BALDHA HEMIL ®

Code - 402

Rapid Electronic
Typing Spreadsheet

Digital Digital Digital

India Document Presenta on

Answers Book
BALDHA HEMIL
CONTENT
1.1 Digital Documentation (Advanced) (Styles, Images and Templates)
1 2

2 1.2 Table of Contents and Mail Merge 6

2.1 Electronic Spreadsheet (Advanced) Analyzing and Linking Data

3 10

2.2 Sharing, Reviewing a Spreadsheet and Using Macros

4 15

3.1 Database Management System (Creating and Editing Tables)

5 20
3.2 Query, Form and Report
6 27

4.1 Ease of Access and Internet

7 32

4.2 Internet Security and Workplace Safety

8 40
BALDHA HEMIL Digital Documentation (Advanced)
1.1 (Styles, Images and Templates)

A. Multiple Choice Questions

1. (b) 2. (c) 3. (c) 4. (a) 5. (d)
6. (c) 7. (b) 8. (c) 9. (c) 10. (a)
B. Fill in the Blanks
1. Drawing Object Properties 2. Fill Color
3. File, Internet 4. Rotate
5. Corner handles 6. filter
7. color, weight 8. Crop
9. Wrapping 10. Send to back
C. State Whether the Statements Given Below are True or False
1. F 2. T 3. T 4. T 5. F
6. T 7. T 8. T 9. F 10. F
D. Short Answer Questions
1. The steps to ungroup the objects are given below:
i. Click on group. ii. Click on the Format menu
iii. Click on Group and then click on Ungroup.
2. Wrapping text around graphics means adjusting the text around
the objects or images accordingly. Writer provides many options
to wrap the text around a drawing or an image such as None,
Parallel, Optimal, Before, After, Through,In Background.
3. The steps to delete an image from the document are given below:
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i. Click on the image you want to delete. Handles appears

around the image.
ii. Press the Delete key on the keyboard.
4. Positioning an image means position it with respect to the text
and other images. It is controlled by Anchoring, Text Wrapping,
Alignment and Arrangement. 2
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5. By clicking on the Anchor option, we can anchor an image to
paragraph, to character or as character in Writer.
6. A template is a readymade format that is used for creating
documents. It contains text, graphics and a set of styles. Modern
bussiness, mediawiki, etc., are the example of predefine
templates.
7. Steps to load style form templates are:
i. Open a document in which you want to copy/load styles.
ii. Click on the Style icon on the Sidebar.
iii. Click the styles actions button.
iv. Click on Load Styles from Template. The Load Styles
dialog box will appear.
v. Click on the Categories where you want to copy the style.
vi. Select the corresponding template.
vii. Select the options for the types of styles to be copied and
Click on OK.
The Style will be copied from the template
E. Long Answer Questions
1. The steps to set a default template are:
i. Click on the File menu.
ii. Click on New.
iii. Click on Templates. The Template dialog box will appear.
iv. Click on the category containing templates.
v. Right-click on the template that you want to set as default.
vi. Click on Set As Default.
The next time when you open or create a new document, the
document will be created using the Resume template.
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2. The steps to Import a template are:

i. Open the Templates dialog box by clicking on File>New>
Templates.
ii. Click on Manage.
iii. Click on the Import button. The Select Category box appears.
iv. Click on the category in which you want to import the 3
template.
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v. Click on OK. The Open dialog box will appear.
vi. Navigate and select the template that you want to import.
vii. Click on Open.
The steps to Export a template are:
i. Open the Templates dialog box by clicking on File > New >
Templates.
ii. Click on the template you want to export.
iii. Click on Export button. The Select Path box will appear.
iv. Click on the Folder where you want to export the template.
v. Click on Select Folder.
vi. Click on OK to confirm.
The template gets exported to the folder and a confirmation box
appears.
3. Grouping objects means combining the objects into a single
object so that we can move, rotate and delete it easily together.
We can only groups the shapes like objects not images or pictures
in writer.
There are some steps to group the objects given below:
i. Draw the objects.
ii. Click on the Select tool on the Drawing toolbar.
Press and hold the Shift key.
iii. Click on each object one by one to select.
vi. Click on Format> Group.
v. Select Group from submenu.
All the objects become a group.
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F. Differentiate between the following

