Saudi Aramco

MARINE
DEPARTMENT
SAFETY
MANAGEMENT
SYSTEM MANUAL
October, 2011
 Table of Contents

Overview 1

1 Leadership and Accountability 2

1.1 Priority of Safety Leadership 2

1.2 Accountability for Safety 2
1.3 Safety Responsibilities 3
1.4 Specific Responsibilities 3
1.5 Resources 5
1.6 Communications 5
1.7 Performance Measurement 6

2 Risk Assessment and Management 8

2.1 Objective 8
2.2 Hazard identification-Floating Assets 8
2.3 Hazard identification-Onshore Assets 9
2.4 Oil Spill Risk Assessment 9
2.5 Element 2.0 KPIs 9

3 Communications 10

3.1 Objective 10
3.2 Marine Communications Plan 10
3.3 Loss Prevention Communication 10
3.4 MIMs and GIs 10
3.5 Safety Action Plan 11
3.6 Safe Operations Committee (SOC) 11
3.7 Safety Meetings and Talks 11
3.8 Safety Campaigns 11
3.9 Communication System Evaluation 11
3.10 Element 3.0 KPIs 11

Marine Department Safety Management System (Issue – 10/2011)

 Table of Contents

4 Competency and Training 13

4.1 Introduction 13
4.2 Objectives 13
4.3 Training Needs 13
4.4 Training Plan 14
4.5 Roles and Responsibilities 14
4.6 Effective Training 14
4.7 Safety Training 15
4.8 Oil Spill Response Training 15
4.9 Operational Training 16
4.10 Refresher Training 16
4.11 Job Placement 16
4.12 Contractor Officer Certification 16
4.13 Element 4.0 KPIs 17

5 Asset Integrity 18

5.1 Objective 18
5.2 Engineering Design Standards 18
5.3 Conceptual Design 18
5.4 Detailed Design 18
5.5 Asset Documentation 18
5.6 Vessel Construction and Commissioning 19
5.7 Vessel Operations 20
5.8 Periodic Inspections 20
5.9 PPM Program 21
5.10 Spare Parts 21
5.11 Maintenance Key Performance Indicators 22
5.12 Management of Change 23
5.13 Element 5.0 KPIs 23

Marine Department Safety Management System (Issue – 10/2011)

 Table of Contents

6 Safe Operations 25

6.1 Objective 25
6.2 Scope 25
6.3 Introduction 25
6.4 Accountability 25
6.5 Behavioral Safety 26
6.6 Marine Instruction Manual 26
6.7 Record Keeping and Reporting 27
6.8 Vessel Inspections 28
6.9 Mooring and securing Vessels/Barges 29
6.10 Diving Operations at Piers and Platforms 29
6.11 Work Permit System 29
6.12 Vehicle Safety Program 29
6.13 Industrial Hygiene 30
6.14 General Safety Offshore 30
6.15 Contractor Safety 30
6.16 General Safety Onshore 31
6.17 Safety in the Office 32
6.18 Element 6.0 KPIs 32

7 Contractors, Suppliers, and Others 33

7.1 Objective 33
7.2 Introduction 33
7.3 Marine Dept. Responsibilities to Contractor 33
7.4 Marine Contractor Management Program 34
7.5 Communications 34
7.6 Review of Contractor Safety Management Program 34
7.7 Element 7.0 KPIs 34

Marine Department Safety Management System (Issue – 10/2011)

 Table of Contents

8 Emergency Preparedness 35

8.1 Objective 35
8.2 Emergency Response Strategy 35
8.3 Area of Emergency Response 36
8.4 Emergency Oil Spill Response 36
8.5 Emergency Risk Assessment 37
8.6 Emergency Response Plan 37
8.7 Onshore Drills and Exercises 37
8.8 Conducting and Recording Offshore Drills 37
8.9 Types of Drills and Exercises on Vessels and Barges 38
8.10 Training 38
8.11 Element 8.0 KPIs 38

9 Incident Reporting and Analysis 39

9.1 Objective 39
9.2 Oil Spill Incident Reporting 39
9.3 Near Miss Reporting 39
9.4 Marine Incident Reporting 40
9.5 Critical Alarm Investigation 40
9.6 Incident Investigation Committees 41
9.7 Corrective Actions 42
9.8 Procedures 43
9.9 Communications 43
9.10 Analysis 43
9.11 Training 43
9.12 Periodic Reviews 44
9.13 Element 9.0 KPIs 44

Marine Department Safety Management System (Issue – 10/2011)

 Table of Contents

10 Community Awareness and 46

Off-the-job Safety

10.1 Objectives 46
10.2 Community awareness 46
10.3 Off-the-job Safety Program 46
10.4 General 46
10.5 Off-Job Driving 46
10.6 Element 10.0 KPIs 47

11 Continuous Improvement 48

11.1 Objective 48
11.2 Method for Continuous Improvement 48
11.3 Measurement Objectives 48
11.4 Benchmarking 49
11.5. Marine Employee Recognition Program 49
11.6 Internal Management Reviews 50
11.7 External Management Reviews 50
11.8 Element 11.0 KPIs 50

Appendix

1 SMS required Safety Training Courses 51

2 Abbreviations used in SIMS 52

Marine Department Safety Management System (Issue – 10/2011)

 Overview
Purpose

The purpose of this manual is to define the Marine Department’s Safety Management
System (SMS) and how safety expectations are proactively met to produce improved
safety performance. The SMS is designed to fulfill all Marine obligations with respect to
the Saudi Aramco SMS and Saudi Aramco LP Policy. Additionally, this SMS is aligned
with the Safety Vision and Guiding Principles of the Operations Services business line per
below. Finally, this SMS reflects the fact that the safety function is integral to the overall
Marine Department Mission below.

Scope

This SMS Manual applies to all employees, contractors, assets, facilities and operations
within the Marine Department. It is also designed to influence off-the job safety for Saudi
Aramco employees.

Our Safety Vision:

Everyone is a safety role model, in everything we do…

Our Guiding Principles:

1. Safety is a way of life

2. I am accountable for safety
3. No shortcuts in safety
4. We communicate and practice safety
5. All injuries can be prevented
6. I have a family waiting for me.

Marine Department Safety Management System (Issue – 8/2011) 1

 Element 1 Leadership and Accountability
1.1 Priority of Safety Leadership

The Management of the Marine Department is committed to preventing all

incidents which may cause injury to employees and contractor personnel or
damage to pier facilities, barges and vessels. Accordingly, their visible
leadership of the safety effort is key to safety success. Examples of visible
leadership by Marine Management include, but are not limited to:

 Proactive leadership of the department SOC in planning for safety

 Leading quarterly safety inspections
 Leading behavioral observation tours
 Leading internal reviews and self-assessment exercises
 Leading review of safety performance and oversight of process improvements

1.2 Accountability for Safety

The Marine Department Management Team has overall accountability for safety
and the delivery of results. However, it is recognized that safety is also an
individual responsibility and Marine Department has a variety of tools described
below to properly extend accountability to individual personnel.

1.2.1 Performance Planning - Setting Goals and Objectives

Management drives the Performance Planning Process in the setting of

goals and objectives, tied to an Annual Safety Action Plan designed to
produce improvement. The setting of annual goals and objectives,
appropriate leading and lagging indicators, and the Safety Action Plan are
completed and documented prior to the start of each year for the
department, each division and each unit. The complete Performance
Planning Process is developed and coordinated through Marine Technical
Services Division, who compile and monitor all goals/objectives/KPI’s for
reporting to Marine Management. These goals and objectives will be
measurable and accountable.

Marine Department Safety Management System (Issue – 8/2011) 2

 Element 1 Leadership and Accountability
1.3 Safety Responsibilities

1.3.1 Key Manager/ Supervisor Responsibilities

The following key management responsibilities are included in

Department performance appraisals:

 Establish and communicate safety rules and standards to all employees

and contractors.
 Provide appropriate resources, tools, and training for employees.
 Award contracts using safety, health, and environmental criteria.
 Conduct and document safety meetings.
 Correct unsafe acts and conditions promptly.
 Conduct routine safety and environmental inspections and tours.
 Maintain facility emergency plans and conduct regular emergency
drills.
 Investigate injuries, spills, and other incidents and promptly provide
corrective actions.
 Review organization and employee safety performance periodically
and provide feedback.

1.3.2 Key Employee Responsibilities

The following responsibilities for key employees are included in

Department performance appraisals of the employee:

 Comply with applicable rules, standards, and safe work practices.

 Communicate safety rules and standards to contractors and co-
workers.
 Maintain knowledge of safety requirements, including emergency
response action.
 Participate in safety meetings.
 Operate, inspect, and maintain facilities in a safe condition.
 Report injuries, spills, unsafe conditions, near misses, and incidents
immediately.
 Assist in incident investigations as necessary

1.4 Specific Responsibilities

As part of extending accountability for safety to all individuals, each year the
Marine Department communicates by letter specific safety responsibilities. The
majority of these responsibilities reflect proactive actions to prevent injury and
loss, as shown below.

Marine Department Safety Management System (Issue – 8/2011) 3

 Element 1 Leadership and Accountability
1.4.1 Contractor Responsibilities

Contractors can administer their SMS responsibilities by:

 Ensure that contractor employees and their subcontractors are trained

in SA safety rules and are competent in their craft or skill.
 Comply with all SA rules, policies, and procedures.
 Report injuries, spills, unsafe acts and conditions, near misses, and
incidents immediately.
 Operate SA equipment only with proper SA authorization and
certification.
 Hold pre-job meetings and other safety meetings during the job.
 Assist in incident investigations as necessary.

1.4.2 Vessel Masters – Specific Responsibilities (Saudi Aramco and

Contractor)

Additionally, due to the unique nature of operations in the Marine

Department, the role and responsibilities of the Vessel Master are also
unique. The Master has the ultimate responsibility and authority under
the Maritime laws of his vessel's country of registry and can manage their
SMS responsibilities by:

i Understanding and complying with the specific Master Duties as listed

in section 1.8 of Marine Instruction MIM 1185.002 Reporting
Procedures, Documentation and Masters Duties for the Safe
Operation of all Vessels.

ii Ensuring that the processes laid out in this Manual and in all Marine
Instructions (MIMs) are fully understood and complied with, by all
personnel on board, to ensure ‘safe operations’ at all times.

