ROADS & BUILDINGS DEPARTMENT

Government of Gujarat

REQUEST FOR PROPOSALS

Name of Work: Providing Comprehensive Architectural,

Engineering, Interior and project management
Services for constructing new guj RERA bhavan
with all interior exterior development HVAC
work, electrical work, internal and external water
supply drainage work, Fire Protection work,
landscaping at Gandhinagar

(Roads and Buildings Departments Standard Bidding Document’s

additional details)

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 Index

Sr. No. Description Page No.

1 (A) INFORMATION 3

2 (B) Mandatory Pre- Qualification Criteria 8

3 (C) Presentation 11

4 (D) Technical Evaluation 15

Quality Cum Cost Based System (QCCBS) 20
5 (E)
Method Of Selection Of Consultants
6 (F) Terms Of Reference 24
Project Duration, Deliverable & Payment 37
7 (G)
Stages
8 (H) Technical Proposal – Standard Forms 40

9 (I) Scope Of The Work & Services 46

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 (A)
INFORMATION

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 INFORMATION SHEET
The bidder is expected to provide comprehensive architectural, engineering, interior
design, and project management services for the construction of the new Gujarat RERA Bhavan in
Gandhinagar. This encompasses interior and exterior development, HVAC, electrical, water supply,
drainage, fire protection systems, and landscaping, all in compliance with green building guidelines.
Location : 23°11'38.5"N 72°36'53.8"E (23.194038, 72.614946) Gandhinagar
1. Procedure : Two Bid System
2. Selection Procedure : Quality cum Cost Based System(QCCBS)
3. Programme : Deposited Programme
4. Financing : Funded by RERA, Govt. of Gujarat
5. Client : EXECUTIVE ENGINEER,
CAPITAL PROJECT DIVISION 4
Roads and Buildings Department,
Government of Gujarat, Gandhinagar.
6. Contract description:
i. The overall comprehensive Project includes planning of Master Plan including Architectural,
Engineering Design Services for Construction Of Office Building Of Gujarat Real Estate
Regulatory Authority (RERA) at Gandhinagar, Detailed architectural and engineering designs
of buildings and all allied engineering services, preparation of working drawings, interior design
estimates, bill of quantities, specifications, draft tender paper, tenders evaluation, supervision
and reporting of work, testing of materials and all execution of the project as directed by
Engineer – in – charge complete. Also consultant has to take approval of all above mentioned
services from respective authorities. Consultant’s services also include consultancy, supervision,
inspection and rectification of works with methodology of R & B department or as directed by
concern Engineer-in-charge / Superintending Engineer.

ii. Compliance to latest requirements as stipulated in the Guidelines & Statutory Regulations laid
down by the other government authority as responsibility on the part of the Consultant under this
Contract to facilitate the Client in resolving objections, observations, comments on the design
and space appropriations & requirements successfully.

iii. To achieve stipulated standards of Quality of DPR, Correctness and Completeness of Designs
and Drawings, High-grade Workmanship, Conformity to Codal provisions under latest versions
of Indian Standards, Specification Standards and Systems towards error-free production in

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 construction processes and allied activities including completion on time as scheduled in Project
Programme with applications of ‘State of The Art’ methods and techniques adopted in Project
Implementation.

iv. All designs, drawings, detailing in architectural and structural designs & drawings are subject to
Technical Verification & Validation Executive Engineer, Roads & Buildings Department,
(CLIENT) now invites proposals from competent, experienced and well-resourced Consultants
to provide consulting services as per terms and conditions laid down herewith.

v. Preparation of financial statements relevant to Project work in process and under completion
etc., to support and satisfy the Client including other Consultants officially assigned by the
Client.

vi. To perform and carry out all the obligations and responsibilities as envisaged in the contract
documents for the work contracted under Tender Document of the aforesaid Contract.

vii. EXECUTIVE ENGINEER, CAPITAL PROJECT DIVISION 4 AND COMMITTEE expects

expert’s inputs based on International Standards and innovative trends in the field of
construction.

viii. To certify excess saving proposal according to work contract. To guide and opine on planning
and structural design and technical verification and validation.

ix. To carry out structural stability evaluation and engineering condition survey including proof
checking with design R&B Circle required in scope.

x. the Technical offer must include the following documents:

 Tender submission form (see this tender documents) including:

 Signed statements of exclusivity and availability (using the template included with the
tender submission form), one for each Key Expert, the purpose of which are as follows:

 Each Key Expert and Senior Experts must also undertake to be available, able and
willing to work for all the period foreseen for his/her input during the implementation of
the contract as indicated in the Terms of reference and/or in the Organisation and
methodology. Any Employee of EXECUTIVE ENGINEER, CAPITAL PROJECT
DIVISION 4 AND COMMITTEE who, Retired or terminated or Self-Resigned before two
years from the last date of submission shall be permitted except where written “No
Objection Letter” is issued by the Client.

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In cases where a key / senior expert will not be available at the expected start of his/her
activities, the corresponding tender may be rejected and the expert concerned will be
excluded from this tender and might be subject to exclusion from other EXECUTIVE
ENGINEER, CAPITAL PROJECT DIVISION 4 AND COMMITTEE tenders and
contracts

Having selected a firm partly on the basis of an evaluation of the key experts presented in
the tender, the Client expects the contract to be executed by these specific experts. As the
expected date of mobilisation is given in the tender documents, the Client will only
consider substitutions after the deadline for the submission of tenders in cases of
unexpected delays in the commencement date beyond the control of the Consultant, or
exceptionally because of the incapacity of a key expert for health reasons or due to force
majeure or other circumstances which may justify a replacement and which would not have
any effect on the selection of the most economically advantageous tender. The desire of a
tenderer to use an expert on another project or a change of mind on the part of an expert
about the contract will not be accepted as a reason for substitution of any of the key experts.

 A signed declaration from each legal entity identified in the tender submission form,
using the format attached to the tender submission form.

 A completed Financial Identification form (see Annex VI-A of the draft contract) to
nominate the bank account into which payments would be made in the event that the tender
is successful.

