SERVICE PERFORMANCE REPORT

BPS 1 to 6

SBK WOMEN’S UNIVERSITY, QUETTA

______________________ Section / Department

Overall Performance Report for the year _________

1. Name _________________________________________________________

2. Father’s / Husband’s Name _______________________________________

3. Designation ____________________________________________________

4. Date of Joining__________________________________________________

5. Branches in which employed

During the service, with period _____________________________________
_______________________________________________________________

6. Total Service Length_____________________________________________

7. Date of Birth ___________________________________________________

8. Academic Record________________________________________________

(Last Degree/Certificate/Diploma)

9. Observation on

(i) Intelligence _______________________________________________

(ii) Knowledge of procedure and regulations _______________________

(iii) Punctuality ______________________________________________

(iv) Co-operation with Staff _____________________________________

(v) Amenability of discipline ____________________________________

(vi) Promptness and accuracy in disposing of work

_________________________________________________________

10. Any tendency against the tenets of Islam ______________________________

 11. Any outstanding feature in the conduct or character indicating Islamic way of
life. (Only for Muslims)______________________________________________

12. Integrity

(i) Incorruptible ______________________________________

(ii) Reported to be corrupt ______________________________

(iii) Believed to be corrupt because of

(a) Monetary consideration ________________________

(b) Other consideration(specify)_____________________

Know how of additional work (For Naib Qasid only)

1. Observance of office procedure: (Office Filing, Computer Skills etc)

_________________________________________________________
_________________________________________________________
_________________________________________________________
_________________________________________________________

Fitness for promotion/Up gradation:

Fit for promotion /Up gradation
Not fit yet for promotion/Up gradation, but likely to become fit in
course of time
Unfit for further promotion/Up gradation has reached his ceiling

General Remarks __________________________________________________________

________________________________________________________________________

Date: ___________

Reporting Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation ______________________________
 REMARKS OF THE FIRST COUNTERSIGNING OFFICER

I consider that the assessment made by the Reporting Officer is very good/ reasonably
good / strict / lenient / biased

The remarks underlined in red ink should communicated in writing

I have the following remarks to add:-

Date: ___________ Counter signing Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation ______________________________

REMARKS OF THE SUBSEQUENT COUNTERSIGNING OFFICER

I consider that the assessment made by the Reporting Officer / 1st Counter Signing Officer
is very Good/ reasonably Good / Constrictive / lenient / biased

The remarks underlined in red ink should communicated in writing

I have the following remarks to add:-

Date: ___________ Counter signing Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation _____________________________
ANNUAL PERFORMANCE EVALUATION REPORT

FORM “A”
ASSISTANTS AND CLERKS

SBK WOMEN’S UNIVERSITY, QUETTA

______________________ Section / Department

Evaluation Report For the year ________

1. Name _________________________________________________________

2. Father’s / Husband’s Name _______________________________________

3. Designation ____________________________________________________

4. Branches in which employed

During the year, with period _______________________________________

5. Date of Birth ___________________________________________________

6. Observance of office procedure, e.g. ________________________________

(i) Referencing and paging of _______________________________

Note and correspondence __________________________________

(ii) Keeping files and papers in _________________________________

Tidy condition _____________________________________________

(iii) Promptness and accuracy ____________________________________

in disposing of work ________________________________________

7. Observation on
(i) Intelligence _______________________________________________

(ii) Knowledge of procedure and regulations _______________________

(iii) Punctuality ______________________________________________

(iv) Co-operation with Staff _____________________________________

(v) Amenability of discipline ____________________________________

(vi) Skill in drafting ___________________________________________

 8. Any tendency against the tenets of Islam _________________

9. Any outstanding feature in the conduct or character indicating Islamic way of

life. (Only for Muslims)______________________________________________

10. Integrity

(i) Incorruptible ______________________________________

(ii) Reported to be corrupt ______________________________

(iii) Believed to be corrupt because of

(a) Monetary consideration ________________________

(b) Other consideration ___________________________

11. Knowledge of typing / Computer skill ___________________________

12. Fitness for promotion

Recommended for accelerated Promotion

Fit for promotion
Recently promoted, assessment for further promotion premature
Not fit yet for promotion, but likely to become fit in course of time
Unfit for further promotion, has reached his ceiling

General Remarks _______________________________

Date: ___________ Reporting Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation ______________________________
 REMARKS OF THE FIRST COUNTERSIGNING OFFICER