Marine Department Safety Management System (Issue – 8/2011) 4

 Element 1 Leadership and Accountability
1.5 Resources

1.5.1 Manpower

i The Marine Manager actively directs the Marine SMS and ensures that
there are sufficient personnel and all Department personnel (including
Contractors) are accountable for their responsibilities.

ii The QA&VI Unit Supervisor will coordinate all SMS activities and
report directly to the Marine Manager.

iii The Ras Tanura Area Loss Prevention Division (RTALPD) LP

Engineer will provide support as appropriate.

1.5.2 Support Units

i The QA&VI Unit actively administers the Marine Department SMS to

meet SMS Goals and Objectives.

ii The Marine Training and Coordination Unit (MTCU) will support by

providing the necessary training courses required.

1.6 Communications

1.6.1 The Department Communications Plan guides and assists the Marine
Manager in methods of communication. For additional information, see
Element 3 and MIM 1201.001 Safety Communications Plan.

1.6.2 Safe Operations Committee (SOC) – as required by MIM 1201.001 Safety

Communications Plan is a forum which utilizes the Annual Safety Action
Plan and manages the Department’s safety objectives going forward,
chaired by the Department Manager. For additional information on the
SOC Process, see Element 3.

Marine Department Safety Management System (Issue – 8/2011) 5

 Element 1 Leadership and Accountability
1.7 Performance Measurement

The Marine Department actively measures the performance of the SMS through
Leading and Lagging indicators, and key processes.

1.7.1 Reward and Recognition

Marine and contractor employees are recognized for their outstanding

efforts through the Marine Employee Recognition Program. For more on
this program see Element 11.

1.7.2 Leading Indicators

Marine Department measure and measure trend analysis of safety

performance through proactive/leading indicators tied to the Performance
Planning Process. Following are examples:

 Number of Items completed in the Safety Action Plan.

 Ratio of minor/major injuries reported.
 No. of Vessel Inspections completed per Division/No. of employees.
 % of Vessel Inspection items open > 30 days.
 Number of Safety Drills completed.
 % of safety training completed.
 Number of Contractor Officer Evaluations completed.

1.7.3 Lagging Indicators

Marine Department also measures safety performance trends through the

following examples of reactive/lagging indicators:

 Total Recordable Rate – TCR.

 Lost Time Injury Rate – LTI.
 ODI Rate.
 MVA rate.
 Number of fires.
 Number of Marine Incidents.

Marine Department Safety Management System (Issue – 8/2011) 6

 Element 1 Leadership and Accountability
1.7.4 Performance Appraisal (employees)

In accordance with Saudi Aramco SMS principles, Marine Department

individual employee safety performance is appraised reflecting total safety
performance and not just number of injuries. This approach is tied to the
properly communicated overall Safety Responsibilities in Section 1.3.
Five factors are utilized to gauge such overall performance with emphasis
on proactive actions to prevent injury and loss. The 5 factors in order of
importance are:

i Proactive actions and attitude e.g., completes all training, participates

in safety meetings.

ii Compliance in area, e.g., observed behavioral compliance in area and

those under supervision as applicable.

iii Correction and follow up – prompt correction of inspection items or

safety requests.

iv Housekeeping – observed level in area.

v Injury/incident data – all data, severity, repetitive trends, ratio of

minor/major injuries if applicable.

When setting Performance Management Program (PMP) goals for Marine

employees as part of the appraisal, the assessor selects a minimum of three
from the following, as appropriate:

 Near Miss Reporting.

 Wearing of Personal Protective Equipment PPE.
 Talk on On-the job Safety.
 Safety Talks on subjects from Manager’s Monthly Safety Packet.
 Safety presentations.
 Safety suggestions.
 Run a Safety Campaign.
 Attending a Root Cause Analysis Course.
 Development of a MIM/Safety Flyer/Notice to Mariners.
 Talk on road safety.
 Avoiding traffic violations.
 Talk on Off-the job safety.
 Job Safety Analysis.

Marine Department Safety Management System (Issue – 8/2011) 7

 Element 2 Risk Assessment and Management
Accountability
2.1 Objective

To assess and manage risks, the Marine Department shall use a risk-based
approach to identify hazards, assess their likelihood of occurrence and evaluate
the potential consequences. Hazards shall be identified, and associated risks
determined, prioritized and controlled. Information on the assessment and
management of risk processes is contained in MIM 1201.003 Marine Risk
Assessment Program.

2.2 Hazard Identification – Floating Assets

The Marine Department adheres (wherever applicable) to the hazard identification

and risk assessment for Marine vessels, which have been observed and identified
through the various international inter-governmental agencies and societies that
regulate Marine operations. These are:

2.2.1 International Maritime Organization (IMO)

A United Nations organization (UN), of which the Kingdom of Saudi

Arabia is a member, which stipulates required criteria such as safety
equipment, radio equipment, training of crews, security issues and
environmental issues through publications such as:

 STCW – Standards of Training, Certification and Watchkeeping.

 SOLAS – Safety of Life at Sea.
 GMDSS – Global Maritime Distress Safety System.
 ISM – International Safe Management Code.
 ISPS – International Ship and Port Security Code.
 MARPOL – Marine Pollution Regulations for Vessels.
 IMDG - International Maritime Dangerous Goods Code.

2.2.2 Classification Societies

Classification Societies oversee compliance of IMO regulations applicable

to the Marine Department’s standards for vessel construction, and
maintaining that vessel to be operationally safe to proceed to sea.
Examples of Classification Societies are:

 American Bureau of Shipping (ABS)

 Det Norske Veritas (DNV)
 Lloyds Register (LR)

2.2.3 Marine Hazard Identification Program

 See MIM 1201.003 Marine Risk Assessment Program.

Marine Department Safety Management System (Issue – 8/2011) 8

 Element 2 Risk Assessment and Management
Accountability
2.3 Hazard Identification – Onshore Assets

The Marine Department adheres to the hazard identification and risk assessment
for Onshore Assets, in accordance with the Saudi Aramco Engineering Standard
SAES-B-014 Safety Requirements for Plant and Operations Support Buildings.
Marine Department Buildings are identified in MIM 1192.002 Marine
Department Onshore Assets.

2.4 Oil Spill Risk Assessment

2.4.1 Saudi Aramco’s emphasis has always been on preventing an escape or

accidental spillage of oil. The risk of an oil pollution incident is a factor
that must always be considered. The GOSR Group will participate in all
risk assessments concerning oil spills within the Company.

2.4.2 The GOSR Group will actively participate in Risk Assessments conducted
by proponent Departments within Saudi Aramco, and with associations,
federations and inter-governmental groups involved in the prevention of
oil spills.

2.5 Element 2.0 KPIs

Element 2 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Reference Documentation:

MIM 1192.002 Marine Department Onshore Assets

MIM 1201.003 Marine Risk Assessment Program

Marine Department Safety Management System (Issue – 8/2011) 9

 Element 3 Communications
3.1 Objective

The Marine Department shall effectively communicate business and loss

prevention issues with all affected parties, including management, employees,
contractors and customers

3.2 Marine Communications Plan

3.2.1 MIM 1201.001 Marine Communications Plan will be adhered to at all

times, by all Marine employees and contractors. The MIM outlines the
general communications and procedures for communicating including
Safety and Loss Prevention information to and from the Marine
Department.

3.2.2 The Marine Department SMS Element 3’s progress and implementation
will be evaluated and results presented by the Element ‘Champion’ at the
second quarterly SOC. The results will be supported by leading and
lagging KPIs.

3.3 Loss Prevention Communication

Loss Prevention information is available to Marine Department personnel and

Contractors, through the following channels:

 Company General Instructions (GIs)

 Utilizing the Loss Prevention Website (lp.aramco.com.sa)
 Contacting Loss Prevention Area Office (Jeddah, Tanajib or RT)

3.4 Marine Department Procedures (MIMs) & General Instructions (GIs)

3.4.1 MIMs apply safety rules, regulations and procedures specific to the
Marine Department, or as adapted to Marine Operations from Saudi
Aramco General Instructions (GIs).

3.4.2 The current in force MIMs are listed in MIM 1185.001, this and any other
Marine Instruction can be obtained through the QA&VI Unit.

3.4.3 Saudi Aramco GIs that must be carried on board all Marine Vessels can be
obtained by contacting the QA&VI Unit.

3.4.4 The description and function of the MIMs is contained in MIM 1200.002
Marine Instructions.

Marine Department Safety Management System (Issue – 8/2011) 10

 Element 3 Communications
3.5 Safety Action Plan

On an annual basis the Manager will draft a ‘One-Page’ Safety Action Plan for
the department. The plan will have assigned ‘Process Owners’ (not teams) to
examine and upgrade/implement the process to which they are assigned.
Guidelines in the development of the Safety Action Plan are covered in MIM
1201.001 Safety Communications Plan.

3.6 Safe Operations Committee (SOC)

The Marine Department SOC convenes on a quarterly basis to communicate and

manage safety issues. Full details of the SOC agenda and procedures are detailed
in MIM 1201.001 Safety Communications Plan.

3.7 Safety Meetings and Talks

Safety meetings and talks are considered vital in communicating loss prevention
topics and motivating employees. Safety meetings and outlining responsibilities,
agenda and frequency is listed in MIM 1201.001 Safety Communications Plan.

3.8 Safety Campaigns

Safety campaigns are defined in MIM 1201.001 Safety Communications Plan.

3.9 Communication System Evaluation

3.9.1 The Marine Department SMS Element 3’s progress and implementation
will be evaluated and results presented by the Element ‘Champion’ in the
SOC. The results will be supported by leading and lagging KPIs.

