BIM User Manual 1
BIM User Manual 1
Implementation
Version - V5
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Table Of Content
1. Introduction............................................................................................................................................................4
7. Minutes Of Meeting.......................................................................................................................................32
8. Issues...................................................................................................................................................................... 37
9. Daily Logs.............................................................................................................................................................43
10. Submittals..........................................................................................................................................................47
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Document Control
Sr. Version Created By Company Date
No.
1 V1 Saloni Jalan Techture 12-07-2022
2 V2 Saloni Jalan Techture 22-08-2022
3 V3 Saloni Jalan Techture 27-10-2022
4 V4 Saloni Jalan Techture 16-11-2022
5 V5 Saloni Jalan Techture 21-01-2023
Approvals -
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1. Introduction
In today’s digital age, quality assurance and control is faster, more effective, and
better at mitigating risk. Using BIM 360 Field Management you can capture critical
information from the hands of those in the field by combining mobile technology on
the job site with cloud-based collaboration and reporting. With standardized quality
workflows, you can gain visibility into all project issues and quickly assign reducing
unnecessary rework.
The following document includes a step-by-step starter guide for implementing the
digitized quality management process by creating checklists both in the web portal
and the mobile application.
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3. Sign In to the BIM 360 Portal
Open ‘https://admin.b360.autodesk.com/login’ in Chrome browser. After opening the
portal the sign in page will be displayed.
After entering the ID, click on Next and Enter the password.
And then click on Sign In and you will enter into the portal
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4. Creating a WIR Checklist
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4.1 Web Application
After entering the portal you will see ‘Document Management’ tab, click on the
down arrow and change it to ‘Field Management’
After entering in the ‘Field Management’ Tab, You will be able to see a checklist tab
on the left side of the screen. Click on ‘Create Checklist’.
Select, the checklist that needs to be created from the drop-down menu and then
click on ‘Create’.
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Before starting to fill the checklist, it needs to be assigned to the Designated Person.
In the Details section on the right side, click on ‘Assigned to’ and assign the checklist
to either the TATA Realty or PMC team. Also, enter the ‘Scheduled date’ for the
checklist.
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Once these details are filled, in the checklist section fill in the ‘Assigned to’ segment
with the name of the contractor that will be filling the checklist.
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Add a note or photo by tapping the icon under each item.
After each section, a Blue colored ‘Done’ button needs to clicked before moving to
the next section.
Each section is marked with the name of the stakeholder that needs to fill it.
Some sections will be filled by the contractor (TBF by contractor) and the approval
section will be filled by either TRIL or the PMC (if applicable).
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After filling all the sections, the final sign-off will be done by the respective
stakeholder and the checklist will be then completed.
To export the checklist into a PDF, the export button can be used and the PDF of the
checklist will be mailed to the email id assigned to the BIM 360 account.
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4.2 Mobile Application
Download the BIM 360 app from google play-store in your android phones or from
Apple store in your IOS systems.
Once, the app is downloaded ‘Sign In’ into the app using your login credentials.
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After entering into the app, Select the project that you want to create a checklist for
from the Project List and the documents screen will be displayed.
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Click on ‘Checklists’ and all the previous checklists (if created) will be visible here.
Click on the ‘ + ‘ button in the bottom of the screen to create a new checklist.
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Select the checklist template that needs to be created from the list of templates
available.
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Once a template is selected, Click on ‘Create’ and the checklist will be ready to be
filled.
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Now, fill the checklist as per the names of the stakeholders mentioned on each
section.
Some of the sections are to be filled by the contractor (TBF by Contractor) and the
approval sections will be filled either by TRIL or by the PMC Team.
After completing every section, click on the blue colored ‘Done’ button available to
save the data filled and then move on to the next section.
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5. Creating a NCR Checklist
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After entering the portal you will see ‘Document Management’ tab, click on the
down arrow and change it to ‘Field Management’
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Select, the checklist that needs to be created (here select the NCR template) from
the drop-down menu and then click on ‘Create’.
