THE GAUHATI HIGH COURT

(High Court of Assam, Nagaland, Mizoram and Arunachal Pradesh)

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No.HC.XXXVII-19/2024/ 198 /R.Cell Dated at Guwahati, the 30th July, 2024

Applications are invited from citizens of India as defined under Article 5 and 6 of the
Constitution of India having valid Employment Exchange Registration Number in the State of Assam
for filling up the following vacant posts in the Judicial Academy, Assam (a Statutory Institution
established under the National Law University and Judicial Academy, Assam Act, 2009) located at
Amingaon, Kamrup.

Sl. No. Name of the Posts Pay structure No. of post

1 Stenographer Grade-III PB -2 14,000 – 60,500 + GP 7,400 1

2 Duftry (Grade-IV) PB -1 12,000 – 52,000 + GP 4,400

1

1. Important dates:

Sl. No. Description Last Date & Time

1 Submission of online application starts from 13-08-2024, from 3:00 PM onwards

2 Last date for submission of online application 28-08-2024, till 5:00 PM

3 Last date for payment of fees 30-08-2024, till bank transaction hours

2. Age limit:

Category Minimum age limit Maximum age limit

Unreserved 18 40
SC/ST 18 45
OBC/MOBC 18 42
PWD 18 50

The aforementioned age limits will be determined as on the last date of receipt of online
application.

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3. Essential qualification and eligibility conditions:
A candidate, as on the last date of receipt of application, must fulfill the following criteria:

Stenographer Grade III:

i. Must be a graduate from a recognized University.

ii. Must possess Diploma/Certificate in Stenography having minimum speed of 80
w.p.m in shorthand and computer typing speed of 40 w.p.m.
Duftry:

HSLC pass or equivalent from a recognized Central or State Board.

4. Selection Process:

Stenographer Grade-III

Stenography Test: 90 marks

• Voice testing before dictation (2 minutes).

• Taking dictation in shorthand at a speed of 80 words per minute
Stage I (total 560 words in 7 minutes).
• Time to be given to the candidates for testing the computer
(3 minutes).
• Time for transcription of the dictated portion in computer
(20 minutes).

Written test : 70 marks : 2 hours duration

Candidates in the ratio of 1:10 in order of merit in the stenography test shall
be called to appear in the written test (Multiple Choice Question) of 1 hour

(ninety minutes) duration which will contain questions on English language

Stage II
proficiency (50 marks) and Assamese language (20 marks). A candidate has
to secure at least 40% marks in each segment (English and Assamese) in
order to be considered qualified. The written examination will be of
qualifying nature and the marks obtained therein will not be counted while
preparing the final merit list.

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 Interview/Viva-Voce: 20 marks

Candidates in the ratio of 1:3 in order of merit in the stenography test shall
Stage III
be called to appear in the Interview/Viva-Voce subject to having qualified in
the written examination. A candidate has to secure at least 60% marks i.e
12 out of 20 marks in order to qualify the Interview.

Final selection will be made on the basis of the total marks obtained by the candidate in the
Stenography test and Interview/Viva-Voce. Where more than one candidate obtains same grand
total marks, the candidate who obtains more marks in the stenography test will get preference.
Where the marks obtained by such candidates in the stenography test are also same, then the
candidate who is senior in age will get preference.

Duftry

Written Test (Objective Type Multiple Choices): hour (Ninety Minutes):

50 marks.
Stage I
The written test will contain questions on High School Standard. There will be no
negative mark for wrong answer.

Interview/ Viva-Voce: 20 marks

Candidates equal to 5 times the number of vacancies (1:5) in order of merit in the
Stage II
written test will be called to appear in the Interview/Viva-Voce and verification of
original testimonials. A candidate must secure a minimum of 60% marks in the
Interview/Viva Voce i.e 12 out of 20 marks in order to be considered qualified.

Final selection will be made on the basis of the total marks obtained by the candidate in the written
test and Interview/Viva-Voce. Where more than one candidate obtains same grand total marks, the
candidate who obtains more marks in the Written test will get preference. Where the marks
obtained by such candidates in the Written test are also same, then the candidate who is senior in
age will get preference.

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5. HOW TO APPLY

Before applying online, candidates must possess a valid e-mail ID and Mobile Number which are
mandatory for registration. E-mail ID should be kept active. Though the system is designed to
send e-mail immediately acknowledging the Registration Code, sometimes due to
network congestion, the e-mail may not be delivered, hence the candidates are
requested to note down the Registration Code.

