ASK IT SOLUTIONS | US Staffing Process

Recruitment

Definition of Recruitment
Recruitment is the process of finding and attracting
capable applicants for employment.

Sources of US Recruitment

Internet(job Portals, Groups, Social media )

Consultancies, Staffing Agencies

Job Specification Details

The following details are mandatory in any requirement

 Location
 Duration
 Rate
 Primary and Secondary skills
 Start Date and End Date
 Job description
 Roles and responsibilities
 Client

Details to be collected from the Consultant/Candidate

The following information has to be collected from the
consultant / candidate.
 Availability (Notice Period)
 Rate
 Willing to Relocate
 Visa Status
 Contact Number
 H1B Company
 H1B Contact person
 H1B contact Number
 H1B Email ID
 H1B Website
 H1B Address

How to Identify the Fake CV

Fake CV’s can be identified in the following two major

ways
Official Email ID
References from the current company Preferably whites
i.e. (Caucasians and Project managers)
Checking their education - Year passing
Checking their DOB
Time Zones
US Map States – Abbreviation
What Is Visa?

Visa is an entry clearance certificate that is placed in a

travel or passport document, which gives you permission
to enter into applied country.

Types of VISAS

Visas are mainly classified into two major categories

 Immigrant Visa
 Non immigrant Visa

Immigrant VISA

Immigrant Visa are for people who intend to live

permanently in US.
Types of Immigrant Visa
GC (Green Card): An official document issued by the US
Government to alliance allowing them to work
permanently in US.
Non-immigrant VISA
Non immigrant Visa's are for those people with
permanent residence outside US but wish to be in
US for a temporary basis- for tourism, medical
treatment, business, temporary work or study.

Types of Non- Immigrant VISA

H1B- Work permit: This is a work permit under the US

immigration in which aliens can enter USfor three years
if they work in a specialized field and their employers
cannot fill the position locally. The three years can also
be extended to six years. Programmers and other
technicians in the computer field enter the US under this
status.

H4- Dependent

B1/B2- Business/Tourist VISA: Business travelers can

enter US using this VISA.

J1: Basically provided for someone from home country to

US for training which should be useful to the home
country.

L1/L2- Intra Company Transfer/ dependent VISA: L1 is a

Non-Immigrant VISA which allows companies operating
both in US and abroad to transfer certain class of
employees from its foreign operations to US operations
for Seven years. The employee must have worked for a
subsidiary or parent company of your US Company
outside of the US for at least one year out of the last
three years.

Tax Terms in US Recruitment

Tax terms in US are classified into two categories. They

are
1099
W2

1099: When a person is paid in the form of 1099, all

money earned by the individual is paid on an untaxed
basis. It is then the responsibility of the individual to file
and pay the appropriate taxes.

W2: when a person is paid in the form of W2, the

employer automatically withholds and pays all of
thenecessary taxes as required. These taxes include
Federal income Tax, State income Tax, Social
securityand Medicare Tax.
Job Nature in the US Market

There are two major types of placements in the US

market.
Permanent (Full Time) Placement
Temporary( Contract) Placement

Permanent Placement: The company hires person on

permanent (Long term) basis. Company has to provide
salary, all kinds of placements.

Temporary (Contract) Placement: The term contracting

refers to a situation in which a person works for a
company who is not his/her employer of record.
Contracting is also referred as contingent staffing and
also just in time staffing. A contract placement can
happen in a matter of hours or a couple of days.

Contract placement is little different from permanent

placement. The major difference between both of them
is the duration or the time.

Why Companies use contractors

Companies are using more and more contractors for

many reasons. Major reasons are
 Staffing Flexibility
 Get around budget constraints
 Need to keep the permanent Headcount down
 No hassles at the end of assignment
 Hire for a specific purpose or project
 Immediate Availability
 Try before you buy
 Lower costs
 Avoid office politics

Why Candidates work on Contract

In todays competitive world contracting has become

more and more prevalent among candidates.

