No.

1648/Purchase Office/CHEM/Mass Flow Controller/2014 31/10/2014

Telephone : 91-532-227+1122, 1123 eksrhyky usg: jk"Vªh; izkS|ksfxdh laLFkku bykgkckn]
Fax : 0532-2545341, 2545822
GRAM : MNNIT
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Website : http:\\www.mnnit.ac.in Motilal Nehru National Institute of Technology Allahabad
Email : [email protected],
Allahabad-211004 (India)
[email protected] An Institute of National Importance as Declared by NIT Act, GOI, 2007

INVITATION FOR SUPPLY OF MASS FLOW CONTROLLER

(For Contracts value estimated to cost less than Rs.25lakhs)

1 Closing Date/Time for submission of Quotations 25/11/2014; 15:30 Hrs.

2 Opening Date/Time of Quotations 25/11/2014; 16:00 Hrs.
3 Quotations to be submitted at The Office of Faculty-In-charge (Purchase)
M.N.N.I.T. Allahabad, Allahabad-211 004 (U.P.)
4 Place of opening of quotations The Office of Faculty-In-charge (Purchase)
M.N.N.I.T. Allahabad, Allahabad-211 004 (U.P.)
5 Tender Fee Rs. 200.00 (Non-refundable), in form of a Demand
Draft drawn in favor of DIRECTOR, MNNIT
Allahabad.
6 Earnest Money Deposit (EMD) Rs. 4,500/- (Rs. In words Four thousand five
hundred only), in form of FDR /Bank guarantee,
from any of the Commercial Banks, drawn in
favour of "Director, MNNIT Allahabad” payable at
Allahabad, and valid for a period of 45 days
beyond the final bid validity period

To,

Dear Sir
You are invited to submit your most competitive quotation for the following goods/equipments. The quotation should be sent
directly to the undersigned under Sealed Cover marked “Quotation Reference No., Date”, and “The Due Date:

Place Of Installation
Sl. No. Brief Description of the Goods Quantity.
Delivery Requirement
1. Mass Flow Controller for N2 Gas with flow indicator and set point 01 No. M.N.N.I.T. Yes
controller. Allahabad
Flow Rate: 0-10 STD ml/min, Inlet Pressure: 11 Bar, Outlet
Pressure: 10 Bar, End Connections: ¼" O.D. fittings

The sealed tenders must be submitted in the Office of the Faculty In-charge (Purchase), on or before due date & time as
mentioned above in the office of the undersigned, in the presence of bidder’s authorized represent atives, who choose to
attend and shall sign a register evidencing their attendance.

The tender/ quot ations NOT submitted in the prescribed format or Incomplete in any respect will be outrightly rejected.

Faculty in-Charge, Purcha se

MNNIT Allahabad

[1/4] Signature (in ink, with date) & Seal of Bidder/Tenderer

 GENERAL TERMS & CONDITION (GCC)
1. Bid Price
(a) The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out,
initialing, dating and rewriting.
(b) All duties, taxes and other levies payable by the contractor under the contract shall be included in the total price.
(c) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to
adjustment on any account.
(d) The prices should be quoted in Indian Rupees only for indigenous items. For imported items/Equipments, the
prices should be quoted in foreign currency.
(e) Each bidder shall submit only one quotation.
2. Validity of Quotation
Quotation shall remain valid for a period not less than 90 days after the deadline dat e specified for submission.
3. Evaluation of Quotations
(a) The purchaser will evaluate and compare the quotations determined to be substantially responsive, i.e., which
(i) are properly signed; and
(ii) conform to the terms and conditions, and specifications.
(iii) will be with tender fees, and EMD required, if any.
(b) The Quotations would be evaluated separately for each item.
4. Award of Contract
The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially
responsive and who has offered the lowest evaluated quotation price.
• Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the
bidding process and reject all quotations at any time prior to the award of contract.
• The bidder whose bid is accepted will be notified for the award of contract by the Purchaser prior to expiration of
the quotation validity period. The terms of the accepted offer shall be incorporated in the purchas e order if falls
under Govt. purchase rules, i.e., GFR-2005
5. Formats and Signing of Bid
• Each & every pages of the submitted bid must carry the page numbers.
• The bidders are not allowed to make additional and alteration in the tender document, any additions and
alteration in the tender document, any additions and alterations shall be at bidder’s risk. Conditional/modified
tender are liable to be rejected.
• The tender/quotations NOT submitted in the prescribed format or Incomplete in any respect will be outrightly
rejected.
• If the bid submitted without compliance sheet det ails of equipments the bid will be outrightly rejected.
• The bid shall be typed or written in indelible ink and shall be signed by the Bidder/ Tenderer or a person or
persons duly authorized to bind the Bidder/ Tenderer to the Contract. All pages of the bid, except for unamended
printed literature, shall be initialed by the person or persons signing the bid.
• Any interlineations, erasure or overwriting shall be valid only if they are initiated by the persons or persons
signing the bid.
• The Bidder shall furnish information as described in the Form of Bid on commissions or gratuities, if any, paid or
to be paid to agents relating to this Bid, and to cont ract execution if the Bidder is awarded the cont ract.
6. Payment condition: 100% Payment shall be made only after satisfactory delivery and installation of the goods.
Advance payment is not permitted.
7. Normal Commercial warranty/ guarant ee shall be applicable to the supplied goods.
8. Payment will be cleared through e-payment mode (Format of e-payment form given at Annexure-D)