3.9.2 The Marine Department will utilize all communications avenues available.
New identified avenues will be evaluated at the SOC.

3.10 Element 3.0 KPIs

Element 3 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Marine Department Safety Management System (Issue – 8/2011) 11

 Element 3 Communications
Reference Documentation:

GI 5.002 Loss Prevention Policy Implementation

MIM 1185.001 MIMs Numerical Index

MIM 1200.002 Marine Instructions
MIM 1201.001 Marine Communications Plan

Marine Department Safety Management System (Issue – 8/2011) 12

 Element 4 Competency and Training
4.1 Introduction

In order to support safe and reliable operations, Marine Department provides

training in safety processes, job competency and offshore safety to Saudi Aramco
and contractor employees.

In addition to company mandatory safety courses, line-specific safety courses, as

specified in the Saudi Aramco adopted International Standards of Training,
Certification and Watchkeeping as amended in 1995 (STCW95), are provided
through the Marine Training and Coordination Unit (MTCU).

4.2 Objectives

4.2.1 Job Competency Objective

The desired objective of the job competency training courses is to provide

the Saudi Aramco operating and shore-based divisions with suitably
skilled and qualified personnel (Saudi Aramco and Contractor).

4.2.2 Safety Training Objective

To provide initial and ongoing safety training for employees in rules,

standards and specific topics. Contractors shall receive appropriate safety
information and training courses from Saudi Aramco where available.
Contractors shall provide approved ‘in-house’ safety training to all of their
employees to ensure compliance with Saudi Aramco contractual
requirements found in Schedule ‘D’ of the contract.

4.3 Training Needs

Assessment of basic competencies and training needs for each job position and
description will be performed as per company guidelines. Evaluation of training
needs for employees and managers is based on the following:

 Job description containing a list of duties and responsibilities.

 Job competency requirements.
 Assessment of workplace hazards for each job.
 General safety training requirements for the job.
 Record of training previously completed by the employee.

Before new equipment is introduced, existing equipment undergoes major

modifications or operating procedures are modified, training requirements will be
assessed.

Marine Department Safety Management System (Issue – 8/2011) 13

 Element 4 Competency and Training
4.4 Training Plan

The Marine Department will develop and maintain an annual training plan to
address training objectives for loss prevention, STCW95 mandatory courses, job
competencies and contractor training. Key Performance Indicators (KPIs) will be
used to evaluate the effectiveness of the training plan.

4.5 Roles and Responsibilities

The roles and responsibilities for accomplishing competency checks and training
objectives are specifically laid out in Marine Instruction MIM 1195.001 Marine
Training.

4.6 Effective Training

Employees must receive relevant, measurable training. In this sense, training is

defined as measurable changes in a participant’s skills. Training can only be
considered as effective if changes in skills and their resulting behaviors can be
measured by the end of the training session. Effective in this context means:

 Well-defined training objectives.

 A well-resourced training facility.
 Well-qualified trainers who are:
o Knowledgeable in the training material.
o Effective at communicating with employees.
 Well-developed materials:
o Lectures and exercises.
o Videos and supporting materials.
o PC-based training modules.
o Self-study reading materials.
o Demonstrations
 Measurement of training such as well documented:
o Testing.
o Critique.
o Demonstration.

To determine if training objectives have been met by enrolled employees,

examinations may be given. The required pass marks for training courses in
safety subjects and job competency given by MTCU are listed in MIM 1195.001,
Marine Training. Training courses given outside of MTCU will have their own
desired outcome assigned and will be specified at the commencement of the
course.

Marine Department Safety Management System (Issue – 8/2011) 14

 Element 4 Competency and Training
Development of any new training courses should follow Company approved
methods for training. Marine training courses fall into two categories:

 STCW95 approved training.

 In-house Company approved training.

STCW95 training courses meet the Saudi Aramco adopted International standards
for training seafarers. These courses are being used for the current training of
contractor personnel and Saudi Aramco employees.

In-house Company approved training is used for the certification of Saudi

Aramco personnel who do not meet the college criteria. The criteria for each
course are listed in MIM 1195.001 Marine Training.

4.7 Safety Training

In addition to overall competency, there are several types of safety training that
will be provided to employees throughout their careers, such as:

 Orientation.
 Initial and refresher safety training.
 Supervisor and Management safety training.
 Topical safety training in specific areas.

4.8 Oil Spill Response Training

i To ensure readiness and competency of oil spill response personnel, the

GOSR Group will schedule, coordinate and conduct four Oil Spill Training
courses per year.

ii The Oil Spill Training course will be held at the main operating areas (Ras
Tanura, Jeddah & Yanbu).

iii The Oil Spill Training course will consist of a two-day presentation followed
by a one-day equipment deployment exercise.

iv The course will be attended by members of local Oil Spill Response Teams,
individuals working at Terminals, Key personnel at Facilities and Support
Organizations, etc.

Marine Department Safety Management System (Issue – 8/2011) 15

 Element 4 Competency and Training
4.9 Operational Training

4.9.1 Certification

Marine Department provides a training program for Saudi Aramco and

contractor employees in marine engineering, seamanship and other
specialized subjects. STCW95 training courses are taught by approved
trainers. All training procedures are specified in MIM 1195.001 Marine
Training.

4.9.2 Officer Upgrading.

The MTCU provides the upgrading of Officers’ Certificates of

Competency as per the procedures laid out in MIM 1195.001 Marine
Training.

4.10 Refresher Training

All officers holding Saudi Aramco Certificates of Competency shall undergo

refresher training for re-certification prior to the five-year anniversary of the
certificate issue date. The MTCU will assist with re-certification of Saudi
Aramco Marine officer personnel.

4.11 Job Placement

The concerned Marine Division Superintendent, and the MTCU, will ensure that
all employees who are candidates for new positions will have attended the
necessary safety training courses and possess the correct safety certification as
required by the appropriate Job Description.

4.12 Contractor Officer Certification

Procedures for acceptance of all new Contractor officers are listed in MIM
1200.003 Review Evaluation and Monitoring of Contractor Officers.

Marine Department Safety Management System (Issue – 8/2011) 16

 Element 4 Competency and Training
4.13 Element 4.0 KPIs

Element 4 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Reference Documentation:

Schedule ‘D’ of all contracts

GI 7.024 Marine and Offshore Crane, Hoist, and Rigging Operations

GI 1783.001 Fire Fighting Training Company Personnel
GI 2.710 Mechanical Completion and Performance Acceptance of Facilities

MIM 1195.001 Marine Training

MIM 1200.003 Review Evaluation and Monitoring of Contractor Officers

Saudi Aramco Engineering Procedure (SAEP) No. 140 Project Training Impact
Assessment Appendix A – Sample Training Requirement Statement and Training
Impact Assessment

Marine Department Safety Management System (Issue – 8/2011) 17

 Element 5 Asset Integrity
5.1 Objective

The Marine Department shall maintain asset integrity through its life-cycle to
protect employees, equipment and environment. This section applies to all Saudi
Aramco owned assets whether company operated or contractor operated.

All assets shall be suitable for the intended service and support safe and reliable
operations. Asset design, construction, operation and maintenance shall be
managed, through its life-cycle, consistent with Industry Practices, Classification
Societies, International Maritime Organization Regulating Bodies and Saudi
Arabian Government Regulations.

5.2 Engineering Design Standards

The Marine Department’s practice, during the design phase of a vessel, is to

ensure that they consistently comply with Saudi Aramco, International Maritime
Organization and Classification Society Regulations. Where standards do not
currently exist or specifically address and issue, best practice and risk assessment
will be employed to protect people, property and the environment. Where a
conflict exists, Classification Society Regulations will take precedence over Saudi
Aramco Engineering Standards (SAESs). Any technical alerts that are issued, are
channeled through the Marine Engineering and Projects Unit (ME&PU) for their
further action (Ref: GI 5.002 Loss Prevention Policy Implementation).

5.3 Conceptual Design

ME&PU will comply with all applicable Company Standards, and those standards
issued by the International Marine Classification Societies, such as ABS and
DNV.

5.4 Detailed Design

The detailed design phase ensures that equipment and other assets are adequately
protected by appropriate engineering controls before construction or modification
begins. ME&PU will comply with all Company standards, and those standards
issued by the International Marine Classification Societies.

5.5 Asset Documentation

Essential information about an asset will be formally documented and maintained

throughout its life cycle. Essential information relates to design, changes,
operation, maintenance etc.

Marine Department Safety Management System (Issue – 8/2011) 18

 Element 5 Asset Integrity
Documenting an asset throughout its life cycle begins in the conceptual design
phase. The complete record aids future decisions involving design changes,
commercial interests, maintenance-planning, training and loss prevention issues.

Asset documentation is retained for the life of the asset. It is an essential

resource for a variety of users, including maintenance personnel and those
developing operating procedures.

ME&PU shall work to meet all current SAESs where the classification society
does not take precedence. Should a waiver be required, ME&PU shall work with
the authorities to meet the requirements as closely as possible.

All work carried out on the vessel will be documented.

ME&PU will maintain records of all equipment or vessel modifications

throughout the life of the vessel.

On retirement or transfer of the vessel, the procedures in MIM 1186.501 Transfer

or Retirement of Marine Craft and Equipment will be followed.

Classification Society Certificates will be kept valid (MIM 1186.504 – SAG

Regulations as Applied to Marine Craft).

All information classified as sensitive will be treated according to GI 710.002 –

Classification of Sensitive Information.

5.6 Vessel Construction and Commissioning

The Classification Society representative will ensure that all the Society’s rules
are met at the time of construction. Certificates to prove compliance will be
dated and stamped by the representative.

Commissioning of marine vessels will be as per shipyard and manufacturer’s

instructions and procedures. When appropriate, Saudi Aramco Engineering
Procedure (SAEP) No. 140 Project Training Impact Assessment Appendix A –
Sample Training Requirement Statement and Training Impact Assessment can be
used to determine training requirements for personnel who will operate and
maintain the vessel’s equipment.