I consider that the assessment made by the Reporting Officer is very good/ reasonably
good / strict / lenient / biased

The remarks underlined in red ink should communicated in writing

I have the following remarks to add:-

Date: ___________ Counter signing Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation ______________________________

REMARKS OF THE SUBSEQUENT COUNTERSIGNING OFFICER

I consider that the assessment made by the Reporting Officer / 1st Counter Signing Officer
is very Good/ reasonably Good / Constrictive / lenient / biased

The remarks underlined in red ink should communicated in writing

I have the following remarks to add:-

Date: ___________ Counter signing Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation _____________________________
ANNUAL PERFORMANCE EVALUATION REPORT

FORM “B”
STENOGRAPHERS / COMPUTER PERSONNEL

SBK WOMEN’S UNIVERSITY, QUETTA

______________________ Section / Department

Evaluation Report For the year ________

1. Name ___________________________________________________________

2. Father’s / Husband’s Name __________________________________________

3. Designation ___________________________________

4. Date of Birth __________________________________

5. Standard of work

i. Computer Skills: _________________________________________

_________________________________________
_________________________________________

ii. Speed : ______________________________________________

______________________________________________

iii. Accuracy _____________

6. Punctuality in attending office ______________________________________

7. Amenability of discipline __________________________________________

8. Any other duties performed _________________________________________

 9. Integrity

(i) Incorruptible ______________________________________

(ii) Reported to be corrupt ______________________________

(iii) Believed to be corrupt because of

(a) Monetary consideration ________________________

(b) Other consideration ___________________________

10. Any tendency against the tenets of Islam ____________________

11. Any outstanding feature in the conduct or character indicating Islamic way of life.
(Only for Muslims) ____________________________________________________

General Remarks _______________________________

Date: ___________ Reporting Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation ______________________________

REMARKS OF THE FIRST COUNTERSIGNING OFFICER

I consider that the assessment made by the Reporting Officer is very good/ reasonably good / strict
/ lenient / biased

The remarks underlined in red ink should communicated in writing

I have the following remarks to add:-

Date: ___________ Counter signing Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation ______________________________
 REMARKS OF THE SUBSEQUENT COUNTERSIGNING OFFICER

I consider that the assessment made by the Reporting Officer / 1st Counter Signing Officer is very
Good/ reasonably Good / Constrictive / lenient / biased

The remarks underlined in red ink should communicated in writing

I have the following remarks to add:-

Date: ___________ Counter signing Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________
Designation _____________________________
ANNUAL PERFORMANCE EVALUATION REPORT

FORM “C”
FOR OFFICIALS IN BPS-16

SBK WOMEN’S UNIVERSITY, QUETTA

______________________ Section / Department

Evaluation Report For the year ________

PART – I

1. Name _________________________________________________________

2. Father’s / Husband’s Name ________________________________________

3. Designation ____________________________________________________

4. Academic qualification ___________________________________________

5. Date of Birth ___________________________________________________

6. Knowledge of languages ___________________________________________

7. Special training _________________________________________________

8. Computer Skill / Training ____________________________________________

POST HELD DURING THE PERIOD

Post Period Pay and Scale

 PART-II

The rating should be recorded by initialing the appropriate column or box. The rating
denoted by the alphabets is as follows:-

AI' Very good; 'A' Good; B' Average; 'C' Below Average; D' Poor;
AI A B C D REMARKS
1 Intelligence and mental alertness

2 Judgment and sense of proportion

3 Initiative and drive

4 Power of expression:-

(a) Writing

(b) Speech

5 Ability to plan organize and

supervise work
6 Quality and output of work

7 Perseverance and devotion to

duty
8 Capacity to guide and
transbordinates
9 Co-operation and tact

10 Integrity

(a) General

(b) Moral

11 Sense of responsibility:-

(a) General

(b) In financial matters

12 Personality

** 13

** 14

** 15

** 16

** 17
 Is inclined to treat this
18. Interest in Social Takes interest in social
aspect of his duty as
Welfare. welfare activities.
routine function

19. Interest in Is interested in planning Is inclined to treat this

economic and execution of aspect of his duty as
development development Schemes routine function

20. Behavior with Is inclined to be

Is modest and helpful
public arrogant

Reported to be living
Lives within known
21. Standard of living beyond known means
means of income.
of income
22. Observance of Takes reasonably good
Inclined to be negligent
security measures care

23. Punctuality Punctual Unpunctual

Adequate and inadequate or

24. Touring
Systematic unsystematic

PART-III

Comparing him with other officers of the same grade, please give your general assessment
of the officer by initialing in the appropriate column below:-

Very good Good Average Below Average Poor Remarks on special

aptitudes if any
particularly at executive
judicial development or
diplomatic work.

