GUIDELINES FOR INTERNSHIP

INTERNSHIP
MGT666 & HRM666

1. Introduction
This guideline is to assist all Degree students of Faculty of Business and Management
(FBM), UiTM on the requirements of completing Internship successfully.

2. What is Internship?
Internship is the concluding course for all FBM three (3) year degree program. It is a
capstone course that requires students to apply for a place in an industry and experience
the practical aspect of what they have learned for the past two and a half (2.5) years of
study. It is a form of on-the-job training (OJT) at the industry for a minimum of twenty-four
(24) weeks. Students are to apply their knowledge in their area of study and to demonstrate
their soft skills while undergoing an internship.

3. Scope of Internship
a) The scope of the internship will include geographical area, industry, research, and
duration. Students are to apply to industry within the geographical region of the
campus to which they enrolled.
b) Students who are interested to have their internship in another country (eg:
Indonesia), are advised to check on the policy and procedures with the Internship
Coordinator.
c) Upon approval of the place of internship, students are to abide by the rules and
regulations of UiTM and the industry of their internship.
d) Students are to discuss with the industry supervisor on the area of work and
research and to confirm the research area with their faculty advisor.
e) The duration of the internship is a minimum of 24 weeks.
f) The internship will commence every February and August of the calendar year.

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 g) Students are to meet their appointed faculty advisor a minimum of four (4) times
during the internship.

4. Internship Process
The Internship Process includes the application until the submission of the Internship
Report:

Step 1: Fill up the Industrial Application Form (IPF) via the Student Internship Training
Information System (FBM-STIS) in the first week of semester five (5). For campuses that
do not have FBM-STIS, students may apply manually to the Internship Coordinator.

Step 2: Upon approval, students need to print and submit the application letter (AL) to the
potential organization via email, or by hand. Two documents need to be attached with AL;
i. Students’ Curricular Vitae (CV)
ii. FBM Company Reply Letter (FBM CRL)

Step 3: If the application is NOT SUCCESSFUL, students need to repeat Step 2.

Step 4: Once the application is SUCCESSFUL, students need to proceed with Confirmation
Letter (CL) process. Students need to fill up the Industrial Training Information Form (ITI)
together with FBM CRL or Acceptance letter provided by the organization. If the student is
accepted by more than one (1) company, students need to choose only one (1) organization
and decline others.

Step 5: Upon approval from the Internship Coordinator, students need to print CL and
submit to the respective organization. Students are not allowed to change the placement
once CL is completed.

Step 6: Students need to bring the printed CL to Unit Latihan Industri to collect the
followings:
i. Logbook
ii. Permission letter (students are to meet the faculty advisor a minimum of four
(4) times throughout semester)
iii. The internship advising record

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 Step 7: Students will be informed of their faculty advisor before internship commerce.

Step 8: Students need to print and upload the Report Duty Form in FBM-STIS. The form
needs to be filled up by the organization during the first week of the internship. For campus
that do not have FBM-STIS, students are to submit manually to the Internship Coordinator.

Step 9: Internship presentation will be held ONE (1) WEEK before the study break in
Semester 6

Step 10: The internship report will be submitted ONE (1) WEEK after the internship
presentation.

5. Role of Industry Supervisor

The roles of the supervisor are:
• to develop good and professional working relations with the trainee by nurturing trust,
caring and mutually respecting each other.
• to provide conducive physical working conditions at the workplace.
• to have the trainees involved in the real-life working environment so that the trainee, the
institution and the organizational needs, requirements, and expectations are fulfilled.
• to provide appropriate and relevant tasks, assignments or work to develop and improve
work experiences that commensurate with the trainee’s capabilities and to enhance
teamwork activities.
• to provide guidance and proper coaching to the trainee; to engage the trainee in assisting
the supervisor’s scope of work and to expose the trainee to other related functions in the
organization.
• to expose the trainee to new possibilities of self-fulfilment, work behavior, and skills, and
to motivate the trainee to embrace challenges to attain high work performance through
problem-solving and decision-making processes.
• to assist the trainee to use his or her own experiences as resources for learning through
discussions and feedback, and to further develop the trainee' potentials through
performance evaluation.
• to provide support and resources to the trainee in preparation of the internship report
• to evaluate the trainee’s performance and presentation using specific rubrics in the
evaluation form.

