[To be Published in the Gazette of India, Extraordinary, Part II, Section 3,

Sub-Section (i)]
Government of India
Ministry of Corporate Affairs
NOTIFICATION

New Delhi, dated ……

G.S.R. (E).-- In exercise of the powers conferred under section 3, section 4,
sub-sections (5) and (6)of section 5, section 6, sub-section (1) and (2) of
section 7, sub-section (1) and (2) of section 8, clauses (a) and (b) of sub-
section (1) of section11, sub-sections (2), (3), (4) and (5) of section 12,
sub-sections (3), (4) and proviso to sub-section (5) of section 13, sub-
section (2) of section 14, sub-section (1) of section 17, sub-section (1) and
(2) of section 20 read with sub-sections (1) and (2) of section 469 of the
Companies Act, 2013 (18 of 2013) and in supersession of the Companies
(Central Government’s) General Rules and Forms, 1956 or any other
relevant rules prescribed under the Companies Act, 1956 (1 of 1956) on
matters covered under these rules, except as respects things done or
omitted to be done before such supersession, the Central Government
hereby makes the following rules, namely: -

1. Short title and commencement.-

(1) These rules may be called the Companies
(Incorporation) Rules, 2014.

(2) They shall come into force on the date of their publication
in the Official Gazette.

1
 2. Definitions.- (1) In these rules, unless the context
otherwise requires,-
(a) ‘‘Act’’ means the Companies Act, 2013 (18 of 2013);
(b) ‘‘Annexure’’ means the Annexure to these rules;
(c) “Form” or “e-Form” means a form in the electronic form as
specified under the Act or Rules made there under and notified
by the Central Government under the Act;
(d) ‘‘Fees’’ means fees as specified in the Companies
(Registration offices and fees) Rules, 2014;
(e) ‘‘Regional Director’’ means the person appointed by
the Central Government in the Ministry of Corporate
Affairs as a Regional Director;
(f) ‘‘section’’ means the section of the Act;

(2) Words and expressions used in these rules but not defined
and defined in the Act or in Companies (Specification of
definitions details) Rules, 2014 shall have the meanings
respectively assigned to them in the Act and said rules.

3. One Person Company.-

(1) Only a natural person who is an Indian citizen and resident in
India-
(a) shall be eligible to incorporate a One Person Company;
(b) shall be a nominee for the sole member of a One Person
Company.

Explanation.- For the purposes of this rule, the term

"resident in India" means a person who has stayed in India for a
period of not less than one hundred and eighty two days during
the immediately preceding one calendar year.

2
 (2) No person shall be eligible to incorporate more than a One
Person Company or become nominee in more than one such
company.

(3) Where a natural person, being member in One Person

Company in accordance with this rule becomes a member in
another such Company by virtue of his being a nominee in that
One Person Company, such person shall meet the eligibility criteria
specified in sub rule (2) within a period of one hundred and eighty
days.

(4) No minor shall become member or nominee of the One Person

Company or can hold share with beneficial interest.

(5) Such Company cannot be incorporated or converted into a

company under section 8 of the Act.

(6) Such Company cannot carry out Non-Banking Financial

Investment activities including investment in securities of any
body corporates.

(7) No such company can convert voluntarily into any kind of

company unless two years is expired from the date of
incorporation of One Person Company, except threshold limit
(paid up share capital) is increased beyond fifty lakh rupees or its
average annual turnover during the relevant period exceeds two
crore rupees.

3
4. Nomination by the subscriber or member of One Person
Company.-

For the purposes of first proviso to sub-section (1) of section 3-

(1) The subscriber to the memorandum of a One Person

Company shall nominate a person, after obtaining prior
written consent of such person, who shall, in the event of
the subscriber’s death or his incapacity to contract,
become the member of that One Person Company.

(2) The name of the person nominated under sub-rule (1)

shall be mentioned in the memorandum of One Person
Company and such nomination in Form No INC.2 along
with consent of such nominee obtained in Form No INC.3
and fee as provided in the Companies (Registration
offices and fees) Rules, 2014 shall be filed with the
Registrar at the time of incorporation of the company
along with its memorandum and articles.

(3) The person nominated by the subscriber or member of a

One Person Company may, withdraw his consent by
giving a notice in writing to such sole member and to the
One Person Company:
Provided that the sole member shall nominate another
person as nominee within fifteen days of the receipt of
the notice of withdrawal and shall send an intimation of
such nomination in writing to the Company, along with
the written consent of such other person so nominated in
Form No.INC.3.

4
(4) The company shall within thirty days of receipt of the
notice of withdrawal of consent under sub-rule (3) file
with the Registrar, a notice of such withdrawal of consent
and the intimation of the name of another person
nominated by the sole member in Form No INC.4 along
with fee as provided in the Companies (Registration
offices and fees) Rules, 2014 and the written consent
of such another person so nominated in Form
No.INC.3.

(5) The subscriber or member of a One Person Company

may, by intimation in writing to the company, change the
name of the person nominated by him at any time for any
reason including in case of death or incapacity to contract
of nominee and nominate another person after obtaining
the prior consent of such another person in Form No
INC.3:

Provided that the company shall, on the receipt of such

intimation, file with the Registrar, a notice of such change
in Form No INC.4 along with fee as provided in the
Companies (Registration offices and fees) Rules,
2014 and with the written consent of the new nominee in
Form No.INC.3 within thrity days of receipt of intimation
of the change.

5
(6) Where the sole member of One Person Company ceases
to be the member in the event of death or incapacity to
contract and his nominee becomes the member of such
One Person Company, such new member shall nominate
within fifteen days of becoming member, a person who
shall in the event of his death or his incapacity to contract
become the member of such company, and the company
shall file with the Registrar an intimation of such
cessation and nomination in Form No INC.4 along with
the fee as provided in the Companies (Registration
offices and fees) Rules, 2014 within thirty days of the
change in membership and with the prior written consent
of the person so nominated in Form No.INC.3.

5. Penalty.-
If One Person Company or any officer of such company
contravenes the provisions of these rules, One Person
Company or any officer of the One Person Company shall
be punishable with fine which may extend to ten
thousand rupees and with a further fine which may
extend to one thousand rupees for every day after the
first during which such contravention continues.

6. One Person Company to convert itself into a public

company or a private company in certain cases.-

(1) Where the paid up share capital of an One Person

Company exceeds fifty lakh rupees or its average
annual turnover during the relevant period exceeds
two crore rupees, it shall cease to be entitled to
continue as a One Person Company.

6
(2) Such One Person Company shall be required to convert
itself, within six months of the date on which its paid up
share capital is increased beyond fifty lakh rupees or the last
day of the relevant period during which its average annual
turnover exceeds two crore rupees as the case may be, into
either a private company with minimum of two members
and two directors or a public company with at least of seven
members and three directors in accordance with the
provisions of section 18 of the Act.

(3) The One Person Company shall alter its memorandum

and articles by passing a resolution in accordance with sub-
section (3) of section 122 of the Act to give effect to the
conversion and to make necessary changes incidental
thereto.

(4) The One Person Company shall within period of sixty

days from the date of applicability of sub-rule (1), give a
notice to the Registrar in Form No.INC.5 informing that it
has ceased to be a One Person Company and that it is now
required to convert itself into a private company or a public
company by virtue of its paid up share capital or average
annual turnover, having exceeded the threshold limit laid
down in sub-rule (1).

Explanation.-For the purposes of this rule,- "relevant

period" means the period of immediately preceding three
consecutive financial years;

(5) If One Person Company or any officer of the One

Person Company contravenes the provisions of these rules,
One Person Company or any officer of the One Person
Company shall be punishable with fine which may extend to
ten thousand rupees and with a further fine which may
extend to one thousand rupees for every day after the first
during which such contravention continues.

7
 (6) A One Person company can get itself converted into a
Private or Public company after increasing the minimum
number of members and directors to two or minimum of
seven members and two or three directors as the case may
be, and by maintaining the minimum paid-up capital as per
requirements of the Act for such class of company and by
making due compliance of section 18 of the Act for
conversion.

7. Conversion of private company into One Person

Company.-

(1) A private company other than a company registered under

section 8 of the Act having paid up share capital of fifty lakhs
rupees or less or average annual turnover during the relevant
period is two crore rupees or less may convert itself into one
person company by passing a special resolution in the general
meeting.

(2) Before passing such resolution, the company shall obtain No

objection in writing from members and creditors.

(3) The one person company shall file copy of the special
resolution with the Registrar of Companies within thirty days from
the date of passing such resolution in Form No. MGT.14.

(4) The company shall file an application in Form No.INC.6 for

its conversion into One Person Company along with fees as
provided in in the Companies (Registration offices and fees)
Rules, 2014, by attaching the following documents, namely:-

8
 (i) The directors of the company shall give a declaration by way
of affidavit duly sworn in confirming that all members and
creditors of the company have given their consent for
conversion, the paid up share capital company is fifty lakhs
rupees or less or average annual turnover is less than two
crores rupees, as the case may be;

(ii) the list of members and list of creditors;

(iii) the latest Audited Balance Sheet and the Profit and
Loss Account; and

(iv) the copy of No Objection letter of secured creditors.

(5) On being satisfied and complied with requirements stated

herein the Registrar shall issue the Certificate.

8. Undesirable names.-

(1) In determining whether a proposed name is identical with

another, the differences on account of the following
shall be disregarded-

(a) the words like Private, Pvt, Pvt., (P), Limited, Ltd,
Ltd., LLP, Limited Liability Partnership;
(b) words appearing at the end of the names –
company, and company, co., co, corporation,
corp, corpn, corp.;
(c) plural version of any of the words appearing in
the name;
(d) type and case of letters, spacing between letters
and punctuation marks;
(e) joining words together or separating the words
does not make a name distinguishable from a
name that uses the similar, separated or joined
words;
9
(f) use of a different tense or number of the same
word does not distinguish one name from
another;
(g) using different phonetic spellings or spelling
variations shall not be considered as
distinguishing one name from another. Illustration
(For example, P.Q. Industries limited is existing
then P and Q Industries or Pee Que Industries or P
n Q Industries or P & Q Industries shall not be
allowed and similarly if a name contains numeric
character like 3, resemblance shall be checked
with ‘Three’ also;)
(h) misspelled words, whether intentionally misspelled
or not, do not conflict with the similar, properly
spelled words;
(i) the addition of an internet related designation,
such as .com, .net, .edu, .gov, .org, .in does not
make a name distinguishable from another, even
where (.) is written as ‘dot’;
(j) the addition of words like New, Modern, Nav, Shri,
Sri, Shree, Sree, Om, Jai, Sai, The, etc. does not
make a name distinguishable from an existing
name and similarly, if it is different from the name
of the existing company only to the extent of
adding the name of the place, the same shall not
be allowed; such names may be allowed only if no
objection from the existing company by way of
Board resolution is submitted;

10
 (k) different combination of the same words does not
make a name distinguishable from an existing
name, e.g., if there is a company in existence by
the name of “Builders and Contractors Limited”,
the name “Contractors and Builders Limited” shall
not be allowed unless it is change of name of
existing company;
(l) if the proposed name is the Hindi or English
translation or transliteration of the name of an
existing company or limited liability partnership
in English or Hindi, as the case may be.

(2) (a) The name shall be considered undesirable, if-

(i) it attracts the provisions of section 3 of the

Emblems and Names (Prevention and
Improper Use) Act, 1950 (12 of 1950);

(ii) it includes the name of a registered trade

mark or a trade mark which is subject of an
application for registration, unless the
consent of the owner or applicant for
registration, of the trade mark, as the case
may be, has been obtained and produced by
the promoters;

(iii) it includes any word or words which are

offensive to any section of the people;

(b) The name shall also be considered undesirable,

if-

(i) the proposed name is identical with

or too nearly resembles the name of a
limited liability partnership;

11
(ii) it is not in consonance with the
principal objects of the company as set out
in the memorandum of association;

Provided that every name need not be

necessarily indicative of the objects of the
company, but when there is some
indication of objects in the name, then it
shall be in conformity with the objects
mentioned in the memorandum;

(iii) the company’s main business is

financing, leasing, chit fund, investments,
securities or combination thereof, such
name shall not be allowed unless the
name is indicative of such related financial
activities, viz., Chit Fund or Investment or
Loan, etc.;

(iv) it resembles closely the popular or

abbreviated description of an existing
company or limited liability partnership;

(v) the proposed name is identical with or too

nearly resembles the name of a company
or limited liability partnership incorporated
outside India and reserved by such
company or limited liability partnership
with the Registrar:
Provided that if a foreign company is
incorporating its subsidiary company in
India, then the original name of the
holding company as it is may be allowed
with the addition of word India or name of
any Indian state or city, if otherwise
available;

12
(vi) any part of the proposed name includes
the words indicative of a separate type of
business constitution or legal person or
any connotation thereof e.g. co-operative,
sehkari, trust, LLP, partnership, society,
proprietor, HUF, firm, Inc., PLC, GmbH,
SA, PTE, Sdn, AG etc.;

Explanation.- For the purposes of this sub-

clause, it is hereby clarified that the name
including phrase ‘Electoral Trust’ may be
allowed for Registration of companies to be
formed under section 8 of the Act, in
accordance with the Electoral Trusts
Scheme, 2013 notified by the Central
Board of Direct Taxes (CBDT):

Provided that name application is

accompanied with an affidavit to the effect
that the name to be obtained shall be only
for the purpose of registration of
companies under Electoral Trust Scheme
as notified by the Central Board of Direct
Taxes;

(vii) the proposed name contains the words

‘British India’;

(viii) the proposed name implies association or

connection with embassy or consulate or a
foreign government;

13
(ix) the proposed name includes or implies
association or connection with or
patronage of a national hero or any person
held in high esteem or important
personages who occupied or are occupying
important positions in Government;

(x) the proposed name is vague or an

abbreviated name such as ‘ABC limited’ or
‘23K limited’ or ‘DJMO’ Ltd: abbreviated
name based on the name of the promoters
will not be allowed. For example:- BMCD
Limited representing first alphabet of the
name of the promoter like Bharat, Mahesh,
Chandan and David:

Provided that existing company may use

its abbreviated name as part of the name
for formation of a new company as
subsidiary or joint venture or associate
company but such joint venture or
associated company shall not have an
abbreviated name only e.g. Delhi Paper
Mills Limited can get a joint venture or
associated company as DPM Papers
Limited and not as DPM Limited:

14
 Provided further that the companies well
known in their respective field by
abbreviated names are allowed to change
their names to abbreviation of their
existing name after following the
requirements of the Act;

(xi) the proposed name is identical to the

name of a company dissolved as a result
of liquidation proceeding and a period of
two years have not elapsed from the date
of such dissolution:

Provided that if the proposed name is

identical with the name of a company
which is struck off in pursuance of action
under section 248 of the Act, then the
same shall not be allowed before the
expiry of twenty years from the publication
in the Official Gazette being so struck off;

(xii) it is identical with or too nearly resembles

the name of a limited liability partnership
in liquidation or the name of a limited
liability partnership which is struck off up
to a period of five years;

15
(xiii) the proposed name include words such as
‘Insurance’, ‘Bank’, ‘Stock Exchange’,
‘Venture Capital’, ‘Asset Management’,
‘Nidhi’, ‘Mutual fund’ etc., unless a
declaration is submitted by the applicant
that the requirements mandated by the
respective regulator, such as IRDA, RBI,
SEBI, MCA etc. have been complied with
by the applicant;

(xiv) the proposed name includes the word

“State”, the same shall be allowed only in
case the company is a government
company;

(xv) the proposed name is containing only the

name of a continent, country, state, city
such as Asia limited, Germany Limited,
Haryana Limited, Mysore Limited;

(xvi) the name is only a general one, like Cotton

Textile Mills Ltd. or Silk Manufacturing
Ltd., and not Lakshmi Silk Manufacturing
Co. Ltd;

(xvii) it is intended or likely to produce a

misleading impression regarding the scope
or scale of its activities which would be
beyond the resources at its disposal:

16
 (xviii) the proposed name includes name of any
foreign country or any city in a foreign
country, the same shall be allowed if the
applicant produces any proof of
significance of business relations with such
foreign country like Memorandum Of
Understanding with a company of such
country:

Provided that the name combining the

name of a foreign country with the use of
India like India Japan or Japan India shall
be allowed if, there is a government to
government participation or patronage and
no company shall be incorporated using
the name of an enemy country.
Explanation.- For the purposes of this
clause, enemy country means so declared
by the Central Government from time to
time.

(3) If any company has changed its activities which are not
reflected in its name, it shall change its name in line with its
activities within a period of six months from the change of
activities after complying with all the provisions as
applicable to change of name.

17
(4) In case the key word used in the name proposed is the
name of a person other than the name(s) of the promoters
or their close blood relatives, No objection from such other
person(s) shall be attached with the application for name. In
case the name includes the name of relatives, the proof of
relation shall be attached and it shall be mandatory to
furnish the significance and proof thereof for use of coined
words made out of the name of the promoters or their
relatives.

(5) The applicant shall declare in affirmative or negative ( to

affirm or deny ) whether they are using or have been using
in the last five years , the name applied for incorporation of
company or LLP in any other business constitution like
Sole proprietor or Partnership or any other incorporated or
unincorporated entity and if, yes details thereof and No
Objection Certificate from other partners and associates for
use of such name by the proposed Company or LLP, as the
case may be, and also a declaration as to whether such
other business shall be taken over by the proposed company
or LLP or not .

