Virtual Orientation on the

Administration of the National

Career Assessment Examination
(NCAE)
 GUIDELINES ON THE
ADMINISTRATION OF THE
NATIONAL CAREER ASSESSMENT
EXAMINATION (NCAE)
 GUIDELINES ON THE ADMINISTRATION OF THE
NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)
GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL
CAREER ASSESSMENT EXAMINATION (NCAE)
1. The Department of Education (DepEd), through the
Bureau of Education Assessment (BEA), with the
assistance of schools division offices (SDOs) and
secondary schools personnel, will administer the
National Career Assessment Examination (NCAE)
in School Year 2024-2025 within a five-day
testing window, two weeks after the opening of
classes pursuant to DepEd Order (DO) No. 55, s.
2016, titled Policy Guidelines on the National
Assessment of Student Learning for the K to 12
Basic Education Program.
GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL
CAREER ASSESSMENT EXAMINATION (NCAE)
2. The NCAE shall be administered in two
consecutive days within the testing
window through a paper-based modality. It
will be administered to all Grade 10 learners
who are currently enrolled in public schools
and private schools with a government permit
or recognition.

3. The testing dates, within the testing window,

shall be determined by the SDOs in
coordination with the regional office (RO).
GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL
CAREER ASSESSMENT EXAMINATION (NCAE)

4. The NCAE is designed to provide guidance to

individual learners for their future educational
and career choices and to provide a basis for
profiling learners’ aptitude in the four Senior
High School (SHS) Tracks: Academic, Technical-
Vocational-Livelihood, Sports, and Arts and
Design. The results of the NCAE are utilized to
support the national framework on career
guidance and for entry assessment to the
specific SHS tracks/strands in all public and
private schools.
GUIDELINES ON THE ADMINISTRATION OF THE NATIONAL
CAREER ASSESSMENT EXAMINATION (NCAE)
5. The NCAE assessment covers the following domains:
General Scholastic Aptitude (GSA), Academic Track, and
Occupational Interest Inventory (OII). The GSA covers
Reading Comprehension, Mathematical Ability, Verbal
Ability, Scientific Ability, and Logical Reasoning Ability.
The Aptitude for SHS Tracks contains: (a) Academic, which
includes Humanities and Social Sciences (HUMSS);
Science, Technology, Engineering, and Mathematics
(STEM); and Accountancy, Business, and Management
(ABM); (b) Technical-Vocational-Livelihood (TVL); (c)
Sports; and (d) Arts and Design. The OII is an
inventory/checklist of occupational interests which
provides an assessment on inclinations/preferences for
comprehensive career guidance.
 GUIDELINES ON THE ADMINISTRATION OF THE
NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)
6. Test accommodations shall be given to learners with
disabilities (LWDs) who will be participating in the
assessment activity following the provision stated in
Section 9 of DO 55, s. 2016.

7. BEA will manage the national implementation of the

NCAE with the assistance of the Ros and SDOs. BEA
will conduct a virtual orientation for Regional Testing
Coordinators, Division Testing Coordinators, and SDO
Private School Supervisors on the test administration
guidelines and details for the Program Support Funds.
The Schedule and meeting details will be sent through
a separate advisory.
 GUIDELINES ON THE ADMINISTRATION OF THE
NATIONAL CAREER ASSESSMENT EXAMINATION (NCAE)
8. An authorized forwarder will deliver and retrieve the test
materials to and from the SDOs.

9. Health and safety protocols must be followed in all

activities to be done in relation to the national test
administration.

10. For more information, please contact the Bureau of

Education Assessment-Education Assessment Division,
Department of Education (DepEd) through email at
[email protected] or at the telephone number (02)
8631-2589.

11. Immediate dissemination of this Memorandum is desired.

NCAE Testing Window:
August 12-16, 2024
TESTING PERSONNEL:
ROLES AND
RESPONSIBILITIES
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

BEA Representative

He/She shall monitor and supervise

the test administration in select divisions..
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Regional Testing Coordinator

(RTC)

He/She shall oversee the test

administration in the region. He/She shall
provide Schools Division Offices (SDOs)
with the list of private schools operating
with permit that are to be included in the
test administration. He/She shall prepare a
test monitoring team in the whole region.
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Division Testing Coordinator (DTC)

He/She shall supervise the test

administration in public schools.
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Private School Supervisor

He/She shall supervise the test

administration in private schools.
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Chief Examiner (CE)

He/She shall oversee the conduct of the test
in the school. The School Head (SH) shall
serve as the CE.