Before starting to fill the checklist, it needs to be assigned to the Designated Person.
In the Details section on the right side, click on ‘Assigned to’ and assign the checklist
to either the TATA Realty or PMC team. Also, enter the ‘Scheduled date’ for the NCR
checklist.
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Once these details are filled, in the checklist section fill in the ‘Assigned to’ segment
with the Name of the TRIL Person that will be raising the non-conformity checklist.
Each section will be assigned as per the stakeholder mentioned on top of each
section. After completing this step, the NCR Checklist can now be raised.
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Once these two sections are filled, the 3rd section will have to be assigned to the
contractor and will be filled accordingly. Whenever a section will be assigned to any
of the contractor, an email notification will be sent to then via Autodesk stating that
they have been assigned in a checklist.
Once the contractor fills the 3rd section, the 4th section will be filled by TRIL/PMC,
approving or rejecting the root cause analysis performed by the contractor.
If rejected - Contractor has to re-open the 3rd section and redo it and again submit
for check.
If approved - Contractor moves on to the 5th section
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And, the final section 6 will be filled by either Tata Realty or the PMC (if applicable)
after which the final sign-off will be provided for completing the NCR Checklist.
Once the Final sign off is provided, the NCR checklist can be marked as completed.
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6. Creating a Snagging Checklist
WORKFLOW
The following flowchart can be referred to understand the workflow of creating a
snagging checklist.
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After entering in the ‘Field Management’ Tab, You will be able to see a checklist tab
on the left side of the screen. Click on ‘Create Checklist’.
Select, the Snag checklist that needs to be created from the drop-down menu and
then click on ‘Create’.
Before starting to fill the checklist, it needs to be assigned to the Designated Person.
In the Details section on the right side, click on ‘Assigned to’ and assign the checklist
to either the TATA Realty or PMC team. Also, enter the ‘Scheduled date’ for the
checklist and use the ‘Locations’ drop down menu to select the location of the Unit
for which the snagging checklist is created.
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The sections which contain the data regarding the snagging points has to be filled by
the contractor.
Once, all the sections are filled, the Contractor and Sign off the next section and
provide his signature.
Once, the Contractor Signs-off the checklist, the TRIL Site team (Engineer, Supervisor
or the MEP Engineer) will be responsible for the next steps.
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While raising an issue, the type, status and the title will already be filled. Fill in the
due date, the exact location of the issue, root cause and any description about the
snag point and assign it to the responsible person.
If any issues are raised, the site team will sign off the next section with comments
and will ask the contractor to rectify the issue. The checklist won’t move forward
from here unless and until all points are closed and marked as ‘YES’.
After rectification, the site team signs off the snagging checklist and it will be
directed to the Last step of the approval where the Quality Head will be responsible
to provide his comments, approval status and Signature and send it off for the final
Sign-off.
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This is how the snagging checklist needs to be created.
Now, for De-snagging activity all the issues raised in the snag list would have to be
rectified.
Once all the issues are closed in the snagging list, the list can be final signed off and
marked as completed.
For the estate team, they will be using the Issues tab to create issues for the snag
points which don’t comply with the parameters before giving a green signal to that
unit.
This is the entire workflow for the snagging and desnagging process that needs to be
followed.
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7. Minutes Of Meeting
7.1 Creating an MOM
To create the Meetings i.e. Minutes of Meeting, first activate the ‘Project
Management’ tab by clicking on the down arrow button in the module selector (top
left corner).
After entering into the Project Management Tab, click on the Meetings tab visible in
the left corner of the screen below the project management tab.
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2. Enter a date, time range, and location of the meeting.
4. Add Topics to cover main points. See the meeting discussion section below for
details.
5. Add items to have specific conversations. See the meeting discussion section
below for details.
6. Add Invitees and organizers. Invitees can see the meeting as is when they are
invited.