FITNESS FOR PROMOTION

(Initial the appropriate box below)

Recommended for accelerated Promotion

Fit for promotion
Recently promoted, assessment for further promotion premature
Not fit yet for promotion, but likely to become fit in course of time
Unfit for further promotion, has reached his ceiling
 PEN PICTURE

Date: ___________ Reporting Officer’s Signature & Rubber Stamp

Name (in block letters)
________________________________________

Designation ______________________________

PART – IV
REMARKS OF THE FIRST COUNTERSIGNING OFFICER

I consider that the assessment made by the Reporting Officer is very good/ reasonably good / strict
/ lenient / biased

The remarks underlined in red ink should communicated in writing

I have the following remarks to add:-

Date: ___________ Counter signing Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation ______________________________

PART –V

REMARKS OF THE SUBSEQUENT COUNTERSIGNING OFFICER

I consider that the assessment made by the Reporting Officer / 1st Counter Signing Officer is very
Good/ reasonably Good / Constrictive / lenient / biased

The remarks underlined in red ink should communicated in writing

I have the following remarks to add:-

Date: ___________ Counter signing Officer’s Signature & Rubber Stamp

Name (in block letters)

________________________________________

Designation _____________________________
 CERTIFICATE

Certified that I _________________________ _______________________

(Name of Officer) Personnel Number (if allotted)

_______________ _______ have on _______________________ submitted by

(Group / Service) (BPS) (Date)

Performance Evaluation Report for the period ________________________________

to ___________________________________________________________________
(Name / Designation of Reporting Officer)

My countersigning officer is _____________________________________________

(Name / Designation of Countersigning Officer)

Signatures ________________________

Designation / Department / Section __________________

_______________________________________________

Note: This certificate is required to be dispatched by the officer being reported upon
to the Officer In charge entrusted with the maintenance of his/ her C.R. dossier on
the same date the APER is forwarded to his/ her reporting officer.
FOR OFFICERS IN BPS 17-18 CONFIDENTIAL

SARDAR BAHADUR KHAN WOMEN’S

UNIVERSITY, QUETTA
Department / Section ___________________________________

ANNUAL PERFORMANCE EVALUATION REPORT

FOR THE PERIOD ________________, 20______ TO _____________, 20_____

PART – I
(TO BE FILLED IN BY THE OFFICER REPORTED UPON)

1. Name (in block letters) ____________________________________________

2. Father’s / Husband’s Name __________________________________________

3. Date of Birth _______________________________________________

4. Date of entry in service ___________________________________________

5. Post held during the period (with BPS) _______________________________

6. Academic qualifications ___________________________________________

7. Knowledge of languages ___________________________________________

8. Training received during the evaluation period

Name of Course Attended Duration with Dates Name of Institution and country

9. Period served

(i) In present post ________________ (ii) Under the reporting officer ____________

PART II

(TO BE FILLED IN BY THE OFFICER REPORTED UPON)

1. Job description
 2. Brief account of achievements during the period supported by statistical data
where possible. Targets given and actual performance against such targets
should be highlighted. Reasons for shortfall, if any, may also be stated.

PART III
(EVALUATION BY THE REPORTING OFFICER)

The rating in Part III should be recorded by initiating the appropriate box.
The ratings denoted by alphabets are as follows:

“A” Very Good “B” Good “C” Average “D” Below Average

For uniform interpretation of qualities, two extreme shades are mentioned against
each quality

A B C D
1 Intelligence

Exceptionally bright, excellent Dull ; slow

comprehension
 A B C D
2 Confidence and will power

Exceptionally confident and resolute Uncertain;

hesitant
3 Acceptance of Responsibility

Always prepared to take on Reluctant to take

responsibility even in difficult cases on responsibility
will avoid it when
ever possible

4 Reliability under pressure

Clam and exceptionally reliable at Confused and

all times easily flustered
even under normal
pressure

5 Financial Responsibility

Exercises due care and discipline Irresponsible

6 Relation with

(i) Superiors

Cooperative and trusted Un-cooperative

(ii) Colleagues

Works well in a team Difficult Colleague

(iii) Subordinates
Courteous and effective ; Discourteous
encouraging and intolerant

