Scribd
Upload
7 views

Prelim Lesson2

Uploaded by

leaestrella27
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
7 views

Prelim Lesson2

Uploaded by

leaestrella27
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 3

Information Sheet No.

Sorting Data

Sorting data - is an integral part of data analysis. You might want to put a list of names in alphabetical order, compile a list of
product inventory levels from highest to lowest, or order rows by colors or icons. Sorting data helps you quickly visualize and
understand your data better, organize and find the data that you want, and ultimately make more effective decisions.

Sort text
1. Select a column of alphanumeric data in a range of cells, or make sure that the active cell is in a table column
containing alphanumeric data.
2. On the Data tab, in the Sort & Filter group, do one of the following:
o To sort in ascending alphanumeric order, click Sort A to Z.
o To sort in descending alphanumeric order, click Sort Z to A.

Sort Numbers
1. Select a column of numeric data in a range of cells, or make sure that the active cell is in a table column
containing numeric data.
2. On the Data tab, in the Sort & Filter group, do one of the following:
o To sort from low numbers to high numbers, click Sort Smallest to Largest.
o To sort from high numbers to low numbers, click Sort Largest to Smallest.

Sort Dates and Times


1. Select a column of dates or times in a range of cells, or make sure that the active cell is in a table column
containing dates or times.
2. Select a column of dates or times in a range of cells or table.
3. On the Data tab, in the Sort & Filter group, do one of the following:
o To sort from an earlier to a later date or time, click Sort Oldest to Newest.
o To sort from a later to an earlier date or time, click Sort Newest to Oldest.

Sort by cell color, font color, or icon


If you have manually or conditionally formatted a range of cells or table column, by cell color or font color, you can
also sort by these colors. You can also sort by an icon set created through a conditional format.
1. Select a column of data in a range of cells, or make sure that the active cell is in a table column.
2. On the Data tab, in the Sort & Filter group, click Sort.

The Sort dialog box is displayed.


3. Under Column, in the Sort by box, select the column that you want to sort.
4. Under Sort On, select the type of sort. Do one of the following:
o To sort by cell color, select Cell Color.
o To sort by font color, select Font Color.
o To sort by an icon set, select Cell Icon.

5. Under Order, click the arrow next to the button, and then, depending on the type of format, select a cell color,
font color, or cell icon.
6. Under Order, select how you want to sort. Do one of the following:
o To move the cell color, font color, or icon to the top or left, select On Top for a column sort, and On Leftfor a
row sort.
o To move the cell color, font color, or icon to the bottom or right, select On Bottom for a column sort, and On
Right for a row sort.
NOTE There is no default cell color, font color, or icon sort order. You must define the order that you want for
each sort operation.
7. To specify the next cell color, font color, or icon to sort by, click Add Level, and then repeat steps three through
five.
Make sure that you select the same column in the Then by box and that you make the same selection under
Order.
Keep repeating for each additional cell color, font color, or icon that you want included in the sort.

Freeze or lock rows and columns

To keep an area of a worksheet visible while you scroll to another area of the worksheet, you can lock specific rows
or columns in one area by freezing or splitting panes.
When you freeze panes, you keep specific rows or columns visible when you scroll in the worksheet. For example,
you might want to keep row and column labels visible as you scroll.

A solid line indicates that row 1 is frozen to keep column labels in place when you scroll.
When you split panes, you create separate worksheet areas that you can scroll within, while rows or columns in the
non-scrolled area remain visible.

Freeze panes to lock specific rows or columns


1. On the worksheet, do one of the following:
• To lock rows, select the row below the row or rows that you want to keep visible when you scroll.
• To lock columns, select the column to the right of the column or columns that you want to keep visible when
you scroll.
• To lock both rows and columns, click the cell below and to the right of the rows and columns that you want to
keep visible when you scroll.
2. On the View tab, in the Window group, click the arrow below Freeze Panes.

3. Do one of the following:


• To lock one row only, click Freeze Top Row.
• To lock one column only, click Freeze First Column.
• To lock more than one row or column, or to lock both rows and columns at the same time, click Freeze
Panes.

You might also like