CLASSIFICATION: C1 - CONTROLLED

PROJS, ENGG & PROC SERVS

Project Services Department (PS)
Document Control (PSD)

Guidelines To Contractor for Project Documentation

Human Resources
(EPIC)
Description: Issued for use

DOCUMENT NUMBER:
4567-0-OTH-0001
(Where XXXX is the project
number and YYYY is the
sequence number)
Revision: 0
Date: 07/05/2024

FINAL APPROVAL

PSD

+٩٧٤٤٠١٣ ٩٦٩١ ‫ فاكس‬+٩٧٤ ٤٠١٣ ٦٦١٢ ‫ قطر هاتف‬،‫ الدوحة‬٣٢١٢ .‫ب‬.‫ص‬

P.O. Box 3212 Doha, Qatar T +974 4013 6612 F +974 4013 9691
qatarenergy.qa
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TABLE OF CONTENTS

Page No.

1. PROJECT INFORMATION .........................................................................3

2. OBJECTIVE .................................................................................................3
3. COMMUNICATIONS ...................................................................................3
4. KEY REFERENCE DOCUMENTS .............................................................4
5. DOCUMENT SUBMISSION TO QATARENERGY ...................................4
5.1 INITIAL SUBMISSIONS..............................................................................4
5.2 MASTER DELIVERABLE REGISTER ......................................................4
5.3 PRELIMINARY DRAWINGS NATIVE FILES PACKAGE (CAD
SAMPLES)............................................................................................................4
6. ELECTRONIC SUBMISSION OF DOCUMENTS .....................................4
7. HARD COPY SUBMISSION .......................................................................5
8. QUALITY COMPLIANCE ON SUBMISSION OF DOCUMENTS ............6
8.1 REASONS FOR REJECTION BEFORE ACCEPTANCE ........................6
9. TRANSMITTAL SUBMISSION & NUMBERING FORMAT .....................6
10. DOCUMENTS & DRAWING NUMBERING ..............................................6
11. DOCUMENT NUMBERING SYSTEM FOR NON-DELIVERABLES .......7
12. DOCUMENT STATUS CODE AND ISSUE CODE ................................. 10
13. DOCUMENT REVIEW CODE AND APPROVAL CODE ....................... 13
14. QATARENGERY APPROVAL CODES FOR NON-GRAPHICAL
RELATED DATA ................................................................................................ 15
15. MERGING OF DOCUMENTS / DRAWINGS........................................... 18
16. SPLITTING OF DOCUMENTS / DRAWINGS ......................................... 18
17. CANCELLATION OF DOCUMENTS / DRAWINGS ............................... 19
18. DOCUMENT NUMBER CHANGE PROCESS ........................................ 19
19. RED-LINE-MARK-UPS - AS BUILT DRAWINGS .................................. 19
20. AS BUILT DRAWINGS ISSUE ................................................................ 20

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21. PROJECT DOSSIER ................................................................................ 20

1. PROJECT INFORMATION

Contract No. : GC23106300

QatarEnergy Project No. : 4567
Location Code(s) : DKTR
Contractor Name : VOLTAGE ENGINEERING LTD
Contract Title : EPIC for Rectification of 33 KV Overhead lines
at DCA
Kick Off Meeting Date : 06/05/2024
DC Meeting Date : 08/05/2024

2. OBJECTIVE
Provide a standard methodology for managing and controlling documents
throughout the Project lifecycle and an overview of the QatarEnergy Document
Control Process.

3. COMMUNICATIONS
All transmittal submissions and document related queries shall be addressed to
the QatarEnergy assigned PDC with CC to the QatarEnergy Project Engineer,
Project E-mail Database & QatarEnergy DC E-mail Database.
All E-mail communications must have the Project No. (XXXX) & Contract No
(GC23106300) on the subject as a “Prefix”

QatarEnergy DC E-mail Database : [email protected]

Project Document Control (PDC) Focal Point

Name : Kholoud Issa Ahmad Mohd Al-Hammadi

Ref Ind : PSD/21

Telephone No. 40136736

Email ID [email protected]

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4. KEY REFERENCE DOCUMENTS

DOCUMENT
REV DESCRIPTION
NUMBER
CORP-ENG-STD-021 * Standard for Engineering Data Coding System
CORP-ENG-STD-018 * Standard for Development of Technical Drawings
Standard for Compilation and Handover of Project
CORP-ENG-STD-022 *
Dossiers
*Latest revision shall be used

5. DOCUMENT SUBMISSION TO QATARENERGY

5.1 INITIAL SUBMISSIONS

QatarEnergy PDC shall provide templates listed below to contractor:
➢ Contractor Transmittal Template (Sample)
➢ Comments Resolution Sheet (Typical CRS Template)
The Contractor shall develop project specific formats for the above and submit to
QatarEnergy PDC for review and approval prior to use.

