation and analysis of data – relevant tables, graphs etc.
 Interpretation and conclusions
 Suggestions/Recommendations

Section III- Routine Work

Routine work is any work given to a summer trainee. It has to be documented in the
specified format (below) and incorporated as part of the Organizational Study. Routine work
is to be orderly and should be listed and reported to the faculty guide in college for his e-
mail concurrence. The person who allotted this routine job (in organization) has also to sign
on a format (provided by college) and has to be produced when the candidate reports back to
college. Without signed routine work document the routine work will not be accepted as
part of reporting.

A few examples of routine work. It can be simple telephone calling of prospective clients, or
designing a marketing brochure or even accompanying a sales man for a sales call or
undertaking the shop floor time and motion study or helping the manager in a department in
any of his activities or understanding ERP implementation for the organization by being part
of the ERP team etc.

The problem centered study may run into another 25 to 30 pages making a total of 50 to 60
pages for the entire report. The routine work can also add up a few pages that have to be
incorporated as part of the Organizational Study report.

Format of Routine work:

1. Objective of the routine work
2. Achievements on completion of work

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 3. Limitations on completion of work
4. Learning from the work
5. Areas of improvement in the work for the organization
6. How routine work learning’s can be incorporated as part of Organizational study?
7. Time duration in days for the work
8. Signature of the Authority who has sanctioned this work

The final report shall also consist of:

 A title page indicating the names of the student and the company and, the roll
number and the institution emblem (specimen copy attached Refer –Page no. 6)
 Certificate issued from the PGDM office in the Letterhead of RBS (take the photo
copy of same for attaching in the second hardbound copy)
 Certificate issued from the company (take the photo copy of same for attaching in
the second hardbound copy).
 Declaration by the student (specimen copy attached-Refer Page no.9)
 Acknowledgement
 List of contents
 Executive Summary
 Section I Profile Study of the Organization (numbering of pages start from
here)
1. Industry profile- Details
2. Incorporation and history of the organization
3. Vision/mission statements
4. Corporate office/headquarters, number of units
5. Capital structure, initial investments, shares
6. Business turn over, profit/loss details, market share
7. Organizational structure/hierarchy, employee strength
8. Products/services
9. Production process/business & service operations
10. Customers/Clients
11. Functional departments, their organization and activities
13. Innovative management practices
14. Future plans & business strategy/expansion/diversification
15. SWOT analysis
16. Observations
 Section II Problem Centered Study of the Organization
Chapter I – Problem Formulation
i. Title of the study
ii. Background of the study
iii. Statement of the problem
iv. Relevance of the study
Chapter II – Research Process
v. Objectives of the study
vi. Scope of the study
vii. Research design
viii. Tools for data collection
ix. Methods of data collection
viii. Sampling and Sample size

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 Chapter III – Data Analysis and Interpretations
Chapter IV – Findings and Suggestions
Chapter V - Conclusion
 Bibliography- Bibliography(References) should be in APA referencing style.
 Appendix(Questionnaire, Plagiarism report etc.)
 Plagiarism report- only attach the pages which shows the percentages of similarity
and the upper limit of plagiarism should not exceed 20%
 Sample copy of report is available at PGDM office. Refer the sample report for
further clarifications.

The following guidelines are also to be followed by the student while preparing the
summer internship report.
 Typing should be done on one side of the A-4 size paper.
 The left side margin should be 1.75 inches, the right, top and bottom margin
should be 1 inch each.
 Font size: Chapter heading: 18; Sub-heading: 14 and text of the running
matter: 12.
 Font to be used is Times New Roman.
 The text of the project should have 1.5 line spacing
 Chapter heading should be capitalized and should be kept at center.
 Tables, graphs and diagrams should have respective number, captions and
source.
 The body of the report must not be less than 50 pages.
 All pages in main text from section 1 (Organizational study)should carry page
numbers (in Arabic numerals) placed on the bottom at the centre. The declaration
page, Acknowledgement, Table of contents and executive summary should be
numbered in lower case Roman numerals.
 The numbering of chapters, divisions and sub-divisions should be done, using
Arabic numerals only. For example, sub-division 2 under division 4 of chapter 3
should be numbered as 3.4.2.
 Table and Figures appearing in the main text should have appropriate numbers and
captions. For example, the third table in Chapter Two, the number of Table should
be assigned as 2.3. Tables and Figures should appear at the centre.
 Table Number and Table Caption should be at the top of the table, while Figure
Number and Figure Caption should be at the bottom of the Figure.

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 “ Title”
SUMMER INTERNSHIP REPORT
Submitted to
RAJAGIRI BUSINESS SCHOOL
In Partial Fulfilment of the Requirement for the Award of
POST GRADUATE DIPLOMA IN MANAGEMENT (PGDM)
(2023-2025)

Submitted By
Name of Student
Roll No:

RAJAGIRI VALLEY
KAKKANAD, KOCHI -682 039

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Certificate Page ( Attach Certificate issued from PGDM office)

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Attach Certificate issued from the Company

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 DECLARATION

I, Name of the Student, hereby declare that this report entitled “ Title ”

is a project done by me as a part of the Summer Internship during the period (Specify the

period of internship ) at Name of the company

The report is submitted to Rajagiri Business School in the partial fulfilment of the

requirement of Post Graduate Diploma in Management.

All the information in this document has been obtained to use only for my academic purpose

and is presented in accordance with the academic rules and conduct under the guidance of

Name of Faculty Guide.

I further declare that any part of this project has not previously been submitted to any other

university or academic body for award of any degree.

Name of student
Date:
Place: Kakkanad

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ACKNOWLEDGEMENT

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