1. Alignment: It refers to the vertical or horizontal placement of an
image in relation to the chosen anchor point.
Anchoring: It refers to the reference point for the images. This
point could be the page or frame where the object is, a
paragraph, or even a character. An image always has an anchor
4
point.
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When we move the image around the page, the text will be
rearranged to fill the space to the left and right of it.
Optimal Page Wrap: This option prevent the text from being
placed to the side of the image if the spacing between the image
and the margin is less than 2 cm.
3. Flipping Image: This feature creates a mirror image of the picture
either horizontally or vertically.
Rotating Image: This feature changes the position of the picture
to different angles.
4. Grouping Objects: It means combining the objects into a single
object so that we can move, rotate and delete it easily together.
Ungrouping Objects: It means to extract or seperate the grouped
object into single objects so that we can moved, rotated, delete it
easily.
G. Application Based Questions
1. In Background
2. Load style from another document

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1.2 Table of Contents and Mail Merge

A. Multiple Choice Questions

1. (c) 2. (b) 3. (c) 4. (a) 5. (b)
6. (a) 7. (b) 8. (c) 9. (a) 10. (a)
B. Fill in the Blanks
1. Columns 2. Type 3. Additional Style
3. register 5. background
6. Portrait, Landscape 7. spaces, punctuations, line breaks
8. spacing 9. adding, deleting 10. Envelope
C. State Whether the Statements Given Below are True or False
1. T 2. T 3. T 4. F 5. F
6. F 7. T 8. F 9. T 10. F
D. Short Answer Questions
1. Table of Contents is an index which provides easy access to any
location in the document. Writer automatically creates one
from the headings in the document.
2. Hierarchy of headings are used to define heading for a document
or a section of a document in a hierarchical order. Headings can
either be numbered or not; typically the first-level headings in a
book are chapter titles, which may be numbered, but lower-level
headings are not numbered.
3. The steps to delete the table of contents from a document are:
i. Right-click anywhere in the TOC. A context menu will appear.
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ii. Click on Delete index. Writer will delete the TOC.

4. Booklet prints two pages on each side of a sheet of paper
arranged so that when the printed pages are folded in half, the
pages are in the correct order to form a booklet. Whereas, a
single document page prints one page on each side of a sheet of
paper. 6
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5. Printing an envelope means to print delivery and return
addresses on an envelope. It is similar to printing any other
document.
6. A brochure is an informative paper document usually for
advertising, which can be folded into a pamphlet or a leaflet.
7. A data source is a database containing the name and address
records from which a mailing list may be derived. We can create
the database using Spreadsheets, Text files or Database
software.
E. Long Answer Questions
1. Customizing table a content means to apply different paragraph
styles, assign hyperlinks to entries, and change the background
color of indexes in the Insert Index dialog box.
Table of contents can be customized by applying the following:
i. Paragraph Style to an Index Level
ii. Columns to Table of Contents
iii. Background Color to Table of Contents
iv. Background Graphic to Table of Contents
2. Main Documnet is a static document which does not change
from person to person such as an announcement or greeting
card, whereas data source contains the name and address of
each recipient, to whom we send the main document.
Suppose, we have send a circular to 100 different students for an
event in the school. We can write one circular for all the students;
only the student’s name and address will be different in each
circular. Here circular is the main document and 100 students
information is data source. Using mail merge we can combine or
merge the main document with the data source. This process is
very simple and much faster than the manual alternative.
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3. Steps to merge data source with the main document are:

