Republic of the Philippines

Department of Education
National Educators Academy of the Philippines

Program Delivery Quality Standards Checklist

PROFESSIONAL DEVELOPMENT (PD) COMPLIANCE
MONITORING TOOL

PARTICIPANTS (Input the number of participants per day)

DAY 1 DAY 2 DAY 3 DAY 4 DAY 5 AVERAGE

Instructions:

1. This checklist/tool will be used by the assigned monitoring

officer/focal during the MATATAG Training and will be used as an
attachment to the PD Compliance Monitoring Tool.

Session Number and Title:

Name of Resource Person:

Program Delivery Quality Standards 4 3 2 1

PARTICIPANTS
(Use Rubrics from PD Compliance Monitoring Tool)
a. The actual participants are target participants of the PD
Program

b. The actual participants are qualified to the selection

criteria of the PD Program
c.
PROGRAM DESIGN
4- Highly evident 3- Moderately Evident
2- Slightly Evident 1- Not Evident
Is compliant with:
a. Professional Standards
b. Learning Objectives
c. Session Contents
d. Time Allotment
e. Logical Sequence
f. Program Methodology
g. Session Outputs
h. Workplace Application

RESOURCE PERSON/SUBJECT MATTER EXPERT

Address: Room 214, Mabini Building, DepEd Complex, Meralco Ave., Pasig City 1600
Telephone No.: (+632) 86337207
Email Address: [email protected] | Website: www.deped.gov.ph Doc. Ref. Code Rev 01
Effectivity Page 1 of 4
 4- Highly evident 3- Moderately Evident
2- Slightly Evident 1- Not Evident
1. Sessions were delivered by the resource speakers/subject-
matter experts as identified RPs who attended the MATATAG
Training for Trainers.
2.
a. The session objectives are explained at the beginning of
the session.
b. The resource speakers/subject-matter experts use
recognized best learning practices such as
motivational/mood-setting activities, etc.
c. Sessions are delivered based on the quality-assured PD
program design to ensure that session objectives are
met, and any planned outputs are produced.
d. Appropriate and timely adjustments to content,
methodology, and schedule are done to address the
emerging needs of learners.
e. Participants are recognized as active learners and
sources of learning and are engaged in meaningful
discussions and activities. Assistance is given to them if
necessary.
f. The resource speakers/subject-matter experts perform
the following tasks:
1.0 Exhibit expertise of the subject matter.
1.1 Deliver accurate content
1.2 Transition topics in a logical manner
1.3 Present concepts, information, and ideas with
clarity and congruence to the training /session
objectives and the
type of participants
2.0 Manage learning time.
2.1 Deliver sessions consistent with the time allotted.
2.2 Inform participants of the time required for every
activity or assessment.
3.0 Establish rapport with participants and encourage
participation from them with consideration to their
diversity and adult learning theory.
3.1 Encourage participants to be actively engaged in the
session
3.2 Apply clean and appropriate humor in keeping the
session lively
3.3 Observe gender, equality, disability, and social
inclusion (GEDSI) in engaging with the participants
3.4 Sense and address the needs, potentials, strengths,
and weaknesses of the participants that may affect
the learning processes
3.5 Monitor the energy level of the participants during
sessions
3.6 Make the learning relevant to the participant's
experiences by using "real-life" examples and activities
Address: Room 214, Mabini Building, DepEd Complex, Meralco Ave., Pasig City 1600
Telephone No.: (+632) 86337207
Email Address: [email protected] | Website: www.deped.gov.ph
 3.7Utilize a combination of different and engaging
methods/activities appropriately
3.8 Give clear instructions in employing various
strategies
4.0 Check for the understanding of participants and
process their responses.
4.1 Ask questions that are clear and focused
4.2 Ask follow-up questions to clarify participants’
responses
4.3 Paraphrase questions for clarity
4.4 Ask higher-order thinking skills questions to elicit
participants’ ideas
4.5 Respond in a fair and timely manner with respect to
participants’ questions and answers
4.6 Listen to the participants’ ideas or responses
4.7 Paraphrase participants’ ideas or responses to confirm
what has been said
4.8 Conduct formative assessments to check the
understanding of the participants
5.0 Establish and maintain a positive/non-threatening
and comfortable learning environment.
6.0 Demonstrate good communication skills (verbal and
non- verbal).
6.1 Use clear and appropriate language for learners
6.2 Express ideas with clarity, logic, and correct
grammar
6.3 Use a non-verbal form of communication to reinforce
the verbal message
6.4 Use a well-modulated voice in facilitating the session
7.0 Use appropriate technology with ease and confidence.
8.0 Synthesize the responses of the participants and the
activities of the session.
8.1 Guide the group to a consensus or conclusion.
8.2 Highlight important results of the activity
8.3 Generate ideas and concepts from the sharing of
participants during the learning session/s
8.4 Identify the relationships between activities
9.0 Exhibits flexibility and adaptability in the delivery of
the
session to ensure an appropriate response to unforeseen
situations.
10. Present him/herself in a professional manner.
10.1. Accept feedback without being defensive and
offensive and reflects on the feedback for self-
improvement
10.2. Always observe proper decorum and warm and
respectful behavior
10.3. Relate to others with sensitivity and a caring
attitude
LEARNING RESOURCE MATERIALS