(6) The following words and combinations thereof shall not

be used in the name of a company in English or any of the
languages depicting the same meaning unless the previous
approval of the Central Government has been obtained for
the use of any such word or expression-

(a) Board;
(b) Commission;
(c) Authority;
(d) Undertaking;
(e) National;
(f) Union;
(g) Central;
(h) Federal;
(i) Republic;

18
 (j) President;
(k) Rashtrapati;
(l) Small Scale Industries;
(m) Khadi and Village Industries Corporation;
(n) Financial, forest, Corporation and the like;
(o) Municipal;
(p) Panchayat;
(q) Development Authority;
(r) Prime Minister or Chief Minister;
(s) Minister;
(t) Nation;
(u) Forest corporation;
(v) Development Scheme;
(w) Statute or Statutory;
(x) Court or Judiciary;
(y) Governor;

(z) Development Scheme or the use of word Scheme

with the name of Government (s) , State , India,
Bharat or any government authority or in any
manner resembling with the schemes launched
by Central, state or local Governments and
authorities; and
(za) Bureau

(7) For the Companies under section 8 of the Act, the name
shall include the words foundation, Forum, Association,
Federation, Chambers, Confederation, council, Electoral
trust and the like etc. Every company incorporated as a
“Nidhi” shall have the last word ‘Nidhi Limited’ as part of
its name.

19
 (8) The names released on change of name by any company
shall remain in data base and shall not be allowed to be
taken by any other company including the group
company of the company who has changed the name for
a period of three years from the date of change subject to
specific direction from the competent authority in the
course of compromise, arrangement and amalgamation.

9. Reservation of name.-

An application for the reservation of a name shall be made

in Form No. INC.1 along with the fee as provided in the
Companies (Registration offices and fees) Rules,
2014.

10. Where the articles contain the provisions for entrenchment,

the company shall give notice to the Registrar of such
provisions in Form No.INC.2 or Form No.INC.7, as the case
may be, along with the fee as provided in the Companies
(Registration offices and fees) Rules, 2014 at the time of
incorporation of the company or in case of existing
companies, the same shall be filed in Form No.MGT.14
within thirty days from the date of entrenchment of the
articles, as the case may be, along with the fee as provided in
the Companies (Registration offices and fees) Rules,
2014.

11. The model articles as prescribed in Table F, G, H, I and J of

Schedule I may be adopted by a company as may be
applicable to the case of the company, either in totality or
otherwise.

20
12. Application for incorporation of companies.-

An application shall be filed, with the Registrar within whose

jurisdiction the registered office of the company is proposed
to be situated, in Form No.INC.2 (for One Person
Company) and Form no. INC.7 (other than One Person
Company) along with the fee as provided in the
Companies (Registration offices and fees) Rules, 2014
for registration of a company:

13. Signing of memorandum and articles.-

The Memorandum and Articles of Association of the company

shall be signed in the following manner, namely:-

(1) The memorandum and articles of association of the

company shall be signed by each subscriber to the
memorandum, who shall add his name, address,
description and occupation, if any, in the presence of
at least one witness who shall attest the signature and
shall likewise sign and add his name, address,
description and occupation, if any and the witness
shall state that “I witness to subscriber/subscriber(s),
who has/have subscribed and signed in my presence
(date and place to be given); further I have verified
his or their Identity Details (ID) for their
identification and satisfied myself of his/her/their
identification particulars as filled in”

21
(2) Where a subscriber to the memorandum is illiterate,
he shall affix his thumb impression or mark which shall
be described as such by the person, writing for him,
who shall place the name of the subscriber against or
below the mark and authenticate it by his own
signature and he shall also write against the name of
the subscriber, the number of shares taken by him.

(3) Such person shall also read and explain the contents
of the memorandum and articles of association to the
subscriber and make an endorsement to that effect on
the memorandum and articles of association.

(4) Where the subscriber to the memorandum is a body

corporate, the memorandum and articles of
association shall be signed by director, officer or
employee of the body corporate duly authorized in
this behalf by a resolution of the board of directors of
the body corporate and where the subscriber is a
Limited Liability Partnership, it shall be signed by a
partner of the Limited Liability Partnership, duly
authorized by a resolution approved by all the partners
of the Limited Liability Partnership:

Provided that in either case, the person so authorized

shall not, at the same time, be a subscriber to the
memorandum and articles of Association.

22
(5) Where subscriber to the memorandum is a
foreign national residing outside India-
(a) in a country in any part of the
Commonwealth, his signatures and address
on the memorandum and articles of
association and proof of identity shall be
notarized by a Notary (Public) in that part of
the Commonwealth.
(b) in a country which is a party to the Hague
Apostille Convention, 1961, his signatures
and address on the memorandum and articles
of association and proof of identity shall be
notarized before the Notary (Public) of the
country of his origin and be duly apostillised
in accordance with the said Hague
Convention.

(c) in a country outside the Commonwealth and

which is not a party to the Hague Apostille
Convention, 1961, his signatures and address
on the memorandum and articles of
association and proof of identity, shall be
notarized before the Notary (Public) of such
country and the certificate of the Notary
(Public) shall be authenticated by a
Diplomatic or Consular Officer empowered in
this behalf under section 3 of the Diplomatic
and Consular Officers (Oaths and Fees) Act,
1948 (40 of 1948) or, where there is no such
officer by any of the officials mentioned in

23
 section 6 of the Commissioners of Oaths Act,
1889 (52 and 53 Vic.C.10), or in any Act
amending the same;

(d) visited in India and intended to incorporate a company, in

such case the incorporation shall be allowed if, he/she is having a
valid Business Visa.

Explanation.- For the purposes of this clause, it is hereby clarified

that, in case of Person is of Indian Origin or Overseas Citizen of
India, requirement of business Visa shall not be applicable.

14. Declaration by professionals.-

For the purposes of clause (b) of sub-section (1) of section 7,

the declaration by an advocate, a Chartered Accountant,
Cost accountant or Company Secretary in practice shall be in
Form No. INC.8.

Explanation (i) “chartered accountant” means a chartered

accountant as defined in clause (b) of sub section 1 of section 2 of
the Chartered Accountants Act, 1949 (ii) “Cost Accountant” means
a cost accountant as defined in clause (b) of sub-section (1) of
section 2 of the Cost and Works Accountants Act, 1959 and (iii)
“company secretary” means a “company secretary” or “secretary”
means as defined in clause (c) of sub-section (1) of section 2 of
the Company Secretaries Act, 1980.

15. Affidavit from subscribers and first directors.-

For the purposes of clause (c) of sub-section (1) of section 7, the

affidavit shall be submitted by each of the subscribers to the
memorandum and each of the first directors named in the
articles in Form No.INC.9

24
16. Particulars of every subscriber to be filed with the
Registrar at the time of incorporation.

(1) The following particulars of every subscriber to the

memorandum shall be filed with the Registrar-

(a) Name (including surname or family name) and

recent Photograph affixed and scan with MOA
and AOA:

(b) Father’s/Mother’s/ name:

(c) Nationality:

(d) Date of Birth:

(e) Place of Birth (District and State):

(f) Educational qualification:

(g) Occupation:

(h) Income-tax permanent account number:

(i) Permanent residential address and also Present
address (Time since residing at present
address and address of previous residence
address (es) if stay of present address is less
than one year) similarly the office/business
addresses :

(j) Email id of Subscriber;

(k) Phone No. of Subscriber;

(l) Fax no. of Subscriber (optional)

Explanation.- information related to (i) to (l)

shall be of the individual subscriber and not of
the professional engaged in the incorporation
of the company;

(m) Proof of Identity:

 For Indian Nationals:

25
  PAN Card ( mandatory) and any one of the
following
 Voter’s identity card
 Passport copy
 Driving License copy
 Unique Identification Number (UIN)
 For Foreign nationals and Non Resident Indians
 Passport
(n) Residential proof such as Bank Statement,
Electricity Bill, Telephone / Mobile Bill:

Provided that Bank statement Electricity bill,

Telephone or Mobile bill shall not be more than
two months old;

(o) Proof of nationality in case the subscriber is a

foreign national.

(p) If the subscriber is already a director or

promoter of a company(s), the particulars
relating to-

(i) Name of the company;

(ii) Corporate Identity Number;

(iii) Whether interested as a director or

promoter;

(q) the specimen signature and latest photograph

duly verified by the banker or notary shall be in the
prescribed Form No.INC.10.

(2) Where the subscriber to the memorandum is a body

corporate, then the following particulars shall be filed
with the Registrar-

(a) Corporate Identity Number of the Company or

Registration number of the body corporate, if
any

(b) GLN, if any;

26
(c) the name of the body corporate

(d) the registered office address or principal place

of business;

(e) E-mail Id;

(f) if the body corporate is a company, certified

true copy of the board resolution specifying
inter alia the authorization to subscribe to the
memorandum of association of the proposed
company and to make investment in the
proposed company, the number of shares
proposed to be subscribed by the body
corporate, and the name, address and
designation of the person authorized to
subscribe to the Memorandum;

(g) if the body corporate is a limited liability

partnership or partnership firm, certified true
copy of the resolution agreed to by all the
partners specifying inter alia the authorization
to subscribe to the memorandum of association
of the proposed company and to make
investment in the proposed company, the
number of shares proposed to be subscribed in
the body corporate, and the name of the
partner authorized to subscribe to the
Memorandum;

(h) the particulars as specified above for

subscribers in terms of clause (e) of sub-
section (1) of section 7 for the person
subscribing for body corporate;

27
 (i) in case of foreign bodies corporate, the details
relating to-

(i) the copy of certificate of incorporation of

the foreign body corporate; and

(ii) the registered office address.

17. Particulars of first directors of the company and their

consent to act as such.-

The particulars of each person mentioned in the articles as first

director of the company and his interest in other firms or bodies
corporate along with his consent to act as director of the company
shall be filed in Form No.DIR.12 along with the fee as provided
in the Companies (Registration offices and fees) Rules, 2014.

18. Certificate of incorporation.-

The Certificate of Incorporation shall be issued by the Registrar in

Form No.INC.11.

19. License under section 8 for new companies with

charitable objects etc.-

(1)A person or an association of persons (hereinafter referred to in

this rule as “the proposed company”), desirous of incorporating a
company with limited liability under sub-section (1) of section 8
without the addition to its name of the word “Limited”, or as the
case may be, the words “Private Limited”, shall make an
application in Form No.INC.12 along with the fee as provided in
the Companies (Registration offices and fees) Rules, 2014
to the Registrar for a license under sub-section (1) of section 8.

28
(2) The memorandum of association of the proposed company
shall be in Form No.INC.13.

(3) The application under sub-rule (1) shall be accompanied

by the following documents, namely:—
(a) the draft memorandum and articles of association
of the proposed company;

(b) the declaration in Form No.INC.14 by an

Advocate, a Chartered Accountant, Cost Accountant
or Company Secretary in practice, that the draft
memorandum and articles of association have been
drawn up in conformity with the provisions of
section 8 and rules made thereunder and that all
the requirements of the Act and the rules made
thereunder relating to registration of the company
under section 8 and matters incidental or
supplemental thereto have been complied with;

(c) an estimate of the future annual income and

expenditure of the company for next three years,
specifying the sources of the income and the
objects of the expenditure;

(d) the declaration by each of the persons making the

application in Form No. INC.15.

20. License for existing companies.-

29
(1) A limited company registered under this Act or under any
previous company law, with any of the objects specified in clause
(a) of sub-section (1) of section 8 and the restrictions and
prohibitions as mentioned respectively in clause (b) and (c) of that
sub-section, and which is desirous of being registered under
section 8, without the addition to its name of the word “Limited” or
as the case may be, the words “Private Limited”, shall make an
application in Form No.INC.12 along with the fee as provided in
the Companies (Registration offices and fees) Rules, 2014
to the Registrar for a licence under sub-section (5) of section 8.

(2) The application under sub-rule (1), shall be accompanied by

the following documents, namely:-

(a) the memorandum and articles of association of the

company;

(b) the declaration as given in Form No.INC.14 by an

Advocate, a Chartered accountant, Cost Accountant
or Company Secretary in Practice, that the
memorandum and articles of association have been
drawn up in conformity with the provisions of
section 8 and rules made thereunder and that all
the requirements of the Act and the rules made
thereunder relating to registration of the company
under section 8 and matters incidental or
supplemental thereto have been complied with;

(c) For each of the two financial years immediately

preceding the date of the application, or when the
30
company has functioned only for one financial year, for
such year (i) the financial statements, (ii) the Board’s
reports, and (iii) the audit reports, relating to existing
companies

(d) a statement showing in detail the assets (with the

values thereof), and the liabilities of the company, as on
the date of the application or within thirty days preceding
that date;

(e) an estimate of the future annual income and

expenditure of the company for next three years,
specifying the sources of the income and the objects of
the expenditure;

(f) the certified copy of the resolutions passed in general/

board meetings approving registration of the company
under section 8; and

(g) a declaration by each of the persons making the

application in Form No.INC.15.

(2) The company shall, within a week from the date of

making the application to the Registrar, publish a notice
at his own expense, and a copy of the notice, as
published, shall be sent forthwith to the Registrar and
the said notice shall be in Form No. INC.26 and shall
be published-

(a) at least once in a vernacular newspaper in the

principal vernacular language of the district in

31
 which the registered office of the proposed
company is to be situated or is situated, and
circulating in that district, and at least once in
English language in an English newspaper
circulating in that district; and

(b) on the websites as may be notified by the Central

Government.

(4) The Registrar may require the applicant to furnish the

approval or concurrence of any appropriate authority,
regulatory body, department or Ministry of the Central
Government or the State Government(s).

(5) The Registrar shall, after considering the objections, if

any, received by it within thirty days from the date of
publication of notice, and after consulting any authority,
regulatory body, Department or Ministry of the Central
Government or the State Government(s), as it may, in its
discretion, decide whether the license should or should
not be granted.

(6) The licence shall be in Form No.INC.16. or Form

No.INC.17, as the case may be, and the Registrar shall
have power to include in the licence such other conditions
as may be deemed necessary by him.

(7) The Registrar may direct the company to insert in its

memorandum, or in its articles, or partly in one and
partly in the other, such conditions of the license as may
be specified by the Registrar in this behalf.

21. Conditions for conversion of a company registered

under Section 8 into a company of any other kind.

32
(1) A company registered under section 8 which intends to convert
itself into a company of any other kind shall pass a special
resolution at a general meeting for approving such conversion.

(2) The explanatory statement annexed to the notice convening

the general meeting shall set out in detail the reasons for opting for
such conversion including the following, namely:-

(a) the date of incorporation of the company;

(b) the principal objects of the company as set out in the

memorandum of association;

(c) the reasons as to why the activities for achieving the

objects of the company cannot be carried on in the current
structure i.e. as a section 8 company;

(d) if the principal or main objects of the company are

proposed to be altered, what would be the altered objects
and the reasons for the alteration;

(e) what are the privileges or concessions currently enjoyed

by the company, such as tax exemptions, approvals for
receiving donations or contributions including foreign
contributions, land and other immovable properties, if any,
that were acquired by the company at concessional rates or
prices or gratuitously and, if so, the market prices prevalent
at the time of acquisition and the price that was paid by the
company, details of any donations or bequests received by
the company with conditions attached to their utilization etc.

33
 (f) details of impact of the proposed conversion on the
members of the company including details of any benefits
that may accrue to the members as a result of the
conversion.

(2) A certified true copy of the special resolution along with a

copy of the Notice convening the meeting including the
explanatory statement shall be filed with the Registrar
in Form No.MGT.14 along with the fee

(3) The company shall file an application in Form

No.INC.18 with the Regional Director with the fee
along with a certified true copy of the special resolution
and a copy of the Notice convening the meeting
including the explanatory statement for approval for
converting itself into a company of any other kind and
the company shall also attach the proof of serving of the
notice served to all the authorities mentioned in sub-
rule (2) of rule 22.

(4) A copy of the application with annexures as filed with the

Regional Director shall also be filed with the Registrar.

22. Other conditions to be complied with by companies

registered under section 8 seeking conversion into
any other kind.-

(1) The company shall, within a week from the date of

submitting the application to the Regional Director,
publish a notice at its own expense, and a copy of the
notice, as published, shall be sent forthwith to the
Regional Director and the said notice shall be in Form
No. INC.19 and shall be published-

34
 (a) at least once in a vernacular newspaper in the
principal vernacular language of the district in
which the registered office of the company is
situated, and having a wide circulation in that
district, and at least once in English language in an
English newspaper having a wide circulation in that
district; and

(b) on the website of the company, if any, and as may

be notified or directed by the Central Government.

(2) The company shall send a copy of the notice,

simultaneously with its publication, together with a copy
of the application and all attachments by registered post
or hand delivery, to the Chief Commissioner of Income
Tax having jurisdiction over the company, Income Tax
Officer who has jurisdiction over the company, the
Charity Commissioner, the Chief Secretary of the State in
which the registered office of the company is situated,
any organisation or Department of the Central
Government or State Government or other authority
under whose jurisdiction the company has been
operating and if any of these authorities wish to make
any representation to Regional Director, it shall do so
within sixty days of the receipt of the notice, after giving
an opportunity to the Company.

(3) The copy of proof of serving such notice shall be attached

to the application.