INSTRUCTIONS/GUIDELINES TO BIDDERS (ITB)

1. Bidders who had supplied the Government departments, PSUs/NITs/ IITs/ IIITs and reputed Institutions and
Organizations should only apply.
2. The bidder should enclose t he client al list with contact address along with Phone/Fax for reference, for the quoted
item.
3. Please quote the prices of F.O.R. Motilal Nehru National Institute of Technology Allahabad, Allahabad.
4. The Bidders are requested t o submit their Quotation with EMD in the form of Demand Draft/ Bank Guarantee/ Short
term Deposit of the cost of equipments/items in favor of “The Director, MNNIT, Allahabad” payable at Allahabad.
Quotation without EMD will be summarily rejected. EMD‘s of all Bidders will be returned back after the purchase order
/contract agreement is issued to successful bidder.
5. Successful Bidders must have to submit the performance security @ 10% of the purchas e order or contract value
and it will be retained up to the warranty period.
6. The bidder should enclose relevant documents wherever necessary to substantiate his eligibility.
7. The Institute is eligible for and c an provide necessary documentation for Custom/Excise and Octroi exemption on
demand, if permitted under rule.
8. Motilal Nehru National Institute of Technology Allahabad, Allahabad, reserves the right to reject, accept any or whole
or part of any of the tender without assigning any reason thereof and no claim will be heard. In case of dispute, the
decision of The Director, MNNIT, and Allahabad will be final and binding.
9. If the successful bidder is not able to supply the goods items within the delivery date specified in the purchase order,
the purchase order will be automatically treated as cancelled after expiry of delivery date period. The vendor will have
to submit an undertaking in this regard that this condition is acceptable to him. In case of extra ordinary
circumstances the vendors must send a request for extension of validity of purc hase orders, with proper justification
prior to the expiry of validity date for consideration.
10. In case of sophisticated equipments, an on-site training needs to be provided with no extra cost.
11. The quotation must be accompanied by leaflets/operation manuals/books etc.
12. Wherever applicable the vendors must quote the branded /desired items.

[2/4] Signature (in ink, with date) & Seal of Bidder/Tenderer

 CHECK LIST
(ON THE LETTER HEAD OF THE BIDDER)
The Bid will be the compilation of following documents, along with required supporting documents. No document in support of
minimum eligibility criteria will be accepted / entertained after opening of tender.
Sl. No Documents
1. Cover letter by bidder (On the Letter Head of the Bidder)
2. Tender Fee
3. Earnest Money Deposit (EMD), if required
4. Cliental List for quoted item
5. Annexure-A : Bid Proposal Sheet (On the Letter Head of the Bidder)
6. Annexure-B : Compliance of bidder with reference to various equipments (On the Letter Head of the Bidder)
7. Annexure-C : PRICE B ID (On the Letter Head of the Bidder)
8. Annexure-D : PROFORMA FOR DIRE CT PAYMENT/ TRA NSFER TO BANK ACCOUNT BY MNNIT ALLA HABAD
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ANNEXURE-A
BID PROPOSAL SHEET
(ON THE LETTER HEAD OF THE BIDDER)
To
Faculty In-charge (Purchase)
MNNIT Allahabad, Allahabad
Subject: Supply and Installation of “Ma ss Flow Controller” at MNNIT Allahabad, Allahabad.