5.2 MASTER DELIVERABLE REGISTER

Contractor shall submit a master deliverable register that contains a complete list
of documents and drawings that will be submitted to QatarEnergy in accordance
with the contract requirement. Contractor shall use the MDR template provided by
QatarEnergy.
MDR being a live document, is required to be kept updated by the Contractor as
and when required and shall resubmit to QatarEnergy as stated above.

5.3 PRELIMINARY DRAWINGS NATIVE FILES PACKAGE (CAD SAMPLES)

To verify compliance with QatarEnergy drafting, numbering, and tagging
standards, the contractor shall submit a set of preliminary project drawings in
native format (minimum 5 drawings with different "Data Types" along with an
Index) from the applicable disciplines as identified in the MDR prior to the Rev 0
issue, the package shall be grouped for each discipline and issued through
separate transmittal for QatarEnergy Review.

6. ELECTRONIC SUBMISSION OF DOCUMENTS

a) Contractor shall upload the documents (both PDF and native formats) directly
to QatarEnergy Project Document Management System (PDMS) through
"Contractor Portal Link" https://pdms.qatarenergy.qa/pdms . Login ID and
Password will be provided by QatarEnergy. Online training to use PDMS will
be provided to the Contractors DC if needed. Documents and drawings shall

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be converted from original native file to pdf format for clarity purpose. "Zipped"
files are not acceptable.
b) Contractor shall ensure that all submissions are made as per approved MDR.
c) Due to file size restrictions, if Contractor is unable to upload the Document
through QatarEnergy PDMS portal, then Contractor shall use QatarEnergy
Enterprises File Sharing Management (EFSM) system to share the electronic
submissions with QatarEnergy to enable PDC to upload the same in PDMS
on behalf of Contractor. However, Contractor is required to ensure that they
populate the metadata in PDMS. (EFSM Access will be provided by
QatarEnergy PDC)
d) All Documents and Drawings from Rev-1 until final revision shall contain a
Comment Resolution Sheet (CRS) and it should be consolidated with the
‘PDF’ files as the first sheet.
e) Documents shall have their pages numbered to reflect the total number of
pages in the document (i.e., page 1 of 10, page 2 of 10, etc.). Each page,
including attachments, shall have a document number and revision number
along with the page number.
f) File names shall be as per QatarEnergy standard CORP-ENG-STD-021.
g) Multi-Sheet Document/Drawings of A4 and A3 size are numbered as one
document with a cover sheet and index sheet. While uploading in PDMS,
sheet number shall not be part of the document number. However, drawing
sizes above A3 shall be numbered as individual drawings.
h) Each drawing above A3 size to be registered as separate drawing with
appropriate sheet number. Drawing sizes above A3 may also be submitted as
multi sheet sets but don’t fall under the requirements of A4 & A3 i.e. No cover
sheet or revision record sheet is required. Examples of such drawings are
location orientated drawings (Area specific), UEFD’s, P&ID’s (Unit or System
Specific), Single Line Diagrams etc., where in cases the detail cannot be fully
arranged entirely on one sheet the subject will continue the next sheet with
proper cross references and demarcation points. The number of sheets
contained in these sets should be kept to a minimum.
i) Contractor shall confirm all QatarEnergy External Transmittals in PDMS as an
acknowledgement on the same day or next working day.
j) Contractor can obtain QatarEnergy Acknowledgement from the PDMS. If the
submission is not acceptable, Contractor will receive the “non-Acceptance”
notification from QatarEnergy PDC.
k) Cut of time for submissions is 12 noon, those submissions made later than 12
noon will be recorded as submissions done on the following working day.

7. HARD COPY SUBMISSION

Although hard copy is not required, Contractor shall provide the hard copy, as and
when requested by QatarEnergy Project Document Controller as per Project
Requirement.

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8. QUALITY COMPLIANCE ON SUBMISSION OF DOCUMENTS

Documents submitted for QatarEnergy review/approval/information shall be of the
highest quality to allow immediate and accurate use. Any illegible or indecipherable
drawing / document will be returned to the contractor, who shall in no case allege
documents being returned as a reason for any delay affecting engineering.
Electronic pdf files shall be directly converted from the original native files.
Contractor is also responsible for ensuring that all vendor documentation is
properly checked and authorized prior to submission to QatarEnergy.
Contractor shall convert “pdf” format from the “Native File” for clarity purpose and
keep the file size to minimum.

