pm/ Phone:2430 1518,

Extn : 228, 226, 160

PHONE : 040 2430 1518
/ Fax : 040-24302873 / 1513 Defence Res. & Dev. Organisation

E-Mail: [email protected] ( ) _ t
[email protected]
Vignyanakanclsa, Hyderabad - 500 069.
All communications must be
addressed to the Director only

Date: I @ /2024

Invitation for Expression of Interest

for the “Design and Development of Beam Control Svstem for Hiqh Power
Laser”

The Director, CHESS, DRDO, Vignyana Kancha PO, Hyderabad invites Expression
Of Interest (EOI) from Indian firm (as defined under the Companies Act, 2013),
owned and controlled by resident Indian citizens, to find suitable developmental
partner towards Design and Development of Beam Control System for High Power
Laser for specific application of DRDO.

CHESS intends to assess the indigenous firm capability in this direction as per the
scope of work given below. The sole purpose of this EOI is to identify and pre-
qualify the prospective bidders in India to design, develop Beam Control System
(BCS) for High Power Laser (HPL) and provide technical support during Integration
of developed BCS with High Power Laser and also during the Lab check out test and
field testing of the integrated BCS & HPL system.

Selected firms through this Eol, will be issued detailed scope of work for the
development case upon signing of Non-disclosure agreement (NDA). On submission
of quotation, winner of the subsequent tender related to this development shall also
be nominated as the Development cum Production Partner (DCPP) subsequent to
the successful technical trail of the developed system. The nominated Production
Agency shall be responsible for supply, maintenance and support during the entire
life-cycle of the product and also will be one of the supply chain for future
development of this system (if any).

1. Scope of Work in brief:

The qualified development partners (bidders) are required to design/ develop, Beam
Control System (BCS) for High Power Laser (HPL) and provide technical support
during Integration of developed BCS with HPL and also during the Lab check out test
and field testing of the integrated BCS & HPL system, which includes the following
major activities under the following brief scope of work:
(i) Design & development of Integrated Beam Control system with below
mentioned modules/ technologies
a) Detailed design & development of integrated BCS. (Preliminary
design & configuration and technical support & inputs to be provided
by CHESS).
b) Development of Large Aperture (dia of 500-700mm) Beam Directing
Telescope in reflective configuration using Conic/ Aspheric/ Spherical
mirrors with provision to focus HPL beam onto a distant target.
c Large aperture optical Periscopic head adaptable to the beam
emerging from beam directing telescope to steer the beam in the field
of regards (FOR) of Azimuth (+ 180deg) and Elevation (-15deg to
+70deg) towards the intended target.
d) Beam transportation module with combination of multiple fold mirrors,
in order to launch HPL beam to the Beam directing telescope
e) Atmospheric jitter compensation with high band-width close loop
control module integrated with the shared aperture imaging through
beam directing telescope system integrated with suitable sensor
incorporating active imaging technology or similar long range imaging
technology for range upto 17km for MALE/ HALE UAV type target.
Laser illuminator module will be consisting of Illuminator laser and
beam delivery optical system having controlled divergence in order to
implement active gated imaging technique for target acquisition/
precision tracking and beam jitter compensation for range upto 17km
for MALE/ HALE UAV type target.
g) An Electro Optic Course Tracking module with day-night capability
(integrated with periscopic system) equipped with MWIR Thermal

¿\ ’,“’ o .:\ & P & IE

 Imager and Day Camera/ SWIR sensors along with high speed Video
Tracker Module with associated electronics and S/w required to
control the periscope movement in order to acquire and track the
distant aerial target within the range of 0.5km to 20km.
h) EOTS should also be equipped with RF module along with the EO
sensors. RF for longer ranges should have the capability to acquire,
range and track the aerial target having RCS not less than 0.1m2,
from a distance of approximately 25km. Range information from this
RF module to be also fed to focusing mechanism of beam directing
telescope module. EO sensors (MWIR & Day) for shorter ranges
should be able to auto detect and track high speed aerial target
(HALE/ MALE UAV type) from a distance of approximately 20km.
i) Course Tracker Optical Gimbal module should have provision to get
cue from the external target designation sensor/ RADAR.

(ii) Optical, Opto-mechanical, structural design & analysis.

(iii) Development of course tracking module using EO/IR & RF sensor in EOTS
(iv) Development & implementation of beam fine pointing system incorporating
close loop control with suitable FSM and SWIR/ QD.
(v) Integration and bore sighting of various sensor and beam director module.
(vi) Generation of Integrated BCS.
(vii) Lab check out test of Integrated BCS.
(viii) Integration of BCS with HPL.
(ix) Technical support during Lab check-out testing of BCS & HPL integrated
system.
(x) Technical support during Field Testing of BCS & HPL.

