First Aid Policy

2021-2022

Adopted by the Governing Board: February 2021

To be reviewed by Governors: February 2022

SLT: Tim Smeaton

Governor link: TBC
First Aid Policy

UTC Leeds recognises its responsibility to provide First Aid and will ensure that staff, students
and visitors have access to adequate equipment and Business at all times during the working
day.

1. Aim

This Policy describes the procedures that ensure that the appropriate First Aid is administered
promptly and effectively to the students, staff and visitors to UTC Leeds.

The Policy is especially important given the specialised nature of the curriculum at UTC Leeds
and the potential of some of the equipment utilised to cause significant injury.

2. Legislation

The Health and Safety at Work Act (1974) imposes a general duty on the UTC to ensure, as far
as is practicable, the health, safety and welfare of all employees, visitors and contractors. The
Health and Safety First Aid Regulations (1981) set out the basic requirements for the provision
of appropriate equipment, Business and qualified personnel.

3. Definitions

First Aid is defined as, ‘the immediate treatment necessary for the purpose of preserving life and
minimising the consequences of injury or illness until expert medical assistance can be
obtained’. First Aid also includes the initial treatment of minor injuries, which will not need
treatment by a medical practitioner. The object of First Aid is to offer assistance to anyone
injured or suddenly taken ill before expert help from a doctor or nurse is available, or before an
ambulance arrives.
Roles and Responsibilities

Principal

• Arrange for sufficient numbers of staff to be or to become trained First Aiders;

• Appoint a person to take charge of First Aid arrangements;
• Ensure records of training are up-to-date;
• Ensure refresher training and re-testing of competence before certificates expire;
• Ensure a suitably stocked First Aid container;
• Provide information for all staff on First Aid arrangements;
• Ensure First Aid procedures are in place in relation to off-site activities/trips;
• Ensure First Aid procedures are in place for out-of-College hours’ arrangements e.g.
lettings, Parents’ evenings;
• Ensure adequate provision for trainee teachers working on site who have the same
status as staff for the purposes of health and safety legislation;
• Ensure under the Reporting of Injuries, Diseases and Dangerous Occurrences
Regulations (RIDDOR) (1995) a record is kept of any reportable injury, disease or
dangerous occurrence which includes: the date and method of reporting; the date, time
and place of the event; personal details of those involved and a brief description of the
nature of the event or disease;
• Ensure parents/carers are aware of the UTC Health and Safety Policy, including
arrangements for First Aid;
• Ensure First Aid information is included in induction programmes for new staff and
students.

First Aider

• Assess extent of injury or condition of the casualty;

• Give immediate appropriate treatment in accordance with their training;
• Summon an ambulance or other external medical service;
• Liaise with the Leeds School Nurse Service to ensure First Aid kits are fully stocked and
refilled after use;
• Keep suitable records of all treatment administered following guidelines in this Policy;
Notify the Principal of the expiry of their qualifications, at least six months
beforehand.
All Staff

In terms of First Aid, UTC Leeds expects all members of staff, in an emergency, to offer assistance
to the best of their ability, whether trained or otherwise. In doing so, and with good intentions, staff
may not be deemed negligent. UTC Leeds accepts all legal responsibility. In the first instance an
injury will be assessed as to its seriousness. This can be done by any member of staff. If there is
any doubt, a First aider must be called and the medical action flow chart (below) followed.

Organisation

• UTC Leeds will provide for a minimum of one First Aider per 125 students/staff plus one
for additional coverage;
• As of September 2019, UTC Leeds has 9 First Aiders *see appendix 1 for list of
names* and the number
of qualified First Aiders will rise as the student and staff population rises;
• When selecting First Aiders, the Principal has considered the individual's:
o Reliability and communication skills;
o Aptitude and ability to absorb new knowledge and learn new skills; o Ability to
cope with stressful and physically demanding emergency procedures;

A First Aider must be able to leave to go immediately to an emergency. To maximise availability,

First Aid trained staff will, so far as is possible, be non-teachers; All staff will be made aware of
the names and usual locations of First Aiders; A rota will be co-ordinated and will take into account
cover required for absence.