Pre-Test activities:

• Keeps the confidentiality of the TMs

• Requires every RE to count the sealed TMs
in the Distribution Room
• Facilitates the signing of BEA Form 3 (Test
Materials Accounting Form) to the REs
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Chief Examiner (CE) He/She shall oversee the conduct of the test
in the school. The School Head (SH) shall
serve as the CE.

Test Proper activities:

• Accomplishes BEA Forms 4 (Chief

Examiner's Report Form), 5 (Test Booklet
Quantity and Completeness Verification
Sheet), and 6 (Answer Sheet Quantity and
Completeness Verification Sheet)
• Monitors the activities of testing personnels
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/She shall oversee the conduct of the test
Chief Examiner (CE) in the school. The School Head (SH) shall
serve as the CE.

Post Test activities:

• Collects and accounts all ETREs assisted

by the STC/RE
• Arranges and bundles the TMs accordingly
• Places inside the CETRE the required TMs
• Submits to DTC Forms 5 (Test Booklet
Quantity and Completeness Verification
Sheet) and 6 (Answer Sheet Quantity and
Completeness Verification Sheet) separately
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
Supervising Examiner An SE shall be assigned for testing centers
(SE) with more than ten (10) rooms.

He/She shall monitor and supervise

the assigned testing rooms. He/She
shall conduct ocular inspection the day
before the test administration to be
familiarized with the school layout.
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

School Testing Coordinator

He/She shall assist the CE in the overall

test administration.
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Criteria in Selecting Room Examiner (RE)

The test administrators must meet the following requirements:

1. at least a Teacher I to Master Teacher from the SDO,

2. must be external from the school. Should there be any special cases
where the school/REs are far from the city (island, farflung areas),
RE must not be the teachers of the participating learners.
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Room Examiner (RE) He/She shall administer the test in accordance

with the standardized test administration
guidelines in the Examiner’s Handbook (EH).

Pre-Test activities:

• Receives the TMs in the Distribution

Room
• Counts the received TMs
• Signs the BEA Form 3 (Test Materials
Accounting Form)
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES
He/She shall administer the test in accordance
Room Examiner (RE)
with the standardized test administration
guidelines in the Examiner’s Handbook (EH).

Test Proper activities:

• Observes the readiness of the Testing Room

• Accomplishes the Form 2 (Seat Plan) to the
examinees
• Administers the test using the EH
• Maintains appropriate testing discipline inside
the testing room
• Ensures strict adherence to Section 13 of DO
55, s. 2016
• Accomplishes Form 1 and Form 7
• Checks the contents of the ETRE
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Room Examiner (RE) He/She shall administer the test in accordance

with the standardized test administration
guidelines in the Examiner’s Handbook (EH).

Post Test activities:

• Collects and accounts all TMs from the

examinees
• Arranges and bundles the TMs accordingly
• Places inside the ETRE the required TMs
• Submits the ETRE to CE
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Assistant Examiner (AE)

He/She shall accomplish the Oath of

Confidentiality. He/She shall provide any
test-related assistance to the RE, if there
are reported Learners with Disabilities
(LWDs) in the testing room. He/She is not
required if there are no reported LWDs in the
testing room.
TESTING PERSONNEL: ROLES AND RESPONSIBILITIES

Support Staff

He/She shall provide any test-related

assistance to the SH, such as preparation
of the testing rooms.
NCAE EXAMINER’S
HANDBOOK
NCAE EXAMINER’S HANDBOOK
PRE-TEST BOARDWORK
NCAE EXAMINER’S HANDBOOK
PRE-TEST BOARDWORK
NCAE EXAMINER’S HANDBOOK