Experienced Saudi Aramco personnel, or a designated representative, will be on

site for pre-startup safety reviews of operational units. He will conduct safety
and operational tests to determine that all equipment meets the specifications
defined in the design documentation.

Marine Department Safety Management System (Issue – 8/2011) 19

 Element 5 Asset Integrity
Test-bed results of the main power plant and auxiliary machinery will be logged
and filed for reference. Pre-start and post-start procedures will be listed as
guidance for the equipment operator. These procedures should be adhered to
unless ME&PU direct otherwise.

5.7 Vessel Operations

Vessel reporting procedures, administrative regulations and operating practices

are covered in MIMs 1185.002, 1186.504 and 1192.001.

Marine Department Operating Divisions will ensure that vessels are manned with
personnel who are trained and have the correct certification for the positions they
hold on the vessel (SMS Element 4 – Competency and Training).

5.8 Periodic Inspections

Systematic inspections are used as part of a comprehensive inspection program to

identify potentially unsafe conditions and verify that assets operate efficiently
within established safe operating limits.

5.8.1 Informal Inspections

Reporting unsafe conditions and potential problems is a primary loss

prevention responsibility of all employees.

5.8.2 Formal Inspections

Formal inspections are carried out at regular intervals by the vessel

Watchkeepers. A detailed log of the machinery condition will be
recorded in the vessel log-book. Substandard or unsafe conditions will be
reported to the Chief Engineer or Captain.

5.8.3 Quarterly Inspections

Vessels will be inspected, at least quarterly, to ensure that standards are

being maintained. All defects found during Inspections will be tracked
until completed and closed.

The guidelines in GI 6.011 – Quarterly Safety Inspections should be

followed by all Marine Shore Facilities:

 Appointing an inspection team chairman and members with

appropriate knowledge and experience.
 Attendance by the department Manager and Division Head of one or
more quarterly inspections per year.
Marine Department Safety Management System (Issue – 8/2011) 20
 Element 5 Asset Integrity
5.9 PPM Program

5.9.1 Maintenance and Repair

Carefully planned and executed maintenance and repair practices support

efficient vessel operation, maintain the value of the vessel and avoid
potential losses from unanticipated equipment breakdown or
misapplication of maintenance practices.

All Marine Contractors will have a PPM program in effect as per their
ISM Code.
Saudi Aramco Marine Department will follow the procedures that follow.
ME&PU are tasked with:

 Establishing the preventive maintenance program for each vessel.

 Making any necessary modifications to the maintenance program.
 Establishing test and inspection criteria based on manufacturer’s
recommendations.

5.9.2 Responsibilities

The responsibilities for Marine Engineering, Maintenance, Materials and

Operating Divisions in the PPM program are specified in MIM 1191.001
Care, Maintenance and Repair of Marine Vessels and Equipment.

5.10 Spare Parts

5.10.1 Critical Spares

Critical spare parts are items where the lead-time for delivery is so long
that the effect on operations will be significant. Details on the
requirements for Critical Spare Parts are covered in MIM 1191.001 Care,
Maintenance and Repair of Marine Vessels and Equipment.

5.10.2 Non-Critical Spares

Non-critical spare parts are items where the lead-time for delivery will
have no effect on vessel operation. Details on the requirements for Non-
Critical Spare Parts are covered in MIM 1191.001 Care, Maintenance and
Repair of Marine Vessels and Equipment.

Marine Department Safety Management System (Issue – 8/2011) 21

 Element 5 Asset Integrity
5.11 Maintenance Key Performance Indicators

KPIs are used to define and measure progress. They are quantifiable
measurements that reflect the critical success factors of an organization. In order
to achieve the Marine Department’s goal of 96% availability of vessels and their
equipment to their customers, unexpected vessel downtime should be minimal.
This goal can only be accomplished by monitoring and reporting on Maintenance
KPIs.

Areas where KPIs can be measured include:

 Vessel PPM schedule.

 Maintenance Work Orders.
 Maintenance rework.
 Vessel ‘turn-around’ time.

5.11.1 Vessel PPM Schedule

The responsibility for completion of the scheduled planned maintenance

of the vessel lies with the vessel staff. Vessel Foremen will receive the
PPM completion record from the vessel on a monthly basis. This will be
recorded as a percentage of the items scheduled to be carried out. The
aim should be 100% completion.

5.11.2 Maintenance Work Orders

The measure of Work Order notifications and approvals completed will be

used as a performance indicator as follows:

 Work Orders technically completed within 90 days.

 Priority Work Orders technically completed within 2 days.

MMSOD Planners and MODWR Planners will be responsible for

recording this information.

5.11.3 Maintenance Rework

Rework is work that is carried out subsequent to completion of Work

Order. Rework can result from:

 Personnel incorrectly following manufacturer’s procedures for repair

or overhaul of equipment.
 Poor quality assurance.
 Equipment failure due to design faults, location, vibration etc.

Marine Department Safety Management System (Issue – 8/2011) 22

 Element 5 Asset Integrity
Note: Where equipment is failing prematurely due to the above, ME&PU
(Engineering Group for MODWR) will ascertain the nature of the
breakdown and work for a solution with MMSOD (Maintenance
Units for MODWR) and the equipment manufacturer, if necessary.

MMSOD Planners (Maintenance Planners for MODWR) will be

responsible for recording this information.

5.12 Management of Change

A MOC process will be used to systematically evaluate, authorize, implement and

document changes to existing assets, both onshore and offshore. As facilities
and equipment are changed, risk exposures and behavioral safety characteristic
can be affected. Marine Department’s MOC program is as specified in MIM
1201.004 Management of Change.

5.13 Element 5.0 KPIs

Element 5 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Marine Department Safety Management System (Issue – 8/2011) 23

 Element 5 Asset Integrity
Reference Documentation:

GI 2.100 Work Permit System

GI 5.002 Loss Prevention Policy Implementation
GI 6.011 Quarterly Safety Inspections

MIM 1185.002 Reporting Procedures and Documentation for the Safe Operation
of all Vessels
MIM 1186.501 Transfer of Retirement of Marine Craft and Equipment
MIM 1186.504 SAG Regulations as Applied to Marine Craft
MIM 1191.001 Maintenance and Repair of Marine Equipment
MIM 1191.002 Vessel Refit Monitoring
MIM 1191.003 Maintenance and Use of Lifting Equipment for Use on Offshore
Vessels
MIM 1192.001 Operating Practices for Harbor Tugs, Offshore Vessels and
launches, including Safety Rules
MIM 1193.501 Marine Port Information and Regulations
MIM 1201.004 Management of Change.

International Convention for the Safety of Life at Sea (SOLAS)

International Convention on Load Lines (LLC)
International Convention for the Prevention of Pollution from Ships (MARPOL)

Saudi Aramco Engineering Standards (SAESs)

ABS Rules for Class

Marine Department Safety Management System (Issue – 8/2011) 24

 Element 6 Safe Operations
6.1 Objective

Marine Department focuses on world-class behaviors and actions to achieve

safety excellence in all operations. Effective standards and procedures are
consistently followed to ensure safe and reliable operations.

6.2 Scope

Marine Department operations can be divided into two specific areas of operation:

i Marine Vessel Operations

ii Marine Pier Shore-side Operations

6.3 Introduction

6.3.1 To ensure safe and reliable operations, all Marine employees and
contractors are to be fully familiar with all sections of Element 6 – ‘Safe
Operations’. This element deals with:

 Behavioral safety.
 Marine procedures.
 Specific duties.
 Safety On-the-Job.
 Safety Off-the-Job.
 Vehicle safety.
 Wearing of PPE.
 Contractor safety.
 Record keeping and reporting.
 Vessel inspections.

6.4 Accountability

6.4.1 Employee involvement is actively encouraged in all safety efforts, such as

SOCs, Inspections, Innovative Safety Ideas and the development of
Marine Procedures (see section 6.5).

Marine Department Safety Management System (Issue – 8/2011) 25

 Element 6 Safe Operations
6.4.2 Accountability for safe operations is outlined in Element 1 – ‘Leadership
and Accountability’. There is accountability for safe operations for all
participants in the Marine SMS. For example:

 Managers are measured by their accountability to their operating plans.

 Superintendents and Unit Heads are accountable for the measure on
safety statistics for their Division / Unit.
 All employees will be accountable for their safety performance, which
will be included as part of their PMP appraisal.
 Contractor safety is accountable by the evaluation process to allow
them to re-bid a contract, based on their previous safety performance.
For more on contractor evaluations refer to Element 7 – ‘Contractors,
Suppliers and Others’.

6.5 Behavioral Safety

The Marine Department considers the fundamentals of all safety related practices
to be governed by the way that a person conducts the most menial of tasks and
firmly believes that ‘if the basics are failing, then the whole system is failing’.
To address this issue the Marine Department has issued MIM 1201.006 Marine
Behavioral Based Program, which describes the Behavioral Based Safety process
and offers guidelines to understand and complying with the Behavioral Based
Safety ideology.

6.6 Marine Instruction Manual

All Marine Instructions are contained in the Marine Instruction Manual. Marine
Instructions are a collection of procedures and information of general interest to
the Saudi Aramco Marine Department, and the Contractor Companies working
for the Marine Department. MIMs apply safety rules, regulations and procedures
specific to the Marine Department, or as adapted from Saudi Aramco GIs. MIM
1200.002 Marine Instructions and General Instructions outlines the procedure for
developing and issuing a Marine Instruction, including responsibilities and a
description of their purpose.

Marine Department Safety Management System (Issue – 8/2011) 26

 Element 6 Safe Operations
6.7 Record Keeping and Reporting

6.7.1 All Marine vessels, both owned and contracted, will follow reporting
procedures and documentation requirements as specified in MIM
1185.002 Reporting Procedures and Documentation and Master’s Duties
for the Safe Operation of all Vessel.

6.7.2 Safety records are to be maintained at appropriate levels throughout the

Marine Department.