While First Aiders carry out their duties voluntarily, they do so in the course of their employment.
The UTC fully indemnifies the staff against claims for negligence arising from the administration
of First Aid to students or third parties, provided that they are acting within the scope of their
employment and they hold a current, approved First Aid qualification, and are following the UTC
guidelines on administration of First Aid.
First Aid Procedures

Serious Injury

A serious injury is defined as that which is likely to require hospital or urgent medical treatment,
for example broken bones, dislocation, unconsciousness, head injury, deep tissue wound or
significant loss of blood.

Head Injuries

• Must be referred to a First Aider.

• The First Aider must ensure Parents/carers are informed.
• First Aiders must ensure a text/phone call is sent to parents/carers for head injuries
without exception.

First Aid Code of Practice

The training of a First Aider will cover:

• Resuscitation;
• Control of bleeding;
• Treatment of an unconscious casualty;
• Identification of fractures;
• Communications and contents of First Aid boxes;
• Treatment of minor cuts bruises and splinters, etc.;
• The training must be certifiable and repeated every three years.

4. First Aid Boxes

First Aid Boxes are located in each laboratory, in the Engineering Area, the Kitchen, Dining
Room, Reception and Medical Examination Room.

• First Aid Boxes are clearly labelled and have open access.
• Travel First Aid Packs are available and must be taken on all off-site visits.
• A ‘First Aider Only Box’ with more specialised equipment is available in the Medical
Examination Room.

5. Medical Examination Room

The Medical Examination Room contains:

• First Aid Box;

• Wash hand basin/sink providing hot and cold running water and also drinking water with
paper cups;
 • Couch complete with a blanket; Comfortable chair.

6. Spillage of Bodily Fluids

In the event of the spillage of bodily fluids e.g. blood, faeces, vomit, then the following procedure
must be followed:

• Appropriate protective clothing must be worn;

• The affected area must be cordoned off;
• Absorbent compound e.g. sawdust or sand must be applied to the spillage;
• The treated spillage must then be thoroughly cleaned up and disposed of hygienically.

The Buildings Management Team has appropriate materials for this procedure.

7. Casualty Care

Treatment at UTC Leeds is provided for minor injuries e.g. small cuts, bumps and bruises. In
relation to serious injuries, First Aid is provided to stabilise a casualty until they can be taken to
hospital or put in the charge of competent medical care.

Serious injuries should be placed in the care of the trained First Aider or, in the absence of a
First Aider, the Ambulance Service.

UTC Leeds complies with the Reporting of Injuries, Diseases and Dangerous Occurrences
Regulations (RIDDOR) (1995). RIDDOR states that the following are all reportable incidences:

• Fractures, other than to fingers, thumbs and toes;

• Amputations;
• Any injury likely to lead to permanent loss of sight or reduction in sight;
• Any crush injury to the head or torso causing damage to the brain or
• internal organs;
• Serious burns (including scalding) which covers more than 10% of the body;
• Causes significant damage to the eyes, respiratory system or other vital organs;
• Any scalping requiring hospital treatment;
• Any loss of consciousness caused by head injury or asphyxia;
• Any other injury arising from working in an enclosed space which leads to hypothermia
or heat-induced illness;
• Requires resuscitation or admittance to hospital for more than 24 hours.
As such, all staff giving First Aid to a student, member of staff or visitor must complete the
relevant reporting documentation immediately after the incident.

A record of any reportable injury, disease or dangerous occurrence will be kept. It will include:
the date and method of reporting; the date, time and place of the event; personal details of
those involved and a brief description of the nature of the event or disease.
The RIDDOR documentation will be reviewed at weekly intervals in order to ensure that, where
it is reasonably practicable, all precautions are taken to ensure there will be no repeat injuries or
incidences. It is the right of any member of the College community to report an incident or injury
to the Health and Safety Executive if it is believed that satisfactory measures have not been
taken to ensure the hazard is removed or resolved.

Further details about reporting a dangerous or hazardous incident may be found at

www.hse.gov.uk

8. Procedures

Procedure in the event of an accident, illness or injury.

A qualified First Aider, wherever possible, will deal with all accident, injury or illness sustained
by students, staff or visitors.

