Using Word Processing,

Spreadsheets, and
Database Software
John Joseph T. Amiler
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 Introduction
● In today's digital era, the significance of utilizing software
for document creation, data analysis, and information
management cannot be overstated.
● These tools have transformed traditional methods, offering
streamlined processes, collaboration, and insights.
● Document creation software like Microsoft Word and
Google Docs facilitates dynamic and collaborative writing,
while data analysis tools such as Excel and Python's
Pandas enable efficient processing and interpretation of
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large datasets.
 Introduction
● Information management software, exemplified by
systems like MySQL and SharePoint, empowers
organizations to organize and retrieve data efficiently.
● The integration of AI and machine learning enhances these
tools with automated tasks and predictive capabilities.
● As technology advances, software for these purposes
continues to shape the way information is handled and
leveraged.
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 1
Word Processing
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 Word Processing
● Word processing software refers to computer applications
designed to create, edit, format, and manipulate
textual content in a digital format.
● This type of software provides users with a range of tools
and features for composing documents, such as letters,
reports, memos, and more.
● Word processing software offers capabilities that mimic or
enhance traditional typewriting and publishing tasks,
allowing users to work efficiently, collaboratively, and
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creatively with text-based content.

 Key functions: Word Processing

1. Text Creation and Editing

● Word processing software allows users to create and edit
text-based documents from scratch or by importing
existing content. It provides a user-friendly interface for
typing, deleting, and modifying text.
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 Key functions: Word Processing

2. Formatting Tools
● Users can apply various formatting options to text, such
as font style, size, color, alignment, and spacing. This
feature ensures consistent and visually appealing
document layouts.
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 Key functions: Word Processing

3. Styling Elements
● The software often includes tools to add styling elements
like headings, subheadings, bullet points, numbered lists,
and indents, which enhance the document's organization
and readability.
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 Key functions: Word Processing

4. Spell Checking and Grammar Correction

● Word processing software includes built-in spell checkers
and grammar correction tools that identify and suggest
corrections for spelling and grammatical errors.
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 Key functions: Word Processing

5. Image and Media Integration

● Users can insert images, charts, tables, and other media
elements to enhance the visual appeal and informational
content of the document
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 Key functions: Word Processing

6. Page Layout Control

● Users can adjust page margins, orientations (portrait or
landscape), page size, and headers/footers to customize
the document's overall layout.
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 Key functions: Word Processing

7. Export and Sharing:

● Users can save documents in various formats (e.g., PDF,
DOCX) and share them via email, cloud storage, or other
collaboration platforms.
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 Key functions: Word Processing

8. Printing and Publishing

● Word processing software allows users to print documents
or convert them into publishable formats for physical
distribution or online sharing.
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 Use cases of
Word Processing
Document Creation Reports and Proposals
● Write letters, essays, articles, ● Create formal reports,
research papers, and other business proposals, project
types of written content. summaries, and
● Draft and edit various forms presentations.
of written communication, ● Incorporate headings,
from personal letters to subheadings, bullet points,
professional documents. and numbering for organized
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and structured content.

 Use cases of
Word Processing
Resumes and CVs Academic Work
● Design and format ● Prepare assignments,
professional resumes and research papers, theses, and
curriculum vitae. dissertations.
● Utilize templates to create ● Utilize tools for proper
visually appealing documents citations and bibliography
that showcase skills and management.
experience.
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 Examples of Word
Processing Software
● Microsoft Word
● Google Docs
● Apple Pages
LibreOffice Writer
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●
 Demonstrating basic formatting
and editing techniques
1. Bold and Italic Formatting
● Select the text you want to format.
● Click the "B" button to make the selected text bold.
● Click the "I" button to make the selected text italic.
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 Demonstrating basic formatting
and editing techniques
2. Headings and Subheadings
● Use different heading styles (e.g., Heading 1, Heading 2)
for different sections.
● Highlight the text and apply the appropriate heading
style.
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 Demonstrating basic formatting
and editing techniques
3. Bulleted and Numbered Lists
● Create a bulleted list:
○ Select the text you want to turn into a bulleted list.
○ Click the "Bulleted list" button.