 Organisation and methodology (To become Annex III of the Contract), to be drawn up
by the tenderer using the format in Annex III of the draft contract. Also please refer to
‘Evaluation matrix’

 Key Experts & Senior Experts (To become Annex IV of the contract). The key experts
are those whose involvement is considered to be instrumental in the achievement of the
contract objectives. Their positions and responsibilities are defined in the Section 6 of the
Terms of reference in Annex II of the draft contract and they are subject to evaluation
according to the evaluation matrix of this tender documents. The Evaluation Committee
may have option to conduct interviews of Key Experts, at the Tenderer’s cost, to verify
their bonafides and competence of their participation in the Project.

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8. The technical and financial bid shall be evaluated and selection of consultant by the committee.
The committee as below:

1 SPECIAL SECRETARY, ROADS AND BUILDINGS DEPARTMENT

2 CHAIRMAN (RERA)
3 MEMBER-1 , GUJARAT RERA
4 MEMBER-2 , GUJARAT RERA
5 MEMBER , RERA Tribunal
CHIEF ENGINEER & ADDITIONAL SECRETARY, CAPITAL PROJECT,
6
ROADS AND BUILDINGS DEPARTMENT
7 CHIEF ARCHITECT (ROADS AND BUILDINGS DEPARTMENT)
SUPERINTENDING ENGINEER, CAPITAL PROJECT, ROADS AND
8
BUILDINGS DEPARTMENT
SUPERINTENDING ENGINEER, ELECTRICAL, ROADS AND
9
BUILDINGS DEPARTMENT
10 SPECIAL SECRETARY, GUJARAT RERA.
EXECUTIVE ENGINEER, CAPITAL PROJECT DIVISION 4, ROADS AND
11
BUILDINGS DEPARTMENT
EXECUTIVE ENGINEER, CAPITAL PROJECT ELECTRIC DIVISION,
12
ROADS AND BUILDINGS DEPARTMENT
 The committee decision will be the final & binding.
 The committee reserves rights for changing of any discrepancy decision.
 The committee reserves rights on any discrepancy.

10. Evaluation of tenders, Evaluation of technical offers

The proposal shall be evaluated on the basis of CQCCBS (Combined Quality cum Cost Based
Selection) for which maximum 80% marks for Technical proposal and maximum 20% marks for
Financial proposal have been assigned. Consultant has to score a minimum of 70% in the Technical
Evaluation process as per evaluation matrix for consideration of their Price Bid.
The Consultant who scores highest marks on addition of Technical evaluation and Price evaluation
marks shall be declared as successful.
The Joint Venture/ consortium shall not be allowed.

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 (B)
Mandatory
Pre- qualification
Criteria

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The Bidders shall be a Single Entity with following eligibility criteria. The Joint Venture/ consortium
shall not be allowed.
a) The Bidder shall be a registered Company.
- Documents to Submit
- Sole Proprietor or Partnership firm registered under the Partnership Act. OR Certificate of
Incorporation/ Registration under Companies Act, 1956
- Memorandum and Articles of Association.

b) The Bidder shall have been in operation for a period of at least 15 years in India, prior to the last
date of submission of bid.
- Documents to Submit
- Sole Proprietor or Partnership firm registered under the Partnership Act. OR Certificate of
Incorporation/ Registration under Companies Act, 1956
- Memorandum and Articles of Association.
- Property Tax bill or similar document proof.

c) The Bidder shall have an average annual turnover As per attached SBD (Standard Bidding
Document)

d) The Bidder shall have experience for a one Completed New Building Project of Government
Complex of value not less than INR 100 /- Cr (Construction Cost) with Comprehensive
responsibility of Detail Design Services including Architecture, Interiors, MEP, Structure, Site
Infrastructure, Landscape Design, Data & Security Network in last 10 years.
 Documents to Submit
- Work Order/ Client Certificate/Project Photography and Other Supporting documents to
substantiate the experience.

e) The Bidder shall have experience for a one Completed or ongoing Building Project of Green
Building for Government or other public organization Complex of value not less than INR 50 /-
Cr (Construction Cost) with Comprehensive responsibility of Detail Design Services including
Architecture, Interiors, MEP, Structure, Site Infrastructure, Landscape Design, Data & Security
Network.
 Documents to Submit

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 - Work Order/ Client Certificate/Project Photography and Other Supporting documents to
substantiate the experience.
f) The bidder must have maintained their office in Gujarat for the past three consecutive years.
 Documents to Submit
- Property tax bill/ Electricity bill of similar document.

Note:
- Mandatory pre-qualification criteria mention about from serial no. (a) to (f).
- Agency not fulfilling any of the above mention mandatory qualification criteria shall be
disqualified.
- Form-3A issued by employer to substantiate successful experience of similar work. When form
3A issued by Government or Semi Government, the certificate has to be signed not below rank
of Executive Engineer.
- During technical evaluation stage the nominated representatives of EXECUTIVE ENGINEER,
CAPITAL PROJECT DIVISION 4 AND COMMITTEE officers will visit the executed project
to assess the capabilities and quality without any extra cost to the department. During the time
of inspection, inspection team may visit the project and interact with certificate issuing officer.
If any misleading or wrong information found during visit, the department will disqualify the
bidder and permanently banned to tendered. . The cost towards the transportation, boarding
and lodging for EXECUTIVE ENGINEER, CAPITAL PROJECT DIVISION 4 AND
COMMITTEE officers visit will be borne by the bidder. The expense will be to and fro
Economy Airfare, Local Conveyance, Boarding and Lodging of the inspection team for the
inspection period
- Any clarification and additional documents can be asked by competent authority on submitted
documents for evaluation stage.