8.1 REASONS FOR REJECTION BEFORE ACCEPTANCE

➢ Submissions, which are not meeting requirements stated above
➢ Document / Drawing without electronic / inappropriate formats
➢ Incorrect Numbering on Document / Drawing
➢ Document / Drawing without a Transmittal
➢ Document / Drawing without Number / Title / Revision
➢ Mismatch of Numbers/Title/Revision on Transmittal and Document/Drawing
➢ Document without Comment Resolution Sheet (CRS) (from REV-1)
➢ Multidiscipline, Multi Doc Type & Multi Doc Status under One Transmittal
➢ Document/ Drawing without “Native” files, if applicable (E.g., Drawings,
Index and SPIR’s)

9. TRANSMITTAL SUBMISSION & NUMBERING FORMAT

The contractor shall submit documents / drawings in logical batches, grouped by
single discipline, document type, document status, and issue code, through
transmittal on PDMS. QatarEnergy shall return transmittals if the contractor fails to
meet the requirement as stated above.
CONTRACTOR TRANSMITTAL NUMBERING
CONTRACT NO / DIVISION / TN / SEQUENTIAL NUMBER
Typical example: GC23106300/PID/TN/00001
QatarEnergy EXTERNAL TRANSMITTAL NUMBERING
DIVISION / CONTRACT NO / EXT / TN /SEQUENTIAL NUMBER
Typical example: PID/ GC23106300/EXT/TN/00001

10. DOCUMENTS & DRAWING NUMBERING

The document number structure for the Brown & Green field project shall be as
per the Project Engineering Data Coding System in CORP-ENG-STD-021.

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Numbering specimen is given below for Brown field project.

The example in above indicates a Civil Discipline produced Buried Line or Trench
drawing located at Mesaieed NGL/1 flare system.
Document sequence number shall be from 0001 and continue in the sequence for
the same type of data within the same discipline and subgroup.
File Naming Format: The complete Document/Drawing Number followed by the
Revision Indicator to be used as the file name format.
• Example: 1234-MIFS-1-67-0021-001-X (where ‘X’ stands for revision)

11. DOCUMENT NUMBERING SYSTEM FOR NON-DELIVERABLES

The document number structure for the non-Deliverables shall be as per the below
format.

List of non-Deliverables

Document
Description Document Number Format
Type
Asset Capitalization
ACS XXXX-X-ACS-0001
Schedule

AR Audit Report XXXX-X-AR-0001

CAR Corrective Action Request XXXX-X-CAR-0001

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Document
Description Document Number Format
Type
Construction Document
CDR XXXX-X-CDR-0001
Register

Certificates (PCC,PTS
CRT XXXX-X-CRT-0001
/Lifting, Qualification etc.)

CV Curriculum Vitae XXXX-X-CV-0001

Engineering Deliverable
EDR XXXX-X-EDR-0001
Register
Engineering Information
EIR Request (Engineering Data XXXX-X-EIR-0002
Request)
Engineering Technical
ETQ XXXX-X-ETQ-0001
Query

Feeder Reservation
FRR XXXX-X-FRR-0001
Request

IRF Interface Request Form XXXX-X-IRF-0001

MAR Material Approval Request XXXX-X-MAR-0001

Mechanical Completion
MCC XXXX-X-MCC-0001
Certificate

MDR Master Deliverable Register XXXX-X-MDR-0001

MOM Minutes of Meeting XXXX-MOM-0001

MPR Monthly Progress Report XXXX-MPR-0001

MS Material Submittal XXXX-X-MS-0001

Native File Packages

NAT XXXX-X-NAT-0001
(Preliminary/ADD/AFC/ASB)

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Document
Description Document Number Format
Type

NCR Non-Conformity Reports XXXX-X-NCR-0001

ORG Project Organization Chart XXXX-X-ORG-0001

Other Documents (Proj.

