Epam
Epam
We are excited to have you onboard in what we are sure will be an exciting journey ! We wish that you achieve all that
you aspire for in your career here at EPAM.
At EPAM, our people are the source of our success and we are committed to providing numerous opportunities for
smart, self - motivated, pro - active and collaborative individuals to learn and grow . We invest in EPAMers around the
world, helping to find and develop the brightest minds and to build dynamic,lasting careers.
EPAM Systems, Inc. (NYSE: EPAM) has leveraged its software engineering expertise to become a leading global
product development, digital platform engineering, and top digital and product design agency since its inception in
1993.Through its 'Engineering DNA' and innovative strategy, consulting and design capabilities , EPAM works in
collaboration with its customers to deliver next - gen solutions that turn complex business challenges into real business
outcomes. EPAM's global teams serve customers in over 25 countries across North America, Europe, Asia and
Australia. EPAM is a recognized market leader in multiple categories among top global independent research agencies
and was one of only four technology companies to appear on Forbes 25 Fastest Growing Public Tech Companies list
every year of publication since 2013.
As we wait for you to come onboard and experience this dynamic culture , we recommend that you make time to go
through www.welcome.epam.in to understand life and culture at EPAM India.
Please do remember to send in your offer acceptance acknowledgement on the new hire portal , the link for which has
been emailed to you. This portal also includes information on the list of activities planned for you in the first few days of
your joining , to ensure that your assimilation in the EPAM system is smooth and hassle - free . In case you have more
questions , or are facing some issues , please raise them on the portal and our team will revert with a response at the
earliest opportunity.
Congratulations once again for becoming an EPAMer. You surely are one of a kind!
Regards,
Srinivas Reddy
To,
Congratulations!!!
Subsequent to the discussion we had recently with you, we are pleased to offer you an appointment with EPAM
Systems India Private Limited (the Company) as per the terms and conditions mentioned below:
1. DATE OF JOINING
Your internship will commence from January 04, 2023 and end on June 30, 2023.
3. PLACEMENT OF WORK
(ii) You may be required to work in any Position, Department or Shift as you may be assigned from time to time.
(iii) During your employment, you may be transferred to any of the establishments of the Company or its associated
Companies in which case you will be governed by the rules and regulations applicable to that establishment.
4. WORKING HOURS
Company follows 9 hour workday and 05 working days a week, with Saturday and Sunday as weekly off for General
shift associates. The core working hours are from 9 AM to 6 PM. These working hours and working days would vary
depending on project requirements and at company discretion with reasonable notice in accordance with applicable
laws. If you are designated to work in shifts, you shall be eligible for shift allowance as per company policy.
5. SECRECY
(i) Your employment is a full time assignment and you shall devote your whole time and attention to the interest of the
Company and shall not engage yourself in any other business/occupation, whatsoever.
(ii) You shall not conduct yourself in any manner amounting to breach of confidence reposed in you or inconsistent with
the position or responsibility occupied by you.
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(iii) You shall not, at any time, during your employment or thereafter, disclose to any person, firm or Company any
information concerning the affairs of the Company or disclose, without the written permission of the Company, any
information which is or may be of a confidential nature.
(iv) You are required to sign the non-disclosure agreement in the prescribed format which shall form a part of these
terms and conditions.
During your employment with EPAM (and where applicable after your employment has terminated) you must comply
with all of the Company's policies and procedures and any legal and/or statutory and/or regulatory obligations,
including (but not limited to) EPAM policies and procedures on, and any other obligations relating to, anti-bribery and
corruption. Failure to do so may result in disciplinary action being taken against you.
You should familiarize yourself with all policies and procedures that apply to your grade and business area as set out
on intranet Info.epam.com.