7 Behavior with public

Courteous and helpful Arrogant ,

Discourteous and
indifferent
 A B C D
8 Ability to decide routine matters

Logical and decisive Indecisive

vacillating

9 Knowledge of relevant laws,

rules regulations, instructions
and procedures

Ignorant and
Exceptionally well informed, keeps
abreast of latest developments uninformed

PART IV
(REPORTING OFFICER’S EVALUATION)

1. Please comment on the officer’s performance on the job as given in Part II (2)
with special reference to knowledge of works quality and quantity of output.
How far was the officer able to achieve targets? Do you agree with what has
been stated in Part II (2)?
2. Integrity (Morality, uprightness and Honesty)

3. Pen picture with focus on the officer’s strengths and weaknesses not covered
in Part III (Weakness will not be considered as adverse entry unless intended to
be treated as adverse)

4. Special Aptitude

5. Recommendations for future training

6. Overall grading
Reporting officer Countersigning officer
(i) Very good

(ii) Good

(iii) Average

(iv) Below Average

7. Fitness for promotion

Reporting officer Countersigning officer

(i) Fit for promotion

(ii) Recently promoted/ appointed

Assessment premature
(iii) Not yet fit for promotion

(iv) Unlikely to progress further

Name of the reporting officer ______________________ Signature ______________

(Capital letters) _________________________________

Designation ____________________________________ Date __________________

 PART – V
(REMARKS OF THE COUNTERSIGNING OFFICER)

1. How well do you know the officer? If you disagree with the assessment of the
reporting officer, please give reasons

2. Evaluation of the quality of assessment made by the reporting officer

Exaggerated Fair Biased

Name of the countersigning officer ____________________ Signature ___________

(Capital letters) ___________________________________

Designation ____________________________________ Date __________________

 PART- VI
(REMARKS OF THE SECOND COUNTERSIGNING OFFICER (IF ANY)

Name _________________________________________ Signature ______________

Designation ____________________________________ Date __________________

GUIDELINES FOR FILLING UP THE APER
 After initiation of their APER, the officers under report should immediately fill up the detachable certificate'
giving names of the RO/CO and forward the same to the officer In charge of their respective confidential
records. This exercise will ensure proper follow-up of the pending performance evaluation reports by the
concerned Provincial Government etc.
 Forms should be filled in duplicate. Parts I and II are to be filled by the officer under report and should be
typed. Part III will be filled by the Reporting Officer while the Countersigning/Second Countersigning
Officers will fill parts IV and V respectively.
 Each Department, autonomous body and office etc. is required to prepare specific job descriptions giving main
duties of each job to be mentioned in Part 11(1). The job descriptions may be finalized with the
approval of the Head of the Organization or any person authorized by him. .
 The officer under report should fill Part II (2) of the form as objectively as possible and short term and long
term targets should be determined / assigned with utmost care. The targets for each job may be formulated at
the beginning of the year wherever possible. In other cases, the work performed during the year needs to be
specifically mentioned.
 Assessment by the Reporting Officers should be job-specific and confined to the work done by the officer
during the period under report. They should avoid giving a biased or evasive assessment of the officer under
report. as the Countersigning Officers would be required to comment on the quality of the assessment made by
them.
 The Reporting Officers should carryout their assessment in Part III through comments against each
characteristic. Their opinions should represent the result of careful consideration and objective assessment so
that, if called upon, they could justify the remarks / comments. They may maintain a record of the work done
by the subordinates in this regard.
 They Reporting Officers should be careful in giving the overall and comparative grading. Special care should
be taken so that no officer is placed at an undue disadvantage.
 The Countersigning Officers should weigh the remarks of the RO against their personal knowledge of the
officer under report, compare him with other officers of the same grade working under different Reporting
Officers, but under the same Countersigning Officer, and then give their overall assessment of the officer. I n
case of disagreement with the assessment done by the Reporting Officer, specific reasons should be recorded
by the Countersigning Officers in Part IV (2).
 The Countersigning Officers should make an unbiased evaluation of the quality of performance evaluation
made by the RO by categorizing the reports as exaggerated, fair or biased. This would evoke a greater sense of
responsibility from the reporting officers.
 The Countersigning Officer should underline, in red ink, remarks which in their opinion are adverse and
should be communicated to the officer reported upon. All adverse remarks whether remediable or irremediable
should be communicated to the officer under report, with a copy of communication placed in the CR dossier.
Reporting Officers should ensure that they properly counsel the officer under report before adverse remarks
are recorded.
 The Reporting and Countersigning Officers should be clear, direct objective and unambiguous in their
remarks. Vague impressions based on inadequate knowledge or isolated incidents should be avoided.
 Reports should he consistent with the pen picture, overall grading and comparative grading.