Introduction, Proj. Synopsis
OTH & Other Documents which XXXX-X-OTH-0001
are not covered in the list of
Codes)
Preferred Manufacturer List
PDR XXXX-X-PDR-0001
- Deviation Request
Plans (Risk Management,
PLN Project Execution, Interface, XXXX-X-PLN-0001
Planning Package, etc.)
Plant Operational Handover
POHC XXXX-X-POHC-0001
Certificate

PQD Pre-Qualification Document XXXX-X-PQD-0001

PQP Project Quality Plan XXXX-X-PQP-0001

Procedures (Project Control,

Including Document Control
PRC XXXX-X-PRC-0001
& Quality Control
Procedures)

RFI Request for Inspection XXXX-X-RFI-0001

Reports (Expediting, Site

Visit/ Survey Report,
Inspection Report, QHSE,
RPT XXXX-X-RPT-0001
HSE & All the reports
Except Engineering
Deliverables)

STQ Site Technical Query XXXX-X-STQ-0001

TBE Technical Bid Evaluation XXXX-X-TBE-0001

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Document
Description Document Number Format
Type
Technical Deviation
TDR XXXX-X-TDR-0001
Request

TNR Tag Number Request XXXX-X-TNR-0001

VDR Vendor Document Register XXXX-X-VDR-0001

Variance Request (Variance

VDT to Drafting / Tagging XXXX-X-VDT-0001
Standards)

WPR Weekly Progress Report XXXX-WPR-0001

12. DOCUMENT STATUS CODE AND ISSUE CODE

Contractor shall utilize the Document status code and Issue code provided in Table
1 and Table 2 respectively for submission of the documents.

TABLE 1: DOCUMENT STATUS CODES

Status /
Description Revision Sequence* Application
Code
0 & subsequent Used to indicate the Document status,
numerical as ready for comments, for all Rev 0
Issued for revisions (if documents as well as for subsequent
IFC
Comment responded by numerical revisions (if previously
QatarEnergy in responded by QatarEnergy with Code 3).
Code 3) It can be used at all Project Stages.
Used, after IFC, to indicate the
1, 2, 3 & etc. Document status, as ready for approval.
Issued for
IFA (Numerical It is also used for subsequent numerical
Approval
Revisions only) revisions. It can be used at all Project
Stages.
Approved Only Used, after IFC or IFA, to indicate the
for Alphabetical deliverable status, as ready for
AFC
Constructio Revisions, construction, during ECS, EPIC, EPC
n except “Z” and Construction Stages.
Approved Only Used, after IFC or IFA, to indicate the
for Alphabetical deliverable status, as ready for
ACH
Constructio Revisions, construction with “HOLD” items,
n (With except “Z” represented with inverted cloud(s),

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Status /
Description Revision Sequence* Application
Code
Hold) during ECS, EPIC, EPC and
Construction Stages. [Note: All HOLD
items shall be confirmed before issuing
the final ADD/AFC/AFP Documents]
Approved Only Used, after IFC or IFA, to indicate the
for Alphabetical deliverable status, as ready for
AFP
Procureme Revisions, procurement during EPIC, EPC and
nt except “Z” Construction Stages.
Subsequent
“Alphabetical
Letter” after
“AFC” for Used, after AFC, to indicate the
Approved
ASB “Grass Root / deliverable status, as final during EPIC,
as As-Built
Green Field” EPC and Construction Stages.
Projects. “Z”
for “Brown
Field” Projects.
Only Used to indicate the Document status,
Approved
Alphabetical as Approved for Demolition. It can be
ADM for
Revisions used during Construction/Demolition
Demolition
except “Z” Stages.
Used to indicate the Document status,
Issued for Any Numerical
IFI as issued for information. It can be used
Information Revisions
at all Project Stages.
Used to indicate the Document status,
as final documentation for retention,
1, 2, 3 & Etc.
Issued for mostly used for Project Dossiers,
RET (Numerical
Retention Operation & Maintenance (O&M)
Revisions only)
Manuals, test certificates, etc. It can be
used at all Project Stages.
1, 2, 3 & etc. Used to indicate the Document status,
Issued for (Numerical issued for cancellation, to notify the
CAN Cancelatio Revisions) / Any reason for cancellation of the document
n Alphabetical from the project. It can be used at all
Revisions Project Stages.
1, 2, 3 & etc.
Issued for Used to indicate the Document status,
IFT (Numerical
Tender Issued for Tender, prior to AFC.
Revisions only)
1, 2, 3 & etc.
Issued for Used to indicate the Document status,
IFH (Numerical
HAZOP Issued for HAZOP.
Revisions only)