Common reasons why candidate wants to work on

contracting are
 More Money- Earns 30% more
 Receive the same statutory benefits
 Evaluate the company before accepting permanent
position
 Enhance resume
 Opportunity to travel
 Flexibility in Life Style
 Variety in work scope and environment.
Websites for US recruitment

The websites that are mainly used for US recruitment are

 Job Diva
 Dice. COM
 Techfetch.com
 Monster. COM

Closure

After sourcing the resume and discussing it with the

consultant, the recruiter can go ahead and ge his resume
submitted to the Client.
Once the resume is short listed, arrange for the
interview with the client and if he is appointed then that
adds up to a closure and the recruiter makes an incentive
of it.

Vendor Management

Vendors,
 Also referred as “ Third Party”
 Maintains a good pool of Human Resource
 Understands client’s line of business and attends to
their HR needs proactively.

 Delivers solutions within defined budget and time
frame.

Criteria for Choosing a Vendor

 Industry knowledge and contacts
 Experience in recruitment and Training
 Total number of years in Business
 Established clientele
 Average turnaround time to successfully identify
appropriate candidates.

How to Identify a Reputable vendor

 Trustworthy and respectable
 Follows ethical business Practices
 Never say “ No” attitude
 Years in Business
 Experience in dealing with commercial and
government clients
 Nationwide reach.
 One who keeps track of the available Candidates
and HOT requirements in the market

Recruitment Process

Recruitment Process starts when a client has a job

position and need to fill that position.
Requirements

Source of requirement: we get requirements from

Business Development team, Direct Sales team,
Preferred Vendors.

Types of Requirement

Contract: Contract position come for fixed timeframe or

contract plus extension. Anyone can work on

contract positions irrespective of their work

authorization.

Contract to Hire: CTH Position will be initially for fixed

timeframe and once that time frame is over the client
offers consultant a permanent position. Only US Citizens,
Green Card Holder, TN Visa Holder are eligible for
Fulltime position unless client is ready to process the
H1B.

Fulltime Permanent: Fulltime positions are direct hire

positions. Only US Citizens, Green Card Holder,

TN Visa Holder are eligible for Fulltime position unless

client is ready to process the H1B.
Understanding the requirement: Understanding the
requirement contributes the most to our success in
sourcing the accurate resume.
Sourcing

Job boards: Job Boards are used for both resume

searching and requirement posting. Job boards mainly
helps us in sourcing resumes for CTH and Fulltime
positions apart from contract jobs. (We have accounts
with Dice, Monster and Career Builder). There are few
other free job boards like Corp2Corp.com, nextjob.us
etc.

Vendors/Suppliers: These are the companies who market

their own W2’s most of the time. We usually mass mail
these vendors with the requirement and they in turn will
reply with resumes of their consultants.

Internal Database: All the resumes we get from job

boards search, vendors, and other sources will form our
internal database for future reference.

References: When we speak to a consultant about a

particular requirement and if they are not interested in
that position; on request they will provide the references
of their friend/colleagues for the same position.
Google/Yahoo Groups: Entire world has access to these
groups so our chances of getting a resume will be high.
We should identify technology specific groups or location
specific groups and register with those groups and then
we can send our requirement.

Technology Forums: Technology forum is the place

where consultants will answer each other queries. We
should register and can send requirement, if interested
they will reply back.

Networking Websites: Networking websites like LinkedIn

are also possible source of recruiting References, Tech
Forums, Networking websites are a very good source of
finding passive candidates

Screening

Resume Screening: At this time you should compare the

resume with the requirement and check whether all the
required skills are present in the resume or not. If the
consultant worked on one particular skill which is a must
have for the requirement and failed to mention then we
should ask him to update.

Telephonic Screening: We should give a brief of the job

description; required skills etc… and check with him on
the same. While talking to him you should evaluate him
on his communication skill, relevant experience,
confidence level, willingness to take the position.

Technical Evaluation: Should technically evaluate them

by asking technical question. We can get lot of interview
question form web.

Submission

Rate Negotiation: The Need of rate negotiation comes in

to picture when we have less rate cap from the client,
when we have to maintain minimum/good margin for the
our company and when we have to give them the rate
they actually deserve (rate justification)

Formatting: Formatting meaning maintaining uniformity

in font, its size, etc… Should put company Logo on the
Header. We use Verdana 10 as standard font and size.

