GROUP PROJECT: PROVISON OF QUALITY EDUCATION OPPORTUNITIES FOR THE STUDENTS OF BALUCHISTAN AND FATA

The group, working as Educational Consultants, will undertake to plan and admit a total number of 1500 intelligent students from Baluchistan and FATA in order to bring about socio-economic change and eliminate the trend and rebellion and violence in these areas. (The project is expected to be assigned to us by the government of Pakistan/USAID/GTZ/UNESCO etc.) This admission plan will be spanned over a period of five years, admitting 300 students each year in class VIII, bringing it to total number of 1500 till the end of the project. Total time of the project is 10 years, including monitoring and evaluation period. At the outset, three Project Management Units will be established; in Islamabad, Quetta and Peshawar, to manage the activities of admission and follow-up of the talented students of Baluchistan and FATA, to be admitted for Quality Education in different prestigious Educational Institutions all over the country. A team of selectors will work out merit criteria of the students details, keeping in view the prevailing educational standards in province/Agency. Seats in different Institutions will be distributed among Districts of Baluchistan and Agencies in FATA as per their Population Ratio. In case Districts/Agencies are unable to utilize the allocated seats due to non-availability of suitable students, such seats will be distributed to other Districts/Agencies. For evaluating the students level, a placement test will be held through National Testing Service (NTS). A representative of the Sponsors is including in the selection committees of the students for admission. Lists of Educational Institutions/Cadet Colleges, prestigious Public Schools and Polytechnics shall be obtained from Federal Bureau of Statistics (FBS) based on data of National Education Census/ Internet and concerned Ministries/Councils/Departments. The Institutions with hostel facilities shall be considered for allocation of vacancies to Baluchistan and FATA. After completion of the admission for the first five years@300 students per year, supervision and monitoring of the students, after passing HSSC, during the next five years will be done. Close liaison and follow-up, in consultation and coordination with heads of the educational institutions, will be undertaken. Students who do not achieve the prescribed grade in academic year will be issued warning.

SOPE OF THE PROJECT:

Project Objective(S): To give opportunities to talented students from Baluchistan and Fata to develop their socio-economic state, to remove backwardness of the people of these areas and to remove disparity among provinces with regard to quality education. Deliverables: after lapse of 5 years, 1500 students will be admitted in good public schools of the country in class VIII. After 10 years, a total of these 1500 students will pass out, having passed HSSC and ready to go to professional colleges/universities. Milestones: Each academic year of the first five years, 300 students of this category will be admitted in the colleges. During the last five years similar number to have passed out. Hence, end of each academic year, a milestone. Technical requirement: 1. Experts Committee to select students. 2. List of Good public Schools in the country. 3. Three project Implementation Units. 4. Hostel facilities for all students. Limits and Exclusions 1. 2. 3. 4. 5. No expenditure beyond the earmarked budget. Project is completed within the timeframe. No extension. Lagging students be withdrawn. Students Pocket money not included in expenses of project. Project managers decision will be final in admission.

Reviews with customer 1. UNESCO 2. GTZ 3. USAID 4. GOP 5. ADB

Project Deliverable Sub deliverable

PROVISON OF QUALITY EDUCATION OPPORTUNITIES FOR THE STUDENTS OF BALUCHISTAN AND FATA. 1500 Student, HSSC passed 1. Average indicative expenditure of funds in different terms. Average indicative expenditure per student for cadet college is Rs.106000.00 which include: 1. Fee including other expenses 2. Admission Fee 3. Edu. Fund 4. Course Books/Stationery 5. Local Exam/Test Exp 6. Hostel facilities 7. Misc. Exp. 2. Capital Cost estimates of the Project: Rs.481.36 Million 3. Budgeting & Expenditure: Years 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 Total Rs. in Million 19.02 38.04 71.04 80.86 90.68 71.66 52.64 33.62 23.8 481.36

4. Employment generation (direct and indirect) 48posts from grade 1 to 20 will be created in three PMUs.

Lowest Sub deliverable

1. Selection Criteria:-

A. Responsibility for selection of suitable candidates will lie with Education Department of Balochistan and FATA Directorate of Education. B. Applications will be invited through advertisement from eligible candidates for each category. C. Preference will be given to less developed districts/Agencies. D. For professional and higher education the test will be held under National Testing Service (NTS). Applicants on merit will be given the admission. 2. Indicate starting & completion date of the project This is a 10 year project starting from 1st January, 2011 and will end on 30th September, 2020. 48 Posts from grade 1-20 will be created under three PMUs to implement the project.