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Use the more menu to add optional elements to your meeting items:
Attachments can provide a direct link to a document in your plans or project files
folder. You can open the document and close it to return to the meeting.
Assign due dates. Dates appear red if an item is open and overdue.
Meeting Discussion
The meeting discussion is made of meeting topics that contain meeting items. For
example, you may have a topic called safety. You would have items for any safety
issues or even concerns about safety equipment availability.
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You can filter items in a meeting by their assignee by using the filter. This feature
hides meeting items that are not assigned to the attendees selected. You can also
select My action items to see items assigned to you.
Attendance
Use meetings to take attendance and take notes during the meeting. If everything is
noted during the meeting, minutes can be exported into PDF format ready for you to
email as the meeting ends.
As people arrive, toggle the attended toggle button next to their name.
Take Notes
There are a few things you can do to record progress during a meeting. You can:
Write notes in the meeting summary or you can put notes in a new line of a
meeting item. Click into a meeting item and type Shift + Enter to cause a line
break.
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Click the to assign meeting items to the attendee responsible for the follow-
up work and assign a due date.
Use the status drop-down menus to capture meeting items closed out during
the meeting.
Mark as Minutes
When the meeting notes are completed and ready for others, use the Mark as
minutes button to capture the notes as read only. Organizers and administrators can
still reopen the meeting and make edits. Inform your attendees that they can export
a PDF of the meeting minutes from the meeting.
You can export a copy of the agenda before the meeting, or you can export the
meeting minutes after the meeting. Click the export icon to export a PDF copy.
Follow-up meetings create a meeting and copy the required information from the
last meeting in a series (description, open agenda items, invitees, and location).
4. Click Create.
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8. Issues
Teams use issues to identify and communicate areas of concern or improvement
with project documents. Within the Project Admin module, project administrators
can create issue types, sub-types, and custom attributes. They also control
permissions for issues across all modules in BIM 360.
In Document Management and Design Collaboration, issues are associated with
documents. In Field Management, issues can be associated with documents or with
an on-site quality, safety, or other problem. Issues can also be created and managed
in BIM 360 mobile apps.
An issue is created and assigned to the responsible party. The responsible party
responds to the issue, setting it to Answered and assigning it back to the creator to
close.
For example:
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8.1 Creating an Issue
Issues can be created either directly from the Document management module or
from the sections inside the checklists in the field management module as well.
The issues module will also be used by the estate team for desnagging activity before
handing over the units.
To create an issue in the document management module, please follow the below
steps.
1. On your mobile device, navigate to Filed Issues and tap the plus icon. Or on your
computer, in the Field Management module select the Issue tab and click “Create
New Issue.”
2. Fill in the following details. Identify the issue type, status and title. Then complete
all desired fields including such as location and root cause.
3. Make sure to assign the issue to the designated person and select a due date.
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4. When creating an issue on your mobile device, add more context by including a
photo. Click the camera icon to snap a photo or select from your photo library, mark
it up, and attach it to the issue.
6. After linking the document, the root cause for the issue needs to be selected.
For estate team, the root causes would be the snagging points that are yet to be
resolved which will come under desnagging if any.
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Once the issue is created, the assignee can review and respond to the issue.
1. If you’re the assignee, open the email notification and select “View the Issue” to
be directed to the issue.
2. On your mobile device, navigate to the list of all field issues. Scroll/filter and tap
the issue to open. Or on your desktop, in the Field Management module select the
Issues tab and search for the issue.
4. Use the comment box to write a comment. On your mobile device you can click
the camera to attach a photo.
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5. Once the issue window is open, tap/select the status drop-down list in the top-
right corner to select a new status.
The assignee can reply to the issue in the comment section once rectified and marl
as ‘Answered’ for the owner to see.
Once marked ‘Answered’, the owner can then change the status of the issue from
the drop down list available.
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6. Only the issue owner or project admin can set the issue to closed after checking
for completion of work or that the safety hazard has been remedied.
Once the issue is marked as closed, a pdf can be exported for the same from the
export button available.