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 (C)

Presentation Details

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 Presentation Details
Presentation of The architect should include Following information:
Architect's Background and History
- Brief introduction to the architectural firm, emphasizing its history, expertise, and
commitment to excellence.
- Highlight any significant achievements, awards, or recognitions received by the
firm.
Completed Projects (2 minutes)
- Showcase a quick overview of notable projects completed by the architectural firm,
demonstrating expertise and versatility.
- Briefly discuss any projects that align with the scale and complexity of the RERA
Bhavan.
Financial Overview (3 minutes)
- Provide a snapshot of the firm's financial standing, including the annual turnover
and financial stability.
- Highlight any financial achievements or milestones that showcase the firm's
capability to handle a project of this magnitude.
Vision for RERA Bhavan (5 minutes)
- Explanation of the vision: Creating a centralized hub for real estate regulatory
activities in the region.
- Importance of accountability and transparency in the real estate ecosystem.
- Overview of the administrative offices, regulatory bodies, and infrastructure housed
in the new facility.
Location overview (5 minutes)

- Description of the plot allotted by Gandhinagar Urban Development Authority

(GUDA) near Sargasan, Gandhinagar.
- Approximate size of the plot (3,500 sq. meters) and the allocated budget
(approximately Rs. 100 crore).
Scope of Architectural Consultancy (10 minutes)
 The scope of the architectural consultant includes detailed architectural design, interior
design, structural design, and its subsequent approval, MEP (Mechanical, Electrical, Plumbing)
design, fire and safety design, landscape design, facade design, green building consultancy,
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and technical section development and its approval. Additionally, the consultant is responsible
for drafting tenders in accordance with the norms set by the Roads and Building Department,
seeking approvals as necessary.

Part 1: Survey of RERA Plot Sargasan Gandhinagar Campus

- Total Station Survey details, including physical features, vegetation, and topographical
maps.
Part 2: Preparation & Periodic Update of Campus Master Plan
- Inception report, understanding project details, methodology, and time schedule.
- Draft and Final Master Plan preparation, incorporating new building blocks, parking,
movement networks, landscape design, and infrastructure.
- Periodic updates based on client requirements, advancements, and changing needs.
Part 3: Comprehensive Architectural Design Services
- Detailed building design including architectural, structural, electrical, plumbing, HVAC,
and fire-fighting systems.
- Estimations, technical specifications, bill of quantities, and assistance in formulating
contracts.
- Geotechnical investigation and soil testing.
- Documentation and liaison for Green Building certification.
Part 4: Interior Design
- Concept and detailed design for interior works, including furniture, fixtures, and equipment.
- Custom-designed interior works, estimates, and specifications.
- Assistance in procurement processes and approval of samples.
Part 5: Campus General Development Works
- Conceptual, schematic, and tender drawings for soft landscaping, garden development,
water bodies, street furniture, and more.
- Integration with Gandhinagar Smart City Project and other related work.
Part 6: Preparation of Operation and Maintenance Manual
- Facilities management audit details, including as-built information, preventive and
predictive maintenance regimes, and contractual arrangements.
- Electrical work and total power requirements.
Part 7: Tender Stage

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 - Preparation of tender documents, including drawings, bill of quantities, technical
specifications, and conditions of contract.

Project Execution and Completion (5 minutes)

- Detailed explanation of the construction administration stage, including the approval of
shop drawings and periodic supervision.
- Discussion on the completion of work, finalizing the contractor's bill, and as-built drawings.
Facilities Management for 3 Years (5 minutes)
- Overview of the scope of work for the three-year facilities management period.
- Introduction of the project head and coordinator roles, responsibilities, and their strategic
importance.
Q&A Session (5 minutes)
- Questions-Answers and discussions about project and firm.

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 (D)

Technical Evaluation

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 Technical Evaluation Criteria

Only those bidders fulfilling the minimum eligibility criteria shall be further evaluated based on
following criteria stated in the table:
Sr. Documents Sub Max
Technical Evolution Criteria Grading Criteria
No. Required Mark Marks
A. Financial Strength (10 Marks)
1 The Bidder shall have an (a) Fulfilling minimum CA’s certified 2
average annual turnover of INR criteria Audited
5 Crore from consultancy (b) INR 5 Cr to INR 10 Cr Financial 3
services (in India operations - Statement
only) and a positive Net Worth, Additional 1 Mark
from last three financial years Statutory
05
(Financial years 2020-21,2021- More than 10 Cr - auditor’s
22 and 2022-23). Additional 2 Mark certificate OR
. certificate from
Company
Secretary

2 The Bidder shall have been in (a) Fulfilling minimum Certificate of 3

operation for a period of at least criteria Incorporation/
15 years in India, prior to the (b) Beyond 15 years – 1 Registration 2
last date of submission of bid. Mark for every additional 5 under
years (or part thereof) Companies Act,
subject to a maximum of 2 1956 05
marks
Memorandum
and Articles of
Association.

B. Experience (20 Marks)

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Sr. Documents Sub Max
Technical Evolution Criteria Grading Criteria
No. Required Mark Marks
3 The Bidder shall have (a) fulfilling minimum Work Order/ 8
experience for a one Completed criteria Client
New Building Project of (b) Beyond 1st project – 3 Certificate/ 6
Government / Semi Marks for every similar Project
Government Complex of value additional project. Photography
not less than INR 100 /- Cr Max 6 Marks and Other
(Construction Cost) and one Supporting
20
Building with Comprehensive (c) Additional 3 Marks if documents to 6
responsibility of Detail Design Ongoing/ completed green substantiate the
Services including Architecture, building project experience shall
Interiors, MEP, Structure, Site Max 6 Marks be submitted by
Infrastructure, Landscape the bidder.
Design, Data & Security
Network in last 10 years.
C. Key Expert – Design Team (20 Marks)
5 Details of Key Personnel to be assigned as part of Project Team
5.1 Master Architect (a) Fulfilling minimum Education 3
Certificates,
(Minimum overall 15 years of criteria
Curriculum Vitae
experience and employed with (b) Experience of Similar 2
(CVs)
the Bidder for a minimum project – 0.5 Mark for each 05
period of 5 years) additional Similar project
Master in Architecture / Urban subject to a maximum of 1
Planning / Urban Design marks.
5.2 Team Leader (a) Fulfilling minimum 2
(Minimum overall 15 years of criteria
experience and employed with (b) Experience of Similar 1
the Bidder for a minimum project – 0.5 Mark for each 03
period of 5 years) Graduate in additional Similar project
Architecture / Urban Planning / subject to a maximum of 1
Urban Design marks.