2. Eliqibility Criteria:

Based on the response to EOI, the firm would be evaluated as per the
following eligibility criteria. The firm should furnish relevant documents in
support of their claims.

2.1 Technical & Infrastructure

Various modules to be developed under the scope of work incorporate, design
 as Electro Optical Tracking Systems (EOTS), High band-width beam
steering system, understanding to generate integrated Beam Control
System (BCS), carrying out integration of BCS & HPL and also to
functionally test the integrated BCS in Lab as well as field.

The eligible developer should have the following expertise & infrastructure
for executing the proposed development activity:

a. The interested firms should have expertise in the field of optics and opto-
mechanical design-analysis.
b. Capability of structural & Thermal design & analysis for optical and opto-
mechanical components.
c. Knowledge and expertise in Assembly and optical alignment of large aperture
optical system or telescope/ multi-element optical systems etc.
d. Expertise & knowledge for development of Optical periscopic head / 2-axis
gimbal system.
e. Experience of Design & development of long range Electro Optical Tracking
System having day-night capability along with 2-axis Gimbal platform.
f. Firm should have experience in Design & development of servo control
module, image processing module etc. for implementation of EO tracking.
g. Experience of Integration of multi element optical systems, EOTS, sensors etc
and their bore sighting.
h. Knowledge of process, technique and equipment for testing of integrated
optical system.

Firm should have following infrastructural capabilities in order to

execute the said scope of work:

a) Firm should have in-house capability for running the optics, mechanical and
thermal design & analysis software.
b) The firm should have in-house optical & mechanical fabrication facility and the
firm should have experience and expertise for fabrication and handling of
large aperture optics of diameter larger than 500mm:
 c) In-house facility for realization and testing of of High LIDT, high reflectivity
dielectric coating for large aperture optical elements OR should have tie-up
with related industry for realization of the same.
d) Firm should have in-house clean room facility with interferometers, arc second
accuracy theodolites, optical benches, interferometers, high power laser
characterization facilities etc. for optical alignment / integration.
e) Firm should have in-house facility or tie-up with related industry for testing, to
design, configure, integrate and test EOTS.
f) Firm should have in-house facility or tie-up with related industry for testing and
calibration of the EO/IR and RF sensors and optical modules selected for
EOTS.
g) Firm should have requisite in-house facility like clean-rooms, optical benches,
optical testing — characterization equipment etc.
h) Firm should have in-house Integration hangers with material handling
equipment and other necessary mechanical integration tools & equipment for
assembly, alignment and Lab check out test of the optical system.
i) Firm should have in-house facility or tie-up with related industry for electronic
system integration facility with major electronic test, measurement equipment.
j) Firm should have of capability to approach professional consultants if required
for the development of the required system as per the scope of work.

2.2 Quality

a) Firm must submit certificate of registration with any of the following

departments DRDO, DGQA, other Defence Departments or Defence PSUs,
and other Government Department.

b) Firm should have a Quality policy, in-house quality control

processes/practices, records & internal review mechanisms for ensuring
quality of the deliverable.

2.3 Orqanizational capability

a) Prior experience of at least 5 years minimum is essential in working with

PSUs/ DPSU s/ Government agencies / Defence organisations.
b) Firm should have experience in multi-disciplinary system design,
development, integration, qualification testing of military equipment and
should have experience in supply to Indian armed forces / DRDO/ DPSUs.
“ t * t'j ' ‘ ’ “ ""

. ' "I" ,
, ","," \,•*,“,*,’,’‘ \
**’*’***‘
 c) Firm should essentially have in-house qualified manpower with domain
expertise, past experience and related infrastructure in the field of design &
development of large aperture Optical Systems (OS).
d) Firm needs to provide details of its co-developer, if any, against the sub-
system/ technology module at Part I (Table 16). Also letter of agreement from
such co-development partners to be produced. It's an Eol for a development
case; firms just doing trading should not participate in this EOI.

2.4 Financial
a) Firm should furnish Turnover for last three years and should not be less than
15 Crores for each year’.

b) Firm should have successfully executed/ in-hand total orders, of value greater
than or equal to Rs 50 crores in the past 5 years excluding any Free issue of
Material (FIM).

c Proof of single purchase order / development contract value greater than or

equal to Rs. 15 crores in the past five years in DRDO/ PSUs/ DPSUs/
Government agencies/ defence organizations, in the specified format.