(4) The Board of directors shall give a declaration to the effect

that no portion of the income or property of the company has
been or shall be paid or transferred directly or indirectly by

35
 way of dividend or bonus or otherwise to persons who are or
have been members of the company or to any one or more of
them or to any persons claiming through any one or more of
them.

(4) Where the company has obtained any special status,

privilege, exemption, benefit or grant(s) from any authority
such as Income Tax Department, Charity Commissioner or any
organisation or Department of Central Government, State
Government, Municipal Body or any recognized authority, a “No
Objection Certificate” must be obtained, if required under the
terms of the said special status, privilege, exemption, benefit
or grant(s) from the concerned authority and filed with the
Regional Director, along with the application.

(5) The company should have filed all its financial statements
and Annual Returns upto the financial year preceding the
submission of the application to the Regional Director and all
other returns required to be filed under the Act up to the date
of submitting the application to the Regional Director and in
the event the application is made after the expiry of three
months from the date of preceding financial year to which the
financial statement has been filed, a statement of the financial
position duly certified by chartered accountant made up to a
date not preceding thirty days of filing the application shall be
attached.

(6) The company shall attach with the application a certificate

from practicing Chartered Accountant or Company Secretary
36
 in practice or Cost Accountant in practice certifying that the
conditions laid down in the Act and these rules relating to
conversion of a company registered under section 8 into any
other kind of company, have been complied with.

(7) The Regional Director may require the applicant to furnish the
approval or concurrence of any particular authority for grant
of his approval for the conversion and he may also obtain the
report from the Registrar

(8). On receipt of the application, and on being satisfied , the

Regional Director shall issue an order approving the conversion of
the company into a company of any other kind subject to such
terms and conditions as may be imposed in the facts and
circumstances of each case including the following conditions,
namely;-

(a) the company shall give up and shall not claim, with
effect from the date its conversion takes effect, any special
status, exemptions or privileges that it enjoyed by virtue of
having been registered under the provisions of section 8;

(b) if the company had acquired any immovable property

free of cost or at a concessional cost from any government
or authority, it may be required to pay the difference
between the cost at which it acquired such property and the
market price of such property at the time of conversion
either to the government or to the authority that provided
the immovable property;

37
(c) any accumulated profit or unutilised income of the company
brought forward from previous years shall be first utilized to
settle all outstanding statutory dues, amounts due to lenders
claims of creditors, suppliers, service providers and others
including employees and lastly any loans advanced by the
promoters or members or any other amounts due to them
and the balance, if any, shall be transferred to the Investor
Education and Protection Fund within thirty days of receiving
the approval for conversion;

(9) Before imposing the conditions or rejecting the

application, the company shall be given a reasonable
opportunity of being heard by the Regional Director

(10) On receipt of the approval of the Regional Director,

(i) the company shall convene a general meeting of its

members to pass a special resolution for amending its
memorandum of association and articles of association
as required under the Act consequent to the conversion
of the section 8 company into a company of any other
kind;

(ii) the Company shall thereafter file with the Registrar.-

(a) a certified copy of the approval of the Regional

Director within thirty days from the date of receipt of
the order in Form No.INC.20 along with the fee;

(b) amended memorandum of association and articles

of association of the company.

38
 (c) a declaration by the directors that the conditions, if
any imposed by the Regional Director have been fully
complied with.

(11) . On receipt of the documents referred to in sub rule

(10) above, the Registrar shall register the documents and
issue the fresh Certificate of Incorporation.

23. Intimation to Registrar of revocation of licence issued

under section 8.-

Where the licence granted to a company registered under section

8 has been revoked, the company shall apply to the Registrar in
Form No.INC.20 along with the fee to convert its status and
change of name accordingly.

24. Declaration at the time of commencement of business.-

The declaration filed by a director shall be in Form No.INC.21
along with the fee as and the contents of the form shall be
verified by a Company Secretary in practice or a Chartered
Accountant or a Cost Accountant in practice:

Provided that in the case of a company requiring registration

from sectoral regulators such as Reserve Bank of India,
Securities and Exchange Board of India etc, the approval from
such regulator shall be required.

25. Verification of registered office.-

(1) The verification of the registered office shall be filed in Form
No.INC.22 along with the fee, and

(2) There shall be attached to said Form, any of the following

documents, namely :-

(a) the registered document of the title of the

premises of the registered office in the name of
the company; or

39
 (b) the notarized copy of lease or rent agreement in
the name of the company along with a copy of
rent paid receipt not older than one month;

(c) the authorization from the owner or authorized

occupant of the premises along with proof of
ownership or occupancy authorization, to use
the premises by the company as its registered
office; and

(d) the proof of evidence of any utility service like

telephone, gas, electricity, etc. depicting the
address of the premises in the name of the
owner or document, as the case may be, which
is not older than two months.

26. Publication of name by company.-

The Central Government may as and when required, notify the

other documents on which the name of the company shall be
printed.

27. Notice and verification of change of situation of the

registered office.-
The notice of change of the situation of the registered office and
verification thereof shall be filed in Form No.INC.22 along with
the fee and shall be attached to the said form, the similar
documents and manner of verification as are specified for
verification of Registered office on incorporation in terms of sub-
section (2) of section 12.

28. Shifting of registered office within the same State.-

40
 (1) An application seeking confirmation from the Regional Director
for shifting the registered office within the same State from the
jurisdiction of one Registrar of Companies to the jurisdiction of
another Registrar of Companies, shall be filed by the company
with the Regional Director in Form no.INC.23 along with the fee.
(2) The company shall, not less than one month before filing any
application with the Regional Director for the change of registered
office.-
(a) publish a notice, at least once in a daily newspaper
published in English and in the principal language of
that district in which the registered office of the
company is situated and circulating in that district;
and

(b) serve individual notice on each debenture holder,

depositor and creditor of the company, clearly indicating
the matter of application and stating that any person
whose interest is likely to be affected by the proposed
alteration of the memorandum may intimate his nature of
interest and grounds of opposition to the Regional
Director with a copy to the company within twenty one
days of the date of publication of that notice:

41
 Provided that in case no objection is received by the
Regional Director within twenty one days from the date of
service or publication of the notice, the person concerned
shall be deemed to have given his consent to the change of
registered office proposed in the application:

Provided further that the shifting of registered office shall

not be allowed if any inquiry, inspection or investigation has
been initiated against the company or any prosecution is
pending against the company under the Act.

29. Alteration of Memorandum by change of name.-

(1) The change of name shall not be allowed to a company

which has defaulted in filing its annual returns or financial
statements or any document due for filing with the
Registrar or which has defaulted in repayment of matured
deposits or debentures or interest on deposits or
debentures.

(2) An application shall be filed in Form No.INC.24 along with

the fee for change in the name of the company and a new
certificate of incorporation in Form No.INC.25 shall be
issued to the company consequent upon change of name.

42
 30. Shifting of registered office from one State or Union
territory to another State.-
(1) An application under sub-section (4) of section 13, for the
purpose of seeking approval for alteration of memorandum
with regard to the change of place of the registered office
from one State Government or Union territory to another,
shall be filed with the Central Government in Form No.
INC.23 along with the fee and shall be accompanied by
the following documents, namely:-

(a) a copy of the memorandum and articles of

association;
(b) a copy of the notice convening the general meeting
along with relevant Explanatory Statement;
(c) a copy of the special resolution sanctioning the
alteration by the members of the company;
(d) a copy of the minutes of the general meeting at
which the resolution authorizing such alteration was
passed, giving details of the number of votes cast in
favor or against the resolution;
(e) an affidavit verifying the application;
(f) the list of creditors and debenture holders entitled
to object to the application;
(g) an affidavit verifying the list of creditors;
(h) the document relating to payment of application
fee;
(i) a copy of board resolution or Power of Attorney or
the executed Vakalatnama, as the case may be.

43
(2) There shall be attached to the application, a list of
creditors and debenture holders, drawn up to the latest
practicable date preceding the date of filing of application
by not more than one month, setting forth the following
details, namely:-

(a) the names and address of every creditor and

debenture holder of the company;

(b) the nature and respective amounts due to them

in respect of debts, claims or liabilities:

Provided that the applicant company shall file an

affidavit, signed by the Company Secretary of the
company, if any and not less than two directors of the
company, one of whom shall be a managing director,
where there is one, to the effect that they have made a
full enquiry into the affairs of the company and, having
done so, have formed an opinion that the list of creditors
is correct, and that the estimated value as given in the
list of the debts or claims payable on a contingency or not
ascertained are proper estimates of the values of such
debts and claims and that there are no other debts of or
claims against the company to their knowledge.

(3) There shall also be attached to the application an affidavit

from the directors of the company that no employee shall
be retrenched as a consequence of shifting of the
registered office from one state to another state and also
there shall be an application filed by the company to the
Chief Secretary of the concerned State Government or
the Union territory

44
(4) A duly authenticated copy of the list of creditors shall be
kept at the registered office of the company and any
person desirous of inspecting the same may, at any time
during the ordinary hours of business, inspect and take
extracts from the same on payment of a sum not
exceeding ten rupees per page to the company.
(5) There shall also be attached to the application a copy of
the acknowledgment of service of a copy of the
application with complete annexures to the Registrar and
Chief Secretary of the State Government or Union
territory where the registered office is situated at the
time of filing the application.

(6) The company shall at least fourteen days before the date
of hearing-

(a) advertise the application in the Form

No.INC.26 in a vernacular newspaper in the
principal vernacular language in the district in
which the registered office of the company is
situated, and at least once in English language in
an English newspaper circulating in that district;

(b) serve, by registered post with acknowledgement

due, individual notice(s), to the effect set out in
clause (a) on each debenture-holder and creditor
of the company; and

45
(c) serve, by registered post with acknowledgement due,
a notice together with the copy of the application to
the Registrar and to the Securities and Exchange
Board of India, in the case of listed companies and to
the regulatory body, if the company is regulated under
any special Act or law for the time being in force.

(7) Where any objection of any person whose interest is

likely to be affected by the proposed application has
been received by the applicant, it shall serve a copy
thereof to the Central Government on or before the
date of hearing.

(8) Where no objection has been received from any of the

parties, who have been duly served, the application
may be put up for orders without hearing.

(9.) Before confirming the alteration, the Central

Government shall ensure that, with respect to every
creditor and debenture holder who, in the opinion of
the Central government, is entitled to object to the
alteration, and who signifies his objection in the
manner directed by the Central government, either his
consent to the alteration has been obtained or his debt
or claim has been discharged or has determined, or
has been secured to the satisfaction of the Central
Government.

46
(10.) The Central Government may make an order confirming the
alteration on such terms and conditions, if any, as it thinks
fit, and may make such order as to costs as it thinks proper:

Provided that the shifting of registered office shall not be

allowed if any inquiry, inspection or investigation has been
initiated against the company or any prosecution is pending
against the company under the Act.

31. The certified copy of the order of the Central Government,

approving the alteration of the memorandum for transfer of
registered office of the company from one State to another,
shall be filed in Form No.INC.28 along with the fee as with
the Registrar of the State within thirty days from the date of
receipt of certified copy of the order.

32. Change of objects for which money is raised

through prospectus.

(1) Where the company has raised money from public

through prospectus and has any unutilised amount out of
the money so raised, it shall not change the objects for
which the money so raised is to be applied unless a special
resolution is passed through postal ballot and the notice in
respect of the resolution for altering the objects shall
contain the following particulars, namely:-

(a) the total money received;

(b) the total money utilized for the objects stated in
the prospectus;
(c) the unutilized amount out of the money so raised
through prospectus,
(d) the particulars of the proposed alteration or change
in the objects;
47
 (e) the justification for the alteration or change in the
objects;
(f) the amount proposed to be utilised for the new
objects;
(g) the estimated financial impact of the proposed
alteration on the earnings and cash flow of the
company;
(h) the other relevant information which is necessary
for the members to take an informed decision on
the proposed resolution;
(i) the place from where any interested person may
obtain a copy of the notice of resolution to be
passed.

(2) The advertisement giving details of each resolution to

be passed for change in objects which shall be published
simultaneously with the dispatch of postal ballot notices
to shareholders.
(3) The notice shall also be placed on the website of the
company, if any.

33. Alteration of articles.-

(1) For effecting the conversion of a private company into a
public company or vice versa, the application shall be filed in
Form No.INC.27 with fee.

(2) A copy of order of the competent authority approving the

alteration, shall be filed with the Registrar in Form No. INC.27
with fee together with the printed copy of the altered articles
within fifteen days of the receipt of the order from the Central
Government.

48
 Explanation.- For the purposes of this sub-rule, the term
“competent authority” means, the Central Government.

34. Copies of memorandum and articles, etc. to be given to

members on request being made by them.-

A company shall on payment of fee, send a copy of each of the

following documents to a member within seven days of the
request being made by him-

(1) the memorandum;

(2) the articles;

(3) every agreement and every resolution referred to in

sub-section (1) of section 117, if and so far as they
have not been embodied in the memorandum and
articles.

35. Service of documents.-

(1) A document may be served on a company or an officer
thereof through electronic transmission.

(2) For the purposes of sub-rule (1), the term, “electronic

transmission” means a communication–
(a) delivered by –
(i) facsimile telecommunication or electronic mail
when directed to the facsimile number or
electronic mail address, respectively, which the
company or the officer has provided from time
to time for sending communications to the
company or the officer respectively;
(ii) posting of an electronic message board or
network that the company or the officer has
designated for such communications, and

49
 which transmission shall be validly delivered
upon the posting; or
(iii) other means of electronic communication,
in respect of which the company or the officer has
put in place reasonable systems to verify that the
sender is the person purporting to send the
transmission; and

(b) that creates a record that is capable of retention,

retrieval and review, and which may thereafter be
rendered into clearly legible tangible form.

(3) A document may be served on the Registrar or any

member through electronic transmission.

(4) For the purposes of sub-rule (3), the term, “electronic

transmission” means a communication –
(a) delivered by –
(i) facsimile telecommunication or electronic mail
when directed to the facsimile number or
electronic mail address, respectively, which the
Registrar or the member has provided from
time to time for sending communications to the
Registrar or the member respectively;

(ii) posting of an electronic message board or

network that the Registrar or the member has
designated for those communications, and
which transmission shall be validly delivered
upon the posting; or

(iii) other means of electronic communication,

50
 in respect of which the Registrar or the member
has put in place reasonable systems to verify that
the sender is the person purporting to send the
transmission, and

(b) that creates a record that is capable of retention,

retrieval and review, and which may thereafter be
rendered into clearly legible tangible form.

(5) For the purposes of sub-section (1) and (2) of section

20, ‘‘courier’’ means a document sent through a
courier which provides proof of delivery.
(6) In case of delivery by post, such service shall be
deemed to have been effected- (i) in the case of a
notice of a meeting, at the expiration of forty eight
hours after the letter containing the same is posted;
and (ii) in any other case, at the time at which the
letter would be delivered in the ordinary course of
post.

File No. 01/09/2013 (Part –I) CL-V

(Renuka Kumar)
Joint Secretary to the Govt of India

51
 Form No. INC-9
Affidavit
[Pursuant to section 7(1)(c) of the Companies Act, 2013 and rule
15 of the Companies (Incorporation and Incidental) Rules,
2014]

Name of the proposed company:

I …………………., being the subscriber to the memorandum /
named as first director in the articles, of the above named
proposed company, hereby solemnly declare and affirm that:
 I have not been convicted of any offence in connection
with the promotion, formation or management of any
company during the preceding five years; and
 I have not been found guilty of any fraud or
misfeasance or of any breach of duty to any company
under this Act or any previous company law during the
preceding five years; and
 All the documents filed with the Registrar for
registration of the company contain information that is
correct and complete and true to the best of my
knowledge and belief.

Date: Signature:

Place:

52
 Form No. INC-11
Certificate of Incorporation
[Pursuant to sub- section (2) of section7 of the Companies Act,
2013and rule 8 the Companies (Incorporation and Incidental) Rules,
2014]

I hereby certify that ………………………….(name of the company) is

incorporated on this ……… day of ……………. two thousand …………
under the Companies Act, 2013 and that the company is limited
by shares / limited by guarantee/ unlimited company.

The CIN of the company is ………………………..

Given under my hand at ………….. this ……………… day of

………………… two thousand ………………………

SEAL: …….………………………..
Registrar of Companies
…………………………………
(State)

Form No. INC-14

Declaration
[Pursuant to section 7(1)(b) and rule 19 (3)(b) of the Companies
(Incorporation and Incidental) Rules, 2014]
Name of the Company:

53
I ,………………….,
 an advocate who is engaged in the formation of the
company
 a Chartered Accountant in India who is engaged in the
formation of the company
 a Cost Accountant in India who is engaged in the
formation of the company
 a Company Secretary in practice in India who is engaged
in the formation of the company

declare that all the requirements of Companies Act, 2013 and

the rules made thereunder relating to registration of the
company under section 8 of the Act and matters precedent or
incidental thereto have been complied with.

Date: Signature:

Place: Membership No.:

54
 Form No. INC-15
Declaration
[Pursuant to rule 19 (3)(d) of the Companies (Incorporation and
Incidental) Rules, 2014]

In connection with the application of …………. [name of a person

or an association of persons or a company] for a licence under
section 8 of the Companies Act, 2013, I …………………………., an
Advocate/ Chartered Accountant/Cost Accountant/Company
Secretary in practice, a member of …………………(Bar
Council/ICAI/ICWAI/ICSI) with membership number ……………
do hereby declare that —

(a) the draft memorandum and articles of association have

been drawn up in conformity with the provisions of
section 8 and rules made thereunder; and

(b) all the requirements of the Act and the rules made
thereunder relating to registration of the company
under section 8 and matters incidental or supplemental
thereto have been complied with;

and I make this solemn declaration conscientiously believing

the same to be true.

