Application for a visa for a long stay in Belgium PHOTO

This application form is free

Please glue 1
Basic guidance to fill out this form. photo here and
The instructions to fill out this form are in blue. One application form needs to
be filled out per person applying, no matter what age the applicant has. include a
second one
with your
name written
on the back of
the
photograph
1. Surname (Family name) (x) FOR OFFICIAL USE ONLY
TO BE FILLED OUT BY
Family name as mentioned in the passport.
EMBASSY
2. Surname at birth (Former family name(s)) (x) Date of application:

Name at birth when different than the one indicated in question n° 1. Leave blank when not
applicable. Visa application number:

3. First name(s) (Given name(s)) (x):

Application lodged at
First name(s) as mentioned in the passport. If more than one, please indicate all names. X Embassy/consulate -
4. Date of birth 5. Place of birth 7. Current nationality Ambabel
(day-month-year) Write your place of birth, as □ CAC
Current nationality as mentioned □ Service provider
mentioned in the passport. Add in your passport.
Date of birth in day- the name of your place of birth □ Commercial intermediary
month-year order even when not specified in the Nationality at birth, if different: □ Border
(dd-mm-yyyy), e.g. passport. To fill out only when different
example 11-01- from your current nationality. Name:
1991. Leave it blank when not
6. Country of birth applicable. □ Other
Add the name of the country,
even when not specified in the
passport.
File handled by:
8. Sex Please tick the right box. 9. Marital status Please tick the right box.
□ Male □ Single □ Married
Supporting documents:
□ Female □ Separated □ Divorced □ Widow(er)
□ Other (please specify) □ Travel document
□ Means of subsistence
10. In the case of minors: □ Invitation
Surname, first name, address (if different from applicant's) and nationality of parental □ Means of transport
authority/legal guardian □ Travel medical insurance
□ Other:
Needs to be filled out by the parents/legal guardian(s) who sign this application form in
question 37 and on the last page. In other cases (no minors involved): leave it blank.

11. National identity number, where applicable Visa decision:

□ Refused
The national identity number which you have in your country of origin, if any. Sometimes
this number is indicated in your national passport and/or on your national identity card. But □ Delivered: visa D
it is not the same number as a passport number. If you are unsure, then leave this blank. □A
□C
□ LTV
12. Type of travel document. Please tick the right box. For most applicants the answer is
‘ordinary passport’. In case of refugee passport, please tick ‘other travel document- travel Valid:
document for refugees. From
□ Ordinary passport
□ Diplomatic passport □ Service passport □ Official passport □ Special passport Until
□ Other travel document (please specify):
Number of entries:
13. Number of travel 14. Date of 15. Valid until 16. Issued by □ 1 □ 2 X Multiple
document issue
Passport number (e.g. Date of issue Expiry date of Which authority issued the Number of days:
A1234567). of the the passport passport? e.g. “regional
passport, e.g. e.g. passport office Rawalpindi”
28-02-2012 27-02-2022
17. Applicant's home address and e-mail address Telephone number(s)

Current address in country of residence (Germany): Current telephone in country of

street + number, postal code, city residence (= telephone number
where we can reach you if
E-mail address: important to be able to communicate necessary)
with you, please write legible in your own interest.

18. Residence in a country other than the country of current nationality

□ No
□ Yes. Residence permit or equivalent No. Valid until
Tick “yes”, and write down the number indicated on your German residence
permit/Fiktionsbescheinigung (e.g. Y0234567) and the expiry date
* 19. Current occupation
Indicate your current occupation, e.g. employed, self-employed, student,
housewife/houseman, job search/unemployed, trainee.
* 20. Employer and employer's address and telephone number. For students, name and
address of educational establishment.
Name and complete address (street + number, postal code, city) of the
employer/educational establishment where you are currently working/studying in
Germany.

If not working/unemployed/housewife-man, write NA (not applicable).