Phase 1: (a) Log on through the website www.ghconline.gov.in or https://jaa.assam.gov.in

and click on “Online Application for the posts of Stenographer Grade-III
and Duftry in the Judicial Academy, Assam”.

(b) Click on “New Registration”. Provide the required information in that page, and
then click “Submit Registration”. The system will generate a Registration Code
which will be displayed below the “Submit Registration” button. Though the system
is designed to send e-mail immediately acknowledging the Registration Code and
corresponding Date of Birth, sometimes due to network congestion, the e-mail
may not be delivered. Hence, candidates are requested to note down the
Registration Code carefully.

The combination of Registration Code and Date of Birth will be used as login
details for next three Phases, i.e. Phase 2, Phase 3 and Phase 4.

Phase 2: (a) Click “Update Candidate Details”.

(b) Candidate has to provide his/her profile details and other candidature specific
information and has to save the data by clicking the “Update Data” button. No
field box should be left blank.

Phase 3: Candidate has to upload his/her Photograph Image and Signature Image. The image
format should be either .jpg, .png or .gif. No other image format will be accepted. The
image size should be between 5 KB and 30 KB. The dimension of the Photograph image
and Signature image should be as indicated below:

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 The image of the Passport Photograph should be such that the face of the candidate
covers at least 80% of the space of the photograph image, similarly the signature should
cover at least 70% of space of the Signature image.
For uploading Passport Photo and Signature (both should be in image format as specified
above),
(a) Click “Upload Photograph & Signature”.
(b) The candidate should select the respective file using the “Browse” button and
after selecting the file, he/she should click the “Upload Passport Photo” and
“Upload Signature” button respectively to upload the file to server.
(c) On successful uploading of photo & signature, the candidate should click the
“Declaration check box”. On clicking the Declaration check box on the page, the
button Submit Candidature will turn green and will be activated for submission
of candidature.
(d) Click on “Submit Candidature” to submit the application. No change in
information filled in by the candidates will be allowed once the application form is
submitted by clicking the “Submit Candidature” button. Therefore, before
submitting Candidature, please ensure that all information, photograph and
signature are uploaded as per the instructions.

Phase 4: (a) After submission of candidature, the candidate should take a print out of the Fee
Payment Challan by clicking the “Print Fee Payment Challan Form” button.
(b) The payment can be made at any branch of State Bank of India after two working
days of submission of online application and on or before the last date fixed for
payment of fees.
(c) For payment, the candidate should approach the bank along with the Challan copy
and the fee amount reflected on the Challan. On payment of the same, the Bank
will provide a Journal Number. Please ensure to have the bank official’s signature

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 and seal on the Challan copy. Please keep the candidate’s copy of the Challan
carefully for any future reference.
(d) The fee payment information viz. Journal No., Paid Amount, Payment Date etc., will
be reflected automatically on the account of the candidate after two working days
from the date of payment at the bank.
(e) Thereafter, the applicant will be able to take printout of the Acknowledgement
receipt about his/her candidature.
(f) Please print the Acknowledgement Receipt and Application Form generated by the
system on this phase after completion of fee payment process for further
reference.

For any technical assistance for submission of online application forms please email to
[email protected] mentioning the Post Name in the subject line and related Registration Code (if
any), Applicant’s name and Father’s name indicating the grievance in the body of the e-mail. A copy
of the email should also be sent to [email protected].
Application made in any other mode, except as indicated above, shall be summarily rejected
without any communication. Candidates are advised in their own interest to apply online well before
the last date and not to wait till the last date, so as to avoid heavy load on internet or website.

6. APPLICATION FEE:

STENOGRAPHER GRADE-III
For SC/ST For all others PwBD
Rs. 250/- Rs. 500/- Nil

DUFTRY
For SC/ST For all others PwBD
Rs. 150/- Rs. 300/- Nil

Fee once paid shall not be refunded under any circumstances. The fee will also not be held in
reserve for any other examination or selection process.

7. TERMS AND CONDITIONS:

i. Merely satisfying the eligibility criteria will not entitle a candidate to be called for the
stenography test/written test/Interview etc.