Place: Signature:
Date: Name:
Professional Address:

55
 Form No. INC-13
Memorandum of Association

[Pursuant to rule 19(2) the Companies (Incorporation and

Incidental) Rules, 2014].

1. The name of the company is “....................”.

2. The registered office of the company will be situated in the

State of.......................

3. The objects for which the company is established are: ..................

.....................................................................................

the doing of all such other lawful things as considered

necessary for the furtherance of the above objects :

Provided that the company shall not support with its funds, or
endeavour to impose on, or procure to be observed by its
members or others, any regulation or restriction which, as an
object of the company, would make it a trade union.

4. The objects of the company extend to the ...............

[Here enter the name of the State or States, and Country or

Countries]

5.(i) The profits, if any, or other income and property of the

company, whensoever derived, shall be applied, solely for
the promotion of its objects as set forth in this
memorandum.

56
 (ii) No portion of the profits, other income or property aforesaid
shall be paid or transferred, directly or indirectly, by way of
dividend, bonus or otherwise by way of profit, to persons
who, at any time are, or have been, members of the
company or to any one or more of them or to any persons
claiming through any one or more of them.

(iii) No remuneration or other benefit in money or money’s

worth shall be given by the company to any of its
members, whether officers or members of the company or
not, except payment of out-of-pocket expenses,
reasonable and proper interest on money lent, or
reasonable and proper rent on premises let to the
company.

(iv) Nothing in this clause shall prevent the payment by the

company in good faith of prudent remuneration to any of
its officers or servants (not being members) or to any
other person (not being member), in return for any
services actually rendered to the company.

(v) Nothing in clauses (iii) and (iv) shall prevent the payment
by the company in good faith of prudent remuneration to
any of its members in return for any services (not being
services of a kind which are required to be rendered by a
member), actually rendered to the company;

6. No alteration shall be made to this memorandum of

association or to the articles of association of the company
which are for the time being in force, unless the alteration has
been previously submitted to and approved by the Registrar.

57
7. The liability of the members is limited.

8. [FOR COMPANIES LIMITED BY GUARANTEE]

Each member, undertakes to contribute to the assets of the

company in the event of its being wound up while he is a
member or within one year afterwards, for payment of the
debts or liabilities of the company contracted before he ceases
to be a member and of the costs, charges and expenses of
winding up, and for adjustment of the rights of the
contributories among themselves such amount as may be
required not exceeding a sum of Rs. ................

[FOR COMPANIES LIMITED BY SHARES]

The share capital of the company will consist of Rs.

................. divided into .................. shares of .................
rupees each.

9. True accounts shall be kept of all sums of money received and

expended by the company and the matters in respect of which
such receipts and expenditure take place, and of the property,
credits and liabilities of the company; and, subject to any
reasonable restrictions as to the time and manner of inspecting
the same that may be imposed in accordance with the
regulations of the company for the time being in force, the
accounts shall be open to the inspection of the members.
Once at least in every year, the accounts of the company shall
be examined and the correctness of the balance-sheet and the
income and expenditure account ascertained by one or more
properly qualified auditor or auditors.

10. If upon a winding up or dissolution of the company, there

remains, after the satisfaction of all the debts and liabilities,

58
 any property whatsoever, the same shall not be distributed
amongst the members of the company but shall be given or
transferred to such other company having objects similar to
the objects of this company, subject to such conditions as the
Tribunal may impose, or may be sold and proceeds thereof
credited to the Rehabilitation and Insolvency Fund formed
under section 269 of the Act.

11. The Company can be amalgamated only with another

company registered under section 8 of the Act and having
similar objects.

12. We, the several persons whose names, addresses, de-

scriptions and occupations are hereunto subscribed are
desirous of being formed into a company not for profit, in
pursuance of this Memorandum of Association:

Names, addresses, descriptions and occupations of subscribers:

1......................................of................................*

2......................................of................................

3......................................of................................*

4......................................of................................*

5......................................of................................*

6......................................of................................*

7......................................of................................*

Witnesses to the above signatures of:

1……………………………..

2……………………………..

59
Dated the.................... day of...................20....

*If the association is a company limited by shares, here enter

“number of shares” taken by each subscriber.

Form No. INC-19

Notice
[[Pursuant to rule 22 the Companies (Incorporation and
Incidental) Rules, 2014]

1. Notice is hereby given that in pursuance of sub-section (5)

of section 8 of the Companies Act, 2013, an application has
been made to the Registrar at …………. for a licence that ----
-- a limited company may be given a licence to be
registered under sub-section (5) of section 8 of the
Companies Act, 2013 without the addition of the word
“Limited” or the case may be, the words “Private Limited” to
its name.
2. The principal objects of the company are as follows:

60
 …………………………………………………………………………………………….
……………………………………………………………………………………………..
……………………………………………………………………………………………..

3. A copy of the draft memorandum and articles of the

proposed company may be seen at.................] [give the
address here].

4. Notice is hereby given that any person, firm, company,

corporation or body corporate, objecting to this application
may communicate such objection to the Registrar at ………….,
within thirty days from the date of publication of this notice, by
a letter addressed to the Registrar (give the address) a copy of
which shall be forwarded to INthe Applicant at (give the
address).
Dated this.....................day of...................20...........

Name(s) of Applicant
1. ___________
2. ___________

61
 Form No. INC-16
Licence under section 8 (1) of the Companies Act, 2013
[Pursuant to rule 20 the Companies (Incorporation and Incidental)
Rules, 2014]

WHEREAS it has been proved to my satisfaction that

......................, a person or an association of persons to be
registered as a company under the Companies Act, 2013, for
promoting objects of the nature specified in clause (a) of sub-
section (1) of section 8 of the said Act, and that it intends to
apply its profits, if any, or other income and property in
promoting its objects and to prohibit the payment of any
dividend to its members;

NOW, THEREFORE, in exercise of the powers conferred by

section 8 of the said Act, I, the Registrar at ……….., hereby
grant, this licence, directing that the said person or association
or persons be registered as a company with limited liability
without the addition of the word “Limited”, or as the case may
be, the words “Private Limited” to its name, subject to the
following conditions, namely:

(1) that the said company shall in all respects be subject to

and governed by the conditions and provisions contained in
its memorandum of association;

(2) that the profits, if any or other income and property of the
said company, whensoever derived, shall be applied solely
for the promotion of the object as set forth in its

62
 memorandum of association and that no portion thereof
shall be paid or transferred, directly or indirectly, by way
of dividend, bonus, or otherwise by way of profit, to
persons who at any time are or have been members of the
said company or to any of them or to any person claiming
through any one or more of them;

(3) that no remuneration or other benefit in money or money’s

worth shall be given by the company to any of its mem-
bers except payment of out-of-pocket expenses,
reasonable and proper interest on money lent, or
reasonable and proper rent on premises let to the
company;

(5) that nothing in this clause shall prevent the payment by

the company in good faith of prudent remuneration to any
of its officers or servants (not being members) or to any
other person (not being member), in return for any
services actually rendered to the company;

(6) that nothing in clauses (3), (4) and (5) shall prevent the
payment by the company in good faith of prudent
remuneration to any of its members in return for any
services (not being services of a kind which are required to
be rendered by a member), actually rendered to the
company;

(7) that no alteration shall be made to the memorandum of

association or to the articles of association of the company,

63
 which are for the time being in force, unless the alteration has
been previously submitted to and approved by the Registrar ;

(8) The Company can be amalgamated only with another company

registered under section 8 of the Act and having similar
objects; and

(9) that, without prejudice to action under any law for the time
being in force, this licence shall be liable to be revoked, if
the company:
(a) contravenes any of the requirements of section 8 of
the Act or the rules made thereunder or any of the
conditions subject to which a licence is issued;
(b) if the affairs of the company are conducted
fraudulently or in a manner violative of the objects of
the company or prejudicial to public interest.

………………………………..
Registrar

Dated this......................... day of......................20...………

Form No. INC-17

Licence under section 8(5) of the Companies Act, 2013
[Pursuant to rule 20 the Companies (Incorporation and Incidental)
Rules, 2014]

WHEREAS it has been proved to my satisfaction that the objects

64
of.....................................Limited/ Private Limited, being a
company registered under the Companies Act, …….., as a limited
company are restricted to those specified in, clause (a) of sub-
section (1) of section 8 of the said Act and that it intends to
apply its profits, if any, or other income in promoting its objects
and to prohibit the payment of any dividend to its members;

NOW, THEREFORE, in exercise of the powers conferred by sub-

section (5) of section 8 of the said Act, I, the Regional Director
at ……………….., hereby grant this licence authorising the company
by a special resolution to change its name by omitting the word
“Limited”, or as the case may be, the words “Private Limited”
from such name subject to the following conditions, namely:

(1) that the said company shall in all respects be subject to

and governed by the conditions and provisions contained
in its memorandum of association;

(2) that the profits, if any or other income and property of the
said company, whensoever derived, shall be applied solely
for the promotion of the objects as set forth in its
memorandum of association and that no portion thereof
shall be paid or transferred, directly or indirectly, by way
of dividend, bonus or otherwise by way of profit to persons
who at any time are or have been members of the said
company or to any of them or to any person claiming
through any one or more of them;

(3) that no remuneration or other benefit in money or money’s

worth shall be given by the company to any of its mem-
bers except payment of out-of-pocket expenses,

65
 reasonable and proper interest on money lent, all or
reasonable and proper rent on premises let to the
company;

(4) that nothing in this clause shall prevent the payment by

the company in good faith of prudent remuneration to any
of its officers or servants (not being members) or to any
other person (not being member), in return for any
services actually rendered to the company;

(5) that nothing in clauses (3) and (4) shall prevent the
payment by the company in good faith, of prudent
remuneration to any of its members in return for any
services (not being services of a kind which are required to
be rendered by a member), actually rendered to the
company;

(6) that no alteration shall be made to the memorandum of

association or in the articles of association of the company,
which are for the time being in force, unless the alteration has
been previously submitted to and approved by the Registrar;

(7) The Company can be amalgamated only with another company

registered under section 8 of the Act and having similar
objects; and

(8) that, without prejudice to action under any other law for
the time being in force, this licence shall be liable to be
revoked, if the company:
(a) contravenes any of the requirements of section 8 of
the Act or the rules made thereunder or any of the
conditions subject to which a licence is issued;

66
 (b) if the affairs of the company are conducted
fraudulently or in a manner violative of the objects of
the company or prejudicial to public interest.

………………………….
Registrar

Dated this................................ day of..........20..........

67
 Form No. INC-14
Declaration prior to the commencement of business or
exercising borrowing powers
[Pursuant to section 11(1)(a) and rule 2.20]

1.(a) Corporate identity number (CIN) of company:

(b) Global location number (GLN) of company:

2.(a) Name of the company:

(b) Address of the registered office of the company:
(c) E-mail ID of the company:
3. (a) Whether the Company a is Non- Banking Financial Company

(i) Yes
(ii) No
(b) If Yes, whether it has been registered with the Reserve
Bank of India
(i) Yes
(ii) No
4. Particulars of the director filing the declaration
(a) Name:
(b) DIN:

5. I,………………………….. the director of the company, do

solemnly and sincerely declare that:
(i) every subscriber to the memorandum has paid
to the company the value of the shares agreed
to be taken by him and the company has
received the money in respect thereof.
(ii) The paid up capital of the company is ……………..
(iii) The company has filed with the Registrar a

68
 verification of its registered office in Form No.
2.25
(iv) the Company being a Non- Banking Financial
Company, has obtained necessary registration
certificate from the Reserve Bank of India.

I further declare that the statement given above is true to the

best of my knowledge and belief.

Signature of the Director

Verification
I………………………….. being
 the Company Secretary of the company
 a Company Secretary in practice
 a Chartered Accountant
 a Cost Accountant

hereby certify that the information given in this form and its
attachments is correct and complete to the best of my
knowledge and belief.

Date: Signature:
Place: Membership number:

Attachments:
(1) Certificate of Registration issued by the Reserve Bank of India
(Only in case of Non-Banking Financial Companies)
(2) Copy of acknowledgment of application filed with specific
regulator for permission to carry on the business;
(3) Optional attachment(s), if any

69
70
 Form No. INC-25
Certificate of Incorporation pursuant to change of name
[Pursuant to rule 29 the Companies (Incorporation and Incidental)
Rules, 2014]

I hereby certify that the name of the company has been

changed from ………………………………………………………..to
………………………………. with effect from the date of this certificate
and that the company is limited by shares/limited by guarantee/
unlimited company.

The CIN of the company is ………………………..

Given under my hand at ………….. this ……………… day of

………………… two thousand ………………………

SEAL: …….………………………..
Registrar of Companies
…………………………………
(State)

71
 Form no INC-26

[[Pursuant to rule 30 the Companies (Incorporation and

Incidental) Rules, 2014]

Advertisement giving details of special resolution to

be passed for change in objects for which money is
raised through prospectus

CIN-
Name of the company-
Registered office address-

Public Notice

Notice is hereby given that by a resolution passed on………..,

the Board has proposed to change some or all of the objects
for which money raised by the Company through
Prospectus would be applied.

In pursuance of the said resolution, notice is hereby given

that the members of the Company are being approached to
pass a special resolution through postal ballot for approving
the aforesaid change. Details of the proposal are given in
the Notice of Postal Ballot dated _________ sent to the
members individually.

72
Any interested person may obtain a copy of the notice along
with the explanatory statement free of charge from the
registered office of the company or from the Company
Secretary Shri……….. at……………
Signature
Date:
Registered Office:

73
 FORM NO. INC.1 Application for
[Pursuant to section 4(4) of The Companies
Act, 2013 and pursuant to rule 8 & 9 of The reservation of Name
Companies (Incorporation and Incidental)
Rules 2014]

Form language o English o Hindi

Refer the instruction kit for filing the form.

1. *Application for :
 Incorporating a new company (Part A, B, C)
 Changing the name of an existing company (Part B, C, D)
Part A: Reservation of name for incorporation of a new company
2. Details of applicant (In case the applicant has been allotted DIN, then it is mandatory to enter such DIN)
(a) *Director identification number (DIN) or Income tax Pre-Fill
permanent account number (PAN) or passport number Verify Details
(b) *First Name
Middle Name
*Surname
(c) *Occupation Type o Self-employed o Professional o Homemaker o Student o Serviceman
Area of occupation
(d) Address *Line I
Line II
(e) *City
(f) *State/Union territory
If ‘NA’ selected, specify
(g) *Pin Code
(h) *ISO Country Code
(i) Country
(j) *e-mail Id
(k) *Phone (with STD/ISD code) -

(m) Mobile (with Country code) -

(l) Fax
3. (a)*Type of company

(b) *State the class of proposed company

(c) *State the category of proposed company

{Values: Company limited by shares, Company limited by guarantee, Unlimited company}
(d) *State the sub-category of proposed company
{Values: Union Government company, State Government company, Non-Government company, Subsidiary of

74
 foreign company, Guarantee and association company)
4. *Name of the State/Union territory in which the proposed company is to be registered

5. *Name of the office of the Registrar of Companies in which the proposed company is to be registered

6. Details of promoter(s) (In case the promoter(s) has been allotted DIN, then it is mandatory to enter such DIN)
*Enter the number of promoter(s)

I. *Category
{Values: Individual/company/foreign company/Company incorporated outside India/ body Corporate/ others}
*DIN or Income-tax PAN or passport number or corporate identification number (CIN) or
foreign company registration number (FCRN) or Pre-Fill
any other registration number
*Name

7.*
8. *Objects of the proposed Company to be included in its MoA

9. *Particulars of proposed director(s)

(specify information of one director in case the proposed company is One Person Company or of two directors in case the proposed
company is a private company (other than producer company) or of three directors in case the proposed company is a public company
or of five directors in case the proposed company is a producer company)
*Director identification number (DIN)
Pre-Fill
Name

Father’s Name

Nationality Date of birth (DD/MM/YY)

Income tax permanent account number (PAN)
Passport number Voter identity card number
Aadhaar number
Present residential address

10. (a) *Whether the Promoters are carrying on any Partnership firm, sole proprietary or unregistered entity in the
name as applied for o Yes o No
(If yes, attach NOC from all owners/partners of such entity for use of such name)
If yes, whether the business of such entity shall be taken over by the proposed Company
o Yes o No
(b) *Whether the proposed name(s) contain(s) name of any person other than the promoter(s) or their close
blood relatives o Yes o No

75
 [If Yes, attach No objection certificate from such person(s)]
(c ) *Whether the proposed name(s) include(s) the name of relatives
o Yes o No (If Yes, attach proof of relation)
11*Whether the proposed name is indicative of the object of the proposed company
o Yes o No
If yes, whether the proposed name is in consonance with the object of the proposed company
o Yes o No

Part B. Particulars about the proposed name(s)

12. *Number of proposed names for the company
(Please give maximum six names in order of preference)
I
Proposed name
Significance of key or
coined word in the
proposed name
State the name of the
vernacular language(s) if
used in the proposed name