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TABLE 2: ISSUE CODES

Issue
Description Revision Sequence* Application
Code
Used to indicate the reason for
0 & subsequent issue of the Document as issued
numerical revisions for comments, for all Rev 0
Issued for
IFC (if responded by Documents, as well as for
Comment
QatarEnergy in subsequent numerical revisions (if
Code 3) previously responded by
QatarEnergy with Code 3).
1, 2, 3, etc. Used to indicate the reason for
(numerical issue of the Document, as issued
revisions) as well for approval, for all numerical
IFA Issued for Approval
as A, B, C… Z. revisions, as well as alphabetical
(alphabetical revisions, after obtaining approval
revisions) on IFC status.
Used to indicate the reason for
1, 2, 3, etc.
issue of the Document, as issued
(numerical
for Stamping/ Signature, for all
Issued for revisions) as well
IFS numerical revisions, as well as
Stamping/Signature as A, B, C… Z.
alphabetical revisions, after
(alphabetical
obtaining approval on IFC or IFA
revisions)
status.
Used to indicate the reason for
issue of the Document, as issued
Issued for Any Numerical for information,
IFI
Information Revisions (A Document received with Issue
Code IFI, may be commented
upon by Reviewers, if necessary)
Used to indicate the reason for
issue of the Document, as issued
1, 2, 3 & Etc. for retention, to indicate the
Issued for
RET (Numerical issuance of final documentation
Retention
Revisions only) such as Project Dossiers,
Operation & Maintenance (O & M)
Manuals, test certificates, etc.
Used to indicate the reason for
Any Numerical / issue of the Document, issued for
Issued for
CAN Alphabetical cancellation, to indicate the reason
Cancelation
revisions for cancellation of the Document
from the project.

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Issue
Description Revision Sequence* Application
Code
1, 2, 3 & etc.
Applicable for FS/CO, Pre-FEED,
IFT Issued for Tender (Numerical
FEED, ECS
Revisions only)
1, 2, 3 & etc.
Applicable for FEED, EPIC and
IFH Issued for HAZOP (Numerical
Construction Contracts
Revisions only)

13. DOCUMENT REVIEW CODE AND APPROVAL CODE

QatarEnergy will utilize the Document review code and Approval code provided in
Table 3 and Table 4 respectively for returning the documents to Contractor.

TABLE 3: REVIEW CODES

Review Code Description Application

Resubmission of next revision is required
for approval and stamping (such as
Approved without AFD/ADD/AFC/AFP/ASB)
comments - [Note: Approval Code 10 (refer Table 4) to
1 Resubmission is required - be used for approval of documents
Work may proceed. submitted by Contractor which are not
(applicable for all Revision) meant to become
AFD/ADD/AFC/ADM/AFP/ASB, e.g., CVs,
Organization Chart, TQs, TDR, etc.
Resubmission of next revision is required
Approved with comments - after incorporating comments under next
Incorporate comments and Document Status Code. (Comment
resubmit - Consolidator shall clearly indicate the
2 Work may proceed subject subsequent Doc Status under their comments
to incorporation of in case the document needs to be re
comments. submitted as
(applicable for all Revision) AFD/ADD/AFC/ADM/AFP/ASB, as
applicable.
Not Approved -
Incorporate comments and Resubmission of next revision is required
3 resubmit - after incorporating comments under the
Work shall not proceed. same Document Status Code.
(applicable for all Revision)
Used for retaining submitted Documents
Issued/Retained for for information only.
6
Information Only. Also, used for sending Document / data for
information (either based on request

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Review Code Description Application

received or for providing more
clarification).
Used only by PE/RE to pass formal
instruction or request additional
information from Contractor.
See Remarks
7
(applicable for all Revision) The code is not meant to be used to reflect
an approval status

Used for those Documents submitted for

Cancellation, under Issue Code “CAN”.
Cancelled Also used for documents rejected/
11
(applicable for all Revision) responded to Contractor with No re-
submission required (such as TQs, TDR,
PDR, CVs etc.)

TABLE 4: APPROVAL CODES (FOR STAMPED DELIVERABLES)

Approval
Description Revision Sequence* Application
Code
Alphabetical revisions
except “Z” for non-
Approved refinery projects. Applicable for ECS, EPIC & Construction
AFC For
Any Numerical Contracts
Construction
revisions except 0 for
refinery projects.
Alphabetical revisions Applicable for ECS, EPIC & Construction
except “Z” for non- Contracts. Applicable for Documents that
Approved for refinery projects. are issued for construction with “HOLD”
ACH Construction
Any Numerical items, represented with inverted cloud(s).
(with Hold)
revisions except 0 for [Note: All HOLD items shall be confirmed
refinery projects. before issuing the final AFC Documents].

Alphabetical revisions
except “Z” for non-
Approved refinery projects. Applicable for Materials Related
AFP For
Any Numerical Documents
Procurement
revisions except 0 for
refinery projects.
Subsequent
“alphabetical letter”
Approved as Applicable for EPIC and Construction
ASB after latest “AFC” for
AS-Built Contracts
“Greenfield” (non-
refinery) projects.