Cost Account*

Financial Plan:Sources of financing PSDP Federal Government a) Equity N.A b) Federal Government, UNICEF, Rs.481.36 Million UNESCO, GTZ, USAID, JICA c) Debt N.A d) Grants N.A Budgeting & Expenditure: Years 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 Total Rs. in Million 19.02 38.04 71.04 80.86 90.68 71.66 52.64 33.62 23.8 481.36

Work Package

AREAS OF PROVISON OF QUALITY EDUCATION OPPORTUNITIES FOR THE STUDENTS OF BALUCHISTAN AND FATA Following are the main areas which we will be working on while doing our project. Financing o Fundraising with international organization o Public sector o Contribution by ENGOS o Proportionate contribution by the two provincial governments Procurement o Books o Stationary o Uniform o Furniture for PM units Services o Scholar ships o Education for socio economic development Hiring o Staff of project management units o Selection committee members o NTS teams o Hiring of offices

Team structure

We are a projectized organization of Educational Consultants and as we deal in a number of projects at the same time, these days we are working on two other projects. List of projects we are doing is as follows: 1. Revamping of Primary Education in Pakistan 2. Early Learning Experience and its Advantages

We have used a projectized organization structure because it suits the way we are doing business. The matrix structure was an option to go for the above mentioned grounds. The weaknesses of the functional approach include: Slow response time Bottleneck caused by sequential task Decisions pile at top If multiproduct organization, chances of product priority conflict Poor inter-unit coordination Stability paid for in fewer innovations Restricted view of whole. Relatively poor communication across functional departments Generally slow response to external changes, lagging innovation Delays due to decisions concentrated at top of hierarchy Difficult to pinpoint responsibility for problems Generally very limited, general management training for employees

Work package

S. No 1

Deliverables Advertisement

Sub Deliverables News paper Television Online Radio Fliers

Quantity Twice Twice Twice Twice Twice

Price 50000 1000000 20000 25000 20000 220000

Students

FATA BALOUCHISTAN

750 750

240.68 million 240.68 million 481.36 million ----------5.00 million

Accommodation

Hostel Room rent

Food Laundry Room service

15 500 rooms for 3 students 3 meals/day Twice a week 1/3 rooms

0.3 million 5 million 0.15 million

Admissions

Colleges (Hassan abdal 2, seraialamgir, petaro, bhawalpur, lartkana, sanghardh, steel town, abotabad 2 , kohat, razmak, tarbella, batrasi, plandri, ) Project management units (Islamabad, Quetta,

15

481.36 million for 10 years

97.86 million

Peshawar ) (pay and allowances, consumable items) Scholarships 5 Selection criteria Selection committee Scrutiny of applications National testing service 1500 30/ station 15 million 90000

Certificate of 8th class Domicile Age Health certificate Affidavit

15000 0.15 million applications 14000 0.2 million applicants@ rs.500 14000 -----------14000 14000 14000 14000 -----------------------------------------

HR hiring service

Project director Deputy director Assistant director System analyst Assistant account officer Computer operator Driver

3 3 3 3 3 6 6

0.15 million 90000 60000 45000 40000 30000 21000

Financing

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

300 600 900 1200 1500 300

7.42 million 14.84 million 22.26 million 29.68 million 37.1 million 29.68

Year 7 Year 8 Year 9 Year 10

600 900 1200 1500

million 22.26 million 14.84 million 7.42 million 185.5 million

Risk assessment matrix Risks Associated with the Project Very Low Low Medium High Very High

Risk Event

Likelihood

Impact

Detection Difficulty

When occur

Un availability of sufficient no of girls ( students) Non availability of funds

During Setting up During Setting Up During Setting Up Execution of project

Law and order situation in both areas Corruption in testing and selection of students

Intense home sickness 2 2 4

Execution of project Execution of project Execution of project During Setting Up Execution of project Execution of project Execution of project Execution of project

Failure to make the required grade Regrets by the respective colleges for insufficient space Poor response of advertisement Incompetent selection committee Natural disasters in the areas Mid way escalation of prices Sudden change in political polices and priorities

Risk response matrix

Risk Event

Response

Contingency Plan Call from Last year Panel/ Readvertise Activate Alternative Sources/

Trigger

Who is Responsible

Unavailability of sufficient no. of girls ( students) Non availability of funds

Avoid

Next day from due date

Tauseef

Mitigate

Same day

Maha

Economize

Law and order situation in both areas Corruption in testing and selection of students Intense home sickness

Avoid

Change Venues/Postpone some activities Change Consultants.

7 days from due date

Waqas

Mitigate

Very next day

Irum

Mitigate

Counsel/Motivate

Same day On the date of Failure On the date of Regrets On the date of expected response

Ismail

Failure to make the required grade Regrets by the respective colleges for insufficient space Poor response of advertisement Natural disasters in the areas Mid way escalation of prices Sudden change in political polices and priorities

Transfer

Censure/Penalize Engage with Alternative Institutes Re-advertise More widely

Irum

Transfer

Waqas

Transfer

Tauseef

Drop unnecessary Expenses

Same week

Maha

Responsibility Matrix of the Project Project Team : Ismail, Maha, Irum Tauseef & Waqas Ismail Maha, Irum Tauseef R I S R R S A S S S S S C C C I

Task Advertisement Students Accommodation Admissions Selection criteria HR hiring service Finances Project committee

Waqas

I A S R R S A A I I

Colleges Project management units NTS Scrutiny of applications

R=Responsible S=Supports/assists C=Consulted A=Assist I=Informed