Students

• If attention is required by a student during a lesson or outside of lesson time, they must
be directed and accompanied, where appropriate, to Reception. If it is deemed
inappropriate to move the student, then a responsible person/student should be sent to
seek assistance from Reception.
• Reception will then call a First Aider to attend.
• If it is necessary to send the student home, the First Aider will liaise with parents/carers
to make the necessary arrangements. Students should not be allowed to make their own
way home and if home contact is not possible, the student should remain on site until
this has been achieved.
• Parents/carers are required to collect, or arrange to have their child collected, if the
student has sustained a head injury.
• The parent/carer will be notified if a student is seen by a First Aider and does not require
to be collected.
• Emergency hospital attention must be sought at any point that the First Aider believes it
is necessary. This must be done through Reception as soon as possible. A member of
staff must accompany the student to hospital and stay with them until a parent/carer or
arrives.

A First Aider must never be alone in the First Aid room with a student of the opposite sex, e.g. a
female member of staff should be present with female students.
Staff and Visitors

Anyone requiring medical attention should report to Reception. If an ambulance is required for a
member of staff, the person identified on staff records as the emergency contact should be
informed unless the member of staff requests otherwise. If a visitor to the College requires an
ambulance, all efforts must be made to contact the visitor’s place of work.

9. Records
Students

After administering First Aid, the First Aider should ensure that the First Aid Treatment Log Book
is completed and details recorded on SIMS. The person responsible for First Aid will review the
forms; matters of concern will be addressed immediately and a full accident report will be
prepared for the Governing Body.

Adults

After administering First Aid, the First Aider will ensure that the First Aid Log Book is completed.

RIDDOR records will be completed as necessary.

10. First Aid Inspection

A review of staffing, procedures and First Aid kits will be undertaken at least once a year by the
person responsible for First Aid, in consultation with the Business Manager.
Medical Room Process

The Medical Room at UTC Leeds

•
Is for the initial care of the ill or injured.
•
Is for First aid is not medical treatment. It is important to note that:
•
The treatment for injuries that occurred at home are the responsibility of Parent/Carer.
•
It is not the role of the Administration Staff to manage a student's ongoing condition.

Medical Room duty

•
Only UTC Staff who hold a current First Aid Certificate are eligible to volunteer to undertake this duty
within UTC hours. Staff without this certificate cannot be called upon or be expected to perform this
duty.
•
When sending a student to the UTC reception for any of the issues noted below students are to have a
"Out of lesson" pass completed by the Teacher/member of staff who sent them with the student’s full
name, class and reason for being sent to Medical Room. This is a legal requirement.
•
If student(s) are not able to attend reception then a student will be sent to reception with details of the
location of the incident to notify reception who will call first aider to attend the student(s).
•
Reception staff will contact a first aider (if they are not first aid trained themselves) who will visit the
student in Medical Room.
•
As this duty is done voluntarily, first aider can administer minor first aid only. They are not permitted to
administer pain killers without Parent/Carer permission. They cannot diagnose an illness or be called
upon to determine the extent of an injury if it is not obvious.

Process where a student is referred to the medical room for feeling unwell
The following procedures will be followed by the Administration Staff responsible for First Aid duties under
instruction from the referring member of staff:

•
The member of administration staff will assess the student and record the details on the
accident/illness form, which is stored in the accident/illness folder in the medical filing cabinet. If the
member of administration staff is not first aid trained, they will need to refer to a first aider.
** The member of administration staff must check the list of students with individual health care plans
(stored in the medical filing cabinet) and ensure that in the case of a student having one of these plans,
that the details on the document are followed, with regard to treating the student ** Students are
permitted to rest for 15 minutes then return to class.
•
If the first aider deems that there is no improvement after the 15 minutes, then the contact the
Parents/Carers/emergency contact must be contacted to collect the students from school. The call will
normally be the responsibility of the reception staff.
•
If the emergency parent/carer contact is not available then Principal/SLT should be notified immediately
to determine safe course of action.
•
If the student has vomited, the Parent/Carer should be contacted immediately and asked them to collect
their child from school.
 If the student is not able to wait in reception for their parent/carer to collect them, it is the responsibility
of the reception staff to check that the condition of the student has not changed every 10 minutes. If the
member of reception staff is concerned that the condition of the student is deteriorating they should
follow the steps overleaf for minor injury/critical incident (or call for a first aider if they are not first aid
trained).
•
The reception staff must email “All staff” to inform them that the student has gone home and should log
this on SIMS (register) and on the sick bay form.
•
All illnesses must be recorded on SIMS under the students “linked documents” section.