Consultant Details: We collect the following details from

consultants
 Full Name:
 Current Location:
 Relocation:
 Availability:
 Contact Numbers:
 Email:
 SSN (last 4 digits)
 Date of Birth:
 2 Professional References:
 Interview

Telephonic Interview: Most of the companies will ask for

Telephonic interview as screening and take a decision or
may also call for Face to Face to take final decision.

In person interview: Few companies call directly

(without telephonic screening) for Face to Face interview
which will be first and final round.

Interview over the Bridge: We should encourage

interview over the bridge if possible. By doing so we will
get to know interview questions

Offer

If the client likes the consultant and wants him on board

then client will release the Purchase Order. We in turn
will have to prepare Vendor’s Master Services Agreement
or Contractor’s

Types of Visas for Temporary Visitors

 Required:
Purpose of Travel to U.S. Before
Visa Type
and Nonimmigrant Visas Applying
for Visa*
Athletes, amateur &
professional (compete for B-1 (NA)
prize money only)
Au pairs (exchange visitor) ---J--- SEVIS
Australian professional
E-3 DOL
specialty
Border Crossing Card:
BCC (NA)
Mexico
Business visitors B-1 (NA)
Crewmembers ---D--- (NA)
Diplomats and foreign
---A--- (NA)
government officials
Domestic employees or
nanny -must be
B-1 (NA)
accompanying a foreign
national employer
Employees of a designated
G1-G5,
international organization, (NA)
NATO
and NATO
Exchange visitors ---J--- SEVIS
Foreign military personnel A-2
(NA)
stationed in the U.S. NATO1-6
Foreign nationals with
extraordinary ability in
---O--- USCIS
Sciences, Arts, Education,
Business or Athletics
H-1B1 -
Free Trade Agreement
Chile
(FTA) Professionals: Chile, DOL
H-1B1 -
Singapore
Singapore
International cultural
Q USCIS
exchange visitors
Intra-company transferees ---L--- USCIS
Medical treatment, visitors
B-2 (NA)
for
Media, journalists ---I--- (NA)
NAFTA professional
TN/TD (NA)
workers: Mexico, Canada
Performing athletes, artists,
---P--- USCIS
entertainers
Physician J , H-1B SEVIS
Professor, scholar, teacher
---J--- SEVIS
(exchange visitor)
Religious workers ---R--- USCIS
Specialty occupations in
DOL then
fields requiring highly H-1B
USCIS
specialized knowledge
Students: academic,
F, M SEVIS
vocational
Temporary agricultural DOL then
H-2A
workers USCIS
Temporary workers
performing other services or DOL then
H-2B
labor of a temporary or USCIS
seasonal nature.
Tourism, vacation, pleasure
B-2 (NA)
visitors
Training in a program not
H-3 USCIS
primarily for employment
Treaty traders/treaty
---E--- (NA)
investors
Transiting the United States ---C--- (NA)
Victims of Criminal Activity U USCIS
Victims of Human
---T--- USCIS
Trafficking
Visa Renewals - Available
(NA)
in the U.S.
 *What the abbreviations (above) mean:
Before applying for a visa at a U.S. Embassy
abroad the following is required:

 DOL = The U.S. employer must obtain foreign

labor certification from the U.S. Department of
Labor, prior to filing a petition with USCIS.

 USCIS = DHS, U.S. Citizenship and

Immigration Services (USCIS) approval of a
petition or application (The required petition or
application depends on the visa category you plan
to apply for.)

 SEVIS = Program approval entered in the

Student and Exchange Visitor Information System
(SEVIS)

 (NA) = Not Applicable - Means that additional

approval by other government agencies is not
required prior to applying for a visa at the U.S.
Embassy abroad.

Why RTR form - Right to Represent

RTR means giving sole ownership to your profile while
submitting your profile to particular client and that you
are going through particular vendor and no other
company has a right to represent you to the same
client.

Consultant is represented through X company to Y client

he is giving ownership to X company that he will not
submit his profile to Y client through any other company
for certain time period. And he also states that he will
not directly approach client by any means.