Time Management Worksheet

Why is time management important?

• Reduces stress & anxiety. • Reduces completing tasks at a mediocre level.

• Reduces the fear of failure. • Preparation makes the day run more smoothly.
• Preparation improves your confidence.

How do you spend your time?

There are only 24 hours in a day. It is helpful to learn and track how you utilize every hour in each day.
On average where do you spend your time each day? Take time to fill in the circle with everything you
do in a day. Example: You spend time sleeping, so will need to include the total number of hours spent
sleeping in your circle. Don’t forget all of the various responsibilities and activities you do each day:
classes, studying, sleep, fitness, work, family, personal care, eating, transportation, relaxation/hobbies,
etc.
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Use your completed 24 hour circle to calculate how much time you spend on each activity listed in the
Activities Breakdown below each week. The blank lines are for any additional situations that take up
your time. After you have totaled up all the items you can think of, figure out how much free time you
have.

ACTIVITIES BREAKDOWN - Hours per Week

1. Class Time 28
2. Study Time, reviewing, projects, papers 12
3. Commuting 15
4. Dressing and eating 05
5. Hours of employment 00
6. Responsibilities at home 06
7. Athletics requirements 00
7. Telephone and computer 24
8. Television 00
9. Dating, outings, sports, movies, “going out”, Etc(entertainment). 10
10. Sleeping 50
11.
12.

13. Wasted hours 18

Total: 150

Total number of hours per week = 168 Subtract your Total 150 Total free hours per week 18

Now that you know how you are currently spending your time, it is good to reflect on your life’s
priorities and goals. What is most important to you? What are your life priorities?

List your top 10 life priorities in order from most to least important:

1. Business (import export) 6. Friends

2.college + study 7. Entertainment

3.Personal growth 8. Sleeping

4.Health and wellness 9. Gaming

5.Family 10. Other

A. How do your Priorities match up to how you spend your time each week?
For Matching My Priorities Involves a Combination of Self-Reflection, Planning, and Tracking

B. What do you need to adjust in your weekly schedule to better match your life priorities?
I don't want to add anything to the schedule but to follow it I want to identify gaps and imbalances by analysing
the time usage and make some changes in its implementation.
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C. List any additions you want to add to your weekly schedule:
Increase the conversation between near and dear
D. What do you spend time on that you will remove or reduce in your weekly schedule?
I want to reduce or remove the mobile use or which is affect to my daily schedule

Create your new ideal schedule below: You can start with a day or construct a whole week. Be sure to include
the changes you wish to make for yourself and don’t forget to include your top priorities. You will need time to
take care of yourself, for instance, when will you sleep, eat, etc?

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Midnight
1:00 AM
2:00 AM
SLEEP
3:00 AM
4:00 AM
5:00 AM
6:00 AM Dressing and eating
7:00 AM

8:00 AM
9:00 AM
COLLEGE NO
10:00 AM
FIX
11:00 AM SCHEDULE
Noon
1:00 PM LUNCH
2:00 PM
3:00 PM REVISION AND STUDY
4:00 PM
5:00 PM
6:00 PM
7:00 PM PERSONAL WORK OR BUSINESS
8:00 PM
9:00 PM DINNER
10:00 PM
11:00 PM FAMILY

How many hours are you spending in class each week? 28

How many hours have you devoted to studying each week? 13-14
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Are you a procrastinator?

Read each statement below and choose the word that best describes your behavior. Write the
corresponding number you choose on your paper.

Never – 1 Occasionally – 2 Often – 3 Always – 4

1. I feel I have to “cram” before an exam. -2

2. My homework is turned in on time. -4

3. I think I get enough sleep. -4

4. I pull all-nighters before mid-terms and finals. - 4

5. I plan activities with friends or family for a couple of nights a week and spend the amount of time

With them that I planned. -3

6. When I’m working on a paper, I put off writing until a few days before it’s due. -2

7. I cancel social activities because I feel I don’t have enough time. -2

8. I get my papers in on time. -4

9. I find myself making a lot of excuses to my instructors about why my work isn’t done. -3

10. I feel comfortable about how I use time now. -1

11. I feel that something is hanging over my head, that I’ll never have enough time to do the

Work assigned. -1

12. I feel tired. - 1

Score A – Add up the numbers for questions 1,4,6,7,9,11, and 12. 15

Score B – Add up the numbers for questions 2,3,5,8, and 10. 15

If Score A is greater than Score B, you are probably a procrastinator. If Score A is less than Score B, you
manage your time well. If the scores are equal, you may procrastinate at times, but procrastination is not
a habit.

Tips for learning how to manage your priorities:

1. Do you feel over extended? Too much to do and not enough time to do them?

• Do you plan ahead?

• Are you realistic about the time it takes to complete an assignment?

2. Studying!

• Are you aware of the 1-credit class = 2-hour study rule?

o For every credit you take you will likely need to study two hours a week.
o If you are a full time student taking 6-9 credits per session, you will study close to 12-18 hours
a week.
• Figure out your peak learning time during the day and start with the most difficult task.
• Try and study at the same time every day.
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• For maximum retention, study in 50 minute intervals. (See what works for you! Maybe every 20-30
minutes!)
• Take a five-minute break after a 50 minute stretch to let the information “sink in”.
• Study in an area conducive to learning.
• Keep interruptions and noise to a minimum.
• Be fed and rested. (Drink water and watch your caffeine intake)
• Pace yourself. Going too fast leads to errors and going too slow results in boredom.
• Try different techniques to increase retention. Stand up, walk, pace, talk out loud, sit near a window
for natural light, have a study partner.

3. Can you say “NO!”?

• Being able to say no is a learned skill… it takes practice.

• If you are asked to do something that will affect your studies: Check to see if it’s something you really
want to do. Consider how it will affect your study time or college success. Ask yourself if it will create
stress that you would rather do without.
• Think about delaying your answer in order to figure out what you want to do and perhaps compromise
a solution for another time.

4. Reward Yourself!

• Rewarding yourself for completing a task is an important part of being a student. Psychologically we
need some sort of recognition of a job well done. Some short term rewards can be watching a TV
show, talking to a friend on the phone, having coffee with someone or buying a small reward.
• Long-term rewards are used when a big test or paper is finished, a semester is completed, a certificate
or a degree is obtained. These require some more meaningful rewards such as a visit to a museum or
gallery, live music or live comedy. The idea is to treat yourself to something special (Keep in mind the
cost of these).
• Rewards should be meaningful and should make you feel good.

7. Planning your time.

• Make a list of things to do today and keep it reasonable.

• Make use of an appointment book to keep track of your schedule.
• A perfect tool for the student is a monthly calendar book that allows you to record all required work
for the semester, day by day. At a glance you can see what is due and what is coming up. It helps to
work backwards when planning your session.
• Use color highlighter to emphasize important assignments.
• Make sure you give yourself free time for fun and relaxation.
• Make time to reward yourself for completing goals.
• Remember to look at your calendar every day.
• Know when to ask for help