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Approval
Description Revision Sequence* Application
Code
“Z” for “Brownfield”
(non-refinery) projects.
Subsequent numerical
revision after latest
AFC for refinery
projects
Used to indicate the Document status,
Any Numerical /
Approved for as Approved for Demolition. It can be
ADM Alphabetical
Demolition used during Construction/Demolition
Revisions except “Z”
Stages.
Approved - Used for those Documents submitted by
Resubmission applicable for
Contractor which are not meant to become
10 not required numerical revisions
AFD/ADD/AFC/ADM/AFP e.g., CVs,
only
Organization Chart, TQs, TDR, etc..
Note:
1. Subsequent revisions of AFC should contain revision description as “Re-issued for Construction”
2. Subsequent revisions of ACH should contain revision description as “Re-issued for Construction
(with Hold)”
3. Subsequent revisions of AFP should contain revision description as “Re-issued for Procurement”
4. Subsequent revisions of ASB should contain revision description as “Re-issued as As-Built”

14. QATARENGERY APPROVAL CODES FOR NON-GRAPHICAL RELATED DATA

Standardized Codes for Final Approval

Final Approval Code
Doc
Description PRE-
Type FEED ECS EPIC
FEED/FS/CO
00 Indices AFD ADD AFC ASB
Software configuration & computer
01 10 10 10 10
applications
02 Mission Statements and Policies 10 10 10 10
03 Philosophies 10 10 10 10
04 Strategies / Plan 10 10 10 10
05 Procedures 10 10 10 10
06 Guideline 10 10 10 10
07 Coding Systems 10 10 10 10
08 Forms and Templates 10 or 6 10 or 6 10 or 6 10 or 6
09 Directory Structures 10 10 10 10
10 Databases 10 10 10 10
11 Narratives 10 10 10 10
Calculations including equipment
12 10 10 10 10
and instrument sizing and selection

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13 Data sheets AFD ADD AFC AFC or ASB

14 Specifications AFD ADD AFP AFP
15 Requisitions AFD ADD AFP AFP
15 Purchase Orders N/A N/A N/A 6
16 Certification 10 10 10 10
17 Reports 10 10 10 10
18 Presentations 6 6 6 6
19 Standing instructions 10 10 10 10
19 Method statements AFD ADD AFC AFC
20 Design Manuals 10 10 10 10
21 Installation Manuals 10 10 10 10
22 Operation Manuals 10 10 10 10
23 Maintenance Manuals 10 10 10 10
24 Safety Manuals 10 10 10 10
Inspection and Test Plans / QA/QC
25 10 10 10 10
Data and Records
Vendor Manuals - Including
26 N/A N/A N/A 10
Manufactures & Suppliers Manuals
27 Commissioning Manuals 10 10 10 10
28 Training Manuals 10 10 10 10
29 Design Basis AFD ADD AFC AFC
Equipment Schedules/ Equipment
Lists/ Installation Schedules/
30 Classification AFD ADD AFC AFC
Schedules/Accidental Release
source Tables
31 Bulk MTO (Material Take off) 6 or 10 6 or 10 6 or 10 6 or 10
32 Valve Lists AFD ADD AFC ASB
33 Line Lists AFD ADD AFC ASB
Utility Data Electrical - Electrical
34 AFD ADD AFC ASB
Load Schedules
35 Bar Bending Schedules 6 or 10 6 or 10 6 or 10 6 or 10
36 Tie-in Schedules AFD ADD AFC AFC
37 Cable Schedules AFD ADD AFC ASB
38 Models AFD ADD AFC AFC
39 I/O Lists AFD ADD AFC ASB
40 Project Dossiers 10 10 10 10
41 Summaries 10 10 10 10
42 Heat and Material Balance Data AFD ADD AFC AFC
SPIR (Spare Parts List and
43 N/A N/A N/A AFP
Interchangeability Records)
Performance Data including
44 6 or 10 6 or 10 6 or 10 6 or 10
Curves
45 Scope of work 10 10 10 10
46 HSE Risk Register 10 10 10 10

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Material submittals (Not material