● Create a numbered list:

○ Select the text you want to turn into a numbered list.
○ Click the "Numbered list" button
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 Demonstrating basic formatting
and editing techniques
4. Alignment and Indentation
● Align text left, center, right, or justify using alignment
buttons.
● Use the increase and decrease indentation buttons to
adjust paragraph indentation.
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 Demonstrating basic formatting
and editing techniques
6. Inserting Images
● Click the "Insert" tab.
● Click the "Picture" button to insert an image from your
computer.
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Activity
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 Spreadsheets
2
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 Spreadsheets
● Spreadsheets software refers to applications designed for
organizing, analyzing, and manipulating data in a
tabular format, typically using rows and columns.
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 Key functions: Spreadsheets

1. Data Entry
● Users can input data into cells, which are organized in
rows and columns, allowing for easy organization and
tracking of information.
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 Key functions: Spreadsheets

2. Formulas and Functions

● Spreadsheet software offers a wide range of built-in
mathematical and logical functions that enable users to
perform calculations, automate processes, and manipulate
data.
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 Key functions: Spreadsheets

3. Data Analysis
● Users can analyze data using features such as sorting,
filtering, and pivot tables to extract insights and trends
from large datasets.
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 Key functions: Spreadsheets

4. Charts and Graphs

● Visualization tools allow users to create various types of
charts and graphs to represent data visually, aiding in
better understanding and communication of information.
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 Key functions: Spreadsheets

5. Automation
● Macros and scripting enable users to automate repetitive
tasks and create custom functions.
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 Use cases of
Spreadsheets
Financial Calculations Budgeting and Planning
● Create financial models, perform ● Create a budget template in
calculations for interest rates, Excel or use dedicated software.
loan payments, investment ● Allocate funds for various
returns, and more. expenses, track actual spending,
● Utilize built-in functions in Excel and compare against the budget.
or write custom scripts for more ● Adjust the budget based on
complex calculations. actual spending patterns and
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financial goals.
 Use cases of
Spreadsheets
Inventory Tracking
● Record incoming and outgoing
inventory, monitor stock levels,
and set up reorder points.
● Use software to automate
inventory tracking, generate
reports, and analyze inventory
turnover.
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 Examples of
Spreadsheets Software
● Microsoft Excel
● Google Sheets
● Apple Numbers
LibreOffice Calc
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●
 Creating a Basic Spreadsheet,
Formulas, and Charts:
1. Creating a Basic Spreadsheet:
● Open the spreadsheet software (e.g., Microsoft Excel).
● Create a new blank spreadsheet.
● Label columns with headers (e.g., "Product Name,"
"Price," "Quantity").
● Enter data into the rows below each header.
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 Creating a Basic Spreadsheet,
Formulas, and Charts:
2. Formulas
● In a new cell under the "Total" column, enter a formula
to calculate the total cost: (Price * Quantity)
● The cell will display the calculated total based on the
values in the "Price" and "Quantity" columns.
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 Creating a Basic Spreadsheet,
Formulas, and Charts:
3. Charts
● Select the data in the columns "Product Name" and
"Total."
● Navigate to the "Insert" tab and choose a chart type
(e.g., bar chart).
● A chart representing the total cost for each product will
be generated based on the data.
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 Creating a Basic Spreadsheet,
Formulas, and Charts:
4. Formatting Cells
● Select the cells you want to format (for instance, select
the entire column for dates).
● Right-click and choose "Format Cells" or use the
formatting options in the toolbar.
● Apply formatting options such as date format, font style,
font color, or cell borders.
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 Creating a Basic Spreadsheet,
Formulas, and Charts:
5. Simple Formulas
● In this example, let's calculate the total expenses in
column C.
● In an empty cell (e.g., D2), type "=SUM(C2:C10)" to
calculate the sum of expenses from row 2 to row 10
(adjust the range as needed).
● Press Enter, and the calculated total will appear in cell
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D2.
 Creating a Basic Spreadsheet,
Formulas, and Charts:
6. Applying Functions
● Let's say you want to find the average of the expenses in
column C.
● In an empty cell (e.g., E2), type "=AVERAGE(C2:C10)" to
calculate the average of expenses in the specified range.
● Press Enter, and the calculated average will appear in
cell E2.
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 Creating a Basic Spreadsheet,
Formulas, and Charts:
7. Autofill
● Excel and Google Sheets allow you to autofill data and
formulas.
● Click and drag the small square at the bottom-right
corner of a cell to autofill data or formulas down a
column.
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Activity
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 Database
3
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 Database
● Database software is a specialized tool designed to
efficiently store, organize, and manage structured
data, enabling easy retrieval and manipulation.
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 Key functions: Database

