Microsoft Teams

Cheat Sheet

The Teams Program Screen Keyboard Shortcuts

General
Search /
List Pane Command Box Content Pane Profile Icon Go to Search ................... Ctrl + E
Start a New Chat ............. Ctrl + N
Show Commands ............ Ctrl + /
Show Keyboard
Shortcuts ........................ Ctrl + .
Goto ............................... Ctrl + G
Help ................................ F1
Settings .......................... Ctrl + ,
Zoom In .......................... Ctrl + =
Zoom Out ....................... Ctrl + -
App Bar
Navigation
Activity ............................ Ctrl + 1
Chat ............................... Ctrl + 2
Teams............................. Ctrl + 3
Calendar ......................... Ctrl + 4
Calls ............................... Ctrl + 5
Files ................................ Ctrl + 6
New Conversation
Messaging
button
Go to Compose box ........ C
Getting Started Chats Expand Compose box ..... Ctrl + Shift + X
Send from Expanded
Sign In: Enter your email address in the Sign In Start a New Chat: Click the Chat button on the Compose Box ................. Ctrl + Enter
field, then click Sign In. Enter your password in App bar, then click the New Chat button at the
Attach file ........................ Ctrl + O
the Password field, then click Sign In. top of the list pane. Start typing the name of the
person you want to chat with, then select their New Line ......................... Shift + Enter
Sign Out: Click your account icon in the upper-right, name from the search results. Enter a message in
then select Sign Out. the Compose box, then click Send. Meetings and Calls
Set Your Status: Click your account icon in the Resume a Recent Chat: Click the Chat button on Accept Video Call ............ Ctrl + Shift + A
upper-right, click your current status, then select a the App bar, then select a contact from under the Accept Audio Call ............ Ctrl + Shift + S
new status from the menu. Recent heading.
Decline Call ..................... Ctrl + Shift + D
Available Online and available Start a Chat with a Contact: Click the Chat button Start Audio Call ............... Ctrl + Shift + C
Busy On a call, in a on the App bar. Click the Chat heading at the top Start Video Call ............... Ctrl + Shift + U
of the list pane, select Contacts, then select
meeting, or otherwise Toggle Mute .................... Ctrl + Shift + M
someone from the Contacts list.
busy
Toggle Video ................... Ctrl + Shift + O
Do Not Online, but does not Start a Group Chat: Click the Chat button on the Toggle Fullscreen ............ Ctrl + Shift + F
Disturb want to be disturbed App bar, then click the New Chat button at the
top of the list pane. Start typing a person’s name, Toggle Background Blur . Ctrl + Shift + P
Be Right Will return shorty then select their name from the search results.
Back Start typing another name, then select another Calendar
contact from the search results. Repeat until you
Schedule a Meeting ......... Alt + Shift + N
Appear Currently away from have all the contacts you want.
Away computer or idle Go to Current Time......... Alt + .
Format Text: Click the Format button below the Previous Day/Week ........ Ctrl + Alt + 
Set a Status Message: Click your account icon in Compose box. Select the text you want to format,
the upper-right, then select Set Status Message. Next Day/Week .............. Ctrl + Alt + →
then use the formatting options available. Click the
Enter a message into the text field, then click the ••• More Options button to access additional View Day ........................ Ctrl + Alt + 1
Clear status message after list arrow and select formatting options. View Workweek .............. Ctrl + Alt + 2
when the message should expire. Click Done.
View Week ..................... Ctrl + Alt + 3
Chats Teams Meetings
Send Important and Urgent Messages: Click the React to a Message: Hover your mouse over a View Meeting Notes: View the team channel
Set Delivery Options button, then select message in a team channel, then click a that a meeting took place in, then click the
Important or Urgent. reaction from the menu that appears. Meeting Notes tab.
• Important messages will be marked with a
symbol. Save a Message: Hover your mouse over a Record a Meeting: While in a meeting, click the
• Urgent messages will be marked with a message in a team channel, click the ••• More ••• More Actions button on the controls toolbar
symbol and will repeatedly notify the recipient Options button, then select Save this and select Start Recording. Click the ••• More
until the message is read. message. Actions button again and select Stop
Recording when you’re finished.
Insert an Emoji: Click the Emoji button and View Saved Messages: Click your account icon
select an emoji from the menu. in the upper-right, then select Saved. Click a View a Meeting Recording: View the team
saved message to view it. channel that a meeting took place in, locate the
Insert a GIF: Click the GIF button, then meeting in the Content pane, click the
search for a GIF. Select a GIF from the search Create a New Channel: Hover your mouse over recording, then click the Play button.
results. a team in the list pane, click the ••• More
Options button, then select Add channel. Toggle Camera: While in a meeting or call, click
Insert a Sticker: Click the Sticker button, Give the channel a name and description, set its the Camera button on the controls toolbar to
select a sticker category or search for a sticker, privacy settings, then click Add. turn it on or off.
then click a sticker.
View a Channel File Library: While viewing a Toggle Microphone: While in a meeting or call,
Invite People to a Group Chat: Click the Add team channel, click the Files tab. click the Microphone button on the controls
People button at the top of a chat screen. Start toolbar to turn it on or off.
typing a person’s name, then select their name Upload a File to a Library: While viewing a file
from the search results. Choose how much of library, click the Upload button, select Files, Change the Camera Background: While in a
the conversation they’ll be allowed to see, then navigate to and select a file, then click Open. meeting or call, click the ••• More Actions
click the Add button. button on the controls toolbar and select Apply
Create a New File in a Library: While viewing a Background Effects. Select an effect, then
Pin a Chat to the Top of the List Pane: Hover file library, click the New button, select a file click Apply.
your mouse over a chat in the list pane, click the type, then enter a file name and click Create.
••• More Options button, then select Pin. Change Audio and Video Devices: While in a
Share a Link to a Library: While viewing a file meeting or call, click the ••• More Actions
Mute a Chat’s Notifications: Hover your mouse library, click the Copy Link button, select button on the controls toolbar and select
over a chat in the list pane, click the ••• More whether you want a Teams link or a Device Settings. Click the list arrows for audio
Options button, then select Mute. SharePoint link, then click the Copy button. devices and the camera to select a device.