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Sr. Documents Sub Max
Technical Evolution Criteria Grading Criteria
No. Required Mark Marks
5.3 Project Manager – Key (a) Fulfilling minimum 2
Coordination criteria
(Minimum overall 15 years of (b) Experience of Similar 1
experience and employed with project – 0.5 Mark for each
03
the Bidder for a minimum additional Similar project
period of 5 years) Graduate in subject to a maximum of 1
Civil Engineering / marks.
Construction Management
5.4 Senior Architect (a) Fulfilling minimum 2
(Minimum overall 10 years of criteria
experience and employed with (b) Experience of Similar 1
the Bidder for a minimum project – 0.5 Mark for each 03
period of 05 years) Graduate in additional Similar project
Architecture subject to a maximum of 1
marks.
5.5 Structural Engineer (a) Fulfilling minimum 2
Post Graduate in Structural and criteria
15 years of experience (b) Experience of Similar 1
project – 0.5 Mark for each 03
additional Similar project
subject to a maximum of 1
marks.
5.6 MEP Engineer (a) Fulfilling minimum 2
Graduate in electrical/ criteria
Mechanical and 15 years of (b) Experience of Similar 1
experience project – 0.5 Mark for each 03
additional Similar project
subject to a maximum of 1
marks.
D. Approach and Methodology (40 Marks)

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Sr. Documents Sub Max
Technical Evolution Criteria Grading Criteria
No. Required Mark Marks
7 The bidder’s need to submit (a) Similar Past Projects Comprehensibly 5
A&M submission. executed by the firm to demonstrate ability to
execute similar works
The A&M submission shall (b) Project understanding and Approach 40
have detailed proposal as per (c) Work Plan & Schedule 5 50
Scope of Work and
understanding shall include
submission as stated alongside
only

Notes:

 Bidders who score more than 70 Marks in section A, B, C & D (Out of 100 Marks) shall qualify
for opening and evaluation of the financial proposal.
 Above List of Project team members is for Technical Grading only however additional Experts
and support staffs shall be taken into consideration for proposed fee estimation.
 It is desirable that the majority of the key professional staff proposed should preferably be
permanent staff.

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 (E)
Quality Cum Cost Based
system (QCCBS)
Method of selection of
consultants

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 Quality Cum Cost Based system (QCCBS)
Method of selection of consultants

1. Evaluation of Financial proposals: After completion of technical evaluation, the bidders who have
been found qualified under all parameters of the eligibility criteria set out for evaluation of Technical
proposals will be considered technically qualified. The Financial proposals of the technically qualified
bidders will be opened and contract shall be awarded by following the below mentioned procedure:
The evaluation of bids shall be carried out by the EXECUTIVE ENGINEER, CAPITAL PROJECT
DIVISION 4 AND COMMITTEE adopting Quality cum Cost Based system (QCCBS) on highest
point’s basis. Under QCCBS, the technical proposals will be allotted weightage of 80% while the
financial proposals will be allotted weightages of 20%. The proposal with the lowest cost may be given
a financial score of 100 and other proposals shall be given financial scores that are inversely
proportional to their prices. The total score, both technical and financial, shall be obtained by weighing
the quality and cost scores and adding them up.

2. Highest point’s basis: On the basis of the combined weighted score for quality and cost, the bidder
shall be ranked in terms of the total score obtained. The proposal obtaining the highest total combined
score in evaluation of quality and cost will be ranked as H-1 followed by the proposals securing lesser
marks as H-2, H-3 and so on. The proposal securing the highest combined marks and ranked H-1 shall
be recommended for award of contract.
As an example, the following procedure will be followed. In a particular case of selection of bidder,
it was decided to have minimum qualifying marks for technical bids as 70 and the weightage of the
technical bids and financial bids was kept as 80:20. In response to the RFP, 3 proposals, A, B & C
were received.

3. The client awarded them 75, 80 and 90 marks respectively. The minimum qualifying marks were
70. All the 3 proposals were, therefore, found technically suitable and their financial proposals were
opened after notifying the date and time of bid opening to the successful participants. The price
evaluation committee examined the financial proposals and evaluated the quoted prices as under:

Evaluated cost of the proposal:-

A- Rs.120.

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B- Rs.100.
C- Rs.110.

Using the formula LEC / EC, where LEC stands for lowest evaluated cost and EC stands for evaluated
cost, the committee gave them the following points for financial proposals:-

A: 100 / 120 = 83 points

B: 100 / 100 = 100 points
C: 100 / 110 = 91 points

In the combined evaluation, thereafter, the evaluation committee calculated the combined
technical and financial score as under:-

Proposal A: 75x0.80 + 83x0.20 =76.60 points.

Proposal B: 80x0.80 + 100x0.20 = 84.00 points
Proposal C: 90x0.80 + 91x0.20 = 90.20 points.

The three proposals in the combined technical and financial evaluation were ranked as under:-
Proposal A: 76.60 points: H3
Proposal B: 84.00 points: H2
Proposal C: 90.20 points: H1

Proposal C at the evaluated cost of Rs.110/- will, therefore, be declared as successful and
recommended for approval, to the competent authority.

3 Interviews
The Evaluation Committee does not expect to conduct any interviews. If required, specific request
shall be made with reasons specified. The tenderer’s Experts may have to appear for an interview at
their own expense to demonstrate their competence for the Project as expected by EXECUTIVE
ENGINEER, CAPITAL PROJECT DIVISION 4 AND COMMITTEE on behalf of Client.

4. Presentation

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 Presentation scheduled at RERA office, Gandhiagar. For any changes in venue, all participant
shall communicated by email.
The Consultants shortlisted based on preliminary evaluation done by EXECUTIVE ENGINEER,
CAPITAL PROJECT DIVISION 4 AND COMMITTEE will be given 30 minutes for their
presentation of proposals before the Selection Committee followed by 15 minutes of interaction with
the Committee. The Consultants should understand that their presentation and interaction with the
Client shall also be the basis of marking technical proposal in addition to other parameters. The
tenderer’s Experts may have to appear for presentation at their own expense.

5 Evaluation of financial offers

Upon completion of the technical evaluation, the financial offers for tenders which were not
eliminated during the technical evaluation shall be opened On-Line for evaluation. Such bidders will
be intimated about time / venue of opening of financial bids. They may attend this; if they wish.
If two bidders receive the same marks in a tender evaluation process, and there's a stipulation that
the lower financial quoted bidder will be awarded the tender, it means that among the tied bidders, the
one with the lower financial bid will win the contract.