1. Data Organization
● Structured data organization facilitates efficient data
storage, retrieval, and management.
● It helps in categorizing and storing data in a way that
reflects its real-world relationships, making it easier to
maintain and analyze.
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 Key functions: Database

2. Querying
● Databases provide mechanisms for querying and retrieving
specific data from the stored information.
● Querying enables you to retrieve relevant information
quickly.
● With the use of query languages like SQL, you can perform
complex searches, filter data, and generate reports,
supporting data-driven decision-making.
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 Key functions: Database

3. Data Integrity
● Databases offer tools to ensure the accuracy and
consistency of the stored data.
● Data integrity mechanisms, such as constraints and
validation rules, prevent the entry of erroneous or
inconsistent data.
● This safeguards data quality and reliability, making the
database a trustworthy source of information.
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 Key functions: Database

4. Security
● Databases provide security features to protect data from
unauthorized access and modifications.
● Security measures like user authentication, authorization,
and encryption ensure that only authorized individuals can
access and manipulate the data.
● This prevents data breaches and unauthorized data
tampering.
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 Key functions: Database

5. Data Consistency
● Databases support transactions to maintain data
consistency even when multiple users are accessing and
modifying data simultaneously.
● Transactions ensure that database operations are
completed in a way that maintains data integrity.
● If a transaction fails, the database is returned to a
consistent state, preventing data corruption.
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 Key functions: Database

6. Data Sharing and Collaboration

● Databases provide a centralized platform for multiple
users to access and collaborate on shared data.
● Centralized data storage and controlled access facilitate
collaboration within teams and across departments.
● Users can access the same up-to-date information,
promoting consistency and reducing duplication.
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 Use cases of Database
Business Management E-commerce
● Store customer information, sales ● Manage product details, orders,
records, inventory data customer accounts.
● Keep track of customer profiles, ● E-commerce platforms rely heavily
purchase histories, and contact on databases to store product
details. information, pricing, images, and
descriptions.
● Sales records can be organized to
analyze trends and make informed ● Order data helps track purchases,
decisions. Inventory data can be manage shipping, and update
managed to optimize stock levels and customers on their order status.
prevent overstocking or shortages. ● Customer accounts store personal
information, order history, and
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preferences.
 Use cases of Database
Healthcare Education
● Store patient records, treatment ● Maintain student records, courses,
history, medical data. enrollment information.
● Databases in healthcare securely ● Educational institutions utilize
manage patient records, including databases to store and manage
medical histories, test results, student records, course offerings,
diagnoses, and treatment plans. enrollment information, grades, and
academic progress.
● This information aids healthcare
providers in delivering accurate and ● This data helps administrators,
timely care while maintaining patient teachers, and students access
privacy and data security. accurate and up-to-date educational
information.
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 Examples of
Spreadsheets Software
● Microsoft SQL Server
● Oracle Database
● MySQL
PostgreSQL
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●
Activity
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