7. TERMINATION OF SERVICE
(i) This offer is our formal contract and must be read and accepted in conjunction with the Employment Agreement,
Proprietary Agreement and Disclosure of interest. In addition to these terms and conditions stated in the above
documents, there are other Company policies and procedures which you agree to observe and follow during your
internship and, if applicable, subsequent employment with EPAM. These Company policies and procedures may be
varied from time to time
(ii) If at any time, in the opinion of the Company, which shall be final, you are deemed insolvent or are found to be guilty
of dishonesty, disobedience, disorderly behavior, negligence, indiscipline, absence from duty without permission or of
any conduct unbecoming of the status and the post you hold in the Company's interests or of violation of one or more
terms of this letter, your services may be terminated immediately.
(iii) You have been offered this position on good faith that all the information and documents provided by you at the
time of engagement for this employment are true and correct. Your continued engagement is contingent upon
satisfactory background verification. EPAM reserves the right to terminate your engagement without notice if the
information and documents provided by you are found incorrect. EPAM warrants the right to recover the costs incurred
to perform the check and withhold your salary thereby.
(iv) Absences from Work: Approval should be obtained in advance from your line manager for absence during working
hours. If unexpected circumstances mean that this is not possible, you should inform your line manager as soon as
possible. Absence without approval and / or explanation will be dealt with under the disciplinary procedure which could
result in disciplinary action being taken against you by the Company and which may result in the termination of your
employment.
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8. NOTICE PERIOD
During the Internship program, your services can be terminated by giving 15 days' notice in writing or Notice period
payment in lieu of notice if any allegation bounded legally in primary inquiry that you have committed any crime such
as rape, fraud, theft, murder and sexual harassment as per EPAM policy and local legislation Epam also expect you to
provide above facts voluntarily. In case of shorter notice, the liability will be restricted to payment for the proportionate
period which falls short of the notice period.If during the notice period you are absent without permission, your services
can be terminated without any notice. Any reduction/ waiver of the notice period shall be at the sole discretion of the
Company. The Company may adjust the balance of annual leave, while granting such a reduction/ waiver.
During your employment, you will be governed by the rules, regulations of service and orders of the Company that may
be in force and which may be amended, altered or extended from time to time. Your acceptance of this offer carries
with it your agreement to observe all such rules, regulations and orders.
This offer will automatically lapse if not accepted within one (1) week from the date of this letter.
For a period of 12 months after the termination of your employment, you must not be employed or engaged (in any
capacity) by a customer of EPAM on whose account you worked during your employment with EPAM in the last 12
month before termination of your employment
During the process of your employment with Epam you may provide or confirm the confidential data or any information
that is related to you personally, including without limitation to your email, contact details, taxation, family records,
medical records (PI). You confirm that Epam may collect use, transfer, store or process such PI as per EPAM policies,
for Epam benefits, Background verifications, financial and accounting aspects and for risk management purposes.
12. RETIREMENT
You shall automatically retire from the services of the Company on attaining the age of 60 years and shall have no
claim to be continued in the services of the Company thereafter.
The company may, at any time, review and/or restructure the compensation package based on Epam Policy or any
local legislation changes.
You are responsible for declarations and implications for all your personal income tax and filing returns on yearly basis.
Salary will be payable on a monthly basis, subject to applicable taxes, duties, cesses, and other statutory deductions,
and is currently paid on or around the last working day of the month for associates joined before payroll cut off i.e 15th
of every month.
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EPAM offers a Total Rewards plan with a comprehensive compensation package per market standards, including an
excellent benefits program comprising health, finance and wealth, work/life balance, and learning and career benefits.
i. COMPENSATION
EPAM is an equal opportunity employer. We believe in Fair and equitable compensation for every associate. We
always value excellence and high performance.
During your Internship period, you shall be eligible for a Salary of INR 15000 (Rupees Fifteen Thousand Only) per
month as per details provided in Annexure-I
Once you are converted to FTE post the completion of your graduation and training period , you shall be eligible for a
CTC of INR 12,00,000 (Rupees Twelve Lakhs only) or INR 800,000 (Rupees Eight Lakhs only) per annum based
on performance and skill assessment as per details provided in Annexure-II.
ii. LEAVE
You will be entitled to 12 Days leave in a calendar year on a monthly accrual basis (1 per month).
iii. HOLIDAYS
You shall be eligible for 9 holidays in a calendar year per the published calendar. Associates working out of client
locations shall follow the client holiday calendar.