13. *Whether the proposed name is in resemblance with any class of Trade Marks Rules, 2002
o Yes o No
If Yes, Please specify the Class(s) of trade mark

14. *Whether the proposed name(s) is/are based on a registered trademark or is subject matter of an application
pending for registration under the Trade Marks Act.
 Yes
 No
If yes, furnish particulars of trade mark or application and the approval of the applicant or owner of
the trademark

15. In case the name is similar to any existing company or to the foreign holding company, specify name of such company
and also attach copy of the No Objection Certificate by way of Board resolution (Duly attested by a Director of that
company)
a. Whether the name is similar to:
existing Company foreign holding Company
b. In case of existing Company, provide CIN
Pre fill
c. Name of the Company

76
16.(a) *Whether the proposed name includes the word such as Insurance, Bank, Stock Exchange, Venture Capital, Asset
Management, Nidhi, or Mutual Fund etc.
 Yes
 No
If Yes, whether the in-principle approval is received from (drop down: values- IRDA, RBI, SEBI, MCA, other) specify other
o Yes o No
(If yes, attach the approval or if No, attach the approval at the time of filing the Incorporation form)
(b) *Whether the proposed name including the phrase ‘Electoral trust’.
 Yes
 No
[If Yes, attach the affidavit as per rule 8(2)(b)(vi)]
Part C. Names requiring Central Government approval
17. *State whether the proposed name(s) contain such word or expression for which the previous approval of Central
Government is required.
 Yes
 No
(If yes, this form shall be treated as an application to the Central Govt. for such approval and shall be
dealt with accordingly)
Part D. Reservation of name for change of name by an existing Company
18. (a) *CIN of Company Pre-fill

(b) Global Location Number(GLN) of Company

19. (a) Name of Company
(b) Address of the registered office of the Company

(c) email ID of the company

20. (a) *State whether the change of name is due to direction received from the Central Government.
(If yes, please attach a copy of such directions)
(b) *Whether the proposed name is in accordance with the rule 8(8) and specific direction of the Tribunal is
attached
(If ‘Yes’ selected, attach order of tribunal as required in Rule 8(8)
21.(a) *Whether the change in name requires change in object of the company

(b) Reasons for change in name (in case of yes above, mention proposed objects of the company

77
Attachments List of attachments

(1) In case of change of name of an existing company,

Attach
a copy of Board resolution;
(2) If change of name is due to direction received from
the Central Government , then copy of such direction; Attach
(3) In case the proposed name(s) are based on a registered
trademark or is a subject matter of an application pending
for registration under the Trade Marks Act, 1999, the Attach
approval of the owner of the trademark or the applicant
of such application for registration of Trademark;
(4) Copy of Central Government’s approval In case the
proposed name contains such word(s) or expression(s) for
Attach
which the approval of Central Government is required,;
(5) Proof of relation; Attach
(6) In principle approval from the concerned regulator; Attach
(7) NOC from the sole proprietor/partners/other associates; Attach
(8) NOC from existing company, Attach
(9) Copy of affidavit, in case proposed name including phrase
Attach
‘Electoral Trust’
(10) Resolution of unregistered companies in case of Attach
Chapter XXI (Part I) companies;
(11) Order of tribunal as required in Rule 8(8) Attach
(12) NOC from such other persons as required in rule 8(4) Attach
(13) Optional attachment, if any.
Attach

Remove Attachment

Declaration

 I am a Promoter (proposed first subscriber) to the Memorandum of Association) and I am also authorized by other
proposed promoter(s) and first subscriber(s) to sign and submit this application.
 *I have gone through the provisions of The Companies Act, 2013, the rules thereunder and prescribed guidelines
framed thereunder in respect of reservation of name, understood the meaning thereof and the proposed name(s)
is /are in conformity thereof.
 *I have used the search facilities available on the portal of the Ministry of Corporate Affairs (MCA) for checking
the resemblance of the proposed name(s) with the companies and Limited Liability partnerships (LLPs)
respectively already registered or the names already approved. I have also used the search facility for checking the
resemblances of the proposed name(s) with registered trademarks and trade mark subject of an application under
The Trade Marks Act, 1999 and other relevant search for checking the resemblance of the proposed name(s) to
satisfy myself with the compliance of the provisions of the Act for resemblance of name and Rules thereof.
 *The proposed name(s) is/are not in violation of the provisions of Emblems and Names (Prevention of Improper
Use) Act, 1950 as amended from time to time.
 *The proposed name is not offensive to any section of people, e.g. proposed name does not contain profanity or
words or phrases that are generally considered a slur against an ethnic group, religion, gender or heredity.

78
  *The proposed name(s) is not such that its use by the company will constitute an offence under any law for the
time being in force.
 I have complied with all the mandated requirements of the respective Act/regulator, such as IRDA, RBI, SEBI, MCA
etc. (applicable only in case proposed name includes words like Insurance, Bank, Stock Exchange, Venture Capital,
Asset Management, Nidhi, Mutual Fund, Finance, Investment, Leasing, Hire purchase etc. or any combination
thereof).
 *To the best of my knowledge and belief, the information given in this application and its attachments thereto is
correct and complete, and nothing relevant to this form has been suppressed.
 I have been authorized by the Board of Directors resolution Number Dated
to sign and submit this application (for change of name). Big Text Box
 *I undertake to be fully responsible for the consequences in case the name is subsequently found to be in
contravention of the provisions of section 4(2) and section 4(4) of The Companies Act, 2013 and rules thereto and
I have also gone through and understood the provisions of section 4(5) (ii) (a) and (b) of The Companies Act, 2013
and rules thereunder and fully declare myself responsible for the consequences thereof.

*To be digitally signed by DSC BOX

*Designation

*DIN or Income-tax PAN or passport number of the applicant or

Director identification number of the director; or DIN or PAN of
the manager or CEO or CFO; or Membership number of the
Company Secretary

Certificate by practicing professional

It is hereby certified that I have verified the above particulars (including attachment(s)) from the records maintained by
the applicant in respect of incorporation of

and found them to be true and correct. I further certify that

 all required attachment(s) have been completely attached to this form.
 I have used the search facility available on the portal of Ministry of Corporate Affairs (MCA) for checking the
resemblance of the proposed name(s) with the companies and LLPs respectively already registered or the name
already approved.
 the proposed name is not an undesirable name under the provisions of section 4(2) (b) (ii) of The Companies Act,
2013, rules prescribed and guidelines issued thereunder.

 Chartered accountant (in whole-time practice) or

 Cost accountant (in whole-time practice) or
 Company secretary (in whole-time practice) DSC BOX

Whether associate or fellow Associate Fellow

Membership number Certificate of practice number

Note: Attention is drawn to the provisions of sections 7(5) and 7(6) which, inter-alia, provides that furnishing of any false or
incorrect particulars of any information or suppression of any material information shall attract punishment for
fraud under section 447. Attention is also drawn to provisions of section 448 and 449 which provide for punishment
for false statement and punishment for false evidence respectively.

79
80
FORM NO. INC.2 One Person Company-

[Pursuant to section 3(1) and 7(1) of the Application for Incorporation

Companies Act, 2013 and Rule 4, 10, 12 and
15 of the Companies (Incorporation and
Incidental) Rules, 2014]
Form language o English o Hindi
Refer the instruction kit for filing the form.
Pre-Fill
1. *Service Request Number (SRN) of Form INC.1
2. (a) Name of the company

(b) Type of Company is (c) Class of Company

(d) Category (e) Sub category
*(f ) Whether the company is (Radio Button) Having share capital Not having share capital
3. (a) Name of the state/Union territory in which the company is to be registered

(b) Name of the office of the Registrar of Companies in which the company is to be registered

4. *Whether the address for correspondence will be the address of Registered office of the Company
□ Yes □ No
I Address for correspondence till the date registered office of the company is established
*Line I
Line II
*City

*State/Union Territory * Pin code

*District
ISO Country code
Country
*Phone (with STD/ISD code) - Fax
Fax
*email ID of the company

II (a) Address of the registered office of the company from the date of incorporation is
*Line I
Line II
*City

*State/Union Territory * Pin code

*District
ISO Country code
Country
*Phone (with STD/ISD code) - Fax
Fax
*email ID of the company

81
 (d) *Particulars of the Utility Services Bill depicting the address of
the Registered office (not older than two months)

5. *Capital structure of the company, in case of company having share capital

(a) Authorized capital of the company (in Rs.)
(i) Number of equity shares Nominal amount per equity share
Total amount of equity shares (in Rs.)
(ii) Number of preference shares Nominal amount per preference share
Total amount of preference shares (in Rs.)
(b) Subscribed capital of the company (in Rs.)
(i) Number of equity shares Nominal amount per equity share
Total amount of equity shares (in Rs.)
(ii) Number of preference shares Nominal amount per preference share
Total amount of preference shares (in Rs.)

6. *Main division of industrial activity of the company

Description of the main division

7. Particulars of Promoter (first subscriber to the MOA)

*Whether the promoter shall be the sole director of the company o Yes o No
Director Identification number(DIN)
Pre-Fill
*Income-tax permanent account number (PAN)
Verify Details
*First Name
Middle Name
*Surname
Family Name
* O Father’s Name O Mother’s Name O Spouse’s name

*Gender □ Male □ Female □ Transgender

*Nationality *Date of Birth
*Place of Birth (District & State)
*Educational qualification
*Occupation Type Self-employed Professional Homemaker Student Serviceman
Area of occupation
Permanent Address
*Line I
Line II
*City
*State/ Union Territory *Pin code
ISO Country code
Country
*Phone (with STD/ISD code) -

82
 Mobile (with country code) -
Fax
*email id
*Whether present address is same as the permanent address □ Yes □ No
Present Address
*Line I
Line II
*City
* State/ Union Territory *Pin code
*ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
email id
*Duration of stay at present address year(s) month(s)
If Duration of stay at present address is less than one year then address of previous residence

*Proof of identity
*Residential Proof

8. *(a) Nomination
I (Small description box), the subscriber to the memorandum of association of (Small description box) do hereby
nominate (Drop down – values; Mr., Ms.) (Small description box) who shall become the member of the company
in the event of my death or incapacity to contract. I declare that the nominee is eligible for nomination within the
meaning of Rule 3 of the Companies (Incorporation and Incidental) Rules 2014.

(b) Particulars of the Nominee

Director Identification number(DIN)
Pre-Fill
*Income-tax permanent account number (PAN)
Verify Details
*First Name
Middle Name
*Surname
Family Name
* O Father’s Name O Mother’s Name O Spouse’s name

83
 *Gender □ Male □ Female □ Transgender
*Nationality *Date of Birth
*Place of Birth (District & State)
*Educational qualification
*Occupation Type Self-employed Professional Homemaker Student Serviceman
Area of occupation
Permanent Address
*Line I
Line II
*City
*State/ Union Territory *Pin code
ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
*email id
*Whether present address is same as the permanent address □ Yes □ No
Present Address
*Line I
Line II
*City
* State/ Union Territory *Pin code
*ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
email id
*Duration of stay at present address year(s) month(s)
If Duration of stay at present address is less than one year then address of previous residence

*Proof of identity

*Residential Proof

9. (a) *Whether the Articles are entrenched or not □ Yes □ No

(If yes, entrenched Articles should be annexed thereto)
(b) Number of Articles to which provisions of entrenchment shall be applicable
Details of Articles to which provisions of entrenchment shall be applicable
Sr. Article Content
No. Number

10. Particulars of payment of stamp duty

84
Attachments
1. *Memorandum of Association
Attach
2. *Articles of Association Attach
3. *Proof of identity of the member and the nominee Attach
4. *Residential proof of the member and the nominee
5. *Copy of PAN card of member and nominee Attach
6. *Consent of Nominee in form INC.3 Attach
7. *Affidavit from the subscriber and first Director to the Attach
memorandum in Form No. INC.9
Attach
8. List of all the companies (specifying their CIN) having the same
registered office address, if any; Attach
9. Specimen Signature in Form INC.10 Attach
10. Entrenched Articles of Association
11. Proof of Registered Office address Attach

(Conveyance/ Lease deed/Rent Agreement etc. along with rent receipts)

Attach
12. Copies of the utility bills as mentioned above
Attach
(not older than two months)
Attach
13. Proof that the Company is permitted to use the address

as the registered office of the Company if the same is owned

by any other entity/Person (not taken on lease by company)

Attach

85
 14. Consent from Director
15. Optional Attachment, if any Attach

Declaration
I *
, a person named in the articles as subscriber as well as the sole director of the company do hereby declare that all
the requirements of the Companies Act, 2013 and the rules made thereunder in respect to the registration of the
company and matters precedent or incidental thereto have been complied with. It is further declared and verified
that:
1. Whatever is stated in this form and in the attachments thereto is true, correct and complete and no
information material to the subject matter of this form has been suppressed or concealed and is as per the
original records maintained by the promoters subscribing to the Memorandum of Association and Articles of
Association.
2. All the required attachments have been completely, correctly and legibly attached to this form.
3. I have not been convicted of any offence in connection with the promotion, formation or management of any
company during the preceding five years;
4. I have not been found guilty of any fraud or misfeasance or of any breach of duty to any company under this Act
or any previous company law during the preceding five years;
5. I am not a director/promoter of any company which is defaulting in filing of financial statements and annual
return and/or any company which has been declared as vanishing company; and
6. I have also understood the provisions of sections 7(5), 7(6), 447, 448 and 449 of the Companies Act, 2013 and
understand that I shall be liable for punishment in terms of section 7(5) and 7(6) of the Companies Act, 2013 in
case of furnishing of false or incorrect information or for suppression of material information for registration of
captioned company.
Declaration
I *
, a person named in the articles as a * (Drop down) {Values: Director/Manager/Company Secretary} declare that
all the requirements of the Companies Act, 2013 and the rules made thereunder in respect to the registration of the
company and matters precedent or incidental thereto have been complied with. I am authorized by the promoter
subscribing to the Memorandum of Association and Articles of Association and the first director(s) to give this
declaration and to sign and submit this Form. It is further declared and verified that
1. Whatever is stated in this form and in the attachments thereto is true, correct and complete and no
information material to the subject matter of this form has been suppressed or concealed and is as per the
original records maintained by the promoters subscribing to the Memorandum of Association and Articles of
Association.
2. All the required attachments have been completely, correctly and legibly attached to this form.

*To be digitally signed by

DSC BOX
*
*DIN of the director or DIN or Income tax PAN of
the manager or Membership number of the company secretary
Note: Attention is drawn to provisions of section 7(5) and 7(6) which, inter-alia, provides that
furnishing of any false or incorrect particulars of any information or suppression of any material
information shall attract punishment for fraud under section 447. Attention is also drawn to
provisions of sections 448 and 449 which provide for punishment for false statement and punishment
for false evidence respectively.

86
FORM NO. INC.3 One Person Company -
[Pursuant to section 3(1) of the Nominee Consent Form
Companies Act, 2013 and pursuant to
Rule 4 (2), (3), (4), (5) & (6) of the
Companies (Incorporation and Incidental)
Rules, 2014]

Form language o English o Hindi

Refer the instruction kit for filing the form.

1. (a) *SRN of Form INC.1 (In case of new company) or Pre-fill

Corporate identity number (CIN) (In case of existing company)
(b) Global location number (GLN)
2. (a) Name of the One Person Company

(b) Address of registered office of the company

3. *Consent
I (Small description box) hereby give my consent to become the member of (Small description box), in the event of
death of (Small description box) subscriber/member of the company or his incapacity to contract.
4. Particulars of the nominee
Director Identification number(DIN)
Pre-Fill
*Income-tax permanent account number (PAN)
Verify Details
*First Name
Middle Name
*Surname
Family Name
* O Father’s Name O Mother’s Name O Spouse’s name

*Gender □ Male □ Female □ Transgender

*Nationality *Date of Birth
*Place of Birth (District & State)
*Educational qualification
*Occupation Type Self-employed Professional Homemaker Student Serviceman
Area of occupation
Permanent Address
*Line I
Line II
*City
*State/ Union Territory *Pin code
ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
*email id
*Whether present address is same as the permanent address □ Yes □ No
Present Address
*Line I

87
 Line II
*City
* State/ Union Territory *Pin code
*ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
email id
*Duration of stay at present address year(s) month(s)
If Duration of stay at present address is less than one year then address of previous residence

*Proof of identity

*Residential Proof

Declaration
I do solemnly declare that I am an Indian citizen and resident in India and I have not been convicted of any
offence in connection with the promotion, formation or management of any company or LLP and have not been
found guilty of any fraud or misfeasance or of any breach of duty to any company under this Act or any previous
company law or LLP Act in the last five years. I further declare that I am not a nominee in any other One Person
Company and I shall comply with the eligibility criteria specified in Rule 3(3) within the prescribed period. I
understand that the person nominating me may withdraw my nomination without my consent.
To be physically signed by

Nominee
*Date
*Place
Enclosures
1. Copy of PAN card
2. Proof of identity
3. Residential Proof
Modify Check form

Note: Attention is drawn to provisions of section 7(5) and 7(6) which, inter-alia, provides that furnishing of any
false or incorrect particulars of any information or suppression of any material information shall attract
punishment for fraud under section 447. Attention is also drawn to provisions of section 448 and 449 which
provide for punishment for false statement and punishment for false evidence respectively.