MS N/A N/A N/A 10
requisition)- *(See Note 4)
WPR Weekly Progress Report 6 or 10 6 or 10 6 or 10 6 or 10
MPR Monthly Progress Report 6 or 10 6 or 10 6 or 10 6 or 10
MOM Minutes of Meeting 6 or 10 6 or 10 6 or 10 6 or 10
TDR (Technical Deviation
TDR 10 10 10 10
Request)
PDR (Preferred Manufacturer List -
PDR 10 10 10 10
Deviation Request)
TQ/STQ Technical Query/Site Query 6 or 10 6 or 10 6 or 10 6 or 10
PQD Prequalification Document 10 10 10 10
IRF Interface Request Form 10 10 10 10
TNR TAG Number Request 6 or 10 6 or 10 6 or 10 6 or 10
CV Curriculum Vitae 10 10 10 10
FRR Feeder Reservation Request 10 10 10 10
RFI Request for Inspection 6 or 10 6 or 10 6 or 10 6 or 10
AR Audit Report 6 or 10 6 or 10 6 or 10 6 or 10
CAR Corrective Action Request 10 10 10 10
MCC Mechanical Completion Certificate N/A N/A N/A 6 or 10
Plant Operational Handover
POHC N/A N/A N/A 6 or 10
Certificate
Engineering Information Request
EIR 6 or 10 6 or 10 6 or 10 6 or 10
(Engineering Data Request)
ORG Project Organization Chart 6 or 10 6 or 10 6 or 10 6 or 10
MAR Material Approval Request N/A N/A N/A 10
TBE Technical Bid Evaluation 10 10 10 10
Other Documents (Proj.
Introduction, Proj. Synopsis &
OTH 6 or 10 6 or 10 6 or 10 6 or 10
Other Documents which are not
covered in the list of Codes)
ACS Asset Capitalization Schedule 6 or 10 6 or 10 6 or 10 6 or 10
EDR Engineering Deliverable Register 10 10 10 10
MDR Master Deliverable Register 10 10 10 10
VDR Vendor Document Register N/A N/A N/A 10
CDR Construction Document Register N/A N/A N/A 10
Native File Packages
NAT 10 10 10 10
(Preliminary/ADD/AFC/ASB)
Variance Request (Variance to
VDT 6 or 10 6 or 10 6 or 10 6 or 10
Drafting / Tagging Standards)
Plans (Risk Management, Project
PLN Execution, Interface, Planning 10 10 10 10
Package, etc.)
Procedures (Project Control,
PRC Including Document Control & 6 or 10 6 or 10 6 or 10 6 or 10
Quality Control Procedures)

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Reports (Expediting, Site Visit/

Survey Report, Inspection Report,
RPT 6 or 10 6 or 10 6 or 10 6 or 10
QHSE, HSE & All the reports
Except Engineering Deliverables)
Certificates (PCC,PTS /Lifting,
CRT 6 or 10 6 or 10 6 or 10 6 or 10
Qualification etc.)
PQP Project Quality Plan 10 10 10 10
Vendor Documents *(See note 1) N/A N/A N/A 6 or 10
Shop Drawings *(See note 2) N/A N/A N/A 6, 10 or AFC
6,10 or
Temporary Drawings *(See Note 3) 6 or 10 6 or 10 6,10 or AFC
AFC
Note-1 Vendor Drawings review – The Review and Approval of Supplier documents is the
responsibility of Main contractor. Latest Vendor Information shall be transferred to
Engineering Design Documents. Hence Vendor Documents shall be closed with
code 6 or 10
Note-2 Shop drawings are extracted from Approved AFC drawings, any changes made in
shop drawings shall be incorporated in the relevant Engineering drawings and
resubmitted for QatarEnergy Approval. Based on Project requirements, shop
drawings & Temporary drawings can be closed in code 6, 10 or AFC.
Temporary Drawings means, temporary site layout, laydown area, site office layout
Note-3
etc.
Note-4 Procurement of Bulk materials (cement, cable glands, HDPE Pipes, fasteners)
All drawings (Subgroup 50 to 99) need to be coded as per the project phase
Note-5
(AFD/ADD/AFC/ASB etc)

15. MERGING OF DOCUMENTS / DRAWINGS

In circumstances where it is necessary for the contractor / consultant to merge two
documents or drawings into one, the following guidelines shall be adhered to: The
guidelines apply to both documents and drawings.
All relevant information from Document 2 shall be transposed into Document 1.
Document 1 shall be raised to the next revision and the ‘merged document number’
shall be entered in the revision history text box as “MERGED – with Document No:
XXXX-X-XX-XXXX”, reflecting the change. Document 2 shall be raised to the next
revision and endorsed as “CANCELLED– merged with Document No: XXXX-X-
XX-XXXX”, in the revision history text box (on the Front Cover Sheet for documents
and on the Title Block for drawings, as applicable).