EPAM promotes employee health and wellbeing and help create positive working environments where individuals and
organisations can thrive. We believe Good health and wellbeing are core enabler which drives employee engagement
and organisational performance.
Health Insurance:
You shall be covered under the following Insurance benefits from the date of joining as Interns and the cost of premium
will be borne by the Company during your training period:
Policy Details
Group Medical Health Insurance Medical insurance covering 1 + 6 (Self + Spouse + 03 Children
+ 02 Parents/ Parents-in laws) for INR 10,00,000/- family floater
per annum.
Group Personal Accidental Group Personal Accidental Insurance for minimum sum insured
Insurance INR 50 Lakhs or 3 times of CTC whichever is higher
Term Life Insurance Term Life Insurance at the Company's cost for a minimum sum
insured of INR 20 Lakhs or 3 X of yearly gross salary whichever
is higher
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Practo:
Epam has partnered with Practo and you are eligible for free online Doctor consultation. For more information you can
refer to KB Page post your joining.
Round glass:
Epam has partnered with Round glass and you will be able avail coach-led programs in the areas of nutrition, fitness,
mental health and mindfulness. For more information you can refer to KB Page post your joining.
v. STATUTORY BENEFITS
All statutory payments are demonstrated based on current applicable practice and law and may be subject to changes
in law from time to time. Further, any changes/modification to statutory payments, due to change and/or amendment in
law, shall not be treated as change in service condition(s) and therefore no notice of such change will be provided to
you. However, the Company shall endeavor to inform you, via separate communication, about any
changes/modification to statutory payment.
Gratuity - Upon cessation of employment and, if applicable, subsequent employment after completion of continuous
service of at least four (4) years and 182 days with the Company, you will be eligible for gratuity as per the Payment of
Gratuity Act 1972. The amount towards gratuity accrual forms a part of the above-mentioned compensation.
Provident Fund - You will be covered under Provident Fund (PF) scheme wherein, the Company will contribute
towards PF at the statutory rate as may be defined by the government from time to time. Your contribution and the
Company's contribution have been included as a part of the above-mentioned compensation. Your contribution towards
PF will be made from the monthly stipend.
ESIC (Employees' State Insurance Corporation) - In the event you are eligible, you will be covered under the
Employees' State Insurance Act wherein, the Company will contribute towards ESIC at the statutory rate. Your
contribution and the Company's contribution form a part of the above-mentioned compensation.
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You can utilize your other allowances mentioned in below Annexure-II for Flexible benefits as a component to your
salary structure that you can select from the list below to avail of tax benefits per the Income Tax Act provisions and as
provided for in the payroll structure/policy of the company. Conditions and limitations may apply.
Children Maximum of INR 100/- for education and INR 300/- for boarding expenses per
Education child and for a maximum of two children
Leave Travel Leave Travel Allowance is allowed twice in a block of four years as stipulated in
Assistance the Income Tax Act
EPAM acknowledges employee contributions, commitment and efforts towards endeavors and achievements. The
Company promotes performance and optimistic behaviors through various monetary and non-monetary Rewards and
Recognition programs.
viii. RELOCATION
EPAM shall reimburse your relocation expenses as per actual incurred up to a limit of INR 50000 upon successful
completion of background verification check and converted to FTE. The relocation expenses should be claimed within
30 days from the date of expense incurred/Date of joining whichever is later. The relocation expenses are paid in good
faith that our association would be for long term and in case you are leaving within 1 year of your active association
with the company from your date of joining; you would have to reimburse the amount to the company.
We are huge advocates for your career development. We will encourage you to move to higher/new roles and reach
your potential by frequently helping you to enhance skills or acquire new skills.