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 (F)
Terms of Reference

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 1. Project Brief
RERA act is in imposed in 2017 for regulating all residential and non-residential real estate
project, presently this office is working in Sahyog Sankul, sector 11 Gandhinagar. The RERA
Bhavan in Gandhinagar is envisioned as a centralized hub that will serve as the nerve center
for real estate regulatory activities in the region. This initiative is a crucial step towards
creating a more robust and accountable real estate ecosystem. The facility will house the
administrative offices, regulatory bodies, and associated infrastructure necessary for the
effective functioning of RERA in the state. The Gandhinagar Urban Development Authority
(GUDA) has allotted a plot of around 3,500 sq. meters near Sargasan Gandhinagar. The
approx. Rs.100/- Core allotted for the project.
Key Objectives

1. Centralization of Regulatory Functions: Establish a consolidated facility to house the

various regulatory functions of RERA, fostering efficiency and coordination.
2. Technology Integration: Implement cutting-edge technological solutions to streamline
processes, enhance data management, and provide accessible information to
stakeholders.
3. Capacity Building: Create a conducive environment for continuous learning and
capacity building for RERA officials and stakeholders.
4. Public Awareness: Develop facilities and programs to raise public awareness about
RERA regulations, processes, and rights.

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 2. Scope of Work

Requirement / Scope of Service : Providing Comprehensive Architectural, Engineering and Interior

Services including preparation of conceptual drawing, Detail Architectural Drawing, Various
Engineering Drawing like Structural Drawing, Topographical Map, Electrical Drawing, Layout Plan,
preparation of structural drawings, detailed estimate, Preparation of DTP, site development,
horticulture, face up of buildings, Interior work, firefighting, central A C system design , gardening,
electrical, Auxiliary and low voltage system, IT systems, modifications of drawing as suggested by
competent authority, daily supervision as stated in the scope of services till the issue of completion
certificate, NOC etc. without claiming extra cost to satisfactory completion of the work, Quality
Checks Prequalification data according to scope of work and all other remaining data.
In addition, if required, providing non-technical services in connection with a public hearing,
arbitration proceeding or legal proceeding and any other work suggested by urban development
Department.

 The scope of the architectural consultant includes detailed architectural design, interior design,
structural design, and its subsequent approval, MEP (Mechanical, Electrical, Plumbing) design,
fire and safety design, landscape design, facade design, green building consultancy, and
technical section development and its approval. Additionally, the consultant is responsible for
drafting tenders in accordance with the norms set by the Roads and Building Department,
seeking approvals as necessary.
 The architect is tasked with incorporating provisions for a two-floor future expansion, ensuring
seamless integration with the existing structure both architecturally and structurally. This
includes maintaining aesthetic harmony, robust structural design, compliance with regulations,
and comprehensive documentation
 Furthermore, the consultant commits to providing services for any required additions or
alterations in the subsequent five years following the completion of the project. The consultant
should maintain a single tender for all work, encompassing every aspect of the project scope.
In the event of multiple tenders, the consultant is fully responsible for liaising between various
agencies to ensure smooth planning and execution.

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 The architect's scope of work extends to providing a five-year consultation period after
completion of project for potential additions or alterations, ensuring adaptability and
responsiveness to evolving needs. This commitment enhances the building's longevity and
flexibility, allowing for future modifications aligned with the client's requirements.
 The consultancy service under this Contract includes topographic survey of existing land with
drone / total station or any other similar method to prepare 3D Models of proposed buildings.

 The agency should preplan the relocation of all existing utilities both above and below ground,
coordinating with the relevant department or agencies.

 Designing and development of water supply and drainage systems including storm drainage
and fire protection systems as required in present and in future.

 The Consultant has to prepare Tender draft for TAQA (Third party Assurance and Quality
Assurance) / Main building construction work including Requirement of Green building,
electrical and fire protection works and other works required for the project.

 The Consultant provide activity / head vice project cost in his presentation. It is his
responsibility to execute the work as per the project cost and scope.

 The consultant has to ensure to obtained all necessary NOC (No Objection Certificate) (NOCs
for fire, Structural stability certificate, lift, and electricity). For the Prior paper work to obtain
necessary NOCs consultant should provide all the necessary details in required format with
sign and stamp along with coordination to concern department. All NOCs should be counter-
signed by the consultant and notarized.

 The scope of work includes Location Planning, Architectural Planning, Structural Design &
Drawings, Design & Drawings for the Water Supply, Sewerage and Storm-water Drainage
Systems, Modular OT, waste disposal, rain water harvesting system, parking facilities, Interior,
fire protection systems and other misc. appurtenant works, Landscaping, Lighting, Power
Supply system, roads, walkways, Boundary/Compound walls with gates etc.

 Time Schedule, for completion of different designated parts of the work and rate of liquidated
damages to be paid by the Consultant, if he fails to complete the designated part of work within
stipulated time limit is as detailed in separate sheet.

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  The attached document outlines the minimum base requirement as per regulations from RERA
and the Tribunal office. All planning should adhere to these requirements accordingly.

 The minimum staffing requirements and visit frequency during the execution phase are
necessary to ensure that the work aligns with the architect's provided plans

Sr. No. Qualification of staff Frequency of visit

Minimum Twice a month or
as and when required by
1 Senior Architect (M.Arch. / B.Arch.) EIC/ Authority

Minimum Once a week or

Architect/ Civil engineer (Civil) (B.Arch./M.E.
2 as and when required by
/ M.Arch. /B.Arch.)
EIC/ Authority

3 Site engineer (Civil) Daily

The Consultancy Services has the following major components:

Part 1: Survey of RERA plot sargaasan Gandhinagar Campus and Prepare Buildings Measured
Drawings
Part 2: Preparation & Periodic update of Campus Master Plan
Part 3: Comprehensive Architectural Design services for Development of New Building Blocks
Part 4: Interior Design New building units
Part 5: Campus General Development Works
Part 6: Preparation of Operation and Maintenance Manual

Part 1: Survey of RERA plot Sargasan Gandhinagar Campus and Prepare Buildings Measured
Drawings
Total Station Survey of allotted plot Campus shall include following:
- All Physical features of the site
- Vegetation (trees & shrubs)
- Topographical Maps

Part 2: Preparation & Periodic update of Campus Master Plan

The Scope under this part entail existing campus situation analysis, preparation of Master Plan
document for Campus , Development of New Building Blocks, Campus General Development Works

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and broad cost & phasing of development and Implementation strategy. The Detailed Scope of Work
is as per following:
1. Inception Report
The consultant shall submit an inception report incorporating Understanding of Project, Approach
& Methodology, sub consultants, Detail Time and activity schedule, Man-Power deployment,
support required from the client if any etc. after detailed discussion and site visits with client.