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9. Daily Logs
Log daily site activities to keep track of your project progress and performance.
With the Daily Log workflow, track daily weather conditions to shed light on any
delays caused on unforeseen circumstances, track manpower by logging detailed
labor information per company, and document any issues or successes that may
have occurred throughout the day.
Change the month using the arrow icons (useful at the beginning or end of a
month)
Select a specific day in the calendar
Check the select range checkbox and select a beginning and end day
Select Today to see the daily logs of the day
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Select Week to see the daily logs from the week containing a selected day
Select Month to see the daily logs of the month showing
Tip: Hover over a bold day in the calendar to see how many logs were entered that
day.
When you create a daily log, it will be named after you by default. To edit the daily
log name, click the edit icon next to the log name in the upper left corner. Type your
log's new name and click the check mark.
Weather information
Tip: Manual entries may be overwritten at the time of an import. Use the automatic
entry first and edit any fields manually afterwards.
Note: The units for weather (Fahrenheit, Celsius, miles and inches, and Kilometers
and Centimeters) can be changed using the settings icon .
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Labor Hours
Click Add labor items to make lines for each company. Select the companies in the
drop-down list.
Tip: Use the Copy from previous link to select a previous daily log to bring in
companies and hours automatically.
Optionally, add notes about the labor hours , such as overtime or the workers
for the day. The notes can be expanded,collapsed, or deleted.
To add notes:
1. Click in the Notes and Photos area.
2. Enter the notes.
3. Click the check mark to save the notes.
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To add photos:
Tip: You can also drag photos into the Notes and Photos area.
When all the information has been entered for the daily logs click Publish. One day after
a log is published it can only be reopened by a project administrator
Project Admins have the ability to export labor and workforce reports from Daily
Logs as a PDF.
To export a labor and workforce report, first select a single date or a date range
in the calendar to filter the logs you'd like to include. Then click the Export
report button and select PDF report.
Next, you'll be able to choose a title for the report and choose to group the
report by company or date. You can also add additional filters for log status,
creator, and company.
Once you've configured the report, click Create Report. Your PDF will download
when it's been generated, and you'll be sent an email containing the report as
well.
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10. Submittals
Submittals Workflow
Project administrators manage and coordinate responses to Submittals in their
project team. Project administrators define the Submittals Managers and
Responsible Contractors for their project.
The following images walk through the Submittal workflow. The colors in the image
indicate the role/responsibility
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10.1 Creating a submittal
Managers and responsible contractors can create Submittal items.
1. Select Submittals.
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5. You can also type in a Sub spec section to further categorize the submittal. This
is not a mandatory field.
6. Enter a Title. For Title, the best practice would be to type the name of the
document which is used for submittal.
For eg. - If a submittal for Brick lab test is created, the title can be “Brick lab Test
Submittal”
7. You can also enter details into the Description about the item.
8. Use the drop-down menu to select a Type. This refers to the type of document
being submitted.
9. Use the drop-down menu to select the Responsible Contractor. This option is
only available for a Manager role. When the contractor is creating a submittal,
he will have to choose the responsible manager to send the document to.
10. You can also choose a due date for the contractor to submit the document back
on time.
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Add Attachments by dragging files into an item or use the browse feature to add
files from the laptop/PC.
Once submitted to the manager, the submittal can be forwarded to the reviewer or
can be returned back to the responsible contractor by the manager.
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In both the cases the following details needs to be filled.
The manager has to provide with a description and a due date for the contractor to
submit the documents again after incorporating the comments.
When submitting it to a reviewer, the manager has to select the reviewer and set a
due date for the submittal. He can also add a note if required.
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The manager can also select people to distribute this submittal. This will make them
aware of the submittal but their response would not be mandatory.
After filling the necessary details, click on ‘Done’ to send the submittal to the
reviewer. Once the submittal is with the reviewer, the reviewer has to provide an
official response.