21. Objet(s) principal(aux) du voyage Main purpose of visiting.

In case of employment or traineeeship, please indicate ‘other: employment or traineeship.
In case of family reunion, indicate ‘other: family reunion.
□ Tourism □ Business □ Visiting family or friends □ Cultural □ Sports
□ Official visit □ Medical reasons
□ Study □ Transit □ Airport transit □ Other (please specify)
22. Member State(s) of destination 23. Member State of first entry
Belgium In most cases Germany

24. Number of entries requested 25. Duration of the intended stay or transit
□ Single entry Indicate number of days
□ Two entries Number of days you are planning to stay in
□ Multiple entries Belgium, according to your contract,
studies, …. This doesn’t influence the
For long stay: multiple entries number of days granted to you in your visa.

* The fields marked with * shall not be filled in by family members of EU, EEA or CH citizens (spouse, child or dependent
ascendant) while exercising their right to free movement. Family members of EU, EEA or CH citizens shall present
documents to prove this relationship and fill in fields no 34 and 35.
(x) Fields 1-3 shall be filled in in accordance with the data in the travel document.

26. Schengen visas issued during the past three years

□ No
□ Yes. Date(s) of validity from to

Specify the number of Schengen Visa (= Short stay) you received. Please include copies
of those visa in your visa application.
27. Fingerprints collected previously for the purpose of applying for a Schengen visa
□ No
□ Yes. Date, if known:

Indicate the date your fingerprints have been taken for a visa application.
28. Entry permit for the final country of destination, where applicable
Issued by Valid from until

Leave it blank if your final destination is inside the Schengen area.

29. Intended date of arrival in the Schengen 30. Intended date of departure from the
area Schengen area

Write NA (not applicable), since you’re If you don’t know yet, please write DK (don’t
already in the Schengen area. know) or leave it blank.

*31. Surname and first name of the inviting person(s) in the Member State(s). If not
applicable, name of hotel(s) or temporary accommodation(s) in the Member State(s)
If you already have accommodation in Belgium, please write down the name of this
accommodation (Hotel, student accommodation, …), specifying all the details (street,
postal code, city, telephone number) below.

Address and e-mail address of inviting Telephone and telefax

person(s)/hotel(s)/temporary accommodation(s)

See above: person mentioned in Q31 or address of your See above: person
(temporary) accommodation in Belgium mentioned in Q31 or
telephone belonging to the
address of your (temporary)
accommodation in Belgium
*32. Name and address of inviting company/organisation Telephone and telefax of
company/organisation
For students or researchers: please write down the name
and full address of the university/school/research
institution in Belgium where you will be studying or doing Telephone number is sufficient
your research.

For employees/trainees: please write down the name and

full address of the company or organisation where you will
be working or doing your traineeship in Belgium.

Surname, first name, address, telephone, telefax, and e-mail address of contact person in
company/organisation

For students or researchers: please write down the name of your student
administrator/promotor + full address, e-mail and telephone number.

For employees/trainees: please write down the name of your contact person in the firm, for
example from HR and the full address, e-mail and telephone number.

*33. Cost of travelling and living during the applicant's stay is covered

□ by the applicant himself/herself □ by a sponsor (host, company, organisation),

please specify
□ referred to in field 31 or 32
□ other (please specify):
Please tick ‘by a sponsor’ if you are going as
an employee, student or for family reunion.

Means of support
□ Cash Means of support
□ Traveller's cheques □ Cash
□ Credit card □ Accommodation provided
□ Pre-paid accommodation □ All expenses covered during the stay
□ Pre-paid transport □ Pre-paid transport
□ Other (please specify) □ Other (please specify)

Please tick ‘other’ and specify which in case

of scholarship, wage, pledge of financial
support or a combination.