Share a File: Click the Attach File button Meetings Share Your Screen: While in a meeting or call,
below the Compose box, select a file source, click the Share Content button on the
select a file, click Open, then click Send. Schedule a Meeting: Click the Calendar button controls toolbar. Select your whole screen, a
on the App bar, then click the New meeting specific window, or a PowerPoint presentation
Teams button. Enter a meeting’s name, date, and time, from the screen sharing pane. Click the Stop
then choose a location or team channel. Click Sharing button when you’re done.
Join a Team: Click the Teams button on the Save.
App bar, then click Join or create a team at Calls
the bottom of the list pane. Select a public team, Join a Meeting from a Channel: View the team
search for a team, or enter a team code in the channel the meeting is taking place in, locate Make a Call: Click the Calls button on the App
Enter code field. Click a team’s Join Team the meeting in the Content pane, then click a bar. Enter a contacts name in the Type a name
button. meeting’s Join Now button. Or, click the field, select them, then click the Call button;
meeting to view its details and then click the or click the Contacts tab in the list pane and
Create a Team: Click the Teams button on the Join button. click a contact’s Call button.
App bar, then click Join or create a team at
the bottom of the list pane. Click the Create Join a Meeting from the Calendar: Click the Answer a Call: When someone calls you, a
Team button, then click From scratch. Select Calendar button on the App bar, click a notification will appear.
a privacy level, enter a team name and meeting, then click the Join button. • Click to answer as a video call.
description, then click Create. Add team • Click to answer as an audio call.
members by searching for their names and View a Meeting Conversation: While in a • Click to decline the call.
selecting them from the search results, click meeting, click the Show Conversation
Add, then click Close. button on the controls toolbar. Place a Call on Hold: While on a call, click the
••• More Actions button on the controls toolbar
View a Team Channel: Click the Teams button Show Meeting Participants: While in a meeting,
and select Hold. Click the Resume button
on the App bar, then click a team channel in the click the Show Participants button on the when you can return to the call.
list pane. controls toolbar to display the People pane.
Transfer a Call: While on a call, click the
Start a Channel Conversation: While viewing a Mute a Meeting Participant: While the meeting’s ••• More Actions button on the controls toolbar
team channel, click the New Conversation People pane is displayed, click a participant’s
and select Transfer. Type the name of who you
button. Enter a message in the Compose box, ••• More Options button and select Mute
want to transfer the call to, select their name
then click Send. Participant.
from the search results, then click Transfer.

Reply to a Channel Conversation: Click a Take Meeting Notes: While in a meeting, click Check Your Voicemail: Click the Calls button
conversation’s Reply button, then enter a the ••• More Actions button on the controls on the App bar and click Voicemail tab above
message and click Send. toolbar and select Meeting Notes. Click the
the History group. Click a voicemail message,
Take Notes button, then begin taking notes.
then click the Play button to play it.