Add a Course Section in Banner

ADD A COURSE SECTION IN BANNER

TABLE OF CONTENTS
Revision History ........................................................................................................................................................................................... 2
Introduction and Purpose............................................................................................................................................................................ 2
Related Policies, Regulations, Guiding Principles, and Common Practices ................................................................................................ 2
Impacted Departments, Units, Programs, and Centers .............................................................................................................................. 2
Before You Begin ......................................................................................................................................................................................... 2
Pages ............................................................................................................................................................................................................ 2
Procedures ................................................................................................................................................................................................... 3
Adding a Course Section in SSASECT - Course Section Information .................................................................................................... 3
Steps .............................................................................................................................................................................................. 3
Course Section Information Completing - Credit And Billing Hours (“Or” Operator) ......................................................................... 4
Steps .............................................................................................................................................................................................. 4
Course Section Information Completing - Credit And Billing Hours (“None” Operator) .................................................................... 5
Steps ................................................................................................................................................................................... ………..5
Course Section Information Completing - Credit And Billing Hours (“To” Operator) .................................................................. 6
Steps .............................................................................................................................................................................................. 6

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REVISION HISTORY

Version Date Name Description

Update 11/17/2016 M Stewart Corrected procedure for setting a section to not print on Banner self-service.
Update 6/18/2018 M Krieger Updated to Banner 9.
Update 09/27/18 T Montgomery Reviewed/Updated
Update 8/7/19 M Stewart Corrected steps on adding Campus and Instructional Method

INTRODUCTION AND PURPOSE

To provide an introduction to the pages utilized in course and classroom scheduling in the Banner software. Also, to present the
procedures in basic course entry and maintenance.

RELATED POLICIES, REGULATIONS, GUIDING PRINCIPLES, AND COMMON PRACTICES

Creating/adding course sections in preparation for the publication of the Schedule of Classes and registration each quarter in R’Web is
a critical process and requires extreme attention to detail and accuracy. Particular attention should be made to correctly entering
section credit and billing hours to ensure that student registration records are accurate. Please note that any corrections made to a
course section after registration has commenced, will not update student records. Any subsequent changes to a course section after
registration has occurred required individual correction(s) to student course schedules.

IMPACTED DEPARTMENTS, UNITS, PROGRAMS, AND CENTERS

1. Office of the Registrar – Academic Scheduling
2. Academic Departments
3. College Offices

BEFORE YOU BEGIN

If this is the first time you are reviewing this procedure, go to R’ Space and select the Banner Training icon in order to follow along and
practice. Please submit a ticket if you have trouble accessing Banner Training.

PAGES
The pages listed below are covered in this training.

Page Page Name Description

SSASECT Schedule Create or display sections for the courses that were created in the Course Catalog
SSASECQ Schedule Section Query Display all existing sections or to filter data for specific section criteria

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PROCEDURES

ADDING A COURSE SECTION IN SSASECT - COURSE SECTION INFORMATION

1. Go to SSASECT (Schedule).
2. Enter desired term in Term Box.
3. Verify if a desired course is already in the desired term-you may do a search with various optional search criteria:
a. Click the LOV (List of Values) button, next to the CRN field. This will bring up SSASECQ to query a list of approved
courses.

b. SSASECQ (Schedule Section Query): Choose and fill in the desired search parameters and click Go.
c. Note: Basic search criteria is provided when you navigate to SSASECQ, additional desired search criteria may be
included, see “Add Another Field” option below:

For selecting additional

search criteria

4. After verifying if a course is already in the desired term, do one of the following:
a. Click Create CRN.
b. Type ADD in the CRN field and click Go.