2. Preparation of Master Plan

The consultant shall prepare a Draft Master Plan and Final Master Plan. The activities under this
section shall include following but not limited to:
a. Draft Master Plan
 Preparation of preliminary strategies for Draft Master Plan
 Review of total station survey
 Preparation of Project brief in consultation with guj RERA
 Preparation of Draft Master Plan which including following :
 Propose New Building Blocks
 Conceptual Proposal for Parking
 Conceptual Proposal for Movement networks
 Conceptual Proposal for Campus General Development
 Conceptual Proposals for landscape design
 Conceptual Proposals for Key Components & Utilities
 Conceptual proposal for infrastructure
 Preliminary Cost estimation
 Models & Strategy for Project Implementation
 Meet green building concept

b. Final Master Plan

The Draft Master Plan shall be finalized after discussion with various stake holders through
meetings arranged by RERA.

After obtaining suggestions from RERA the Final Master Plan shall be submitted by consultant.
The consultant is required to obtain the requisite plan approvals from local authorities.

3. Periodic update of Campus Master Plan

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 Periodic updation of Master Plan in consultation with RERA as per client requirement,
increased spacial requirements, change in functioning, advancement in technology and hi-tech
building infrastructure services.

Periodic updation of Master Plan which includes strategies for circulation, redevelopment,
Retrofitting and Refurbishment, blocks & Massing, infrastructure routing, landscape, phasing
based on clients short term & long term requirements & scheduling strategy of the project

Part 3: Comprehensive Architectural Design services for Development of New Building Blocks

1. Detailed Building Design

- Architectural design (With future floor details)
- Structural design (With future floor details)
- Electrical design, Data, Security & ELV
- Plumbing service
- HVAC
- Fire Fighting System
- 3D Visualization & Physical Model / Prototype as per design requirement
- Building General Development and it’s all components
- Solar system or any similar energy efficient components design

2. Estimates and Specifications

- Estimates at various levels (conceptual, schematic and tender) based on standard publication or
market rate basis.
- Technical Specifications
- Bill of Quantities
- Assist the Client on formulating of Contract for execution works
- Co-certification of Contractor’s bills forwarded by the client supervision team after detailed
measurement checking by the site team
- Approval of Samples
3. Geotechnical investigation and Soil Testing Report
4. Providing services for documentation and liaison for Green Building certification

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Part 4: Interior Design
The consultant shall provide interior layout plan with options, detailed architectural drawing, 3D
drawings (if needed), rendered images from various prospective (if needed).
The consultant shall prepare Interior Design of all elements of the building (without building core and
shell) as per following:
a. Interior Works - Concept Design
1. Design brief preparation & Preliminary layout of Interior Works
 Preparation of a list of spaces/facilities required in consultation with RERA
 An analysis of the architectural drawings and service drawings
2. Preparation of Conceptual Design layouts for –
 Bought out / Readymade interior / furniture items and accessories
 Custom designed interior works (fixed furniture / interior works at site)
b. Interior Works - Detailed Design
1. Selection of bought – out / Readymade interior/furniture items
 Selection and Recommendation of bought-out / readymade interior / furniture items (in
consultation with the RERA) based on market survey and experience of consultants
 Finalize item specifications and colour scheme
 Providing assistance to the RERA for getting quotations / bids of selected items.
 Providing assistance to the RERA for preparation of purchase order for selected items
 The scope of work will mainly include the following:
i. Readymade furniture & accessories like fabric, flower pots, clock, toilet accessories, work
table accessories, etc.
ii. Signage, specialized flooring, compact storage systems, Artwork & Mural etc.
iii. Switches, Light fixtures, Fan, LV/AV equipment etc.

2. Custom designed interior works (fixed furniture / interior works at site)

 Preparation of schematic design for preparation of mock-up (if needed)
 Prototype / Mock – up of such items shall be executed by consultant selected agency and
the Client shall pay the agency selected by consultant all costs for executing the same as per
the approved estimate / rates.
 Preparation of final design document based on approval of mock-up.
 Preparation of tender document and provide necessary assistance to the Client for Pre-
qualification of contractors and award of works
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  Approval of shop drawings prepared and submitted by the vendors for execution of works.
 Preparing of New Compactor Layout and Existence Compactor repair and maintenance
drawing, Estimation, detail etc.
 The scope of work will mainly include the following:
i. Bespoke furniture, Fixed storage units, acoustical treatment, false ceilings, wall paneling,
partitions, window treatment, paint works etc.
ii. Related civil and electrical works, Toilet finishes etc.
iii. Installation of the Client procured items etc.

c. Interior Works - Estimates

 Preparation of estimates based on conceptual design on unit rate / area basis
 Preparation of estimates based on schematic design
 Preparation of estimates based on contracts finalized with contractor
 Periodic review of estimates during execution of works.