Oeta/is for all the above Points from 2.1 fo 2.4 to be ii//ez/ in re/evanf sections
of part-I

2.5 General Terms and Conditions

a) Firms are required to send their EOI to

The Director,
CHESS, Vignyana Kancha PO,
Hyderabad - 500 069

on or before the date & time as given in the advertisement with the details as
required in para 2 above of EOI.

b) This EOI is not to be treated as a request for quotation/proposal and is issued

with no commitment. CHESS reserves the right to withdraw the EOI or
change or vary any part thereof at any stage. CHESS also reserves the right
to disqualify any firm/proposal, should it be so necessary at any stage.

c By submitting a proposal, each firm shall be deemed to acknowledge of

having fully and carefully read the EOI, and understood all existing terms and
conditions.
d) Firm shall compulsorily enclose all proofs as Annexures to EOI. EOI which
are not in compliance with our EOI conditions will be rejected, without
assigning any reasons thereof. CHESS reserves the right to request for any
additional information, if required. Failure to furnish all requisite information or
and/or documents shall result in repudiation of the EOI, without assigning any
reasons thereof.

e) The firm should have a valid GST registration. The Firm should submit Self
attested copy(ies) of the Certificates of Incorporation and other certificates
that are legally required for carrying out its business activities.

Income Tax Returns of the last three years, duly certified by a Charted
Accountant, have to be submitted.
g) An undertaking (self-certificate) is to be submitted that, the Organization
hasn't been blacklisted by any Central/ State Government Department/
Central Government funded organizations/ State Government funded
organizations/ World Bank, or other World Bank organizations and is not
under any illegal expression by Government of India.
h) An undertaking (self-attested) is to be submitted that there has been no
outstanding bankruptcy, judgment or pending legal action against the firm.

i) The brief specifications described in EOI are provided to understand the

requirements by the firm and do not reflect the final design parameters and
detailed specification. Detailed specifications and design inputs will be shared
with shortlisted firms after signing a Non-Disclosure Agreement (NDA).

j) After receiving the EOI, Firm Evaluation Committee (FEC), if so desires will
carry out visits and evaluate firm's suitability. The FEC will evaluate the firms
based on the qualification criteria defined in para 2 above.

k) All designs and general assembly, Manufacturing drawings and

part/component drawings, alignment, integration and test process and
documents generated within the scope of this work, will be sole property of
CHESS and CHESS will have the IPR for the same. All the documents should
be submitted to CHESS as the deliverables.

l) All hardware & software design and any other IPR generated, under the
scope of work, will be sole property of CHESS. CHESS shall have the IPR for
the same. All the s/w codes generated under this development should be
submitted to CHESS as the deliverables. t . •;. *.
*’ pt‹““ ”.,'t ° z 4**
””\','”' *‹›!’”'-.-! \*'* ’*
 m) Further, the firm must not quote any of these works, designs, drawings,
documents, integration methods, test and trail results in any publications or to
any of their customers without explicit written permission from CHESS and
adhere to strict confidentiality.

3. EOI format:
The proposal and all correspondence and documents shall be written in
English.

SI.No Contents Page No

1. Covering Letter
Part-I
2. General Details of Firm

3. Quality Management
4. Firm Experience
5. Firm Expert Manpower
6. Infrastructure Capabilities
7. Financial Details
Part-ll
8. Compliance Matrix as per
format given
List of Annexures
Annexure- A Brief Profile

Annexure-B Quality Certification copies

Annexure-C Copies of PO/Work order/Contract copy

Annexure-D Infrastructure related brochures

Annexure-E Auditor certified statements for

preceding three Financial years
Annexure- F Any other details

EOI Response Format

Cover Letter

(Firm letter head)

 [Date]

To,
HEAD, MMG
Centre for High Energy Systems & Sciences (CHESS)
VignyanaKancha
(PO), Hyderabad -
500 069

Dear Sir,

Ref: Expression of Interest for ----- -

Having examined the Expression of Interest (Eol), the receipt of which is hereby duly
acknowledge, we, the undersigned, intend to submit our response to the Expression
of Interest (Eol).
Primary and Secondary contacts for our firm are:
Primary Contact Secondary Contact

Name:
Title:
Firm Name:
Address
Phone :
Mobile: ”
Fax :
E - mail :

We fully understand and agree to comply that on verification, if any of the

information provided here is found to be misleading the short listing process, we
are liable to be dismissed from the selection process or termination of the
contract during the execution of the contract.
We agree for unconditional acceptance of all the terms and conditions set out in
the Eol document.
It is hereby confirmed that I / We are entitled to act on behalf of our company/
corporation/ firm / organization and empowered to sign this document as well as
such other documents, which may be required in this connection.

Dated this

(Signature)

(In the capacity of) (Name)

Duly authorized to sign the Eol Response for and on behalf of

(Name and Address of Company)

Seal / Stamp of Firm

(Firm Seal)
 Part-I
General Details of the Firm:
1 Name of the Firm
2 Year of Establishment
Type brief profile of the Firm in
3 Core capabilities of the Firm Annexure A (without referring
to attachment of any report/s)
Details of development contracts relatec
4 to large aperture optical systems anc
electro-optical tracking systems (EOTS).