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5. Enter: Subject
6. Enter: Course Number
7. Enter: Section (e.g., 001, 021, 035.
8. Enter: Cross List (if applicable)
9. Enter: C-Riverside; O-UCR Online; or U-UC Online Education in Campus field.
10. Enter: A (Active) in Status field.
11. Enter: Schedule type of the section in Schedule Type field.
12. Instructional Method: Defaults to what is set in Banner Catalog. If course has been approved to be offered online but section
will be in person, change method to In-Person by clicking the drop-down arrow to bring up GTVINSM. Select I (In-Person) and
click OK.
a. For more information on online course section creation, please see procedures “Setup of Online Courses
Banner_9”.
13. Special Approval: If academic department has received special approval to enforce enrollment by permission (either by
department, enrollment manager, or instructor). Click drop-down arrow to bring up STVSAPR, select desired permission and
click OK.
14. Part of Term (POT): Click LOV button to bring up the dates of instruction for the term. Select one of the desired POT:
a. 1=Full Term (Fall, Winter, Spring Quarters)
b. 2=Special Term 2(Mainly used by MSOL Program)
c. M1=Medical Year 1
d. M2=Medical Year 2
e. M3=Medical Year 3
f. M4-Medical Year
Note: See Summer Sessions for summer parts of term.

COURSE SECTION INFORMATION COMPLETING - CREDIT AND BILLING HOURS (“OR” OPERATOR-DEFAULTS FROM
COURSE CATALOG PER COURSE APPROVAL)

1. Credit Hours: Enter number of credit hours in the box on the far right.
2. Billing Hours: Enter number of billing hours in the box on the far right.
3. Identify the Schedule Type the section represents. Then refer to the number of contact hours in the far right column approved
for this schedule type. Type this number into the blank box on the far right for the schedule type of this section.
4. When Tab is pressed, the number of contact hours will automatically populate in the blank box below the Contact Hours field.

Primary Activity Approved hours

are entered in
blank field

Fill in contact hours of

course activity being
added

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Secondary Activity

Enter contact
hour for other
than LEC and LAB
under other

COURSE SECTION INFORMATION COMPLETING - CREDIT AND BILLING HOURS (“NONE” OPERATOR-DEFAULTS FROM
COURSE CATALOG PER COURSE APPROVAL)

1. Credit Hours: Enter number of credit hours in the box on the far right.
2. Billing Hours: Enter number of billing hours in the box on the far right.
3. Identify the Schedule Type the section represents. Then refer to the number of contact hours in the far right column approved
for this schedule type. Type this number into the blank box on the far right for the schedule type of this section. When Tab is
pressed the number of contact hours will automatically populate in the blank box below the Contact Hours field.

Primary Activity
Approved hours
are entered in
blank field

Secondary Activity
Enter zero for
Credit & Billing
Hours

COURSE SECTION INFORMATION COMPLETING - CREDIT AND BILLING HOURS (“TO” OPERATOR -DEFAULTS FROM
COURSE CATALOG PER COURSE APPROVAL)

1. Credit Hours: Null (Note: For “Approved” variable credit hour courses, a value may be entered for credit and billing hours)
2. Billing Hours: Null
3. Identify the Schedule Type the section represents. Then refer to the number of contact hours in the far right column approved
for this schedule type. Type this number into the blank box on the far right for the schedule type of this section.
4. When Tab is pressed the number of contact hours will automatically populate in the blank box below the Contact Hours field.

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Primary Activity
Credit & Billing
Hours remain null

Secondary Activity
Hours can be within
approved range, inclusive.
Specific amount is entered at
time of student’s registration

Enter contact hour for

other than LEC and
LAB under Other

5. If course has more than one schedule type – enter the Link Identifier for schedule type of the section being added. Example:
Enter L1 for a lecture section, D1 for a discussion section.
6. Steps for connecting multiple sections of various schedule types are in the Create Multiple Sections with Link Identifier Codes
procedure.
7. Default is for the section to print (show) on Banner self-service; i.e., the online Schedule of Classes. To set a section to not
print (show), de-select the Voice Response and Self-Service Available check box (see below screen).
8. Default if the section is gradable. Leave option checked if section is a unit-bearing schedule type. De-select Gradable if the
section is non-unit bearing.
9. Save.
10. If saved successfully, a CRN number will appear in the CRN field at the top of the screen. If course data is not saved, check
error messages and resolve them.

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