16. SPLITTING OF DOCUMENTS / DRAWINGS

In circumstances where it is necessary for the Contractor / Consultant to split a
document or drawing, into two or more distinctly different documents / drawings
the following guidelines shall be adhered to. The guidelines apply to both
documents and drawings.
Document 1 shall be raised to the next revision. The revision text box shall be
endorsed as “Document Split – Refer Document No: XXXX-X-XX-XXXX”.

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Document 2 (i.e., the new document) shall be issued at Rev 0 and the revision text
box endorsed as “Created from Document No: XXXX-X-XX-XXXX”.

17. CANCELLATION OF DOCUMENTS / DRAWINGS

In circumstances where it is necessary for the Contractor / Consultant to CANCEL
a document or drawing which is already issued to QatarEnergy, the following
guidelines shall be adhered to. The guidelines apply to both documents and
drawings.
The document shall be raised to the next revision. The revision text box shall be
endorsed as “Issued for Cancellation” and signed by the Contractor. The
Document Cover Sheet along with CRS to be issued to QatarEnergy for
cancellation with Document Status “CAN”.

18. DOCUMENT NUMBER CHANGE PROCESS

In circumstances where it is necessary for the Contractor / Consultant to change
a Document Number, the following guidelines shall be adhered to.
When a Doc No gets changed, Contractor shall maintain the revision history and
indicate the earlier “Doc No” in the previous “Revision Description” fields.
Reason for the change of the Doc Number should be clearly indicated in the CRS.
Before submission through PDMS, Contractor shall send an email request to
QatarEnergy PDC along with following details, for updating the Doc No. on PDMS.
Required Details:
[Existing Doc. No:
Rev:
Title, Status:
Reason for change:
New Doc. No:
QatarEnergy PDC will validate the above details, update the Doc. No. on PDMS,
and inform the contractor through email to proceed with the submission through
PDMS.
Contractor shall upload the next revision of Document with New Doc. No. on the
same day or next working day.
Contractor to include the Doc. No. change details in ‘REMARKS’ column on the
metadata template as “Doc No. changed from …to ..”, while uploading next
revision of Document.

19. RED-LINE-MARK-UPS - AS BUILT DRAWINGS

Red-Line Mark-Ups of the As-Built status shall be produced by the Contractor on
AFC drawings and maintained on site, to reflect any changes, until such time as
the Contractor has transposed the information to the Final As- Built Drawings. Red-
Line Mark-Ups shall contain details of the Contractor’s / Consultants’ originator,
reviewer, approver, and date. Red-Line Mark-Up information shall be incorporated
at a later stage, after commissioning, into the As-Built revision of the Project

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drawing. The QatarEnergy authorized Construction Supervisor / Discipline

Engineer / Project Engineer shall verify / approve / Sign contractor’s Red-Line
Mark-Ups prior to updating the AFC drawings to As-Built Status.

20. AS BUILT DRAWINGS ISSUE

All Project AFC Drawings shall be revised to As-Built Status, by the Contractor,
incorporating as Red-Line Mark-up information after commissioning. The Drawings
shall be signed accepted, in As Built status by the following:
➢ The Installation Contractor
➢ The authorized QatarEnergy Construction Supervisor / Project Engineer

21. PROJECT DOSSIER

Contractor shall compile Project Dossier as per the Dossier Compilation Standard
(CORP-ENG-STD-022).
CONTRACTOR shall ensure the completeness of the Project Dossier and shall
ensure it is in line with the approved project dossier index. All PDF files shall be
searchable (OCR) except RLM drawings.
Hard Copy of Dossier may be required as per requirement from Operations Dept.
In case Hard copy is required, it will be communicated through QatarEnergy
Project Execution Team.
All project deliverables which are required as part of project dossier shall be
submitted to QatarEnergy through PDMS prior to submitting the final project
dossier.
Contractor shall submit AFC & ASB Native file packages as per CORP-ENG-018
to QatarEnergy for Review and Approval.
After submission of AFC native file package, Contractor shall submit Project
Dossier Main Index & section index to QatarEnergy for Review and Approval.
Upon approval of the Project Dossier, CONTRACTOR shall arrange to hand-over
the Project Dossier (pdf & native files) to QatarEnergy in the folder structure as per
standard QP-ENG-STD-021, for applicable final documents and drawings. Refer
below folder structure for Native Files:

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Note: For detailed process of project dossier creation through PDMS, refer to
PDMS Manual-External Contractor Module provided separately.
DISCLAIMER: If there are any contradictions in this guideline with QatarEnergy
Standards, it shall be notified to QATARENERGY Project Document Controller
(PDC) and precedence will be given to QatarEnergy Standards and Contractual
requirements.

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