Part 5: Campus General Development Works

The consultant shall prepare conceptual, schematic, tender and working drawings of the following as
part of Campus General Development Works
- Soft landscaping/Horticulture
- Garden Development
- Water bodies & Fountain
- Open Air Art
- Footpath, Pathway
- Street Furniture
- External Lighting
- Signage
- Horticulture
- Gardening
- Solar Roof System on Parking Shed and other area
- Parking
- Road
- Environmental Clearance if required
- Traffic modelling

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 Note:
 The Electrical work and total power requirement for new building campus with electrical
audit done by agency.
 Planning, Designing, Preparing Drawing, of underground drainage and water line and
connect with Gandhinagar Smart City Project work of 24 X 7 water line and drainage line.
 All other work related to this campus for Repairing, Planning, Designing, Preparing
Drawing, Renovation suggested by higher officer must be carried out without any extra
cost.
Part 6: Preparation of Operation and Maintenance Manual
1. Facilities Management Audit
Preparation an Operations and Maintenance Manual shall include following but not limited to:
- As built-information including drawings, warrantee documents, etc.
- Annual calendar for preventive and predictive maintenance regime.
- SOP for corrective maintenance as well as requirement list for spares, consumables, etc.
- Project Directory for occupancy stage
- Asset mapping strategy
- Contractual arrangements and suggestions for various Annual Maintenance Contracts
- Options and advise on in-house vs. outsourcing of services for post-occupancy stage.
- Narrative and collating advice on post-occupancy evaluation, surveys, regular tests to be
carried out as per manufacturer’s / vendor’s recommendations.
- The Electrical work and total power requirement for building campus with electrical audit done
by agency.

Part 7:Tender Stage

 Tender Drawings
- Compilation of Tender Drawings set from working / GFC drawings produced during
Construction Document stage mentioned above
 Bill of quantities & Technical Specification
- Preparation of bills of quantities & technical specifications based on the latest CPWD/
R&B schedule of rates / prevailing market rates
 Tender documents

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 - Preparation of Pre-Qualification criteria and conditions of contract in consultation with the
Client

 Publishing the tender documents

- Assist the Client to prepare an advertisement notice and also assist in publishing the
Tender Documents

Deliverables:

- Tender Document comprising of Tender Drawings, Bill of Quantities, Detailed

Specifications, and Contract Conditions. For main the construction as well as TAQA and
Related works to be carried out.

1. Working Drawings – Part 2

Prepare all remaining detail architectural, structural & services drawings (GFC drawings) in
coordination with necessary specialized sub consultants required at this stage. The drawings shall be
detailed enough for the Contractor to carry out the construction or to further produce shop drawings
conforming to the design intent. Prepare a Design Intent for the Furniture design.

Review of furniture shop drawing prepared by contractor

Deliverables:

 Construction Drawings Part 2 (Detail Drawings)

- Architectural Details and Schedules
- Structural Reinforcement Detail Drawings and Structural Steel Detail Drawings (based on
which Contractor shall prepare bar bending schedules and steel fabrication drawings)
- All MEP Services Detail Drawings (based on which Contractor shall prepare shop
drawings as required)

2. Construction Administration Stage

 Approval of Shop Drawings

- Review & approval of shop drawings prepared and submitted by the contractor / vendor
- Periodic Supervision & Inspection
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 Approval of samples of various elements, components and finishes
- Resolve queries raised by the appointed contractor and release revised drawings if required
- Assist site supervision team and contractors for interpretation of drawings & specifications
- Carry out periodic visits at intervals mutually agreed upon, to inspect and evaluate the
workmanship, attend coordination meetings organised by the Client or Client’s site supervision
team, keep the Client informed about workmanship issues and advise the Client on any action
required.
 Contractor’s Bills
- Co-certification of the contractor’s bills to ensure that executed works meet the design intent
from point of view of Architectural workmanship & finishes.
- The Client’s PMC team / Site Supervision team shall forward the bill to consultant for co-
certification only after carrying out detailed measurement checks, and after ascertaining that
works claimed in the bill are constructed in accordance with drawings / specifications and that
they meet the Quality Assurance Plan.

- Co-certification of detailed analysis of extra items claims (if any) forwarded by the Client’s
site supervision team or PMC team
Deliverables

- Comments and Approval on Shop Drawings produced by the Contractor

- Responses to RFIs
- Site Observation Reports

Part 8: Completion of Work

a. Final bill of the contractor

- Assist the Client to settle the final bill of the contractor.

b. As Built Drawings

- “As built drawings” will be prepared by the contractor (The contractor to submit a set of original
GFC drawings with deviations as per as-built marked to enable Architect and client for
review) and Design consultant will be certifying and submitting these drawings to client.

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 1.1.1.1.Deliverables

- Project Completion Report

2. Facilities Management for period of 3 years

The scope of work under this section will be based on need basis. The Consultant will appoint One
Project Head and One Project Coordinator for the period of 3 years. Appointed key personal shall be
based in its office and visiting the project site and attend meetings, as necessary. The role and
responsibility of the key personal as per the following:
a. Projects Head
He will be leading the project who shall be based in its Head office and visiting the project and attend
meetings, as necessary. Responsibility here is of client liaison and consultant liaison at strategic level.
He will also take inputs from original Project team and R&B as necessary.
b. One Project Coordinator
He will be the day to day point of contact for all consultants’ liaising and client reporting based in its
head office. This person will be a Project Manager level person and would be responsible for all
contacts, correspondence and reporting. The Projects Head and this person will need to visit the site or
attend meetings approximately once a month all throughout the 3 years period or until the project
duration extends including DLP (Defect Liability Period) whichever is later and will remain the
necessary anchor point.

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 (G)
Project Duration, Deliverable
&
Payment Stages

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Project Duration, Deliverable & Payment Stages

Quoted %
Basis for considering
Approx Fees Cumulative
Sr. No. Work Stages project cost for calculation
Timelines Approved by %
of fees
Dept.