Aside from the Boardwork, write

PRE-TEST the following on the board in this
format:
BOARDWORK • School ID
• Region Code
• Division Code
• Name and Address of School
• Type of School
• Type of Community
NCAE EXAMINER’S HANDBOOK
PRE-TEST Room setup: six rows
and five columns of armchairs
ENTRANCE AND
SEATING
ARRANGEMENT
All examinees in one (1) school
shall be arranged alphabetically
by last name, regardless of sex.
Other appropriate seating
arrangement may be implemented
for some communities with
cultural considerations in the
groupings and physical
arrangement of individuals in
relation to sex.
NCAE EXAMINER’S HANDBOOK
The RE shall:
PRE-TEST
• facilitate the entrance of the
ENTRANCE AND examinees.
SEATING • verify the identity of the examinees.
ARRANGEMENT Examinees will line up outside the
room. (Refer to Form 1)
• provide instructions regarding digital
devices and personal belongings
• inform the examinees about the things
to bring during the examination.
 lead pencils (No. 2)
 eraser
 sharpener
 clean sheet of paper
NCAE EXAMINER’S HANDBOOK

• Seats of late comers and absentees

PRE-TEST should be left vacant.
• Latecomers should still be admitted
ENTRANCE AND to the rooms assigned to them and
SEATING they should finish the test at the
ARRANGEMENT same time as scheduled for each
learning area.
NCAE EXAMINER’S HANDBOOK

There is a SCRIPT.
PRE-TEST
• Introduction of the RE
ORIENTATION OF THE • Giving of instructions
EXAMINEES and reminders
⮚Use of restrooms
⮚Damage on the TMs
⮚Entertaining questions
⮚DOs and DON'Ts
⮚Time limit
⮚Exit from the room
NCAE EXAMINER’S HANDBOOK
• There are two (2) TBs. Each
PRE-TEST examinees shall use one (1) TB per
day. Swapping scheme of TBs in
the testing room shall be
DISTRIBUTION OF TEST implemented.
BOOKLETS (TBs) AND • For Day 1, the first 15 examinees
ANSWER SHEETS (ASs)
shall use TB 1, while the remaining
15 examinees shall use TB 2.
• For Day 2, the Room Examiner (RE)
shall swap the TBs. The first 15
examinees shall use TB 2, while TB
1 shall be used by the remaining 15
examinee.
NCAE EXAMINER’S HANDBOOK
• Follow the seat plan and
distribution scheme
PRE-TEST

DISTRIBUTION OF TEST
BOOKLETS (TBs) AND
ANSWER SHEETS (ASs)
NCAE EXAMINER’S HANDBOOK

• Allow the examinees to scan their

PRE-TEST TMs.
• Allow the examinees to pray.
• The RE will facilitate the
accomplishment of BEA Form 2:
Seat Plan.
NCAE EXAMINER’S HANDBOOK
FILLING OUT OF INFORMATION IN THE
PRE-TEST AS

• Name (LN, FN, MI) Type of School

•
• Learner Reference Number Type of Community
•
(LRN) GASTPE Grantee
•
• Birth Date Night High School enrollee
•
• Region and Division Code Open High School enrollee
•
• School ID Learner with Disability (LWD)
•
• Indigenous Peoples Group Class Size
•
• Age Special
• interest program
• Sex enrollee
• Final Grades in Grade 9 (Math,
English, Science, TLE, MAPEH)
ROAM AROUND THE ROOM
NCAE EXAMINER’S HANDBOOK

• Read the General Directions.

TEST PROPER • Instruct the examinees to answer the
Examinee’s Descriptive Questionnaire
(EDQ) only on Day 1.
• Record on the Boardwork the time
started and the time ended.
NCAE EXAMINER’S HANDBOOK