Process for students with minor injuries:

•
The member of administration staff (who is first aid trained/seek a first aider if not) will assess the scale
of the injury that the student has (if it is deemed critical, then the process for critical incidents which is
shown below should be followed)
** The member of administration staff must check the list of students with individual health care plans
(stored in the medical filing cabinet) and ensure that in the case of a student having one of these plans,
that the details on the document are followed, with regard to treating the student **

•
For students with a minor injury/illness treat, the first aider will treat accordingly (e.g. a plaster) and sent
back to class or be permitted to rest for 10 minutes.
•
If the injury is deemed severe enough or if no improvement occurs the Parents or Carers to be contacted
by Administration Staff and logged on SIMS (register) and on the sick bay form. The first aider may
decide to call 111 for further advice.
•
The reception staff must email “All staff” to inform them that the student has gone home and should log
this on SIMS (register).
•
All incidents must be logged on SIMS by the responding first aider on the student’s “linked documents”
section.
•
Student has a head injury Parents/Carers are to be notified by Administration Staff and asked to come
and check the child. Especially in the case of a head injury it is the Parents/Carers responsibility to
ascertain the most appropriate next course of action.
•
If the emergency parent/carer contact is not available then Principal should be notified immediately to
determine safe course of action.
•
Eyes can only be washed out using the eye care kit.
•
All injuries must be recorded in the accident/illness book by the first aider who has treated the student
(the first aider may delegate the completion of the accident book to another member of staff but they
must check and sign it once completed). The slip from the accident book is to be stored in the minor
incident accident folder in the filing cabinet.
•
Periodically the accident/illness forms will be collected by the Health and Safety Coordinator and
digitised on the accident spreadsheet. the paper copies will be passed to the relevant pastoral
department to be stored in the student’s personal record. A carbon copy of each of the slips is created
upon writing. At the start of each half term, the reception team are to scan all the medical slips and
upload them to CPOMS but also retain the paper copies.
The decision to call an ambulance will be made by the first aider. The parent/carer must be informed that
they should meet the student and staff member at the hospital. The staff member is to stay with the
student until the parent/carer arrives.

Process for a Critical Incident:

In the event of a critical incident e.g. where the first aider deems that immediate medical attention is
required, the first aider will organise for an ambulance to be called and the Parents/Carers will be notified
immediately. This needs to be logged on SIMS (reception) and on the sick bay form by the first aider (or
delegated to the reception team)
In the event that parents/carer/emergency contact cannot be contacted a member of UTC Leeds staff
(with a DBS check) will accompany students to hospital. The parent/carer must be informed that they
should meet the student and staff member at the hospital. The staff member is to stay with the student
until the parent/carer arrives. **

• All incidents must be recorded in the accident/illness book by the first aider who has treated the
student (the first aider may delegate the completion of the accident book to another member of staff
but they must check and sign it once completed). The slip from the accident book for serious incidents
is to be communicated to the Health and Safety Coordinator as soon as possible in order for further
investigation to be carried out. stored in the accident folder in the filing cabinet.
• The reception staff must email “All staff” to inform them that the student has gone home and should
log this on SIMS (register).
• All incidents must be logged on SIMS by the responding first aider under the student’s “linked
documents” section.
• All forms for critical incidents will be digitised by the health and safety coordinator in the incident
spreadsheet and reported on CPOMS. The paper copies of the accident report slip will be handed to the
relevant pastoral tutor to be filed in the student’s person record. A carbon copy is also created in the
accident book upon writing.
 APPENDIX 1

LIST OF NAMES OF FIRST AIDERS

Designated First Aiders:

Megan Barthorpe, George Lindley, Caron Parker, Alastair Chambers, Sarah Ellis, Owen Parry, Neil
Bennington, Charlotte Portwood, Gurpreet Kaur, Rebecca Nino De Guzman, Robert Bashforth