Details of development contracts relatec

to optics design, opto-mechanical anc
5 thermal design and analysis of large
aperture optical system and design and
analysis of EOTS.

No. of years expertise in Design

Development and Realisation o
customized multi-disciplinary large
6 aperture optical system and EOTS in line
with the present scope of work and supply
to government agencies like DRDO/
ISRO/ PSUs/ DPSUs.

Prior experience of working with DRDO

7 PSUs/ DPSUs / Government agencie*
/ Defense organisations.

Head office location and address with

8
contact number, fax & email id:
Local address in Hyderabad, if any, with
9
contact number, fax & email id:
10
Addresses of manufacturing plant, design 1.
& analysis centres, Integration and test
facilities and other development offices
2.
setup in India

(Highlight the address where CHESS

representative will visit for audit) 3.

11 Corporate website URL:

 Quality Management:
12 State the Quality Policy of the Firm (Type overall Quality
management system and
(max in 200 words)
mention about quality
department reporting, non-
conformance management
system, quality control
practices, records maintenance,
onsite activity QMS, internal
review mechanism)
13.1 Quality Standards/ certifications
obtained by the Firm from DGQA,
DRDO, other defence departments
and other Government departments
(provide certification copy in
Annexure-B)
13.2 ISO certification

14) Details of Purchase order / work orders with DRDO/ PSUs/

DPSUs/ Government agency/ Defense organisations and organization
details

In case the Firm is having/had any Purchase order/work order/Contract in the

past five years, provide the details in the specified format for each work /
purchase order.
Purchase Order:
Details required >15 Cr >5 Crores > 2 Crores
Name of the
Organisation
Scope of Work
PO Date
PDC of PO
Present Status of
the PO / Date of
completion of PO
Type of System
Application
* Please attach proo[to substantiate your claim.
Organization:
SI.No Organization Number
1. Large Aperture Optical system
development experience (years)
2. Technical Manpower (number)
3. Govt./DRDO Customer base (number)

15) Are you an offset Partner/subcontractor to any foreign Industry

(Prime contractor), If yes provide the details in the given format

SI. Name of the Name of the Responsibility Responsibility of

No Foreign Industry project of Prime offset partner
with Address SpeCify Contractor (your firm)
total (specify total
contract subcontract
value) value)

16) Firm Technical Expertise:

SI.No Streams/Discipline

1. Design and develop large

aperture optical system

2. Design and develop EOTS

3. Selection, availability, test &
calibrate EO/IR & RF sensor
4. Design & develop long range
imaging and laser beam fine
pointing system for
atmospheric jitter
compensation in real time
5. Precision Manufacture, high
LIDT HR coating, light
weighting and mounting of
 large aperture mirror optics
7. Assembly & alignment of large
aperture optical system
8. Integration of beam directing
system into periscopic optical
gimbal to generate integrated
BCS
9. Bore sighting and Lab
check out test of integrated
BCS
10. Integration of BCS with HPL Participation &
and handling of HPL technical support
with the help of
CHESS
11. Technical support during Participation &
integrated testing of BCS & technical support
HPL in Lab with the help of
CHESS
12. Technical support during Participation &
integrated testing of BCS & technical support
HPL in field with the help of
CHESS

17) Mention the levels of technical hierarchical structure (from entry

level to highest cadre) of your organization.

18) Infrastructure Capabilities

List of major infrastructure presently available with firm or its co-developer
to meet the EOI requirement

Brief utilization
SI.No Name of Year of specificatiOFlS* Factor
Infrastructure/Facility commissioning (0/g )A*

1.

2.

3.
 4. Software licenses (Zemax,
Solidworks /Ansys, etc. )
Test & calibration facility for
EO/IR & RF sensor
6. Integration and bore
sighting of EOTS and also
with beam directing
telescope
7. Lab check out test for
integrated BCS
*kindly specify the type of hardware/software. Photographs/Brochure of
above listed facilities may be given in Annexure D.
**no of days utilized/year

19) Mandatory Supporting Documents:

19.1 Auditor certified financial statements for the last three years with
annual turnover should not be less than 15 Crores, Annexure-E (please
provide the profit and loss statement and balance sheet)
Part-II

Acceptance to Compliance Matrix - to be filled by firm

Acceptance to EOI Scope of work

(brief)
Acceptance to general Terms &
Conditions of EOI

EOI Response Format duly filled

List of Annexures as per EOI

format
Signature Not Verified
Digitally signed by GOLLA NAGESWARA
RAO
Date: 2024.05.30 16:00:47 IST
Location: Ministry of Defence-MES