• Examiner’s Transmittal Report

POST-TEST Envelope (ETRE)
• Submission of TMs from the REs to
the CE
PREPARATION AND
• Accounting of TMs by the SE and
SUBMISSION OF ETRE,
CE
CETRE, AND TMs
• Chief Examiner’s Transmittal Report
Envelope (CETRE)
• Submission of TMs to the Test
Monitor for Final Accounting
• Packing of TMs
ROOM EXAMINER'S TRANSMITTAL REPORT ENVELOPE
(ETRE)
• Used Answer Sheets with serial numbers arranged
consecutively and placed in the original plastic bag
• List of Examinees posted outside of the testing room
• BEA Form 1: List of Actual Examinees
• BEA Form 2: Seat Plan
• BEA Form 7: Room Examiner’s Report Form
• Boardwork with actual time record
CHIEF EXAMINER'S TRANSMITTAL REPORT ENVELOPE
(CETRE)
• Unused Scannable Answer Sheets
• BEA Form 3: Test Materials Accounting Form
• BEA Form 4: Chief Examiner’s Report Form
• School Header
ACCOUNTING OF TMs BY THE CE
The CE shall account the TMs in accordance with the following:
a. Collect and account all ETREs assisted by the Supervising Examiner (if any).
b. Arrange and bundle the TMs accordingly in terms of the following:
• The ETREs should tally with the number of testing rooms.
• A report on the number of ETREs should accompany the bundle.
a. Return to their original plastic bags all used and unused TBs with serial numbers
arranged consecutively. These should be resealed by stapling the open end of the
plastic bag.
b. Place inside the CETRE the unused Answer Sheets, BEA Form 3, BEA Form 4,
and School Header.
c. Place BEA Form 5 (Test Booklet Quantity and Completeness Verification Sheet) in
Box 1 of the Test Booklets.
d. Place BEA Form 6 (Answer Sheet Quantity and Completeness Verification Sheet)
in Box 1 of the Answer Sheets.
BEA FORMS
ROOM EXAMINER (RE) CHIEF EXAMINER (CE)
Form 1: List of Actual
Form 3: Test Materials
Pre-test Examinees
Accounting Form
Form 2: Seat Plan
Test
Proper
Form 4: Chief Examiner's
Report
Form 5: Test Booklet Quantity
and Completeness Verification
Form 7: Room
Post Test Sheet
Examiner's Report
Form 6: Answer
Sheet Quantity and
Completeness Verification
Sheet
 BREACH OF SECURITY IN NATIONAL EXAMINATIONS
AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)
The security and integrity of test materials shall be upheld in the whole
process of test administration. This Order rescinds DECS Order No. 85,
s. 1999, “Breach of Security in National Examinations and
Corresponding Sanctions” and DepEd Order No. 47, s. 2015, “Inclusion
of Acts as Violations to National Examinations. ”The following acts are
deemed as violation/infractions of security pertaining to national
examinations in addition to:
1. Reading of test booklets other than by the examinee
2. Supplying answers to examinees
3. Cheating
4. Plagiarizing
5. Loss of test booklets
 BREACH OF SECURITY IN NATIONAL EXAMINATIONS
AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)
6. Photocopying of test booklets
7. Capturing test items through electronic gadgets
8. Distribution and posting of photos of the test booklet in any form of
media
9. Opening the test materials prior to testing schedule
10. Late submission of test booklets and/or answer sheets
11. Tampering of examinees’ answer sheets
12. Infringement of copyright
13. Allowing impostors and substitute examinees
14. Misrepresentation with regard to age, residence, and status
15. Failure to closely monitor test procedures resulting in test
irregularities
 BREACH OF SECURITY IN NATIONAL EXAMINATIONS
AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)

Any or all of the following sanctions will be imposed on any or all of

the aforementioned violations committed by those involved:

1. Examinees
The degree of violation and corresponding sanction shall be
determined by the Chief Examiner.

a. First and second offenses: reprimand

b. Third offense: Cancellation of test papers/invalidation of
test results
 BREACH OF SECURITY IN NATIONAL EXAMINATIONS
AND CORRESPONDING SANCTIONS (DO 55 s. 2015 Section 13)
Any or all of the following sanctions will be imposed on any or all of
the aforementioned violations committed by those involved:

2. Testing Personnel
The degree of violation and corresponding sanction shall be
determined by the Schools Division Superintendent.
a. Suspension of salaries and incentives/benefits of those
concerned for one to three months
b. Work suspension
c. In the case of infringement of copyright, legal remedies will
be considered
EXAMINEE'S INFORMATION
FOR THE NCAE AND
PRELIMINARY ACTIVITIES
EXAMINEE’S
EXAMINEE'S INFORMATION IN THE
INFORMATION FORANSWER SHEET FOR
THE NATG12, THE
NATG6,
NATIONAL
AND ELLNACAREER ASSESSMENT EXAMINATION (NCAE)