Part 1 & 2 - Preliminary Works & Master

A 10.00%
Plan
T1+15 As per initial budgetary total
1 Submission of Inception Report 2.50% 2.50%
days project cost
Submission of all survey
drawings / reports T1+1.5 As per initial budgetary total
2 2.50% 5.00%
(topographical, geotechnical & months project cost
existing buildings)
As per total project cost
T1+2.5
3 Submission of Draft Master Plan 2.50% 7.50% estimate provided in the draft
months
Master Plan
As per total project cost
T1 +3
4 Submission of Final Master Plan 2.50% 10.00% provided in the final Master
months
Plan
Parts 3, 4, 5 & 6 - Comprehensive Design
B Services for various project components / 90.00%
packages identified in Master Plan
As per cost estimate of the
T2+1 respective project component
1 Submission of Concept Design 10.00% 20.00%
months provided in the final Master
Plan
As per concept stage cost
Submission of Schematic T2+3
2 10.00% 30.00% estimate of the respective
Design months
project component
Submission of drawings /
documents required for statutory As per schematic stage cost
T2+3
3 approvals & get necessary 5.00% 35.00% estimate of the respective
months
sanctions from competent project component
authority

Submission of Construction As per schematic stage cost

T2+6
4 Drawings / Documents - Part 1 5.00% 40.00% estimate of the respective
months
(All coordinated General project component

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 Arrangement Drawings - Arch,
Structural, MEP services)

Submission of Tender Drawings, As per tender stage cost

T2+8
5 Specifications, BOQ, Item Rate 10.00% 50.00% estimate of the respective
months
Analysis project component
Submission of Construction
Drawings / Documents - Part 2
As per tender stage cost
(All remaining detailed T2+10
6 10.00% 60.00% estimate of the respective
drawings required for months
project component
construction or for producing
shop drawings by Contractor)
As per tender award cost of
Periodic supervision and T2 + 30
7 20.00% 80.00% the respective project
providing responses to RFIs months
component
T2 + 33 As per actual cost of
8 On project completion 10.00% 90.00%
months construction
After 5 years of project T2 + 93 As per actual cost of
9 10.00% 100.00%
completion months construction

Notes:
1. T1 shall be the date of issuing the WO or signing the Agreement whichever is earlier

2. T2 shall be the date of Master Plan approval

3. As the project progresses from Master Plan to concept, to tender, to construction, and finally to completion
stage definition of Project Cost will vary. However final Fee shall be based on total final actual Approved
project Cost and it shall be reconciled in the final bill payment. If any of the project components doesn’t get
constructed, fee for those components shall be based on the cost determined for the last completed stage and
payments shall be made till that stage.

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 (H)
Technical Proposal –
Standard Forms

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Technical Proposal – Standard Forms

FORM TECH 1
Technical Proposal Submission Form

As per SBD

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 FORM TECH 2
Organization Structure

A- Consultant’s Organization
Provide here a brief description of the background and organization of your firm/entity and each associate for
this assignment. Parameters covering financial strength of the firm, Manpower Details of the firm and
Experience of the firm shall be elaborated

B Consultant’s Experience (in Last Five years)

Using the format below, provide information on each reference assignment for which your firm for carrying
out consulting services similar to the once requested under this assignment

Assignment Name Name of Client

Country:
Duration of assignment (months):
Location within Country:

Approx. Value of the contract(In INR) Total no of staff months of the assignment

Start date(month/year) Completion date(month/year)

Name of associated Consultant (if any)

Description of actual services provided by your staff within the assignment

Authorised Signature (in full and initial)

Firm’s Name:

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 FORM TECH 3
Approach and Methodology

DESCRIPTION OF APPROACH, METHODOLOGY AND WORK

PLAN FOR PERFORMING THE ASSIGNMENT

Technical approach, methodology and work plan are key components of the Technical Proposal. Consultant
need to present their Technical Proposal (inclusive of charts and diagrams) divided into the following three
chapters:

a) Technical Approach and Methodology

b) Work Plan
c) Organization and Staffing

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 FORM TECH 4
TEAM COMPOSITION AND TASK ASSIGNMENT

Professional Staff
Name of Staff Area of Position Task Assigned
Expertise assigned

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 FORM TECH-5
CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF

1. Proposed Position:
2. Name of Personnel:
3. Date of Birth:
4. Nationality:
5. Educational Qualifications:
6. Employment Record:
(Starting with present position, list in reverse order every employment held.)
7. List of projects on which the Personnel has worked

Certification:

I am willing to work on the Project and I will be available for entire duration of the Project assignment as
required.
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me, my
qualifications and my experience.

(Signature and name of the Key Personnel)

Place.........................................

(Signature and name of the authorized signatory of the Applicant)

Notes:
1. Use separate form for each Key Personnel
2. Each page of the CV shall be signed in ink and dated by Personnel concerned or by the Authorized
Representative of the Applicant firm along with the seal of the firm.

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 (I)
SCOPE OF THE WORK &
SERVICES

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 Project description

The consultant shall hold meetings with the user department, EXECUTIVE ENGINEER of CAPITAL
PROJECT DIVISION 4, and the COMMITTEE, and shall obtain detailed requirements as well as
functions of the public building. Based on this, the consultant shall prepare tentative plans/designs and
submit them to the user department and EXECUTIVE ENGINEER of CAPITAL PROJECT
DIVISION 4 AND COMMITTEE, seeking observations/comments. Subsequently, final drawings
shall be prepared, and concurrence from both the user department and CAPITAL PROJECT shall be
obtained. The consultant is also responsible for obtaining office details, green building criteria details,
local authority norms, and necessary approvals for the construction of the office of Gujarat RERA.
The consultant shall design buildings considering the concept of public buildings. Whenever the
consultant is called for meetings/discussions by the EXECUTIVE ENGINEER of CAPITAL
PROJECT DIVISION 4 AND COMMITTEE and the user department, they shall cooperate and attend.
The expected frequency of meetings for the finalization of drawings shall be a minimum of three per
month

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 Special Note:

Submission of Financial Bid: Bidders are required to submit their

financial bids along with all necessary documents.

Pre-bid Meeting: A pre-bid meeting is scheduled for April 23,

2024, at 12:00 hrs. This meeting will be held at the office of REA,
Conference hall, 4th floor, Sahyog Sankul, Sector 11, Gandhinagar.
The purpose of this meeting is to clarify any issues and answer
questions related to the bidding process. Questions must be
submitted before April 15, 2024, as per clause 9.2 of the 'instructions
to Bidders' of the bidding documents. Only pre-submitted questions
will be answered during the pre-bid meeting.

Presentation: Presentations are not required to be uploaded during

the bidding process. However, they are necessary to be presented in
person before the committee on the scheduled presentation day,
which will be tentatively released during the pre-bid meeting. If the
committee requires more clarity or has any concerns, a second
presentation can be arranged.

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