6.7.3 Accurate record keeping and integrated loss prevention reporting systems
are important parts of the Marine Department SMS. Marine department
maintains accurate records of the content, quality and success of loss
prevention efforts. Findings are passed to all levels of management via
the various reporting mechanisms. Identification of areas is made where
additional emphasis is needed, and recognition is given to those whose
work merits it.

6.7.4 The Marine Department is accountable for both personal and functional
safety performance. Performance against objectives and goals is
measured on a yearly basis. The status of safety programs and progress
against the stated goals is monitored as part of the Accountability/MIS
program.

6.7.5 Division and Unit Heads report all Incidents, MVAs, and Near Misses as
directed in this SMS Manual.

6.7.6 Department Safety Files are maintained by the QA&VI Unit Supervisor,
and includes the following:

 Marine Department Safety Action Plan.

 Marine Safety Management System.
 Emergency Response Plan (MIM 1193.504).
 Department Safety Performance Indices.
 Monthly Safety Statistics Report.
 Schedules of Safety Inspections and Onshore Fire Drills.
 Safety Inspection findings and follow-up data.
 Loss Prevention Recorded Incidents.
 Marine Incident Reports.
 Department Safety Flyers.
 Near Miss Reports.
 Monthly Traffic Violation Records.
 Safe Operations Committee Meeting Records.
 Tracking of LP Compliance Review Recommendations.

Marine Department Safety Management System (Issue – 8/2011) 27

 Element 6 Safe Operations
6.7.7 Division Safety Files contain, as a minimum:

 Marine Safety Management System.

 Emergency Response Plan.
 Marine Incident Reports.
 Near Miss Reports.
 Monthly Traffic Violation Records.
 Safe Operations Committee Meeting Minutes.
 QSI Reports and Follow-up Action Reports.
 Marine Vessel Inspection Reports.
 Safety Drills performed Onshore & on Marine Vessels/Barges.

6.7.8 Unit Safety Files contain, as a minimum:

 Marine Safety Management System.

 Emergency Response Plan.
 Marine Vessel Inspection Reports.
 Safety Drills performed Onshore & on Marine Vessels/Barges.
 Safety Meeting Reports.

6.8 Vessel Inspections

6.8.1 Unit Heads for offshore vessels are to carry out a safety inspection for
each vessel (owned or contracted) within his unit, on a quarterly basis, to
demonstrate and communicate his commitment to, and concern with, safe
working practices. These inspections are to be carried out in conjunction
with the vessel’s Master and Chief Engineer, who, in addition, will assign
a member of the crew to accompany the inspector. During these full
inspections, Unit Heads are to comment on the vessel’s compliance with
safe working practices. These inspections are to be documented and will
include a Marine Inspection Report (SA-9270). Unit Heads are required
to keep a file on all inspections regarding vessels within their unit. A full
list of all deficiencies is to be noted, and up to date files maintained. Any
deficiency that is still open after a period of three months, or is repeated in
the next quarterly inspection, is to be highlighted immediately to the
Division Head. Files must be kept readily available for spot check
conducted by Management, Loss Prevention or QA&VI Unit personnel.

6.8.2 Contractor Port Captains and Port Engineers are to carry out a safety
inspection for each vessel within their company, on a quarterly basis.
These inspections are to be carried out in conjunction with the vessel’s
Master to demonstrate and communicate the Contractor’s commitment and
concern to safe working practices.

Marine Department Safety Management System (Issue – 8/2011) 28

 Element 6 Safe Operations
6.8.3 Vessel’s Master and Chief Engineer, Saudi Aramco and Contractor, will
conduct a weekly safety inspection of their vessel. This safety inspection
is to be documented and recorded in the vessel’s logbook. In addition, all
vessel Masters will keep a file containing copies of the Marine Inspection
Report (SA-9270) for each time the vessel has been inspected by the Unit
Head, Division Head, QA & VI Unit, Contractor (as appropriate) or LP
Engineer.

6.8.4 In all of the above inspections for vessels, particular attention is to be paid
to all Life-Saving and Fire-fighting appliances, including SCBA sets. All
safety equipment must be in good working order and meet all Company,
Classification Society (ABS, DNV, LR, etc) and SOLAS (Safety of Life at
Sea) regulations.

6.9 Mooring and Securing Vessels/Barges

The Master is responsible for the safe mooring of a vessel or barge alongside
another Vessel, a Barge or a Platform. Requirements to maintain a safe mooring
are described in MIM 1201.007 Safe Working Practices.

6.10 Diving Operations at Piers and Platforms

All diving operations must be carried out in line with MIM 1197.001 Procedures
and Safety Rules for Diving Operations, or in the case of Mixed Gas Diving and
Saturation Diving Operations, MIM 1197.002 Procedures for Surface Supplied
Mixed Gas and Saturation Diving Operations.

6.11 Work Permit System

The Marine Department will ensure that work permit procedures are followed by
both issuers and receivers of work permits as required by the Corporate Loss
Prevention Program, at all times. The work permit procedures are specifically
laid out in GI 2.100 Work Permit System and MIM 1193.501 Work Permits.
LPD’s Work Permit survey data will be provided to the Marine Manager on a
monthly basis, and will be reviewed at each SOC meeting.

6.12 Marine Department Vehicle Safety Program

The Marine Department is committed to vehicle and traffic safety. In the interest
of safety, every employee and contractor is strongly advised to follow the
program as specified in MIM 1192.004 Vehicle Safety Program.

Marine Department Safety Management System (Issue – 8/2011) 29

 Element 6 Safe Operations
6.13 Industrial Hygiene

6.13.1 All Masters, Saudi Aramco and contractor, are required to supervise the
housekeeping services, food storage, food preparation and the balance of
menus on board their vessel/barge. A daily inspection of the food
preparation and storage areas, to ensure compliance with procedures as
specified in the Company GI 151.006 Implementing the Saudi Aramco
Sanitary Code with reference to SASC Section-09 ‘Marine Vessels’.

6.13.2 It is the responsibility of the vessel Foreman to ensure that all vessels, both
Saudi Aramco and contracted, within his unit are inspected by
Environmental Health on a quarterly basis.

6.13.3 It is the responsibility of the vessel Foreman to ensure that all corrective
action listed by the Environmental Health Inspector are acted on
immediately and that all the vessels, both Saudi Aramco and contracted
within his unit, comply with GI 151.006 Implementing the Saudi Aramco
Sanitary Code (SASC) with particular reference to SASC Section-09
‘Marine Vessels’.

6.14 General Safety Offshore

All Marine and Contractor employees are to be aware that safety on the job is a
major requirement in the Marine Department. Safety offshore is in general the
individual crew member who must use his judgment and training to ensure safe
practices are maintained in all offshore operations. The Master has overall
responsibility for all safety on-board a vessel or barge. Guidelines on General
Safety Offshore and specific tasks are listed in MIM1201.007 Marine Safe
Working Practices.

6.15 Contractor Safety

It is the Unit Head’s responsibility to ensure that all Contractor personnel are
totally familiar with the Marine Department SMS. Unit Heads are required, on a
regular basis, to monitor contractor performance and contractor participation in
the Marine Department SMS.

6.15.1 All Contractors working for the Marine Department will be required to
participate in the Marine SMS. They will be required to know their
respective duties as stated in each section of this program. The Marine
Department will provide the Marine SMS to contractors and their vessel
Masters.

Marine Department Safety Management System (Issue – 8/2011) 30

 Element 6 Safe Operations
6.15.2 All Contractors working for the Marine Department will be required to
adhere to MIM 1193.501 Work Permits related to Work Permit
procedures.

6.15.3 Each Contractor will be required to develop his own Safety and Loss
Prevention Program, which will then be submitted to the Marine
Department for review. For Contractor Vessel owners the compliance with
the conditions of the International Safety Management Code (ISM Code)
is considered suitable for this purpose.

6.15.4 Contractor SMS, and its successful implementation, will be reflected in

the Safety Section of the regularly prepared Contractor Performance
Report (Saudi Aramco # 3243, 12/73).

6.15.5 Because of the possible event of involvement of a Marine craft in an

incident, copies of the vessel's classification society certificates shall be on
file with MTSD. Certificates shall, as a minimum, include Load Line,
Safety Equipment and Safety Construction Certificates. All certificates
must be in force and renewed as required by International Safety
Regulations.

6.15.6 It shall be the Contractor's responsibility to adhere strictly to the

December 1985 Director General Social Insurance Directive stating that
all offshore personnel (including vessel crews and catering personnel)
shall be swimmers. The Marine Department definition of a swimmer is
that the person must be able to support himself in the water for a minimum
of five minutes without flotation devices.

6.15.7 Contractor vessel officers, namely Masters, Mates and Chief Engineers,
shall undergo certification and practical competency checks as per
procedures established in the contract.

6.16 General Safety Onshore

All Marine Department and Contractor employees onshore are to develop a sense
of awareness of potential hazards at work as well as an understanding of their
shop or unit environment relating to safety. Guidelines on General Safety Onshore
and specific tasks are listed in MIM1201.007 Marine Safe Working Practices and
Saudi Aramco Safety Handbook.

Marine Department Safety Management System (Issue – 8/2011) 31

 Element 6 Safe Operations
6.17 Safety in the Office

The Marine Department is committed to Office safety and therefore, all

employees and contractors are strongly advised to follow the program as specified
in MIM1201.007 Marine Safe Working Practices and Saudi Aramco Safety
Handbook.