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6. Roles of Faculty Advisor
The roles of the faculty advisor are:
▪ to develop good and professional relations with the supervisor in the organization.
▪ to provide appropriate and relevant tasks, assignments or work to enhance work
experiences that commensurate with the trainee’s capabilities and encourage teamwork
activities.
▪ to provide guidance and advice to the trainee on the internship report as to fulfil the
assessment requirements.
▪ to expose the trainee to new possibilities of self-fulfilment, work behavior, and skills, and
to motivate the trainee to embrace challenges to attain high work performance through
problem-solving and decision-making processes.
▪ to assist the trainee to use his or her own experiences as resources for learning through
discussions and feedback, and to further develop the trainee's potentials through
performance evaluation.
▪ to provide support and academic resources to the trainee in preparation for the internship
report.
▪ to evaluate the internship report and presentation using FBM evaluation forms.

7. Roles of Internship Trainee

▪ As a trainee
▪ Must be motivated, willing to accept new responsibilities and new roles during the
internship.
▪ Must have the readiness to learn new things at the workplace and to be able to
work efficiently and effectively in real-life situations.
▪ Must do the job, carry out the tasks assigned and participate actively at work
during the internship.
▪ As a subordinate
▪ Willing to take orders, instructions and receive guidance and feedback from the
supervisor(s) or the superior(s)
▪ Willing to assist the supervisor(s) and peers to carry out daily tasks and
assignments diligently at the workplace.
▪ As a learner
▪ Must adapt to the workplace, culture and work environment.

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 ▪ Keen to learn new processes, operating systems, practices and to acquire job
knowledge, develop job skills and acquire as much experience as possible.

8. Internship Report
a. The internship report is a report on the investigation in the area of interest during
industrial attachment. The report should exhibit the ability to use either primary data
or secondary data or both. The emphasis of the report is the ability to critically
identify the issue, apply business analytics and research methodologies in
analyzing, synthesizing and reporting the information. The faculty advisor and
industry supervisor need to agree on the scope and issue of the investigation for
the internship report.
b. The content design of the internship report is similar to an annual report of a
company. All relevant information is to be precise, concise with a professional
outlook. Students are to demonstrate their ability to present all critical information
of their investigation in a professional visual internship report.
c. The number of words for the internship report in between 3000 to 5000 words only
(excluding table of content, acknowledgement, list of tables and figures, references
and appendices).
d. The size of the internship report is 7 inches by 11 inches (using landscape format)
e. The details of the internship report are as follows:
i. Company Profile
ii. Issues Identification
iii. Research Objective and Research Question
iv. Scope of the Study
v. Relevant Literature Review
vi. Research Methodology
vii. Findings and Analysis
viii. Discussion
ix. Recommendation
x. Conclusion
xi. Significance
xii. Self-Reflection (students need to describe the internship experience and
how it has impact on their knowledge and practical skills)
xiii. References (APA style)

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 xiv. Appendices

9. Internship Presentation
a) Students are required to present their report to the Faculty Advisor and an examiner
one (1) week before the study break in Semester 6. The faculty may invite the
industry supervisor for the presentation.
b) The duration of the presentation is 10 minutes while the question and answer
session will be 20 minutes. Students are to internalize their work to be able to
present in 10 minutes.
c) Students are to use infographics in their slide presentation.
d) Failure to present the research work will result in students losing marks under the
presentation category.

10. Submission of Internship Report

Students are to submit the followings:
❖ Internship report in the form of CD a week after the presentation
 The CD should contain Internship Turnitin Report with similarity index of 30%
and below.
❖ The CD should be submitted to the Course Coordinator and Faculty Advisor. (2
CD's need to be prepared by students)
❖ Logbook and Internship Advising Record also need to be given to the faculty
advisor during the submission of Internship Report CD
➢ The format for CD submission as follows:
❖ Students’ name
❖ Full Internship Report Title
❖ Month/ Year of submission
❖ Name of Programme
❖ The abstract should be at the back/ inside of CD cover

11. Plagiarism
Plagiarism is a very serious offense. Any student caught in such misconduct would
automatically get a failing grade. Students need to run Turnitin on the Internship Report
using the Faculty Advisor’s Turnitin account. Students are given one week to refine the
Internship Report if the similarity index is more than 30%.

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12. Hasta-La-Vista (for HRM666 only)
Hasta La Vista means "Till we meet again" in Spanish, is a special closing program for
undergraduate students Bachelor of Business Administration (Honors) Human Resource
Management (BA243) Universiti Teknologi MARA. This program is part of the mandatory
course requirements Industrial Training (HRM666) taken by final semester students. It is
also a continuation of the Participant Development Program (PDP) conducted in the
beginning semester of study. The main objective of the Hasta La Vista program is to provide
opportunities for participants to enhance their knowledge and prepare themselves before
entering the job market. Additionally, participants can share knowledge and experience over
24 weeks of life industrial training.