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The reviewer has to -
i. Approved: Use when there are no follow up action items for the submitted
item.
ii. Approved as noted: Use when other items or packages may have an affect
on the submittal item.
iii. Approved as noted, submit for record: Use to provide notes to a
subcontractor of what needs to be corrected and submitted again.
iv. For record only: Allows a record to be closed but isn't something that
needs approval.
v. Rejected: Use when the package is unacceptable and needs Revisions.
vi. Reviewed: Use when it has been reviewed and needs no changes currently.
vii. Reviewed as noted: Use when there is no requirement to see the changes
in the response.
viii. Revise and resubmit: Use when a revision is needed to make changes.
4. Fill out any comments about the approval or reasoning for rejecting the submittal
item.
5. Check the box next to attachments to indicate that attachments are part of the
official response (If applicable).
6. Click Done.
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Now, the reviewer will return it back to the manager.
Once returned back to the manager, the manager can now either
Close and distribute: All items have been reviewed and approved.
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Once closed, the submittal will be completed and will look like this.
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11. RFI MANAGEMENT
Requests for information, or RFIs, are the official way for contractors, fabricators,
and other people involved in the project to ask questions about what they see in the
drawings or models. A formal request for information (RFI) is used when information
is required from other project members.
RFI WORKFLOW
The following flowchart can be referred to understand the workflow of creating a RFI.
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11.1 Creating a RFI
To create the RFI i.e. Request for Information, first activate the ‘Project Management’
tab by clicking on the down arrow button in the module selector (top left corner).
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After entering into the Project Management Tab, click on the RFI tab visible in the
left corner of the screen below the project management tab.
Then, click on the ‘Create RFI’ button on the right side of the screen and the
following pop-up will be visible.
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Insert the details as per the requirement.
3. Enter a title
4. Select the person to assign the RFI to using the Assign To drop-down list. If you
are a manager you can select a manager or reviewer. Members must select a
manager.
6. Add a question.
8. Attach files from the Plans or Project Files folder, or upload them from your
computer.
14. Enter an external ID if the RFI was created in another software for reference.
Filtering by this ID can bring it up quickly for a conversation.
15. Select members for the distribution list, they are sent emails as the RFI
progresses through the workflow.
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Here, if you are a contractor your work is finished. But if you are from TRIL or PMC
(Reviewer) then follow the next steps.
Once the RFI is created the reviewer to whom the RFI is assigned can open and
review the RFI and submit an official response
Select Submit.
Managers who receive an RFI with an incomplete answer can re-open the RFI by
selecting the Return to Reviewer option. This is not a formal revision process: it
allows the reviewer to provide a more complete response.
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Once the official response is submitted, the person who created the RFI can either
close and distribute the response or send the RFI back to the reviewer for iterations.
Once clicked on the close and distribute option, select the list of distributors and
click on close RFI.
Returning an RFI is not a formal revision process: It sends the RFI back to the
reviewer to provide a complete response. If sending the RFI back to the reviewer,
put the comment and click on submit to return it and repeat the process again.
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12. Frequently Asked Questions
Ans - Make sure all the mandatory fields are filled. If something is not applicable but
is mandatory type ‘NA’ so that the ‘Done’ button is visible.
Q.2 - Why is the checklist not completed? It still shows ‘in Progress”.
Ans - Check if the Final sign-off is provided or not. Unless and until the checklist is
provided with the final sign-off, it will always be marked as ‘In Progress’.
Ans - If the checklist is not assigned to your name you will not be able to provide
signature or see it in your dashboard.
Q.4 - Why is the name and the Company parameter not available in the signature
area?
Ans - To avoid this issue, make sure to insert the Name first followed by the company
name and then only provide the digital signature as the last step to finish off the
section.
Ans - It might be a permission issue. Please contact the Quality Head of the Project
or the Technology consultant for the required permissions.
Ans - It might be a permission issue. Please contact the Quality Head of the Project
or the Technology consultant for the required permissions.
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