This is a non e-Form. User is required to fill the form electronically and duly signed copy should be
attached with e-Form INC.2, INC.4 or INC.6, as the case may be.

88
FORM NO. INC.4 One Person Company –
Change in Member/ Nominee
[Pursuant to section 3(1) of the Companies
Act, 2013 and Rule 4(4), (5) & (6) of the
Companies (Incorporation and Incidental)
Rules 2014]

Form language o English o Hindi

Refer the instruction kit for filing the form.

1. *This form is for

□ Notice of withdrawal of consent by the nominee
□ Intimation about change in the name of the nominee
□ Intimation of cessation of member
2. *(a) Corporate identity number(CIN) of company Pre-fill
(b) Global Location Number of the company
3. (a) Name of One Person Company
(b) Address of registered office
of the company

(c) email Id of the company

4. Notice of withdrawal of consent
Notice is hereby given that
who was nominated as the nominee of
has withdrawn his/her consent vide his/her notice dated * a copy of which is
attached herewith.
5. Intimation about change in nomination
Notice is hereby given that
, member of
has nominated *
vide intimation dated * as his/her nominee in place of

who shall become the member of the company in the event of his/her death or his/her incapacity
to contract. He/she declares that the nominee is eligible for nomination within the meaning of Rule 3
of the Companies ( Incorporation and Incidental) Rules 2014.
6. Intimation of cessation of member
(a) Intimation is hereby given that
has ceased to be the member of
w. e. f. * due to *{Drop down - Values: Death of the member, Incapacity of member to contract,
change in ownership} and *
*(Drop down: his/her nominee, the transferee) has become the sole member of the above mentioned
company.
(b) *Whether the nominee is same (In case of change in ownership) o Yes o No
7. Intimation about the change of nominee
Further notice is given that *

89
 *(Drop down - values: member, new member) of
has nominated *
as his nominee w. e. f. * who shall become the member of the company in the event of
his/her death or incapacity to contract. He/she declares that the nominee is eligible for nomination
within the meaning of Rule 3 of the Companies ( Incorporation and Incidental) Rules 2014.
8. Particulars of the New Nominee
Director Identification number(DIN)
Pre-Fill
*Income-tax permanent account number (PAN)
Verify Details
*First Name
Middle Name
*Surname
Family Name
* O Father’s Name O Mother’s Name O Spouse’s name

*Gender □ Male □ Female □ Transgender

*Nationality *Date of Birth
*Place of Birth (District & State)
*Educational qualification
*Occupation Type Self-employed Professional Homemaker Student Serviceman
Area of occupation
Permanent Address
*Line I
Line II
*City
*State/ Union Territory *Pin code
ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
*email id
*Whether present address is same as the permanent address □ Yes □ No
Present Address
*Line I
Line II
*City
* State/ Union Territory *Pin code
*ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
email id
*Duration of stay at present address year(s) month(s)
If Duration of stay at present address is less than one year then address of previous residence

*Proof of identity

90
 *Residential Proof

9. Particulars of the new member

Director Identification number(DIN)
Pre-Fill
*Income-tax permanent account number (PAN)
Verify Details
*First Name
Middle Name
*Surname
Family Name
* O Father’s Name O Mother’s Name O Spouse’s name

*Gender □ Male □ Female □ Transgender

*Nationality *Date of Birth
*Place of Birth (District & State)
*Educational qualification
*Occupation Type Self-employed Professional Homemaker Student Serviceman
Area of occupation
Permanent Address
*Line I
Line II
*City
*State/ Union Territory *Pin code
ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
*email id
*Whether present address is same as the permanent address □ Yes □ No
Present Address
*Line I
Line II

*City
* State/ Union Territory *Pin code
*ISO Country code

Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
email id
*Duration of stay at present address year(s) month(s)
If Duration of stay at present address is less than one year then address of previous residence

*Proof of identity

91
 *Residential Proof

Attachment(s)
(1) *Consent of the nominee in Form No. INC.3 Attach
(2) *Copy of PAN card of the new nominee and/or new member Attach
(3) *Proof of identity of the new nominee and/or new member Attach
Attach
(4) *Residential proof of the new nominee and/or new member
Attach
(5) Notice of withdrawal of consent filed by the nominee
Attach
(6) Copy of intimation given by member for change in nominee
Attach
(7) Proof of Cessation of member
Attach
(8) Optional attachment(s) - if any.

*To be digitally signed by member DSC BOX

*Income-tax PAN or Director identification number of the member

To be digitally signed by Director

DSC BOX
Director identification number of the director; or
DIN or PAN of the manager or CEO or CFO; or
Membership number of company secretary

Note: Attention is drawn to provisions of sections 448 and 449 which provide for punishment for
false statement and punishment for false evidence respectively.

92
 One person company-
FORM NO INC.5 Intimation of exceeding
[Pursuant to Rule 6(4) of the Companies
(Incorporation and Incidental) Rules, threshold
2014]
Form language o English o Hindi
Refer the instruction kit for filing the form.

1. (a) *Corporate identity number (CIN) of the company

Pre-Fill
(b) Global location number (GLN)

2. (a) Name of the company

(b) Address of registered office of the company

(c) email Id of the company

3. Date of incorporation of the one person company
4. (a) *Which of the following has exceeded beyond the threshold limit
o Paid up share capital o Average annual turnover
(b) *Amount exceeding beyond the threshold limit
(c) *Date on which the paid up share capital or average annual turnover of the company, as
the case may be, has exceeded the threshold limit

5. I *
,
the (drop down) (values: director/Manager or Company Secretary or CEO or CFO) of the one
person company hereby affirm that:
As the paid up share capital of the captioned company has exceeded fifty lakh rupees or its
average annual turnover during the relevant period has exceeded two crore rupees, the
company has ceased to be a one person company; and consequently the company is
required to be converted into a private company or public company, as the case may be.
Necessary steps are being taken for giving effect to such conversion in accordance with the
provisions of section 18 read with section 122 of the Act;

Attachments
1. *Copy of board resolution authorizing giving of notice; Attach
2. *Copy of the duly attested latest financial statement;
3. Certificate from a Chartered Accountant in practice for calculation Attach
of the average annual turnover during the relevant period in case Attach
of conversion is on the basis of such criteria;
4. Optional attachment(s), if any. Attach

Declaration
I *
, declare that all the requirements of the Companies Act, 2013 and the rules made thereunder
have been complied with. To the best of my knowledge and belief, the information given in
this application and its attachments is correct and complete.

*To be digitally signed by

Designation DSC BOX
*Director identification number of the director; or
DIN or PAN of the manager or CEO or CFO; or
Membership number of the Company Secretary

_________________________________________________________________________
_
Note: Attention is drawn provisions of Section 448 and 449 which provide for punishment for
false statement and punishment for false evidence respectively.

93
94
 One Person Company –
FORM NO. INC.6
[Pursuant to section 18 of the Companies
Application for Conversion
Act, 2013 and Rule 7(4) the Companies
(Incorporation and Incidental) Rules,
2014]
Form language o English o Hindi
Refer the instruction kit for filing the form.

1. *Application for o Conversion of OPC into private company

o Conversion of OPC into public company
o Conversion of Private company into OPC

2. (a) *Corporate identity number (CIN) of the company Pre-Fill

(b) Global location number (GLN)

3. (a) Name of the company

(b) Category
(c) Sub-category of the company
(d) Address of Registered office of the company

(e) Date of incorporation of the company

(f) email ID of the company
(g) Whether company is having share capital or not

4. *Name of the company at the time of incorporation (to be displayed in the certificate)

Part A

5. (a) *Whether the conversion is mandatory by provisions of the Companies Act, 2013
o Yes o No
(b) *Mention which of the following has exceeded the threshold limit
o Paid up share capital o Average annual turnover
(c) *Mention the SRN of form INC.5

6. *(a) Date of exceeding the threshold limit

*(b) Amount so exceeded the threshold limit
*(c) Specify the relevant period
7. I *
,
the director of the one person company hereby affirm that:-
1. As the paid up share capital of the captioned company has exceeded fifty lakh
rupees or its average annual turnover during the relevant period has exceeded two
crore rupees, the company has ceased to be a one person company; and consequently
the company is required to be converted into a private company or public company, as
the case may be;
2. Necessary steps are being taken for giving effect to such conversion in accordance
with the provisions of section 18 read with section 122 of the Act.

Part B
8. *Existing number of directors in the company

95
 (Number of directors shall be minimum 2 in case of conversion into private company or 3 in
case of conversion into public company)

9. Particulars of special resolution

(a) *SRN of Form MGT.14
(b) *Date of filing Form MGT.14
(c) *Date of passing the special resolution

10. I. Capital structure of the company

(a) Authorized capital of the company (in Rs.)
*(i) Number of equity shares Nominal amount per equity share
Total amount of equity shares (in Rs.)
*(ii) Number of preference shares Nominal amount per preference share
Total amount of preference shares (in Rs.)
* (b) Paid up capital of the company (in Rs.)
(i) Number of equity shares Nominal amount per equity share
Total amount of equity shares (in Rs.)
(ii) Number of preference shares Nominal amount per preference share
Total amount of preference shares (in Rs.)

II. Number of members

(a) Maximum number of members
(b) Maximum number of members excluding proposed employees
(c) Number of members
(d) Number of members excluding proposed employee(s)

PART C
11. Particulars of the person who will be sole member of the OPC subsequent upon
conversion
Director Identification number(DIN)
Pre-Fill
*Income-tax permanent account number (PAN)
Verify Details
*First Name
Middle Name
*Surname

Family Name
* O Father’s Name O Mother’s Name O Spouse’s name

*Gender □ Male □ Female □ Transgender

*Nationality *Date of Birth
*Place of Birth (District & State)
*Educational qualification
*Occupation Type Self-employed Professional Homemaker Student Serviceman
Area of occupation
Permanent Address
*Line I
Line II
*City
*State/ Union Territory *Pin code
ISO Country code
Country
*Phone (with STD/ISD code) -

96
 Mobile (with country code) -
Fax
*email id
*Whether present address is same as the permanent address □ Yes □ No
Present Address
*Line I
Line II
*City
* State/ Union Territory *Pin code
*ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
email id
*Duration of stay at present address year(s) month(s)
If Duration of stay at present address is less than one year then address of previous residence

*Proof of identity

*Residential Proof

12. Nomination
I (Small description box), the member of * (Small description box) do hereby nominate (Small description
box) who shall become the member of the company in the event of my death or incapacity to contract. I
declare that the nominee is eligible for nomination within the meaning of Rule 3 of the Companies Rules,
2014.

13. Particulars of the person who will be nominee of the sole member subsequent
upon conversion
Director Identification number(DIN)
Pre-Fill
*Income-tax permanent account number (PAN)
Verify Details
*First Name
Middle Name
*Surname

Family Name
* O Father’s Name O Mother’s Name O Spouse’s name

*Gender □ Male □ Female □ Transgender

*Nationality *Date of Birth
*Place of Birth (District & State)
*Educational qualification
*Occupation Type Self-employed Professional Homemaker Student Serviceman
Area of occupation
Permanent Address
*Line I
Line II
*City
*State/ Union Territory *Pin code

97
 ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
*email id
*Whether present address is same as the permanent address □ Yes □ No
Present Address
*Line I
Line II
*City
* State/ Union Territory *Pin code
*ISO Country code
Country
*Phone (with STD/ISD code) -
Mobile (with country code) -
Fax
email id
*Duration of stay at present address year(s) month(s)
If Duration of stay at present address is less than one year then address of previous residence

*Proof of identity

*Residential Proof

Attachments
1. *Altered Memorandum of association Attach
2. *Altered Articles of association Attach
3. *Copy of the duly attested latest financial statement.
Attach
4. *Copy of board resolution authorizing giving of notice;
5. Certificate from a Chartered Accountant in practice for calculation of Attach
the average annual turnover during the relevant period in case of
Attach
conversion is on the basis of such criteria.
6. Affidavit confirming that all the members of the company have Attach
given their consent for conversion, the paid up capital of the
Attach
company is Rs 50 lakhs or less and turnover is less than
Rs 2 crores in the immediately preceding year.
7. Copy of minutes, list of creditors and list of members. Attach
8. Copy of NOC of every creditors with the application for Conversion.
Attach
9. Consent of the nominee in Form No. INC.3
Attach
10. Copy of PAN card of the nominee and member
11. Proof of identity of the nominee and member Attach
12. Residential proof of the nominee and member Attach
13. Optional attachment(s) - if any. Attach

Declaration
I*
, a * (Drop down) {Values: Director/Manager/Company Secretary /CEO/CFO} of the company declare
that all the requirements of the Companies Act, 2013 and the rules made thereunder in respect to the
conversion of the company and matters precedent or incidental thereto have been complied with. I am
authorized by the board of directors to give this declaration and to sign and submit this Form. It is
further declared and verified that
*Whatever is stated in this form and in the attachments thereto is true, correct and complete and no
information material to the subject matter of this form has been suppressed or concealed and is as per

98
 the original records maintained by the promoters subscribing to the Memorandum of Association and
Articles of Association.
No objection certificate has been received from the members and creditors allowing conversion from
private company into OPC.
*All the required attachments have been completely, correctly and legibly attached to this form.

*To be digitally signed by

*Designation DSC BOX
*Director identification number of the director; or
DIN or PAN of the manager/CEO/CFO; or Membership
number of the Company Secretary

To be digitally signed by DSC BOX

Member (In case of conversion of OPC)

PAN or DIN of member

Note: Attention is drawn to provisions of Section 448 and 449 which provide for punishment for
false statement and punishment for false evidence respectively.

99
 Application for Incorporation
FORM NO. INC.7
[Pursuant to Section 7(1) of the Companies
of Company (Other than OPC)
Act, 2013 and pursuant to Rule 10, 12, 14
and 15 of the Companies (Incorporation and
Incidental) Rules 2014]
Form language o English o Hindi
Refer the instruction kit for filing the form.

1. *Service Request Number (SRN) of Form INC.1 Pre-Fill

2. (a) Name of the company:

(b) Type of Company is (c) Class of Company

(d) Category (e) Sub category
(f) Section 8 license number
*(g) Company is O Having share capital O Not having share capital
3. (a) Name of the state/Union territory in which the company is to be registered

(b) Name of the office of the Registrar of Companies in which the company is to be registered

(c) *Whether the address for correspondence will be the address of Registered office of the Company
o Yes o No
(d) Address for correspondence till the registered office of the company is established
*Line I
Line II
*City

*State/Union Territory
*District *Pin code
ISO Country code
Country
*Phone (With STD/ISD code) -
Fax
*email ID of the company

4. I. *Capital structure of the company

(a) Authorized capital of the company (in Rs.)
(i) Number of equity shares Nominal amount per equity share
Total amount of equity shares (in Rs.)
(ii) Number of preference shares Nominal amount per preference share
Total amount of preference shares (in Rs.)
(b) Subscribed capital of the company (in Rs.)
(i) Number of equity shares Nominal amount per equity share
Total amount of equity shares (in Rs.)
(ii) Number of preference shares Nominal amount per preference share
Total amount of preference shares (in Rs.)

II. *Details of number of members

100
 (a) Enter the maximum number of members
(b) Maximum number of members excluding proposed employees
(c) Number of members
(d) Number of members excluding proposed employee(s)

5. *Main division of industrial activity of the company

Description of the main division

6. *(a) Whether the proposed company shall be conducting any non – banking financial and investment
(NBFI) activities within the meaning of section 45-I of the Reserve Bank of India Act, 1934 o Yes o No
(b) If yes, please enter the date on which in principle approval was granted to it by the Reserve Bank of
India or other concerned regulatory authority

7. *Enter the number of promoters (first subscribers to the Memorandum of Association (MOA))
Particulars of Promoters (first subscribers to the MOA)
*Category

*Director Identification number(DIN) or Income –tax permanent account

number (Income- tax PAN) or passport number or corporate identity
number(CIN) Or foreign company registration number(FCRN) Pre-Fill Verify Details
or any other registration number
*First Name
Middle Name
*Surname
Family Name
*O Father’s Name o Mother’s Name o Spouse’s name

*Nationality *Date of Birth

*Gender (Radio button) □ Male □ Female □ Transgender
*Place of Birth (District & State)
*Occupation type O Self Employed O Professional O Homemaker O Student O Serviceman
*Area of Occupation
*Educational qualification
*Name of the entity
*Income tax permanent Account Number (PAN)
Permanent Address/Registered address/Principal place of business
*Line I
Line II
*City
*State /Union Territory *Pin code
*ISO Country code
Country
*Phone (With STD/ISD code) -
Mobile
Fax
*email id
*Whether present address is same as the permanent address □ Yes □ No ( Radio button)
Present Address
*Line I

101
 Line II
*City

*State/Union Territory *Pin code

*ISO Country code
Country
*Phone(With STD/ISD code)
Mobile
Fax
*Duration of stay at present address Years Months
If Duration of stay at present address is less than one year then address of previous residence

*Proof of identity
*Residential Proof

* Number of shares subscribed * Total amount of shares subscribed (in Rs.)