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EPAM's Compensation program support the mission, values and success. It is designed to pay all our employees fairly
for their individual performance and contributions, and organization success. If you meet the criteria below and subject
to business needs, the Company will consider you for a full-time employee position at the end of your internship.
(i) Your performance during the training period will be assessed through Skill Assessment at the end of the training
period and your Salary will be revised as mentioned in Annexure II.
(ii) A minimum skill review rating of "Amber" with minimal skill gaps
(iii) Your successful completion of graduation from your respective College/University, and
(iv) Your ongoing, active engagement with the Company (Not Resigned/On-notice) on the review date.
(v) If you fail to perform during internship, and if your score is "Red" with huge gaps in the skills, Company can
terminate you by giving 15 days' notice.
(vi) Please refer to Annexure -II for FTE Terms and conditions.
ANNEXURE I - INTERN
In continuation to your Offer of Appointment as Intern cum FTE and on successful completion of your training
program and assessment. Your employment will be treated as Full time associate with effective from July 01, 2023 post
your assessment result as per the guidelines mentioned in clause17. Below benefits and terms and conditions of your
Notice period will be applicable as per Full Time associates and there will be no changes to remaining terms and
conditions and benefits as mentioned above.
COMPENSATION: CTC INR 12,00,000 (Fixed Salary INR 10,00,000 + Retention Bonus INR 200,000) or CTC INR
8,00,000 (Fixed Salary INR 6,00,000 + Retention Bonus INR 200,000) based on your performance and skill
assessment. For details, please refer Compensation structure below.
NOTICE PERIOD:
Your services can be terminated by giving 60 day's notice, in writing or payment of salary in lieu of notice on either
side. In case of shorter notice, the liability will be restricted to payment for the proportionate period which falls short of
the notice period. In case you opt for leave during notice period, the notice period will be extended to the tune of leaves
availed. If during the notice period you are absent without permission, your services can be terminated without any
notice. Any reduction/ waiver to notice period shall be at the sole discretion of the Company. Company may adjust
balance of annual leaves, while granting such reduction/ waiver.
LEAVE:
Other Leaves 6 days Sick leave & 6 days Casual leave in a calendar year
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COMPENSATION STRUCTURE:
Based on your performance during training period and assessment, your revised Compensation Structure would be as
per the below:
Components Salary structure per annum for Salary structure per annum for
Green scorers^ (Level 2) Amber scorers^ (Level 1)
** Retention Bonus of INR 2,00,000 will be paid post completion of one year from the date of movement to
production.Retention Bonus will be added to the CTC structure after one year from the date of payment of INR 200,000
of Retention Bonus.
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^ Skill Review score - Associates have to undergo Skill Assessment per Launchpad program. Green score (if skill
assessment is cleared without any skill gaps) will be promoted to Level 2, Amber score (if skill assessment is not
cleared and has very minimal skill gaps) will remain at Level 1, Red Score (if skill assessment is not cleared and has
huge skill gaps) will be terminated with 15 days' notice.
The above Compensation Philosophy is subject to change on the discretion of the management.
Launchpad is a continuous process of EPAMer's evaluation and learning support as per Global Competency
Framework requirements using India Practice committees of experts to recommend them for promotion from Level1 to
Level 2.
You are requested to submit a copy of all the below mentioned documents. All the documents are mandatory
to submit on the day of your joining:
i) Certificates in proof of your educational qualifications (X, XII, Graduation, Masters for the years/semesters
completed)
iv) Resume
You are requested to report for duty formally on or before January 04, 2023 at 10:30 AM.
Thanking you,
Yours faithfully
For EPAM Systems India Private Limited
No signature is required from upon acceptance of this offer. By clicking the acceptance button, you have agreed to be
bound by the terms & conditions upon which the offer of employment has been made. An acknowledgment of receipt of
the acceptance will be sent to you. This contract is legally binding based on the laws of India.