4- Highly evident 3- Moderately Evident

2- Slightly Evident 1- Not Evident
a. The program owner complied with the PD LRMs Quality
Standards
Address: Room 214, Mabini Building, DepEd Complex, Meralco Ave., Pasig City 1600
Telephone No.: (+632) 86337207
Email Address: [email protected] | Website: www.deped.gov.ph
 b. The learning materials aligned with the purpose of the
methodology of the learning design were distributed
c. The participants received a copy of the learning resource
materials
PROGRAM MANAGEMENT

4- Highly evident 3- Moderately Evident

2- Slightly Evident 1- Not Evident

a. The details of the planned program implementation

(e.g., program objectives, date, accommodation, etc.)
are officially communicated to concerned offices/units
and target participants.
b. Special needs of the participants are noted.
c. Sessions with mainly information diffusion objectives may
be engaged in.
d. Adequate session breaks (15-30 minutes mid-morning
and mid-afternoon for snacks and stretching, and one
hour for lunch) are provided promptly.
e. To the extent possible, “working breaks” are to be
avoided, unless limited session time necessitates these.
f. The PMT promotes good solid waste management in the
venue by adopting the “clean as you go” practice.
g. Socially-inclusive, gender-sensitive, non- discriminatory,
and non-stereotypical language is used at all times
during the program.
h. Zero-tolerance on the commission of sexual harassment,
bullying, and intimidation is observed; incidents are
handled by PMT within 24 hours from receipt of the
report or information.
i. Emerging welfare needs of participants, resource
speakers/subject-matter experts, and PMT are
immediately addressed.
j.
k. Planned activities are carried out as scheduled unless
modifications are necessary due to emerging needs (results
of pre-assessment, expectations, etc.).
l.
k. Daily attendance checks are done by the PMT.
l. The PMT introduces the resource speakers/ subject-
matter experts.
m. The evaluation tool for Level 1 is administered at the end
of the day.
n. Distribute certificates of recognition to invited resource
speakers/subject-matter experts.

LEARNING ENVIRONMENT: FACE-TO-FACE PD PROGRAM

4- Highly evident 3- Moderately Evident
2- Slightly Evident 1- Not Evident
a. Is in an accessible, safe, secure, and peaceful location.
b. Is clean, well-lit, and well-ventilated.
c. Free from interruptions or unnecessary noise.
d. Has facilities for individuals with disabilities or
special needs (e.g., ramps, signposts, toilets, reception,
parking, elevator, etc.).
Address: Room 214, Mabini Building, DepEd Complex, Meralco Ave., Pasig City 1600
Telephone No.: (+632) 86337207
Email Address: [email protected] | Website: www.deped.gov.ph
e. Has a sufficient number of clean and accessible
toilets and washrooms.
f. The equipment/tools/supplies are adequate and readily
available.
g. There is a provision for a fast and reliable
internet connection.
h. Session rooms are spacious enough and can
accommodate 30-50 participants.
i. Session rooms are arranged according to the session
objectives and methodologies.
j. Session rooms have designated areas for the
members of the PMT.
k. Session rooms are provided for breakout
sessions as indicated in the Program design.

Address: Room 214, Mabini Building, DepEd Complex, Meralco Ave., Pasig City 1600
Telephone No.: (+632) 86337207 Doc. Ref. Code Rev 01
Email Address: [email protected] | Website: www.deped.gov.ph Effectivity Page 23 of 4
 III. SUMMARY OF FINDINGS

INSTRUCTIONS:

Calculate the average of all six (6) categories to get the overall rating for the program.
Compute the average of the rating to obtain the category rating.

1. Points for each column are as follows: A = 4 points; B = 3 points; C = 2 points; and D = 1
point.
2. For items with more than one indicator, compute the average to obtain a single rating.
3. All categories are considered crucial to any program, thus, weights are inapplicable.

INTERPRETATION PER CATEGORY:

Rating Description
3.26 to 4.0 Fully met all agreed standards.
2.51 to 3.25 Partially met agreed standards.
1.76 to 2.50 Minimal conformance to the standards.
1.0 to 1.75 Non-conformance to the standards.

Indicators Category Rating

1.0 PARTICIPANTS
Are the actual participants the same with the target participants of
the PD Program?
2.0 PROGRAM DESIGN
To what extent was the delivered PD Program compliant to the
Detailed PD Program Design?
3.0 RESOURCE PERSONS/SUBJECT-MATTER EXPERTS
To what extent were the resource speakers and subject-matter
experts compliant to the PD Program Delivery Quality Standards?
4.0 LEARNING RESOURCE MATERIALS
To what extent were the LRMs compliant to the PD LRMs Quality
Standards?
5.0 PROGRAM MANAGEMENT
To what extent was the Program Management compliant to the PD
Program Delivery Quality Standards?
6.0 LEARNING ENVIRONMENT: FACE-TO-FACE PD PROGRAM
To what extent was the venue for the face-to-face PD Program
compliant to standards?
Total Rating
 MAJOR OBSERVATION, FINDINGS, AND RECOMMENDATIONS

MAJOR OBSERVATION AND FINDINGS RECOMMENDATIONS

Prepared by:

___________________________
M&E Officer

Noted by:

MYLLENE JUNE S. MORENO, PDO-I

GEXXANE MARIE S. OSIN, AO-II

DIVINE GRACE S. ITING, PDO-I

M&E Managers

Doc. Ref. Code Rev 01

Effectivity Page 4 of 4