* Particulars of authorised person
a) Name of the authorised person
b) O Father’s Name o Mother’s Name o Spouse’s name

c) Gender o Male o Female o Transgender

d) Nationality f) Date of Birth
f) Phone (With STD/ISD code) -
g) email ID

8. (a) *Whether the Articles are entrenched or not o Yes o No

(If yes, entrenched Articles should be annexed thereto)
(b) Number of Articles to which provisions of entrenchment shall be applicable
Details of Articles to which provisions of entrenchment shall be applicable

Sr. Article Content

No. Number

9. Particulars of payment of stamp duty

102
Attachments
1) *Memorandum of association Attach
2) *Articles of association
Attach
3) *Declaration in Form No. INC.8 Attach
4) *Affidavit from each of the subscriber to the memorandum in Form No. INC.9 Attach
5) *Proof of residential address
Attach
6) Specimen Signature in Form INC.10
7) Proof of identity
Attach
8) Entrenched Articles of association Attach
9) Copy of In-principle approval granted by RBI or any concerned authority Attach
10) NOC in case there is change in the promoters (first subscribers to Memorandum of Association) Attach
11) Proof of nationality (in case the subscriber is a foreign national) Attach
12) PAN card (in case of Indian national) Attach
13) Copy of certificate of incorporation of the foreign body corporate and registered office address Attach
14) Copy of resolution/consent by all the partners or board resolution authorizing to subscribe to MOA Attach
15) Optional attachment, if any

Declaration
I *(Small description box), a person named in the articles as a * (Drop down) {Values: Director/Manager/Company
Secretary} declare that all the requirements of The Companies Act, 2013 and the rules made thereunder in respect
to the registration of the company and matters precedent or incidental thereto have been complied with. I am
authorized by other promoters subscribing to the Memorandum of Association and Articles of Association and the
first directors to give this declaration and to sign and submit this Form. It is further declared and verified that:
1. Whatever is stated in this form and in the attachments thereto is true, correct and complete and no

103
 information material to the subject matter of this form has been suppressed or concealed and is as per the
original records maintained by the promoters subscribing to the Memorandum of Association and Articles of
Association.
2. All the required attachments have been completely and legibly attached to this form;
3. * (Small description box), a/an * (Drop down) {Values: Chartered Accountant/ Company Secretary/ Cost
Accountant/ Advocate} having Membership number * and/or certificate of practice number

has been engaged to give declaration under section 7(1) (b) and such declaration is attached.

To be digitally signed by
DSC BOX
*Designation Drop down {Values: Director, Manager, Company Secretary}

DIN of the director; or DIN or Income tax PAN of

the manager or Membership number of the company secretary

Note: Attention is drawn to provisions of section 7(5) and 7(6) which, inter-alia, provides that furnishing of any
false or incorrect particulars of any information or suppression of any material information shall attract punishment
for fraud under Section 447. Attention is also drawn to provisions of section 448 and 449 which provide for
punishment for false statement and punishment for false evidence respectively.

104
 FORM NO. INC.12 Application for grant of
[Pursuant to 8(1) and 8(5) of the License under section 8
Companies Act, 2013 and Rule 19 &
20 of the Companies (Incorporation
and Incidental) Rules, 2014]

Form language o English o Hindi

Refer the instruction kit for filing the form.

10. *Application for

 Grant of license to a new company (Part A)
 Grant of license to an existing company (Part B)

Part A: Grant of license to a new company

11. (a) *Name of the Applicant
(b) *Address

(c) *Occupation Type Self-employed Professional Homemaker Student Serviceman

Area of occupation

(d) *Phone (with STD/ISD) - (e) Fax

(f) *email Id
12. *Indicate Registrar of Companies (ROC) reference number for name approval
(Service Request Number (SRN) of Form INC.1) Pre-Fill
13. (a) Name of the company

(b) Company is (c) Type of Company

(d) Category (e) Sub category
*(f) Whether the company will Have share capital Not have share capital

14. I. Proposed authorized capital

II. Proposed maximum number of members
Proposed maximum number of members excluding proposed employees
15. *a. Main division of industrial activity of the proposed company
Description of the main division

*b. Brief description of the work, if any already done or proposed to be done in pursuance of section 8

*c. Grounds on which application is made

16. *Enter the number of proposed promoters (first subscribers to MOA)

Particulars of Promoters (first subscribers to the MOA)

(specify information of two promoters in case the proposed company is a private company or seven promoters in

105
 case the proposed company is a public company)
I

Name of the authorized representative

II

Name of the authorized representative

17. *Enter the number of proposed directors

(specify information of two directors in case the proposed company is a private company or three directors in case
the proposed company is a public company)

Particulars of the proposed directors

I
*Proposed designation

*Director identification number (DIN) Pre-fill

Name of the person

Name of the company or institution

whose nominee the appointee will be
(Only in case of nominee director)

II
*Proposed designation

*Director identification number (DIN) Pre-fill

Name of the person

Name of the company or institution

whose nominee the appointee will be
(Only in case of nominee director)

18. *Enter the number of key managerial personnel

(specify information of up to four key managerial persons)

Particulars of the key managerial personnel

I

*Proposed designation
Pre-fill
*Director identification number (DIN) or
Income-tax permanent account number (PAN)

Name of the person

106
 Membership number (in case of Company Secretary)

II
*Proposed designation

*Director identification number (DIN) or

Income-tax permanent account number (PAN) Pre-fill

Name of the person

Membership number (in case of Company Secretary)

19. (a) *Whether the Articles will be entrenched □ Yes □ No

(If yes, entrenched Articles should be annexed thereto)
(b) Number of Articles to which provisions of entrenchment shall be applicable
Details of Articles to which provisions of entrenchment shall be applicable

Sr. Article Content

No. Number

Part B: Grant of license to an existing company

20. *(a) Corporate identity number (CIN) Pre fill

(b) Global location number (GLN) of company

21. (a) Name of the company

(b) Address of the company

(c) email ID of the company

22. (a) Company is

(b) Category (c) Sub category
(d) Whether the company is having share capital Yes No
23. I. Authorized capital of the company
II. Maximum number of members
Maximum number of members excluding present and past employees

24. a. Main division of industrial activity of the company

Description of the main division

*b. Brief description of the work, if any already done or proposed to be done in pursuance of section 8

*c. Grounds on which application is made

107
25. *Enter the number of directors
(Specify information of two directors in case the company is a private company or three directors in case the
company is a public company)
Particulars of the directors

I
*Designation

*Director identification number (DIN) Pre-fill

Name of the person

Name of the company or institution

whose nominee the appointee is
(Only in case of nominee director)

II
*Designation

*Director identification number (DIN) Pre-fill

Name of the person

Name of the company or institution

whose nominee the appointee is
(Only in case of nominee director)

26. *Enter the number of key managerial personnel

(Specify information of up to four key managerial persons)
Particulars of the key managerial personnel

I
*Designation
Pre-fill
*Director identification number (DIN) or
Income-tax permanent account number (PAN)
Name of the person

Membership number (in case of Company Secretary)

II
*Designation

*Director identification number (DIN) or

Income-tax permanent account number (PAN) Pre-fill

Name of the person

Membership number (in case of Company Secretary)

27. (a) *Whether the Articles are entrenched □ Yes □ No

(If yes, entrenched Articles should be annexed thereto)
(b) Number of Articles to which provisions of entrenchment shall be applicable
Details of Articles to which provisions of entrenchment shall be applicable

108
 Sr. Article Content
Attach
No. Number

Attachments
16) *Draft Memorandum of association as per form no. INC.13
17) *Draft Articles of Association Attach
18) *Declaration as per Form No. INC.14 Attach
19) *Declaration as per Form No. INC.15 Attach
20) *Estimated income and expenditure for next three years Attach
21) Approval/concurrence/NOC of the concerned authority/sectoral regulator, department or Ministry Attach
of the Central or State Government(s)
22) Entrenched articles of association
Attach
23) Copy of resolution passed in general meeting and board meeting Attach
24) last one/two year’s financial statement(s), board’s report(s) and Audit report(s) Attach
25) Assets and liabilities statements with their values as per applicable rule Attach
26) List of proposed promoters. Attach
27) List of proposed directors/ directors. Attach
28) List of key managerial personnel. Attach
29) Optional attachment, if any Attach

Declaration

I *
 A person named in the articles as a (Drop down: values- director/manager/ Company
Secretary/CEO/CFO/promoter) of the company
 have been authorized by the Board of Directors of the Company vide resolution number
dated
declare that all the requirements of Companies Act, 2013 and the Rules thereto made thereunder in respect of the
subject matter of this form have been complied with.
 I am also authorized by other proposed promoters and first subscribers to the Memorandum of Association
and Articles of Association to sign and submit this Form.
 *I also declare that all the information given herein above is true, correct and complete including the
attachments to this form and nothing material has been suppressed.
 *It is hereby further certified that (Small description box), a (Drop down) {Values: Chartered Accountant/
Company Secretary/ Cost Accountant} having Membership number (Big text box) and certificate of
practice number (Big text box) has been engaged to give declaration under section 8(1) or 8(5) and rule
19(3) (b) or rule 20(2) (b) and such declaration is attached.

*To be digitally signed by DSC BOX

*Designation

*Director identification number of the director; or

Membership number of the company secretary; or
PAN or DIN of the manager or CEO or CFO or promoter

Note: Attention is drawn to provisions of Section 7(5) and 7(6) which, inter-alia, provides that
furnishing of any false or incorrect particulars of any information or suppression of any material
information shall attract punishment for fraud under Section 447. Attention is also drawn to provisions
of Section 448 and 449 which provide for punishment for false statement and punishment for false
evidence respectively.

109
110
 FORM NO. INC.18 Application to Regional Director
for conversion of section 8
[Pursuant to section 8(4)(ii) of The
Companies Act, 2013 and Rule 21 (3) company into company of any
of The Companies (Incorporation and other kind
Incidental) Rules 2014]

Form language o English o Hindi

Refer the instruction kit for filing the form.
1. (a)*Corporate identification number (CIN) of the company
(b) Global location number (GLN) of the company
Pre-fill
2. (a) Name of the company
(b) Registered office address of the company

(c) email ID of the company

3. License number issued to the Company under Section 8

4. (a) Date of incorporation of the company

(b) Type of company

5. *Present object of the company

6. *The proposed object of the company after conversion and the changes in the activities and
operations of the company and manner of application of its income and assets, after the proposed
conversion

7. Brief description of the activities of the company done in pursuance of section 8, if any

8. *Detailed reasons for conversion into any other kind of company

9. (a) *Date of passing board resolution

(b) *Date of passing special resolution

(c) *SRN of Form No. MGT.14

10. (a) *Whether the company is regulated under a special Act □ Yes □ No
(b) If yes, furnish the below details
(i) *Name of the regulatory body
(ii) *Date of obtaining the approval of regulatory body approving conversion
11. *Number of existing director(s) and key managerial personnel
*Particulars of existing director(s) and key managerial personnel
(i) DIN or Income tax PAN
Pre-fill
(ii) Name
(iii) Designation

12. *Whether the company has obtained any special status/ privilege as mentioned in rule 22(4)
□ Yes □ No
(If yes, name the authority and attach No objection certificate)
13. *Whether the company has acquired any immovable property through lease or otherwise from any
Government or authority or body corporate or person since incorporation at concessional rate or free of
cost
□ Yes □ No
(If yes, attach proof of payment of differential amount as per rules)
14. *Whether company has received any donation and/or grant/benefits from any person or authority since
incorporation □ Yes □ No (If yes, attach the details of the same)
15. *Whether there is any surplus amount after payment of dues to be transferred to IEPF as per applicable
rule
□ Yes □ No
If yes, mention the amount to be so transferred
16. *Whether the company is regular in filing of financial statements, annual returns and other due statutory
filings □ Yes □ No
17. * Whether NOC is obtained from all the creditors □ Yes □ No (If Yes, attach the NOC)
18. *Whether the company is being regulated by any sectoral regulator □ Yes □ No

111
 If yes, attach approval/concurrence of the regulator and specify the below
Name of the regulator
Letter number Approval/concurrence Dated
19. I *
,
the Director of the company hereby affirm that:
a) The conversion is not being sought with the object of depriving the creditors of their dues or to
cause loss or prejudice to any person.
b) No portion of the income or property of the company has been paid or transferred directly or
indirectly by way of dividend or bonus or otherwise to persons who are or have been members or
promoters of the company or to any one or more of them or to any persons claiming through any
one or more of them.
c) I/We shall be liable under section 448 of the Act and under relevant provision of the Indian Penal
Code, 1860 and any other law as applicable, if any statement in this application is found to be false
or any fact in any material particular is found to be omitted.

Attachment(s)
1. * Memorandum of association; Attachment
2. * Articles of association; Attachment
3. *Copy of board resolution(s);
Attachment
4. *Copy of the special resolution passed and Notice convening the general meeting
along with the relevant explanatory statement annexed thereto; Attachment
5. *Certificate from CA/CS/CWA (in practise) certifying that the conditions laid down Attachment
in the Act and rules, have been complied with;
Attachment
6. *Statement of assets and liabilities of the company as on the date not earlier than
thirty days of that date duly certified by the auditor;
Attachment
7. *Copy of valuation report by a registered valuer about the market value of assets;
8. *Audited financial statements, the Board’s reports, annual returns and Attachment
the audit reports for each of the two financial years immediately preceding
the date of the application or, where the company has functioned only for
one financial year, for such year;
Attachment
9. Statement of financial position if applicable;
Attachment
10. Full details of fixed assets alienated if any, during the preceding three financial years;
11. Written consent of the lenders, if any loan is outstanding; Attachment
12. NOC from the concerned authority in case special status; Attachment
13. Proof of payment of differential amount; Attachment
14. Details of donation/grant/benefit received since incorporation of company; Attachment
15. Copy of NOC received from sectoral regulatory authority; Attachment
16. NOC from all the creditors
Attachment
17. Optional attachment(s)
Declaration
I am authorized by the Board of Directors of the Company vide *resolution number *dated
to sign this form and declare that all the requirements of Companies Act, 2013 and the rules made
thereunder in respect of the subject matter of this form and matters incidental thereto have been complied
with. I further declare that:
1. Whatever is stated in this form and in the attachments thereto is true, correct and complete and no
information material to the subject matter of this form has been suppressed or concealed and is as per
the original records maintained by the company.
2. All the required attachments have been completely and legibly attached to this form;
3. *I
,
a *{Drop down - Values: Chartered Accountant/ Company Secretary/ Cost Accountant/ } having
*Membership number and *Certificate of practice number
has been engaged to give declaration as per applicable rules and such declaration is attached.

*To be digitally signed by DSC BOX

Director
*Director identification number of the director
______________________________________________________________________________________
___
Note: Attention is drawn to provisions of Section 448 and 449 which provide for punishment for
false statement / certificate and punishment for false evidence respectively.
______________________________________________________________________________________
__

112
113
 Intimation to Registrar of
FORM NO. INC.20 revocation/surrender of
[Pursuant to section 8(4) and 8(6)
of The Companies Act, 2013 and license issued under
Rule 23 of The Companies section 8
(Incorporation and Incidental)
Rules 2014]
Form language o English o Hindi
Refer the instruction kit for filing the form.

1.(a) *Corporate identity number (CIN) of the company Pre-Fill

(b) Global location number (GLN) of the company

2.(a) Name of the company

(b) Address of the registered office of the company

(c) Type of company

(d) email ID of company

3. License number issued under section 8

4. *Whether application for revocation of license is made

o Voluntarily o On directions of the central government

5. (a) *Date of issue of order

(b) *Due date for filing the order
(c) *SRN of form INC.18
(d) *Reason for revocation/surrender of such license

6. *Mention the name of the company in view of the order of revocation of license under section 8

(The word(s) Private limited, Limited may be added in name of the company and the word(s) like
Electoral trust, foundation, forum, association, federation, chambers, confederation, council etc. shall be
removed from the name. Thereupon the status of company will be changed accordingly.)

Attachment(s)
(1) *Copy of order of Central Government; Attach
(2) *Copy of altered Memorandum and articles of association; Attach
(3) *Declaration of directors for compliance of conditions; Attach
(4) Optional attachment(s) (if any) Attach

Declaration
I am authorized by the Board of Directors of the Company vide *resolution number *dated to
sign this form and declare that all the requirements of Companies Act, 2013 and the rules made thereunder in
respect of the subject matter of this form and matters incidental thereto have been complied with. I further
declare that:
1. Whatever is stated in this form and in the attachments thereto is true, correct and complete and no
information material to the subject matter of this form has been suppressed or concealed and is as per the
original records maintained by the company.
2. All the required attachments have been completely and legibly attached to this form.

*To be digitally signed by DSC BOX

*Designation

*Director identification number of the director; or

DIN or PAN of the manager or CEO or CFO; or
Membership number of the company secretary

114
 Certificate by practicing professional
I declare that I have been duly engaged for the purpose of certification of this form. It is hereby certified
that I have gone through the provisions of the Companies Act, 2013 and Rules thereunder relevant to this
form and I have verified the above particulars (including attachment(s)) from the original records
maintained by the Company/applicant which is subject matter of this form and found them to be true,
correct and complete and no information material to this form has been suppressed.

To be digitally signed by DSC BOX

 Chartered accountant (in whole-time practice) or
 Cost accountant (in whole-time practice) or
 Company secretary (in whole-time practice)

Whether associate or fellow O Associate O Fellow

Membership number Certificate of practice number

_________________________________________________________________________________________
Note: Attention is drawn to provisions of Section 448 and 449 which provide for punishment for false
statement / certificate and punishment for false evidence respectively.

