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Library Management System

Library Management system design

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Nicholas Nortey
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21 views6 pages

Library Management System

Library Management system design

Uploaded by

Nicholas Nortey
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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NAME: NICHOLAS NII-NARH NORTEY

INDEX NUMBER:FOE.41.020.081.22
PROGRAM: INFORMATION SYSTEM & TECHNOLOGY

Sure, let’s approach this from a different angle to stand out. Here’s a fresh take
on the same project:

## 1. Stakeholder Identification

1. **Library Staff (Librarians)**


- **Role**: Day-to-day library operations such as cataloging, issuing, and
returning books.
- **Interest**: Need a user-friendly system to streamline operations, reduce
manual workload, and improve efficiency.

2. **Library Members (Patrons)**


- **Role**: Borrow books and use library services.
- **Interest**: Require an intuitive system for searching the catalog,
reserving books, and managing their accounts online.

3. **Library Management**
- **Role**: Oversee the library’s operations, including budgeting and
strategic planning.
- **Interest**: Desire a system that provides comprehensive reports and
analytics to support decision-making and improve resource allocation.

4. **IT Staff**
- **Role**: Maintain the library’s technology infrastructure and provide
technical support.
- **Interest**: Need a system that is easy to maintain, secure, and integrates
well with existing infrastructure.

5. **Local Government Authorities**


- **Role**: Provide funding and oversight for public libraries.
- **Interest**: Interested in ensuring the library is effectively serving the
community and making efficient use of public funds.

## 2. Requirements Gathering Techniques

### Technique 1: **Collaborative Workshops**


- **Why Appropriate**: Engages all stakeholders in a dynamic environment
to foster open communication and shared understanding.
- **Steps**:
1. Organize a series of workshops involving representatives from each
stakeholder group.
2. Facilitate discussions and brainstorming sessions to identify needs,
expectations, and potential challenges.
3. Use collaborative tools like whiteboards and sticky notes to capture ideas
and organize them into themes.
4. Synthesize the collected data into a coherent set of requirements.

### Technique 2: **Shadowing**


- **Why Appropriate**: Provides firsthand observation of how current
processes work, highlighting inefficiencies and areas for improvement.
- **Steps**:
1. Identify key staff members and observe their daily tasks over a set period.
2. Take detailed notes on their interactions with existing systems and
manual processes.
3. Conduct brief interviews post-observation to clarify any unclear aspects
and gather their input on potential improvements.
4. Compile findings to inform system requirements.

### Technique 3: **Focus Groups**


- **Why Appropriate**: Allows for in-depth discussions with a selected
group of users, providing insights into specific needs and preferences.
- **Steps**:
1. Form focus groups with a mix of library members, staff, and other
stakeholders.
2. Facilitate guided discussions on specific topics like user experience,
desired features, and pain points.
3. Record sessions and analyze feedback to identify key requirements and
common themes.
4. Integrate focus group insights into the overall requirements
documentation.

## 3. Functional Requirements

1. **User Registration and Management**


- System must allow staff to register new members and manage member
information.
2. **Catalog Management**
- System must enable librarians to add, update, and delete book records.
3. **Search Functionality**
- System must provide a robust search feature for users to find books by title,
author, subject, or ISBN.
4. **Book Issuing and Returning**
- System must facilitate the issuing and returning of books, updating
inventory in real-time.
5. **Reservation System**
- System must allow members to reserve books online and notify them when
the book is available.
6. **Overdue Management**
- System must track overdue books and generate notifications/reminders for
members.
7. **Reporting and Analytics**
- System must generate reports on circulation, inventory, and member activity
for management.
8. **Barcode Integration**
- System must support barcode scanning for efficient book issuing and
returning.
9. **Online Catalog Access**
- System must provide an online portal for members to access the catalog and
their accounts.
10. **Interlibrary Loan Management**
- System must support requests and management of interlibrary loans.

## 4. Non-Functional Requirements

1. **Performance**
- The system should handle concurrent access by multiple users without
significant lag.
- **Importance**: Ensures a smooth user experience, especially during peak
hours.

2. **Security**
- The system must protect member data and library records from
unauthorized access.
- **Importance**: Safeguards sensitive information and maintains user trust.

3. **Usability**
- The system should have an intuitive interface for users of all tech skill
levels.
- **Importance**: Ensures high adoption rates and reduces training time.

4. **Reliability**
- The system must be reliable with minimal downtime.
- **Importance**: Guarantees continuous library operations and user access.

5. **Scalability**
- The system should be scalable to accommodate future growth in the
library’s collection and membership.
- **Importance**: Allows the system to grow with the library’s needs.

## 5. Use Case Diagram

### Text Description of Use Case Diagram:

1. **Actors**: Member, Librarian, Administrator


2. **Use Cases**:
- **Member**: Search Catalog, Reserve Book, View Account Info, Request
Interlibrary Loan
- **Librarian**: Manage Catalog, Issue/Return Books, Overdue
Management, Generate Reports
- **Administrator**: User Management, System Maintenance

### Diagram Representation:


```plaintext
+---------------------+
| Member |
+---------------------+
|
V
+---------------------+
| Search Catalog |
+---------------------+
|
V
+---------------------+
| Reserve Book |
+---------------------+
|
V
+---------------------+
| View Account Info |
+---------------------+
|
V
+---------------------+
| Request Interlibrary Loan |
+---------------------+
```

```plaintext
+---------------------+
| Librarian |
+---------------------+
|
V
+---------------------+
| Manage Catalog |
+---------------------+
|
V
+---------------------+
| Issue/Return Books |
+---------------------+
|
V
+---------------------+
| Overdue Management |
+---------------------+
|
V
+---------------------+
| Generate Reports |
+---------------------+
```

```plaintext
+---------------------+
| Administrator |
+---------------------+
|
V
+---------------------+
| User Management |
+---------------------+
|
V
+---------------------+
| System Maintenance |
+---------------------+
```

## 6. Prioritization

Using the MoSCoW method (Must have, Should have, Could have, Won’t
have):

1. **Must Have**
- User Registration and Management
- Catalog Management
- Search Functionality
- Book Issuing and Returning
- Security

2. **Should Have**
- Reservation System
- Overdue Management
- Barcode Integration

3. **Could Have**
- Reporting and Analytics
- Online Catalog Access
- Interlibrary Loan Management

4. **Won’t Have**
- Advanced data analytics (for future enhancements)

**Rationale**: Core functions (Must Have) ensure the system meets basic
operational needs. Enhancements (Should Have and Could Have) improve
efficiency and user experience. Non-essential features (Won’t Have) can be
deferred to future updates.

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