Dear Sir,
We, the undersigned Tenderers, having read and ex amined in detail t he specifications as specified in this document in respect
of Supply and Installation of Ma ss Flow Controller at MNNIT Allahabad, Allahabad do hereby propose to supply the required
products and services.
Tender No.
Tender Fees submitted YES / NO (Please strike off what ever is not applicable)
Amount Mode Date of Issue Name of Bank Valid up to
Demand Draft
EMD submitted YES / NO (Please strike off what ever is not applicable)
Amount Mode Date of Issue Name of Bank Valid up to
Demand Draft
(i) ADDITIONAL PURCHASE/WORK ORDER: We understand that t he MNNIT Allahabad, Allahabad, in case of the
requirements may also place repeat purchase order/work order on the company. In such cases, we shall accept and
execute all the purchase/ work order placed on us by MNNIT Allahabad, Allahabad.
(ii) BID P RICING: We further declare that the prices stated in our proposal are in accordance with your Terms & Conditions
in the bidding document. We further understand that the quantities as specified in this Tender may increase or decrease
at the time of Award of Purchase Order as per the requirements of MNNIT Allahabad, Allahabad.
(iii) QUALIFYI NG DATA: We confirm that we s atisfy the qualifying criteria and have attached the requisite documents as
documentary proofs. In case you require any further information/documentary proof in this regard during evaluation of our
bid, we agree to furnish the same in time to your satisfaction.
(iv) CONTRACT P ERFORMANCE S ECURITY: We hereby declare that in case the contract is awarded to us, we shall
submit the performance Guarantee Bond in the form of Bank Guarantee for the amount mentioned at clause No. 5 in ITB
of the total order value.
(v) PAYMENT TERMS : We hereby declare that in case the contract is awarded to us, we agree with payment terms
specified in the tender documents.
(vi) CERTIFICATE AND DECLARATION:
a) I/We certify that no addition/modification/alteration has been made in the Original Tender Document. If at any stage
addition /modification /alteration is noticed in the Original Document, I/We will abide by the terms and conditions
contained in the original tender doc ument, failing which MNNIT Allahabad reserves the right to reject the tender
and/or cancel the cont ract
b) It has been certified that all information provided in tender form is true and correct to the best of my knowledge and
belief. We hereby declare that our proposal is made in good fait h, without collusion or fraud. No forged /tampered
document(s) are produced with tender form for gaining unlawful advantage. We understand t hat MNNIT Allahabad is
authorized to make enquiry to establish the facts claimed and obtained confidential reports from clients.
c) In case it is established that any information provided by us is false / misleading or in the circumstances where it is
found that we have made any wrong claims. Further MNNIT Allahabad is also authorized to blacklist our
firm/company/agency and debar us in participating in any tender/bid in future.
d) I / We assure the Institute that neit her I /We, nor any of my /our workers, will do any act which is improper / illegal
during the exec ution in case the tender is awarded to us.
e) I / We assure the Institute that I / We will NOT be outsourcing any work specified in the tender document, to any other
firm.
f) Neither I / We, nor anybody on my /our behalf will indulge in any corrupt activities /practices in my /our dealing with
the Institute.
g) Our Firm / Company / Agency is not been blacklisted or banned by any Govt. Department, PSU, University,
Autonomous Institute or any other Govt. Organization.
h) I/We certify that, I have understood all the terms & conditions (GCC and ITB etc.), as indicated in enquiry of the
tender document, and hereby accept all the same completely.
i) I/We, further certify that I/We, possess all the statutory /non-statutory registrations, permissions, approvals, etc., from
the Competent Authority for providing the requisite services,
j) We understand that you are not bound to accept the lowest or any bid you may receive.
k) I/We hereby declare that this tender on acceptance communicated by you shall constitute a valid and binding
contract between us.
l) I/We certify that the submitted quotation is duly paginated and contains from page no. 1 to ……………….

Date: Signature and Seal of the Manufacturer/Bidder

[3/4] Signature (in ink, with date) & Seal of Bidder/Tenderer

 ANNEXURE-B
Technical Compliance of Goods
(ON THE LETTER HEAD OF THE BIDDER)

Sl. Compliance Quoted

Descriptions/Specification Quantity
No. (Yes/No) Model
1. Mass Flow Controller for N2 Gas with flow indicator and set point 01 No.
controller.
Flow Rate: 0-10 STD ml/min, Inlet Pressure: 11 Bar, Outlet Pressure:
10 Bar, End Connections: ¼" O.D. fittings

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ANNEXURE-C

PRICE BID
(ON THE LETTER HEAD OF THE BIDDER)

Total Amount (in

Quoted
Sl. Rs.)
Brief Description of the Goods Quantity Unit Rate
No. In In
in Rs
Figures Words
1. Mass Flow Controller for N2 Gas with flow indicator and set 01 No.
point controller.
Flow Rate: 0-10 STD ml/min, Inlet Pressure: 11 Bar, Outlet
Pressure: 10 Bar, End Connections: ¼" O.D. fittings

We agree to supply the above goods in accordance with the technical specifications for a total contract price
of_________ within the period specified in the Invitation for Quotations.
We also confirm that the normal commercial warrantee/guarantee of _________ months shall apply to the offered goods.

Signature and Seal of the Manufacturer/Bidder

Note:
1. Preference will be given to ISO 9001-2000 certified manufacture/supplier, who can ensure the manufacturing of the
machine as per the required testing standards/tender specifications within the specified tolerance limit.
2. Bidders should provide copies of original Memorandum and Articles of Association, defining the constitution of legal
status, place of registration and place of business of the company.

==========================================================================================

ANNEXURE-D

PROFORMA FOR DIRECT PAYMENT/TRANSF ER TO BANK ACCOUNT BY MNNIT ALLAHABAD

Sl. No. Particulars Information

1. Firm [Beneficiary] Name
2. Code No. allotted by the MNNIT Allahabad
[If code is not allotted yet, please enclose a cancelled cheque and copy of PAN
card. Cancelled cheque & PAN card is to be submitted only once]
3. Complete Bank Account No. of the Firm [beneficiary].
[in case of change in bank account vendor should write to Account Office]
4. Bank Name
5. Branch Address
6. IFSC Code No.
7. Permanent Account Number
8. Mobile No. [for SMS]
9. Email ID [for information]

We undertake that all information provided above is correct and MNNIT Allahabad will not be responsible in case of any
error on the part of firm.

[Seal and Signature of the firm]

[4/4] Signature (in ink, with date) & Seal of Bidder/Tenderer