34. Personal data of the family member who is an EU, EEA or CH citizen
Write NA (not applicable) and continue with question 36 and 37 if you don’t have a family
member who is a citizen of the EU (European Union), EEA (European Economic Area) or CH
(Switzerland).
Surname First name(s)

Date of birth Nationality Number of travel document or ID

card

35. Family relationship with an EU, EEA or CH citizen

□ spouse
□ child
□ grandchild
□ dependent ascendant
36. Place and date 37. Signature (for minors, signature of parental
authority/legal guardian)
Sign

Fill out place and date For minors:

signature of mother and father or of legal guardian (s).
VISA FEES AND CHARGES
I am informed that the visa fees and charges, aimed at covering the administrative costs associated with the
processing of my application, will not be refunded in case my application is refused.

RECORDING OF BIOMETRIC DATA

I have understood that the photograph of my face and my fingerprints (ten fingers) must be taken, according to
Article 30bis of the Law of 15/12/1980 regarding the access to the territory, residence, settlement and removal of
aliens.

INFORMATION ON THE PROCESSING OF PERSONAL DATA PROVIDED IN ACCORDANCE WITH ARTICLE 13 OF THE GENERAL DATA
PROTECTION REGULATION (HEREINAFTER “GDPR”)

1. THE CONTROLLER

The controller of personal data collected within the frame of your application is the Minister who is competent for the
access to the territory, residence, settlement and removal of aliens, and is represented by the Director-General of the
Immigration Office.

2. DATA PROTECTION OFFICER AND EXERCISE OF YOUR RIGHTS

The data protection officer (hereinafter “DPO”) is the person at the Immigration Office that you can contact with
regard to all questions or issues related to the processing of your personal data and to the exercise of your rights
under the GDPR.

The DPO’s contact details are:

Federal Public Service Interior - General Directorate Immigration Office
For the attention of the Data Protection Officer
Boulevard Pacheco 44, 1000 Brussels, Belgium
Email: [email protected]
Telephone: +32 2 793 80 00

Form available on the website of the FPS Interior : https://ibz.be/

The rights under the GDPR are the rights of access, to rectification, restriction, erasure, objection and portability.

­ Right of access
You have the right to ask the Immigration Office if they are processing personal data concerning you. If so, you
have the right to ask a copy of those data and to obtain information about the purposes of the data processing,
the categories of recipients to whom the data have been disclosed, the period for which the data are stored and
the data sources (when such information has not been collected from you).

­ Right to rectification
The Immigration Office has the obligation to process accurate data and to take the appropriate measures to
rectify, if necessary. In relation to this obligation, you have the right to ask and obtain from the Immigration
Office the rectification of your personal data if inaccurate.

­ Right to restriction
In the following cases, you have the right to request and obtain from the Immigration Office restriction of
processing your personal data:
a) when you challenge the accuracy of your personal data, this being for a period enabling the Immigration
Office to verify the data’s accuracy; or
b) when the processing is unlawful and you object to the erasure of your personal data and you request,
instead, the restriction of the processing of these data; or
c) when the Immigration Office no longer needs your personal data for the purposes of the processing,
however you still require these data for the establishment, exercise or defence of your legal claims.

Where processing has been restricted, your data, except for their storage, can only be processed with your
consent or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another
natural or legal person, or on important grounds of public interest for the European Union or one of its Member
States.

­ Right to erasure (“right to be forgotten”)

Since the processing of your personal data is required for the performance of a task in the framework of the
exercise of official authority vested in the Immigration Office, you do not have the right to request and obtain the
erasure of your personal data.
 ­ Right to object
You have the right to object to the processing of your personal data by the Immigration Office, at any time and
for reasons relating to your particular situation. However, the Immigration Office may oppose this if there are
compelling legitimate grounds for the processing which override your interests, rights and freedoms or that are
related to the establishment, exercise or defence of legal claims.

­ Right to portability
Since processing of your personal data by the Immigration Office does not rely on your consent or on the
performance of a contract, the right to portability is not to be applicable. Therefore, you are not entitled to obtain
from the Immigration Office your personal data in a structured, commonly used and machine-readable format to
be transferred to another controller.

The exercise of the above-mentioned rights is in principle free of charge. However, in cases of obviously unfounded or
excessive requests, the Immigration Office can claim compensation for reasonable costs or refuse to follow up your
request.