6.18 Element 6.0 KIPs

Element 6 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Reference Documentation:

GI 2.100 Work Permit System

GI 6.030 Traffic and Vehicle Safety
GI 7.024 Marine and Offshore Crane, Hoist and Rigging Operations
GI 7.026 Crane and Heavy Equipment Incident Reporting Procedures
GI 7.028 Crane Lifts: Types & Procedures
GI 151.006 Implementing the Saudi Aramco Sanitary Code
GI 1010.007 Safe Practices for Towing Equipment and Trailers

MIM 1185.002 Reporting Procedures and Documentation for the Safe Operation
of all Vessels
MIM 1191.003 Maintenance and use of Lifting Equipment for Use on Offshore
Vessels
MIM 1193.501 Work Permits
MIM 1197.001 Procedures and Safety Rules for Diving Operations

MIM 1197.002 Procedures and Safety Rules for Surface Supplied Mixed Gas
Diving Operations

IAMSAR Manual Volume #3

International Code of Signals
Current Nautical Almanac
Saudi Aramco Tide Tables
Ship’s Captains Medical Guide

Marine Inspection Report (SA-9270)

Form SA-3208 Request for Medical Treatment of Injury or Occupational Illness
Saudi Aramco publication Driving in Saudi Arabia
Contractor Performance Report (Saudi Aramco # 3243, 12/73).

Marine Department Safety Management System (Issue – 8/2011) 32

 Element 7 Contractors, Suppliers, and Others
7.1 Objective

Marine Department shall require contractors and suppliers to provide a level of

safety performance consistent with that achieved by Saudi Aramco employees and
as listed in this manual. Marine Department will continue to monitor contractor
performance to ensure safe, reliable and cost effective services are provided to our
customers.

7.2 Introduction

7.2.1 Contractors are an integral and vital part of the Marine Department’s
operations. Contractor vessels total more than 60% of the vessels that are
provided to the customer.

7.2.2 Contractor performance has a direct impact on the Marine Department;

therefore it is vital that the right contractor is selected for the job and that
high performing contractors maintain their level of performance.

7.2.3 Compliance with Marine SMS requirements will be measured and is a

major factor affecting contractor evaluation. Contracts provide financial
penalties for non-compliance to SMS requirements.

7.3 Marine Dept. Responsibilities/Obligations to Contractors

7.3.1 Marine Department will ensure that all Contractor Officers comply with
the procedures for acceptance of certification as specified in Section 4.12
of this SMS manual.

7.3.2 Marine Department will supply all contractor vessels with a copy of the
SMS Manual, LP publications and notices to perform their work according
to LP guidelines.

7.3.3 Marine Department will supply aids to navigation (charts, tide-tables etc.)
as specified in the contract.

7.3.4 Every Marine contractor vessel will undergo a full quarterly safety
inspection conducted by the Marine Department Unit Head responsible for
that vessel. During the quarterly safety inspection, a safety drill audit will
be carried out to ascertain the vessel’s readiness to respond to
emergencies.

Marine Department Safety Management System (Issue – 8/2011) 33

 Element 7 Contractors, Suppliers, and Others
7.4 Marine Contractor Management Program

The details of the Marine Contractor Management Program are covered in MIM
1200.000 Marine Contractor Management.

7.5 Communications

7.5.1 All Marine Contractors are required to attend all QSIs on their vessel’s.
Attendees are an integral part of the Inspection Team and their feedback is
vital for maintaining safe operations.

7.5.2 Marine Department will hold an annual Contractors Forum where

Contractor Management can share their concerns with Marine
Management. Marine Management will provide an insight into the
strategic direction of the Marine Department at each forum. The Marine
Contractors Forum will be an informal event in the Café style.

7.6 Review of Contractor Safety Management Programs

7.6.1 Every Marine Contractor who has ISM Code Certification will be required
to maintain ISM Code Certification, undergoing the required internal and
external audits of the ISM Code.

7.7 Element 7 KPIs

Element 7 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Marine Department Safety Management System (Issue – 8/2011) 34

 Element 8 Emergency Preparedness
8.1 Objective

Marine Department shall be prepared to manage emergencies wherever it operates

and to support other Saudi Aramco organizations in the event of an emergency.

Marine Department emergency response plans shall be in place to protect people,

assets, environment, communities and business interests.

8.2 Emergency Response Strategy

8.2.1 Every Marine Coordination Center (Jeddah, Tanajib, Abu Ali, West Pier,
etc.) will have a file containing all ERPs from all other Departments
operating in that area.

8.2.2 Marine vessels/barges, both owned and contracted, will respond as

directed by SOLAS to any emergency or distress call that is received
offshore.

8.2.3 The Marine Department emergency response strategy will be based on the
following criteria, in order of priority:

i Safety of life.

ii Safety of the vessel.

iii Minimize effect on the environment.

iv Preserve Company reputation.

8.2.4 When responding to any offshore emergency/disaster, the Master and crew
of the assisting vessels will provide support to the best of their ability, and
the capability of the vessel. At no time will the Master of the vessel
endanger the safety of his crew or vessel.

8.2.5 There are numerous emergency scenarios where Marine vessels will be
required to provide assistance in the form of off-ship fire-fighting support.
The Master of the fire-fighting vessel will:

i Have the off-ship monitors ready for use, but will not direct them on
any facility/vessel unless instructed to do so from the Incident Post
Commander (IPC).

ii Receive instruction from the IPC on where to direct his vessel’s fire
monitors.

Marine Department Safety Management System (Issue – 8/2011) 35

 Element 8 Emergency Preparedness
iii Have the final decision on any instruction, so as not to endanger the
safety of the crew or the vessel at any time.

8.3 Area of Emergency Response

Listed below are areas where various emergency response plans will apply.

8.3.1 If an emergency or disaster occurs within an oilfield or offshore terminal,

that incident comes under the proponent of the oilfield of offshore
terminal.

Examples:

(a) An emergency affecting a docking tug or mooring boat when working

at an oil exporting terminal will come directly under the emergency
preparedness of that facility.

(b) An emergency affecting a vessel or barge when working in an offshore

oilfield will come directly under the emergency preparedness of that
facility.

8.3.2 The Marine Emergency Response Plan (MIM 1193.504) applies to all
Marine vessels when underway in open waters or in a location that is
under the authority of the Marine Department.

8.4 Emergency Oil Spill Response

To ensure Company preparedness and well organized response to potential oil

spill incidents, a set of General Instructions and Contingency Plans have been
established, and communicated, to provide guidance to all concerned.

These include:

 GI 2.104 Leak and Spill Reporting.

 GI 2.400 Offshore Oil Spill Contingency Plan.
 GI 2.401 Inland Oil Spill Contingency Plan.
 SCM/CU 04.03 Emergency Request for Oil Spill Dispersant.

Also:

 Global Oil Spill Contingency Plan.

 Regional Oil Spill Contingency Plans.
 Vela Tankers Emergency Response Plans.

Marine Department Safety Management System (Issue – 8/2011) 36

 Element 8 Emergency Preparedness
8.5 Emergency Risk Assessment

8.5.1 Section 8.3 indicates the areas where ERPs apply. However, it is
important to identify emergency scenarios that could face a Marine vessel
or barge. Possible scenarios are:

 Fire on board.
 Grounding.
 Collision.
 Structural failure.
 Mechanical failure.

8.5.2 All Marine Masters of owned and contracted vessels and barges will
identify emergency scenarios that could affect their particular vessel/barge
and plan drills accordingly, in order that the officers, crew and passengers
are prepared for such an emergency.

8.5.3 Marine will conduct an emergency risk assessment for any foreseeable
emergency scenario that may adversely affect Saudi Aramco personnel,
the environment, assets, and business.

8.6 Emergency Response Plan

8.6.1 The Marine Department ERP defines the procedures for responding to
emergencies, which might occur within Marine’s onshore facilities and
onboard vessels under the authority of the Marine Department.

8.6.2 The scope of the plan, definitions, assignment of personnel, emergency

response action and post-incident actions are specifically laid out in MIM
1193.504 Emergency Response Plan.

8.7 Onshore Drills & Exercises

Fire drills at onshore Marine facilities and piers are to be conducted as per MIM
1193.505 Marine Facility Fire Drills. Facilities and equipment readiness shall be
tested and demonstrated. Loss Prevention, Medical and Fire Protection
Departments’ representation is to be invited by the maintenance/onshore
operation’s designees.

8.8 Conducting and Recording of Offshore Drills & Exercises

All Marine Vessels owned and contracted will conduct all safety drills as required
in this Manual and specified in MIM 1193.507 Safety Drills on board Marine
Vessels.
Marine Department Safety Management System (Issue – 8/2011) 37
 Element 8 Emergency Preparedness
8.9 Types of Drills & Exercises on Vessels and Barges

Examples and types of safety drills are outlined in MIM 1193.507 Safety Drills on
board Marine Vessels.

8.10 Training

8.10.1 All Marine employees and contractors will have the necessary safety
training and certification in accordance with Company requirements and
STCW Regulations.

8.10.2 All required training and courses for emergency response is covered in
Element 4 of this SMS Manual.

8.11 Element 8 KIPs

Element 8 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Reference Documentation:

MIM 1193.504 Emergency Response Plan

MIM 1193.505 Marine facility Fire Drills

GI 2.104 Leak and Spill Reporting

GI 2.400 Offshore Oil Spill Contingency Plan
GI 2.401 Inland Oil Spill Contingency Plan
GI 82.001 Emergency Response Roles & Responsibilities in Offsh. Oilfields
GI 1851.001 Drilling & Workover Operations Offshore Contingency Plan

SCM/CU 04.03 Emergency Request for Oil Spill Dispersant

Global Oil Spill Contingency Plan

Regional Oil Spill Contingency Plans

Vela Tankers Emergency Response Plans

Marine Department Safety Management System (Issue – 8/2011) 38

 Element 9 Incident Reporting and Analysis
9.1 Objective

Incidents shall be openly reported, investigated, analyzed and communicated to

prevent recurrence, and improve performance. Corrective actions and preventive
measures shall be used to avoid or reduce future injuries and losses.
Investigations shall focus on both immediate and root causes.

9.2 Oil Spill Incident Reporting

In order to document oil spill response and investigation, Oil Spill Reporting
Forms are in use. The Forms include sections for incident information, response
details, investigation findings, recommendations to prevent recurrence and
comments from the Regional Oil Spill Response Coordinator & Facility
Management.

SA 5046 Leak and/or Spill Report/Offshore – completed by Regional Oil Spill

Response Coordinator.