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 ii. Candidates need not submit any testimonial/certificate at the time of submission of
online application. However, candidates have to produce their original testimonials
regarding educational qualifications, date of birth, caste, working experience (if
applicable) etc. at subsequent stages when asked for.
iii. No person, who has entered into or contracted a marriage with a person having a
spouse living or who, having a spouse living, has entered into or contracted a marriage
with any person, shall be eligible for appointment to the aforementioned posts.
iv. The admission of candidates at all stages of the selection process for all the categories
of posts shall be purely provisional and subject to their satisfying the prescribed
eligibility criteria. If, on verification at any time before or after the selection process, it is
found that a candidate does not fulfil any of the eligibility conditions, his/her candidature
shall stand cancelled without any notice. Mere calling of candidate to stenography
test/written examination/Interview etc. or issuance of admits cards/call letter etc. does
not mean acceptance of candidature of any candidate which shall be further scrutinized
at every stage and the High Court reserves the right to reject the candidature of any
candidate at any time.
v. The provisional list of the candidates, with Roll Nos. for both categories of posts will be
published in the High Court website for the candidates’ reference.
vi. No TA/DA shall be paid to the candidates for appearing in the stenography test/written
test/Interview etc.
vii. Candidates who are already in the Government Service in State/Central/PSU may apply
after intimating their employers regarding submission of online application forms for the
advertised vacancies. They shall have to produce “No Objection Certificate” from their
present employer at the time of document verification and “Release Order” at the time
of appointment.
viii. The High Court may decide not to issue any admit card/call letter etc. to any candidate
and may decide to call candidates to stenography test/written test/Interview etc. by
publishing a notification in the official website and notice board of the High Court.
Candidates are advised to visit the official websiteS (www.ghconline.gov.in and
https://jaa.assam.gov.in) regularly for updates and important information. Unnecessary
correspondence should be avoided.
ix. Application form, which is incomplete in any respect, such as without the photograph
and signature, is liable to be rejected summarily, unless otherwise decided by the High
Court.

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 x. Any information submitted by an applicant in his/her application will bind the candidate
personally. The candidate will be solely responsible for any mistake made by him/her in
the application form and the High Court shall not be responsible or liable in any way.
xi. The certificate for claim of reservation must be issued by the competent authority.
xii. If any candidate is found canvassing directly or indirectly, his/her
candidature will be rejected.
xiii. The High Court reserves the right to cancel the advertisement, fix the cut off mark(s),
alter any terms and conditions of the advertisement at any stage.
xiv. The examination materials will be destroyed, due to scarcity of space, after one year of
publication of the final select list, unless otherwise decided by the High Court.
xv. All other matters which are not specifically provided in this advertisement shall be as
decided by the High Court.

Sd/-
Registrar (Administration)-Cum-
I/c, Centralized Recruitment, Gauhati High Court,
Guwahati-781001

Memo No.HC.XXXVII-19/2024/ 198 A/R.Cell Dated at Guwahati the 30-07-2024

Copy to:

1. The Registrar General, Gauhati High Court, Guwahati.

2. The Registrar (Vigilance/Judicial/Establishment), Gauhati High Court, Guwahati.
3. The Registrar-cum- Principal Secretary to Hon’ble The Chief Justice, Gauhati High Court,
Guwahati for favour of his lordship’s kind information.
4. The Hon’ble Director, Judicial Academy, Assam for kind information and necessary action.
5. The Joint Registrar (________________), Gauhati High Court, Guwahati.
6. The Deputy Registrar (_______________), Gauhati High Court, Guwahati.
7. The Assistant Registrar (__________________), Gauhati High Court, Guwahati.
8. The Administrative Officer (Judicial)____________, Gauhati High Court, Guwahati.
9. Project Manager, Gauhati High Court, Guwahati for immediate uploading of the
advertisement in the High Court website with the caption: “Advertisement dated 30-07-
2024 for direct recruitment of Stenographer Grade-III and Duftry in the Judicial
Academy, Assam” with a scroll in the home page.
10. PS to Hon’ble Mr. Justice ______________________________Gauhati High Court,
Guwahati for favour of his lordship’s kind information.
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11. PS to Hon’ble Mrs. Justice _____________________________Gauhati High Court,
Guwahati for favour of her ladyship’s kind information.
12. CA to Registrar (Admin), Gauhati High Court, Guwahati.
13. Notice Board.
14. Order File.

Registrar (Administration)-Cum-
(Administration)
I/c,, Centralized Recruitment, Gauhati High Court,
Guwahati-781001

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