3. PURPOSES OF THE PROCESSING

The personal data collected in the context of your application are not only necessary for compliance with a legal
obligation to which the Immigration Office is subject but also, in general, for the purpose of carrying out a task in the
public interest or of performing a task in the context of the exercise of official authority vested in the Immigration
Office, namely the enforcement of the legislation regarding the access to the territory, residence, settlement and
removal of aliens. These data are more precisely processed for the following purposes:

­ to establish your identity ;

­ to ensure the processing of your application for residence ;
­ to control your access to the Schengen Area and the Kingdom of Belgium ;
­ to ensure the follow-up of your stay in the Kingdom of Belgium including your possible removal from the
territory;
­ to ensure the defence of the Immigration Office before the courts and tribunals where an appeal may be
lodged against the decisions enforced upon you;
­ to investigate, detect and ensure the follow-up of criminal and administrative offences set out under the
legislation regarding the access to the territory, residence, settlement and removal of aliens, and under the
legislation on the employment of foreign workers.

4. RECIPIENTS

The personal data collected and processed by the Immigration Office can be disclosed to the following categories of
recipients:

­ the Belgian diplomatic and consular missions abroad in order to establish your identity and to ensure the
processing of your application for residence;
­ the Belgian local authorities in order to establish your identity, to ensure the processing of your application for
residence, to monitor your access to the Schengen Area and to the Kingdom of Belgium and to ensure the
follow-up of your stay (including your possible removal from the Kingdom’s territory);
­ the lawyers designated by the Immigration Office to ensure its defence before the courts and tribunals where
you can lodge an appeal against the decisions enforced upon you by the Immigration Office;
­ the Aliens Litigation Council and the Belgian Council of State, to ensure the defence of the Immigration Office
before the courts and tribunals where you can lodge an appeal against the decisions enforced upon you by the
Immigration Office;
­ the Belgian FPS Economy, SMEs, Self-Employed and Energy, the Belgian FPS Labour and Social Dialogue, the
Walloon Region, the Flemish Region, the Brussels-Capital Region and the German-Speaking Community to
ensure that you have the necessary authorisations (or that you are exempted from having them) to work on
the Kingdom’s territory;
­ the social security authorities to ensure that the conditions are met concerning, on the one hand, having
sufficient resources so as not to be or become a burden on the Kingdom’s welfare system and, on the other
hand, concerning a medical insurance covering all the risks on the Kingdom’s territory;
­ educational and research institutions to ensure that you are indeed registered as a student with them.
 5. RETENTION PERIOD

With regard to the retention period of personal data, a difference needs to be made between biometric data and other
data collected. The biometric data are stored for 10 years1. Except for specific provisions, the other personal data are
kept for 75 years after collection.

6. TRANSFER TO THIRD COUNTRIES

Within the framework of its missions, the Immigration Office may be required to transfer parts of your personal data
to countries outside of the European Union. Taking particular care to ensure the respect and protection of your
personal data, the Immigration Office shall ensure, where possible, to include clauses allowing a level of appropriate
protection of your personal data in the agreements with third countries. Those agreements can be requested from the
Immigration Office’s DPO.

7. LODGING A COMPLAINT WITH THE DATA PROTECTION AUTHORITY

If you believe that the Immigration Office has not processed your personal data in accordance with the provisions of
the GDPR, you can lodge a complaint with the Data Protection Authority (DPA). The contact details are as follows:

Data Protection Authority,

Rue de la Presse, 35
1000 Brussels
Belgium

[email protected]
+32 2 274 48 00

www.autoritedeprotectiondesdonnees.be

Place and date Signature (for minors, signature of parental authority/legal guardian)

Fill out date and place a second Sign a second time (as in Q37).
time (as in Q36).

1
Royal Decree of 21 April 2007 settling the period within which the biometric data, taken under Article 30bis of the Law of 15 December
1980 regarding the access to the territory, residence, settlement and removal of aliens, need to be stored.