115
 FORM NO. INC.21 Declaration prior to the
commencement of business or
[Pursuant to Section 11(1)(a) of the
Companies Act, 2013 and Rule 24 of exercising borrowing powers
the Companies Rules, 2014]

Form language o English o Hindi

Refer the instruction kit for filing the form.
1. *(a) Corporate identity number (CIN) of company
(b) Global location number (GLN) of company Pre-fill

2. (a) Name of the company

(b) Address of the registered office of the company

(c) email ID of the company

3. (a) *Whether the affairs of the Company is regulated by any sectoral regulator (like RBI in case of NBFI activities)
o Yes o No
(b) *Specify the name of the regulator
Specify ‘others’

(c) *Specify the letter number/registration number and date of approval/registration

4. *Particulars of the paid up capital

Total paid up capital of the company

(i)(a)Number of total equity shares (b) Nominal amount per equity share
(c)Total amount of equity shares

(ii)(a)Number of total preference shares (b)Nominal amount per preference share

(c)Total amount of preference shares

5. Particulars of payment of stamp duty

116
Attachments List of Attachments
(1) *Specimen signature in form INC.10.
(2) Certificate of Registration issued by the RBI Attach
(Only in case of Non-Banking Financial Companies)/ Attach
from other regulators
(3) Optional attachment(s) (if any) Attach Remove
attachment
Declaration
I am authorized by the Board of Directors of the Company vide resolution number. * dated
* to sign this form and declare that all the requirements of Companies Act, 2013 and the rules made
thereunder in respect of the subject matter of this form and matters incidental thereto have been complied with. I further
declare that:
1. Whatever is stated in this form and in the attachments thereto is true, correct and complete and no information material
to the subject matter of this form has been suppressed or concealed and is as per the original records maintained by the
company.
2. All the required attachments have been completely and legibly attached to this form.
3. Every subscriber to the MOA has paid the value for shares agreed to be taken by him and the paid up capital the company
is not less than the 1 lakh rupees in case of private company or 5 lakh rupees in case of public company.
4. The company has filed with the registrar a verification of its registered office as provided in subsection (2) of section 12.

*To be digitally signed by

Director DSC
*Director identification number

Certificate by practicing professional

I declare that I have been duly engaged for the purpose of certification of this form. It is hereby certified that I have gone
through the provisions of the Companies Act, 2013 and Rules thereunder relevant to this form and I have verified the above
particulars (including attachment(s)) from the original records maintained by the Company/applicant which is subject matter of
this form and found them to be true, correct and complete and no information material to this form has been suppressed.

Note: Attention is drawn to provisions of Section 448 and 449 which provide for punishment for false statement /
certificate and punishment for false evidence respectively.

117
 FORM NO. INC.22 Notice of situation or
[Pursuant to section 12(2) & (4) of The
Companies Act, 2013 and Rule 25 and 27
of The Companies (Incorporation and
change of situation of
Incidental) Rules 2014]
registered office
Form language o English o Hindi
Refer the instruction kit for filing the form.
1. *This Form is for o New company o Existing company

2. *(a) Corporate identity number (CIN) of company Pre-fill

or SRN of Form No. INC.1
(b) Global location number (GLN) of company

3. (a) Name of the company

(b) Address of the registered office of the company

(c) Name of the office of existing Registrar of Companies (RoC)

(d) *Purpose of the form

 Change within local limits of city, town or village
 Change outside local limits of city, town or village, within the same RoC and state
 Change in RoC within the same state
 Change in state within the jurisdiction of same RoC
 Change in state outside the jurisdiction of existing RoC
4. Notice is hereby given that
*(a) The address of the registered office of the company with effect from
o (DD/MM/YYYY) is
o The date of incorporation of company is
*Address Line I
Line II
* City
* District
* State/Union Territory
Country
*Pin code
*email ID

(b) *Registered office is

o Owned by company o Owned by director (Not taken on lease by company)
o Taken on lease by company o Owned by any other entity/Person(Not taken on lease by
company)
(c) *Name of office of proposed RoC or new RoC

(d) Full address of the police station under whose jurisdiction the registered office is situated
*Name

118
 *Address Line I
Address Line II
*City
State/Union Territory
*Pin code
(e) *Particulars of the Utility Services Bill depicting the address of the registered office
(not older than two months)

5. (a) *SRN of Form MGT.14

(b) *SRN of relevant Form
(c) *Date of order of the Central Government (DD/MM/YY)

Attachments List of Attachments

(1) *Proof of Registered Office address

(Conveyance/ Lease deed/Rent Agreement

Attach
along with the rent receipts) etc.;
(2) *Copies of the utility bills as mentioned
Attach
above (not older than two months);
(3) *A proof that the Company is permitted Attach
to use the address as the registered
office of the Company if the same is owned
by any other entity/ Person (not taken on
lease by company);
(4) *Copy of order of competent authority; Attach
Attach
(5) List of all the companies (specifying their CIN)
having the same registered office address, if any;
(6) Optional attachment, if any. Attach
Remove attachment
Declaration
I *
 A person named in the articles as a (Drop down: director / manager / Company Secretary) of the company
 have been authorized by the Board of Directors of the company vide resolution number dated
to sign this form and declare that
 *all the requirements of The Companies Act, 2013 and the rules made thereunder in respect of the subject
matter of this form and matters incidental thereto have been complied with.
 *I also declare that all the information given herein above is true, correct and complete including the
attachments to this form and nothing material has been suppressed.
 It is hereby further certified that (Small description box), a (Drop down) {Values: Chartered Accountant/
Company Secretary/ Cost Accountant} having Membership number and certificate of
practice number certifying this form has been duly engaged for this purpose.

*To be digitally signed by DSC BOX

*Designation
*Director identification number of the director; or
DIN or PAN of the manager or CEO or CFO; or
Membership number of the Company secretary

Certificate by practicing professional

I declare that I have been duly engaged for the purpose of certification of this form. It is hereby certified that I have
gone through the provisions of The Companies Act, 2013 and rules thereunder for the subject matter of this form
and matters incidental thereto and I have verified the above particulars (including attachment(s)) from the original
records maintained by the company which is subject matter of this form and found them to be true, correct and
complete and no information material to this form has been suppressed. I further certify that:
1. The said records have been properly prepared, signed by the required officers of the company and
maintained as per the relevant provisions of The Companies Act, 2013 and were found to be in order;
2. All the required attachments have been completely and legibly attached to this form;
3. I further declare that I have personally visited the registered office given in the form at the address
mentioned herein above and verified that the said registered office of the company is functioning for the
business purposes of the company.

To be digitally signed by
DSC BOX

119
_________________________________________________________________________________________
Note: Attention is drawn to provisions of Section 448 and 449 which provide for punishment for false
statement / certificate and punishment for false evidence respectively.
_________________________________________________________________________________________

120
 FORM NO. INC.23 Application to the Regional
Director for approval to shift
[Pursuant to section 12(5) and the Registered Office from
13(4) of The Companies Act, one state to another state or
2013 and rule 28 and 30 of The from jurisdiction of one
Companies (Incorporation and Registrar to another Registrar
Incidental) Rules, 2014] within the same State
Form language o English o Hindi
Refer the instruction kit for filing the form.
1. *Application is for shifting the Registered Office from

o One state to another state

o One registrar to another registrar within the State

Pre-fill
2. (a) *Corporate identity number (CIN) of company
(b) Global location number (GLN) of company

3. (a) Name of the company

(b) Address of the registered office of the company

(c) Name of the existing ROC

4. *(a) Name of the state/Union territory where the new registered office of the company would be
situated

*(b) Name of the office of new ROC where the new proposed registered office of the company would be
situated
*(c) Reasons for shifting the registered office

5. *(a) Service request number of Form MGT.14

*(b) Date of filing Form MGT.14
*(c) Date of passing the special resolution

6. (a) Details of members present at the meeting where the decision of shifting was taken and number of
shares held by them
(i) Number of members
(ii) Number of shares held by them

(b) Details of the members who voted in favour of the proposal and number of shares held by them
(i) *Number of members
(ii) Number of shares held by them

(c) Details of the members who voted against the proposal and number of shares held by them
(i) *Number of members
(ii) Number of shares held by them

(d) Details of members who abstained from voting and number of shares held by them
(i) *Number of members
(ii) Number of shares held by them

7. *(a) Total Number of creditors

*(b) Total Number of depositors

*(c) Total Number of debenture holders
(d) Brief details of the objections, if received any in response to the advertisement

121
8. *Whether any prosecution is pending against the company under the Act
o Yes o No
If yes, Give brief details of the prosecution

9. *Whether any of the following is initiated against the company under the Act
o inquiry o inspection o investigation
If yes, Give brief details of the inquiry, inspection, investigation

10. *Whether the company has serviced the copy of the application with complete annexures with the
Registrar
and the chief secretary of the state
o Yes o No
If yes, specify the date of service

11. Facts of the case are given below

(Give a concise statement of facts in a chronological order, each paragraph containing as nearly as
possible a separate issue, fact or otherwise)

Attachments
1. *Copy of Memorandum of Association and articles of association; Attach
2. *Copy of notice of the general meeting along with relevant explanatory statement; Attach
3. *Copy of special resolution sanctioning alteration;
Attach
4. *Copy of the minutes of the general meeting authorizing such alteration;
5. *Power of attorney/vakalatnama/Board resolution; Attach
6. *List of creditors and debenture holders; Attach
7. *Affidavit from Directors in terms of Rules; Attach
8. *Affidavit verifying the application;
Attach
9. *Affidavit by the company secretary of the company and the directors in regards
Attach
to the correctness of list of creditors and affairs of the company;
10. *Affidavit by directors about no retrenchment of employees;
Attach
11. *Details of prosecution/inspection/inquiry/Investigation filed against the Attach
company and its officers in default; Attach
12. *Copy of newspaper advertisement for notice of shifting the registered office; Attach
13. *Affidavit verifying the list of creditors;
Attach
14. Proof of service of the application to the Registrar, Chief secretary of the state,
SEBI or any other regulatory authority (if applicable); Attach
15. Copy of objections (if received any); Attach
16. Optional attachment(s), if any.

Declaration
I am authorized by the Board of Directors of the Company vide resolution number * Dated *
to sign this form and declare that all the requirements of Companies Act, 2013 and the rules made
thereunder in respect of the subject matter of this form and matters incidental thereto have been complied
with. I further declare that:
1. Whatever is stated in this form and in the attachments thereto is true, correct and complete and no
information material to the subject matter of this form has been suppressed or concealed and is as per
the original records maintained by the company.

2. All the required attachments have been completely and legibly attached to this form

3. Any application, writ petition or suit had not been filed regarding the matter in respect of which this
petition/application has been made, before any court of law or any other authority or any other Bench or

DSC BOX
122
 the Board and not any such application, writ petition or suit is pending before any of them.

*To be digitally signed by

*Designation

*Director identification number of the director; or

DIN or PAN of the manager or CEO or CFO; or
Membership number of the Company secretary

Certificate by practicing professional

I declare that I have been duly engaged for the purpose of certification of this form. It is hereby certified
that I have gone through the provisions of The Companies Act, 2013 and Rules thereunder for the subject
matter of this form and matters incidental thereto and I have verified the above particulars (including
attachment(s)) from the original records maintained by the Company which is subject matter of this form
and found them to be true, correct and complete and no information material to this form has been
suppressed. I further certify that:
4. The said records have been properly prepared, signed by the required officers of the Company and
maintained as per the relevant provisions of The Companies Act, 2013 and were found to be in
order;
5. All the required attachments have been completely and legibly attached to this form.

______________________________________________________________________________________
__
Note: Attention is drawn to provisions of Section 448 and 449 which provide for punishment for
false statement / certificate and punishment for false evidence respectively.

123
 Application for approval
FORM NO. INC.24
[Pursuant to section 13(2) of The
of Central Government
Companies Act, 2013 and Rule 29(2) for change of name
of The Companies (Incorporation
and Incidental) Rules 2014]
Form language o English o Hindi
Refer the instruction kit for filing the form.

1. *(a) Corporate identity number(CIN) of the company Pre-fill

(b) Global Location Number of the company

2. (a) Name of the Company

(b) Address of the registered office of the company

(c) email ID of the company

3. (a) *Service Request Number (SRN) of Form INC.1 Pre-fill

(b) Proposed name of the company

4. *Reason(s) for change of name

5. *Particulars of filing Form MGT.14 with Registrar of Companies (RoC)

(a) SRN of Form MGT.14
(b) Date of passing the special resolution
(c) Date of filing Form MGT.14
6. Name of the company at the time of incorporation (to be displayed in the certificate)

7. (a) Number of members present at the meeting where the special resolution was passed for
change
of name and number of shares held by them
(i) *Number of members
(ii) Number of shares held by them
(b) Number of members who voted in favour of change of name and number of shares held by
them
(i) *Number of members
(ii) Number of shares held by them
(c) Number of members who voted against the change of name and number of shares
held by them
(i) *Number of members
(ii) Number of shares held by them
(d) Details of members who abstained from voting and number of shares held by them

124
 (i) *Number of members
(ii) Number of shares held by them

Attachments
1. *Minutes of the members' meeting Attach
2. Optional attachment(s) (if any) Attach

Declaration
To the best of my knowledge and belief, the information given in this application and its attachments is correct and
complete and company has obtained all the mandatory approvals from the concerned authorities and departments in
respect of change of name of the company.
I have been authorized by the Board of director’s resolution number * dated *
to sign and submit this application.

*To be digitally signed by

*Designation
DSC BOX
*Director identification number of the director; or
DIN or PAN of the manager or CEO or CFO; or
Membership number of the company secretary

Certificate by practicing professional

I declare that I have been duly engaged for the purpose of certification of this form. It is hereby certified that I have
gone through the provisions of the Companies Act, 2013 and Rules thereunder for the subject matter of this form
and matters incidental thereto and I have verified the above particulars (including attachment(s)) from the original
records maintained by the Company which is subject matter of this form and found them to be true, correct and
complete and no information material to this form has been suppressed. I further certify that;
6. The said records have been properly prepared, signed by the required officers of the Company and
maintained as per the relevant provisions of the Companies Act, 2013 and were found to be in order;
7. All the required attachments have been completely and legibly attached to this form.

________________________________________________________________________________________
Note: Attention is drawn to provisions of Section 448 and 449 which provide for punishment for false
statement / certificate and punishment for false evidence respectively.

125
FORM NO. INC.27 Conversion of public company
into private company or private
[Pursuant to section 14 of the Companies
company into public company
Act, 2013 and Rule 33 of the Companies
(Incorporation and Incidental) Rules,
2014]
Form language o English o Hindi
Refer the instruction kit for filing the form.

1. *Application for o Conversion of private company into public company

o Conversion of public company into private company

2. *(a) Corporate identity number(CIN) of company Pre-fill

(b) Global Location Number

3. (a) Name of the Company

(b) Address of registered office

(c) email Id of the company

4. *Reason(s) for conversion

5. *Particulars of filing Form MGT.14 with Registrar of Companies

(a) SRN of Form MGT.14
(b) Date of passing the special resolution
(c) Date of filing Form MGT.14

6. *Particulars of the order of Tribunal

(a) Date of passing the order
(b) Date of receiving the order

7. *Name of the company at the time of incorporation (to be displayed in the certificate)

8. (a) Details of members present at the meeting where the decision of conversion was
taken and number of shares held by them
(i) *Number of members
(ii) Number of shares held by them
(b) Details of the members who voted in favour of the proposal and number of shares
held by them
(i) *Number of members
(ii) Number of shares held by them

(c) Details of the members who voted against the proposal and number of shares held by
them
(i) *Number of members
(ii) Number of shares held by them

126
 (d) Details of members who abstained from voting and number of shares held by them
(i) *Number of members
(ii) Number of shares held by them

Attachments
1. *Minutes of the members' meeting;
2. *Altered Articles of Association;
3. *Order of tribunal;
4. Order for condonation of delay;
5. Optional attachment(s) (if any)

Declaration
To the best of my knowledge and belief, the information given in this application and its
attachments are correct and complete. The company has obtained all the mandatory
approvals from the concerned authorities, departments and substantial creditors. I have
been authorized by the board of directors’ resolution number *
dated *
to sign and submit this application.

To be digitally signed by

*Designation
DSC BOX
*Director identification number of the director; or
DIN or PAN of the manager or CEO or CFO; or
Membership number of Company secretary

127
 FORM NO. INC.28 Notice of Order of the
[Pursuant to Section 12(6), 13(7), 48(4), Court or Tribunal or
58(5), 62(4), 66(5), 87 & 252(2) of the
Companies Act, 2013 and 167, 186, 188(5), any other competent
391, 394, 396, 397, 398, 445, 481, 466, 518,
559 & 621A of the Companies Act, 1956 and authority
rules made thereunder]
Form language o English o Hindi
Refer the instruction kit for filing the form.

128
129
(e) Date with effect from which dissolution has been declared as void
Under section 252 of the Companies Act, 2013

Declaration

130
 DIN or Income-tax PAN or Membership number

Certificate by practicing professional

It is hereby certified that I have gone through the provisions of the Companies Act, 2013 and Rules
thereunder for the subject matter of this form and matters incidental thereto and I have verified the above
particulars (including attachment(s)) from the original records maintained by the Company which is subject
matter of this form and found them to be true, correct and complete and no information material to this form
has been suppressed.

Note: Attention is also drawn to provisions of Section 448 and 449 which provide for punishment for false statement
and punishment for false evidence respectively

131