SA 5046-1 Leak and/or Spill Report/Inland – completed by Facility Oil Spill

Response Coordinator.

9.3 Near Miss Reporting

A Near-Miss can be defined as: ‘An unplanned, undesired sequence of events,

which terminates with no adverse effects’. The Marine Department encourages
all reports on Near Miss incidents, in order that lesson maybe learnt of potential
dangers before a serious, recordable incident actually occurs.

 All Marine employees are encouraged to participate in the Near Miss

Reporting Program.
 Any Marine employee can report a Near Miss incident to his immediate
Supervisor, who will, in turn, forward it to his Division’s Near Miss Program
Coordinator.
 The QA&VI Unit Supervisor will compile a report for the Safe Operations
Committee, in order to monitor the Near Miss incidents for potential dangers
or trends.

Marine Department Safety Management System (Issue – 8/2011) 39

 Element 9 Incident Reporting and Analysis
9.4 Marine Incident Reporting

The Marine Department requires all employees and contractors to report and
investigate all incidents no matter how minor. Incidents can be classed as one of
the following:

 Near Miss (see section 9.3).

 Minor Non-Recordable (damage sustained, but less than Minor).
 Minor (Classification criteria in G.I. 6.001).
 Moderate (Classification criteria in G.I. 6.001).
 Major (Classification criteria in G.I. 6.001).

9.5 Critical Alarm Investigation

It is a requirement, by LPD and Marine Department Management, that all

incidents of critical alarm operation be investigated immediately and thoroughly.
At this time, Marine Department considers that since there are procedures in place
to maintain a comprehensive alarm monitoring system on the vessels, these will
not be classed as critical. However, alarms that monitor areas outside the general
vessel systems will be classed as critical.

Marine Department has reviewed its monitoring systems and initially class
external Hydrogen Sulfide detectors as critical. Each and every time that a
detector operates in circumstances other than for testing purposes, then an
investigation will take place.

Should the Hydrogen Sulfide be initiated due to external circumstances, Marine

will endeavor to take part in any investigation that is convened by those
responsible for the gas leak.

If the alarm is initiated and found to be false, all steps required will be taken
immediately to correct the fault in the system.

The Division Head responsible for the vessel that requires the investigation of the
critical alarm will assign a team to investigate the cause of the operation of the
detector.

Marine Department will update their list of critical alarms as and when required.

Marine Department Safety Management System (Issue – 8/2011) 40

 Element 9 Incident Reporting and Analysis
9.6 Incident Investigation Committees

The Marine Department Incident Investigation Committees are tasked with

identifying causes of near misses, reviewing MVAs (Form SA-1193), Industrial
accidents (Forms SA-3208, SA-3140 & SA-681) and making recommendations to
prevent accidents re-occurrence.

9.6.1 Marine personnel involved in incident investigations should maintain the

integrity of the scene, unless further damage or injury is imminent.
Nothing should be moved, personnel should not be allowed to leave until
properly interviewed.

Note: Investigations are often made very difficult if evidence is destroyed,

equipment/material is moved or people suddenly become unavailable for
interview.

9.6.2 In incidents where it is required that the ‘incident area be secured’ in

order to maintain the integrity of the scene, the Marine Superintendent of
the concerned facility will contact Industrial Security to establish a
perimeter encompassing the area. Industrial Security will then be
responsible for restricting access until the ‘incident area’ is released by the
Incident Investigation Committee.

Note: Securing the site will be direct accordance with GI 6.003, section
3.2.3.

9.6.3 The Marine Superintendent of the concerned area must select a Chairman
for the Investigation Committee. Additional members are, but not limited
to:

 Unit Head/Foreman/Coordinator.
 Quality Assurance and Vessel Inspection Unit Representative.
 Area Loss Prevention Engineer.
 Marine Engineering Representative.

9.6.4 The Marine Superintendent of the concerned area is directly responsible

for ensuring that all incidents are correctly documented and reported to the
Marine Manager in the earliest possible time.

Marine Department Safety Management System (Issue – 8/2011) 41

 Element 9 Incident Reporting and Analysis
9.6.5 Guidelines for Incident Investigation Teams:

 Immediate notification.
 Timely investigation – begin while the facts are fresh.
 Concentrate on fact-finding, not fault-finding.
 Reports from individuals, marine engineering, divers etc.
 Focus on prevention (what can we do to prevent recurrence).
 Interview employees.
 Site visit whenever possible.
 Determination of immediate causes.
 Determination of causal factors and root causes.
 Avoid issuing vague recommendations that cannot be measured.
 Provide measurable recommendations.

9.6.6 The Investigation Team reports will include the following:

 Recognition that incidents are usually the result of multiple causes.

 Identification and correction of asset integrity defects.
 Identification and correction of causal factors.
 Adherence to company policies, procedures and engineering standards.
 Assistance to employees to understand what caused an incident.

9.6.7 The QA&VI Unit Supervisor will be directly responsible for maintaining
an up-to-date file on all Marine Department accidents/incidents/near
misses.

9.7 Corrective Actions

9.7.1 All corrective actions must be implemented. The QA&VI Unit

Supervisor will record and track incident recommendations as prescribed
in MIM 1187.000 Incident Recommendations Procedure.

9.7.2 The decision not to implement a corrective action must be documented

and approved by the Marine Department Manager.

Marine Department Safety Management System (Issue – 8/2011) 42

 Element 9 Incident Reporting and Analysis
9.8 Procedures

Definitions of loss incidents and detailed procedures can be found in the Marine
Instructions and General Instructions listed at the end of this element in Reference
Documentation.

9.9 Communication

Communication of lessons learned from incident investigations is important for

the improvement of both safe operations and in reducing the likelihood of
recurrence. In addition to MIM 1201.001 Marine Safety Communications Plan,
listed below are methods of communication that will be used by the Marine
Department:

 Circulation of the Incident Investigation Team report.

 Issuance of a Marine Safety Flyer.
 Discussing the incident in the weekly safety talk.
 Discussion of the incident and lessons learned at the SOC meeting.
 Utilizing the Monthly Safety Statistics Report.

9.10 Analysis

9.10.1 Incident reports will be analyzed for trends in incident occurrence.

9.10.2 Near Miss reports will be analyzed for dangerous trends.

9.10.3 Trends in a number of incidents will be examined in every SOC meeting

to identify areas where further improvements in the management process,
equipment, procedures and any other factor, can be made.

9.11 Training

9.11.1 The MTCU will provide training/orientation for all Marine employees and
contractors in the basic reporting process for:

 Injuries.
 Spills.
 Fires.
 MVAs.
 Near misses.
 Property damage.
 Vessel incidents.
 Other incidents.

Marine Department Safety Management System (Issue – 8/2011) 43

 Element 9 Incident Reporting and Analysis

9.11.2 The MTCU will schedule training for management, division heads, unit
heads and key personnel in investigation techniques and completion of
reports.

9.12 Periodic Reviews

9.12.1 The Marine Department, through an SOC sub-committee, will perform an

annual internal review of their operations to ensure that:

 All incidents are reported.

 All employees are trained in the reporting process.
 All incidents are reported in timely manner.
 All supervisors are trained in investigation techniques.
 Key employees are trained in advanced investigation techniques.
 Investigation reports are thorough and completed promptly.
 Corrective actions have been properly implemented.
 Lessons learned are shared.

9.13 Element 9 KPIs

Element 9 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Marine Department Safety Management System (Issue – 8/2011) 44

 Element 9 Incident Reporting and Analysis
Reference Documentation:

GI 6.001 Notification Requirements for Incidents (Including Fire)

GI 6.003 Guide for Committees Investigating Major Incidents and Engineer
Reviews of Other Incidents
GI 6.004 Near Miss Reporting Process
GI 6.005 Reporting Investigation and Recording of Injuries and Occupational
Illnesses
GI 6.029 Reporting and Recording Major Vehicle Accidents
GI 7.026 Cranes and Heavy Equipment Accident Reporting Procedures
GI 1787.000 Report of Fire, Emergency or False Alarm

MIM 1185.000 Death or Injury Aboard Sea-going Vessels

MIM 1187.000 Incident Recommendations Procedure
MIM 1187.001 Collision or Damage by or to Marine Equipment or Craft
MIM 1193.002 Navigation Warnings
MIM 1201.001 Marine Safety Communications Plan

Form SA-1193 Motor Vehicle Accident Report

Form SA-3208 Request for Medical Treatment of Injury or Occupational Illness
Form SA-3140 Marine Accident Report
Form SA-681 Supervisor Investigation of a Job Related Injury or Illness
Form SA 5046 Leak and/or Spill Report/Offshore
Form SA 5046-1 Leak and/or Spill Report/Inland

Marine Department Safety Management System (Issue – 8/2011) 45

 Element 10 Community Awareness and Off-the-job Safety
10.1 Objective

Marine Department shall operate responsibly in all activities, taking into account
how operations may affect the offshore environment and communities. Off-the-
job safety of employees and their families shall remain a key priority.

10.2 Community Awareness

Saudi Aramco Affairs and the Public Relations Department shall provide all
official communication and coordination with communities and government
representatives. Coordination and the planning of initiatives will occur with, and
through, these organizations only.

10.3 Off-the-Job Safety Program

The Marine Department Off-the-Job Safety Program is specified in MIM

1192.003 Off-the-Job Safety Program. The program is intended to motivate
employees to take an active part in improving safety awareness off-the-job, in
order to protect themselves and their families from hazards and unsafe acts.

10.4 General

All employees are to be aware that safety off-the-job is just as important as at

work. It is the employee's responsibility to ensure family members and friends
are aware of hazardous conditions at home, and other locations away from the
job. They must engage in safe practices in the household and in all sporting and
leisure activities. Specific areas of concern are addressed in MIM 1192.003 Off-
the-Job Safety Program.

10.5 Off-Job Driving

The Marine Department is committed to vehicle and traffic safety. Every

employee and contractor is strongly advised to follow the Marine Department
Vehicle Safety Program as specified in MIM 1192.004 Vehicle Safety Program.
This Program applies to employees, their dependents and contractors when
driving a vehicle on the road.