IMPORTANT
 Parts I and II of the APER should be duly filled and dispatched to the Reporting Officer not later than the 15th
of January. The ROs should forward the report to the Countersigning Officer within two weeks of receipt after
giving their views in Part III. The COs should then finalize their comments in Part IV within two weeks of
receipt of APER. The Second Countersigning Officers, if any should also complete their assessment within a
period of two weeks.
 Name and designation of Reporting/Countersigning Officers should be clearly written. Comments should be
legible and in the prescribed format and which can be easily scanned.
 Personnel Number is to be filled in by the officer under report, if allotted.
 Comparative grading only applies to officers falling in very good, good and average categories. This grading
would not apply to anyone falling in below average category in Part III (6).
 CERTIFICATE

Certified that I _________________________ _______________________

(Name of Officer) Personnel Number (if allotted)

_______________ _______ have on _______________________ submitted by

(Group / Service) (BPS) (Date)

Performance Evaluation Report for the period ________________________________

to ___________________________________________________________________
(Name / Designation of Reporting Officer)

My countersigning officer is _____________________________________________

(Name / Designation of Countersigning Officer)

Signatures ________________________

Designation / Department / Section __________________

_______________________________________________

Note: This certificate is required to be dispatched by the officer being reported upon
to the Officer In charge entrusted with the maintenance of his/ her C.R. dossier on
the same date the APER is forwarded to his/ her reporting officer.
FOR OFFICERS IN BPS 19-20 CONFIDENTIAL

SARDAR BAHADUR KHAN WOMEN’S

UNIVERSITY, QUETTA
Department / Section ___________________________________

ANNUAL PERFORMANCE EVALUATION REPORT

FOR THE PERIOD ________________, 20______ TO _____________, 20_____

PART – I
(TO BE FILLED IN BY THE OFFICER REPORTED UPON)

1. Name (in block letters) ____________________________________________

2. Father’s / Husband’s Name __________________________________________

3. Date of Birth _______________________________________________

4. Date of entry in service ___________________________________________

5. Post held during the period (with BPS) _______________________________

6. Academic qualifications ___________________________________________

7. Knowledge of languages ___________________________________________

8. Participation in conferences, seminars, meeting during the period reported upon

Title Country Duration

9. Period served

(i) In present post ________________ (ii) Under the reporting officer ____________

PART II

(TO BE FILLED IN BY THE OFFICER REPORTED UPON)

1. Job description
 2. Brief account of achievements during the period supported by statistical data where
possible. Targets given and actual performance against such targets should be
highlighted. Reasons for shortfall, if any, may also be stated.

PART III
(REPORTING OFFICER’S EVALUATION)

1. Please comment on the officer’s performance on the job as given in Part II (2) with
special reference to his knowledge of work, ability to plan, organize and supervise,
analytical skills, competence to take decisions and quality and quantity of output.
How far was the officer able to achieve the targets? Comment on the officer’s
contribution, with the help of statistical data. If any, in the overall performance of
the organization. Do you agree with what has been stated in Part II (2)?
2. Integrity (Morality, uprightness and Honesty)

3. Pen picture including the officer’s strengths and weaknesses with focus on
emotional stability, ability to work under pressure, communication skills and
interpersonal effectiveness. (Weakness will not be considered as adverse entry
unless intended to be treated as adverse)

4. Area and level of professional experience with suggestions for further posting
5. Training and development needs

6. Overall grading

Very Good Good Average

7. Fitness for promotion Comment on the officer’s potential for holding a

higher position and additional responsibilities.