• Name (LN, FN, MI) • Type of School

• Learner Reference Number • Type of Community
(LRN) • GASTPE Grantee
• Birth Date • Night High School enrollee
• Region and Division Code • Open High School enrollee
• School ID • Learner with Disability (LWD)
• Indigenous Peoples Group • Class Size
• Age • Special interest program
• Sex enrollee
• Final Grades in Grade 9
(Math, English, Science, TLE,
MAPEH)
PRELIMINARY ACTIVITIES OF THE EXAMINEES FOR NCAE

On the examination day, the examinee is required

to bring the following in the testing room:

a. copy of the Grade 9 Final Grades in Mathematics,

English, Science, TLE, and MAPEH
b. two pencils (No. 2), an eraser, and a sharpener
c. snacks and water
PRELIMINARY ACTIVITIES OF THE EXAMINEES FOR NCAE

Additional reminders:

a. Learners should be advised to put their

cellphones and other electronic devices inside
their bags and place their personal belongings
in front of the classroom.
b. Cellphones, calculators, smart watches, and
other forms of electronic devices shall not be
allowed during the test.
PROGRAM SUPPORT
FUNDS (PSF)
PROGRAM SUPPORT FUNDS (PSF)

The allotment is a subsidy for the data collection in

schools on the administration for NCAE.

• Transportation Expenses of Test Materials

• Orientation Expenses
PROGRAM SUPPORT FUNDS (PSF)
The test materials housed by the SDOs shall be
transported to the schools, that will serve as testing
centers, and vice versa.
A. Transportation Expenses of Test Materials
Amount

Schools Division Office to Testing Centers (Delivery) *

Testing Centers to Schools Division Office (Retrieval) *

* Subject to the approval of the Undersecretary for Finance, DepEd-CO

PROGRAM SUPPORT FUNDS (PSF)
The allowance shall be used for the meals and
transportation of the following key personnel, who will
be involved in the test administration, to attend the
Schools Division-wide orientation.
B. Orientation Expenses
Amount

Schools Division Superintendents PhP 800.00

Division Testing Coordinators PhP 800.00

Private School Supervisor PhP 800.00

Support Staff PhP 800.00

School Heads or School Testing Coordinators PhP 800.00

PROGRAM SUPPORT FUNDS (PSF)
A. Delivery and Retrieval of Test Materials (TMs) subsidy
Number of Testing Centers
Amount Total
(Schools)
Schools Division Office to Testing Centers (Delivery) n *

Testing Centers to Schools Division Office (Retrieval) n *

Sub-total of A
B. Orientation and Testing Center Preparation Subsidy

Number of Personnel Amount

Schools Division Superintendent 1 PhP 800.00

Division Testing Coordinators 1 PhP 800.00

Private Schools Supervisor 1 PhP 800.00

Support Staff m PhP800.00

School Heads = Total Number of Schools n PhP 800.00

Sub-total of B
C. Budget Estimates (A + B )

D. Other Administrative Expenses = a percentage of C

E. Total Estimated Funding Requirements

* Subject to the approval of the Undersecretary for Finance, DepEd-CO
PROGRAM SUPPORT FUNDS (PSF)
TOTAL ESTIMATED FUNDING REQUIREMENTS = Total Main
Survey Budget estimate + Other Administrative Expenses

The other administrative expenses may be used (not limited) to pay

miscellaneous expenses such as additional travel allowance to some
schools, supplies and materials, communication expenses, etc.

The downloading of PSF shall be by Region.

The breakdown of funding requirements will be emailed to the Regional

Directors once approved by the Office of the Undersecretary for
Finance.
PROGRAM SUPPORT FUNDS (PSF)

FUND VALIDITY AND EXCESS ALLOTMENT

The validity of the fund will be indicated in the Sub-

Allotment Release Order (Sub-ARO). The excess or unused
funds may be used to pay expenses incurred in the
implementation of previous and succeeding education
assessments being administered by the Bureau of
Education Assessment (BEA).