Marine Department Safety Management System (Issue – 8/2011) 46

 Element 10 Community Awareness and Off-the-job Safety
10.6 Element 10.0 KPIs

Element 10 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Reference Documentation:

MIM 1192.003 Off-the-Job Safety Program

Marine Department Safety Management System (Issue – 8/2011) 47

 Element 11 Continuous Improvement
11.1 Objective

Marine Department will maintain excellence in the SMS through continuous

improvement. To ensure that continuous improvement commences from the root
of the Marine Department’s safety systems, this SMS will be reviewed annually
by the QA&VI Unit. Systematic methods will be used to examine and accelerate
improvement.

11.2 Methods for Continuous Improvement

The Marine Department follows six basic management activities for continuous
improvement:

 Measurement.
 Benchmarking.
 Recognition and motivation.
 Internal management reviews.
 External management reviews.
 Corporate-level reviews.

These six methods are part of the Marine Department Safety Management System
and are described in detail in each separate section of this element.

11.3 Measurement Objectives

At the beginning of each year, the Marine Department Manager will establish the
Safety Action Plan for the coming year. The objectives in the Plan will be
strategic, measurable, attainable, realistic and time-bound and will be in the form
of two specific objectives:

11.3.1 Overall SMS objectives such as:

 Implementation of the Marine SMS Manual.

 Complete SMS training for key personnel.
 Develop a strategic improvement plan.
 Benchmark Marine Department loss prevention performance.

11.3.2 Performance Objectives such as:

 No major vessel incidents.

 Injury rates to be below TIR.
 Maintain a 5 to 1 ratio of minor to major incidents.
 Reduce traffic violations by 20%.

Marine Department Safety Management System (Issue – 8/2011) 48

 Element 11 Continuous Improvement
11.4 Benchmarking

11.4.1 Marine Department will adopt two specific methods of benchmarking,

namely:

 Internal benchmarking.
 External benchmarking.

11.4.2 Internal benchmarking will be set up as follows:

 Goals set by previous standards achieved by the Department.

 Consideration of successful strategies from other Departments.
 Employee and Management Surveys on perception of SMS.
 LP Management reviews.

11.4.3 External benchmarking will be conducted and set up as follows:

 Identify areas to be benchmarked.

 Identify Companies to benchmark against.
 Carry out a formal review with the Company.
 Share best practices.
 Observe Quality Management functions.
 Monitor individual processes for a specific benchmark.

11.5 Marine Employee Recognition Program

The Marine Employee Recognition Program is as follows:

11.5.1 An employee (Saudi Aramco or Contractor) can be recognized for any

outstanding contribution he has made to the benefit of the
Department/Company.

11.5.2 Unit Head, Division Head or Marine Manager can nominate the candidate.

11.5.3 Marine Manager’s approval is required.

11.5.4 Letter of Recognition is issued and signed by the Marine Manager.

11.5.5 A token gift/award will accompany the Letter of Recognition.

Marine Department Safety Management System (Issue – 8/2011) 49

 Element 11 Continuous Improvement
11.6 Internal Management Reviews

11.6.1 The Supervisor of the QA&VI Unit will be responsible for the
development of the schedule for the Internal Safety Management Review
of the Marine Divisions.

11.6.2 An Internal Management Review of the Marine Department’s SMS will be

conducted on 1 or 2 Marine Divisions/year to ensure that all Divisions in
the Department have undergone an internal review within a five year
period. This will also involve a review and revision of the Marine SMS
Manual, as appropriate.

11.6.3 The Internal Safety Management Review of the Marine Division will
consist of:

 A Management perception survey (for Unit Heads and above).

 An Employee perception survey (SMS related).
 A team will conduct observations of specific field activities and
processes throughout the Division to ensure continuity of processes
and communications.
 An evaluation of the Division will be presented at the year-end SOC
meeting.
 An action plan on all deficiencies will be developed.
 All deficiencies will be tracked until closed.

11.6.4 The Marine Manager can, at any time, request an Internal Management
Review of the Marine Department’s SMS, irrespective of a predetermined
review.

11.7 External Management Reviews

11.7.1 External Management Reviews of the Marine Department’s SMS will be

conducted every five years by LP and as per GI 6.006 ‘Loss Prevention
Compliance Reviews’.

11.8 Element 11.0 KPIs

Element 11 KPIs are listed in the Marine Department SMS Compliance Matrix.
This Matrix is controlled by the QA & VI Unit Supervisor and updated by
Division Heads on a monthly basis.

Reference Documentation: GI 6.006 Loss Prevention Compliance Reviews

Marine Department Safety Management System (Issue – 8/2011) 50

 Appendix 1

SAFETY TRAINING COURSES (SMS REQUIRED)

Course Duration Coordination Given By Aimed at Reference
New and transferred
Orientation to Marine Department 4 weeks MTCU MTCU SMS 4.7.1, MIM 1195.001
employees
Defensive Driving Course 2 days MTCU Porto Clinic Authorized drivers SMS 4.7.2.1, MIM 1195.001
Driving Refresher 1 day MTCU Porto Clinic Authorized Drivers SMS 4.7.2.1, MIM 1195.001 G.I. 0006.030
Mandatory Elementary First Aid 2 days MTCU MTCU All marine personnel SMS 4.7.2.2 ,SAMSO G.I. 150.002
Medical First Aid 2 days MTCU MTCU Chief Officer or higher rank SMS 4.7.2.3, SAMSO G.I. 150.002
Officer in charge of Medical
Medical Care 5 days SAMSO
Care
Breathing Apparatus MTCU MTCU All marine personnel SMS 8.9.5, MIM 1195.001
Personal Survival Techniques 3 days MTCU MTCU All Offshore Personnel SMS 4.7.2.5, MIM 1195.001
All personnel traveling over
Helicopter 1 day MTCU Aviation/JSTC SMS 4.7.2.6
water
1 day /
Work Permit Issuer MTCU LP Key personnel SMS 4.7.2.11, MIM 1195.001
CBT
Marine and Contractor
Work Permit receiver 1 day MTCU LP SMS 4.7.2.8, MIM 1195.001
personnel
1 day /
Gas Tester MTCU LP Key personnel SMS 4.7.2.11, MIM 1195.001
CBT
Fire
Basic Fire Fighting 2 days MTCU All marine personnel G.I. 1783.001,MIM 1195.001
Department
Fire G.I. 1783.001, G.I. 1780.001,
Advanced Fire Fighting 5 days MTCU Key personnel (Fire Party)
Department MIM 1195.001.
ERP MTCU MTCU All marine personnel SMS 4.7.2.11
ICS 5 MTCU MTCU Key personnel SMS 4.7.2.12
Root Cause Analysis 4 days MTCU LP Unit heads and key personnel SMS 4.7.3.1
Risk Assessment Unknown MTCU OOK/Vendor
TM1-3 1 hour MTCU SAMSO All offshore personnel SMS 4.5.3, MIM 1195.001 3.2
CPSCRB 5 days MTCU MTCU
GMDSS 10 days MTCU OOK
Offship Fire Fighting N/A QAU FPD Fire fighting class vessel crew Offship Fire Fighting Manual
Vessels with fast rescue craft
Fast Rescue Craft 3 days MTCU MTCU
fitted

Marine Department Safety Management System 51

 Appendix 2

Abbrev’n Meaning Abbrev’n Meaning

ABS American Bureau Of Shipping MIM Marine Instruction Manual
Marine Maintenance And Shore Operations
AIS Automatic Identification System MMSOD
Division
BLS Basic Life Support MOC Management Of Change
CHB Chemical Hazard Bulletin MODWR Marine Operations Division Western Region
CPR Cardiopulmonary Resuscitation MTC Medical Treatment Case
CV Curriculum Vitae MTCU Marine Training and Coordination Unit
DIP Driver Improvement MTOD Marine Terminal Operations Division
DNV Det Norske Veritas MTSD Marine Technical Services Division
EEBD Emergency Escape Breathing Device MVA Motor Vehicle Accident
EH&S Environmental, Health And Safety ODI Off-job Disabling Injury
EMSR Executive Management Safety Review OOK Out Of Kingdom
ERP Emergency Response Plan PMP Performance Management Program
ETA Estimated Time Of Arrival PPE Personal Protective Equipment
FAI First Aid Injury PPM Planned Preventive Maintenance
GI General Instruction QA&VI Quality Assurance And Vessel Inspection
GMDSS Global Maritime Distress Safety System QSI Quarterly Safety Inspection
GOSR Global Oil Spill Response Group RDI Restricted Duty Injury
HUET Helicopter Underwater Escape Training RTALPD Ras Tanura Area Loss Prevention Department
International Aeronautical and Maritime
IAMSAR RTMOD Ras Tanura Marine Operations Division
Search and Rescue
ICS Incident Command System SAEP Saudi Aramco Engineering Procedure
IK In Kingdom SAES Saudi Aramco Engineering Standards
IMO International Maritime Organization SAG Saudi Arabian Government
IPC Incident Post Commander SART Search and Rescue Transponder
ISM International Safety Management Code SASC Saudi Aramco Sanitary Code
International Ship And Port Facility
ISPS SCBA Self-Contained Breathing Apparatus
Security Code
KPI Key Performance Indicator SMS Safety Management System
LEL Lower Explosive Limit SOC Safe Operations Committee
LLC Load-Line Convention SOLAS Safety Of Life At Sea Convention
LP Loss Prevention SOPEP Shipboard Oil Pollution Emergency Plan
LPCR Loss Prevention Compliance Review SRC Service Review Committee
Standards Of Training, Certification and
LPD Loss Prevention Department STCW 95
Watchkeeping
LR Lloyds Register TIR Three Year Incident Rate
LTI Lost Time Injury TMOD Tanajib Marine Operations Division
MARPOL Marine Pollution Convention TSU Technical Services Unit
ME&PU Marine Engineering And Projects Unit

Marine Department Safety Management System 52