Name of the reporting officer ______________________ Signature ______________

Designation ____________________________________ Date __________________

 PART – IV
(REMARKS OF THE COUNTERSIGNING OFFICER)

1. How often have you seen the work of the officer reported upon?

Very Frequently Frequently Rarely Never

2. How well do you know the officer? If you disagree with the assessment of the
reporting officer, please give reasons?

3. Overall grading

Very Good Good Average Below Average

4. Recommendation for promotion (Comment on the officer’s

potential for holding a higher position
and additional responsibilities)
 5. Evaluation of the quality of assessment made by the reporting officer

Exaggerated Fair Biased

Name of the countersigning officer ____________________ Signature ___________

(Capital letters) ___________________________________

Designation ____________________________________ Date __________________

PART- V
(REMARKS OF THE SECOND COUNTERSIGNING OFFICER (IF ANY)

Name _________________________________________ Signature ______________

Designation ____________________________________ Date __________________

GUIDELINES FOR FILLING UP THE APER

 After initiation of their APER, the officers under report should immediately fill up the detachable certificate'
giving names of the RO/CO and forward the same to the officer In charge of their respective confidential
records. This exercise will ensure proper follow-up of the pending performance evaluation reports by the
concerned Government etc.
 Forms should be filled in duplicate. Parts I and II are to be filled by the officer under report and should be
typed. Part III will be filled by the Reporting Officer while the Countersigning/Second Countersigning
Officers will fill parts IV and V respectively.
 Each Department, autonomous body and office etc. is required to prepare specific job descriptions giving main
duties of each job to be mentioned in Part 11(1). The job descriptions may be finalized with the
approval of the Head of the Organization or any person authorized by him. .
 The officer under report should fill Part II (2) of the form as objectively as possible and short term and long
term targets should be determined / assigned with utmost care. The targets for each job may be formulated at
the beginning of the year wherever possible. In other cases, the work performed during the year needs to be
specifically mentioned.
 Assessment by the Reporting Officers should be job-specific and confined to the work done by the officer
during the period under report. They should avoid giving a biased or evasive assessment of the officer under
report as the Countersigning Officers would be required to comment on the quality of the assessment made by
them.
 The Reporting Officers should carryout their assessment in Part III through comments against each
characteristic. Their opinions should represent the result of careful consideration and objective assessment so
that, if called upon, they could justify the remarks / comments. They may maintain a record of the work done
by the subordinates in this regard.
 The Reporting Officers should be careful in giving the overall and comparative grading. Special care should be
taken so that no officer is placed at an undue disadvantage.
 The Countersigning Officers should weigh the remarks of the RO against their personal knowledge of the
officer under report, compare him with other officers of the same grade working under different Reporting
Officers, but under the same Countersigning Officer, and then give their overall assessment of the officer. I n
case of disagreement with the assessment done by the Reporting Officer, specific reasons should be recorded
by the Countersigning Officers in Part IV (2).
 The Countersigning Officers should make an unbiased evaluation of the quality of performance evaluation
made by the RO by categorizing the reports as exaggerated, fair or biased. This would evoke a greater sense of
responsibility from the reporting officers.
 The Countersigning Officer should underline, in red ink, remarks which in their opinion are adverse and
should be communicated to the officer reported upon. All adverse remarks whether remediable or irremediable
should be communicated to the officer under report, with a copy of communication placed in the CR dossier.
Reporting Officers should ensure that they properly counsel the officer under report before adverse remarks
are recorded.
 The Reporting and Countersigning Officers should be clear, direct objective and unambiguous in their
remarks. Vague impressions based on inadequate knowledge or isolated incidents should be avoided.
 Reports should be consistent with the pen picture, overall grading and comparative grading.

IMPORTANT
 Parts I and II of the APER should be duly filled and dispatched to the Reporting Officer not later than the 15th
of January. The ROs should forward the report to the Countersigning Officer within two weeks of receipt after
giving their views in Part III. The COs should then finalize their comments in Part IV within two weeks of
receipt of APER. The Second Countersigning Officers, if any should also complete their assessment within a
period of two weeks.
 Name and designation of Reporting/Countersigning Officers should be clearly written. Comments should be
legible and in the prescribed format and which can be easily scanned.
 Personnel Number is to be filled in by the officer under report, if allotted.
 Comparative grading only applies to officers falling in very good, good and average categories. This grading
would not apply to anyone falling in below average category in Part III (6).
 CERTIFICATE

Certified that I _________________________ _______________________

(Name of Officer) Personnel Number (if allotted)

_______________ _______ have on _______________________ submitted by

(Group / Service) (BPS) (Date)

Performance Evaluation Report for the period ________________________________

to ___________________________________________________________________
(Name / Designation of Reporting Officer)

My countersigning officer is _____________________________________________

(Name / Designation of Countersigning Officer)

Signatures ________________________

Designation / Department / Section __________________

_______________________________________________

Note: This certificate is required to be dispatched by the officer being reported upon
to the Officer In charge entrusted with the maintenance of his/ her C.R. dossier on
the same date the APER is forwarded to his/ her reporting officer.