i. Open main document.
ii. Click on the View menu then Data Sources.
iii. Find the data source.
iv. Expand the Addresses folder, then Tables folder and then
select any Sheet.
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v. Expand the datasource folder, then Tables folder and after
that select any Sheet.
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vi. Click on th letter where you want to add a mail merge field.
vii. Click on the field heading and drag it to the appropriate point
in the document.
viii. Repeat steps (v to vii) to add all the field headings.
ix. Click on the Mail Merge icon.
x. Click on the Use the current document option.
xi. Click on Next.
xii. Click on the Letter option and Click on Finish.
Steps to Saving the Merged Document are:
i. Click on Save Merged Documents in the toolbar.
ii. Click on any radio button to specify how you want to save the
merged document such as ‘Save as a single large document’,
‘Save as individual documents’ or ‘From’.
iii. Click on Save Documents. The Save As dialog box appears.
iv. Navigate to the folder to save the file.
v. Click in the text box of File name and type a name for the file.
vi. Click on Save.
4. Steps to create and print a Label from data source are:
i. Click on the File menu, then click on New.
ii. Click on Labels. The Labels dialog box will appear.
iii. Click on the Labels tab.
iv. Click on the down arrow of Database and find the data
source for the Label.
v. Click on the down arrow of Table then select any Sheet.
vi. Click on the down arrow of Database field then select the
first field heading.
vii. Click on the Insert button. Field heading will appear in Label
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text area.
viii. Repeat steps 6 to 7 to add all the field headings to the
appropriate points in the Label text.
ix. Select the label Format option.
x. Click on New Document.
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xi. Click on the Print button on the toolbar and then click
on yes. The Mail Merge dialog box appears.
xii. Click on OK. Print dialog box appears.
xiii. Click on OK. The label will be printed.
5. We can use the Entries tab from the Table of Contents, Index or
Bibliography box to define and format the text of entries in the
TOC. The text of each outline level can be styled independently
from the other levels by adding and deleting elements.
Steps to apply character styles are:
i. Right-click anywhere in the TOC. A context menu will
appear.
ii. Click on Edit index. The Table of Contents, Index or
Bibliography box appears.
iii. Click on Entries tab.
iv. Click on a number in the Level column.
v. Click on the following button elements representing the
element to apply a style in the Structure line:
! LS: represents the start of a hyperlink.
! E#: represents the chapter number.
! E: represents the chapter (or subchapter) text.
! T: represents a tab stop.
! #: represents the page number.
! LE: represents the end of a hyperlink.
vi. Click on the Character style drop-down list and select
the desired style to apply to the element.
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vii. Click on OK to apply the character style to the element.

F. Application Based Questions
i. Insert Table of Content option
ii. She can use Brochure option of page layout tab to serve
this purpose.
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BALDHA HEMIL Electronic Spreadsheet (Advanced)
2.1 Analysing and Linking Data

A. Multiple Choice Questions

1. (b) 2. (c) 3. (c) 4. (a) 5. (d)
6. (c) 7. (b) 8. (c) 9. (c) 10. (a)
11. (d) 12. (b) 13. (b) 14. (c)
B. Fill in the Blanks
1. relative hyperlink 2. Subtotals 3. group by
4. Sorting 5. sheet
6. Navigation bar 7. web page query 8. Sheet tab
C. State Whether the Statements Given Below are True or False
1. T 2. T 3. T 4. F 5. F
6. T 7. F 8. F 9. T 10. F
D. Short Answer Questions
1. The steps to delete a hyperlink are:
i. Click on the cell containing the hyperlink.
ii. Press the Delete key on the keyboard.
2. Referencing a sheet in a Calc means to copy exact data such as
formula, text, value, etc., to another sheet or in existing sheet.
3. The steps to rename a worksheet are:
i. Double-click on the tab for the worksheet to rename.
The Rename Sheet dialog box appears.
ii. Type a new name for the worksheet.
iii. Click on OK.
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4. The what-if scenario is a decision making tool that helps to make

right decisions and think beforehand about what effect it will
have in future. A scenario is essentially a saved set of cell values
for the calculations.
5. The four categories of hyperlink dialog box are:
! Internet: The hyperlink points to a WWW (World Wide Web) 10
or FTP (File Transfer Protocol) address.
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! Mail: The hyperlink points to an e-mail address.
! Document: The hyperlink points to a location in either the
current document or another existing document.
! New Document: Opening the hyperlink creates a new
document.
6. The steps to remove outlines from the spreadsheet are:
i. Click on the Data menu.
ii. Click on Group and Outline.
iii. Click on Remove Outline.
Outlines will be removed.
7. The steps to remove AutoFilter button from spreadsheet are:
i. Select the cells.
ii. Click on the Data menu.
iii. Click on AutoFilter.
The AutoFilter buttons will be removed.
E. Long Answer Questions
1. Using reference feature, we can insert external data in a cal
spreadsheet. There are two methods for creating reference from
other documents- Using Keyboard and Using Mouse.
Creating the reference with the keyboard is simple. We have to
type the reference. Let us understand the general format for
reference. It has three parts:
• Path and file name • Sheet name • Cell reference
='file:///Path & File Name'#$‘SheetName'.CellReference
Steps to create reference from external document using
keyboard are:
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i. Click on the cell to make it active.

ii. Click on the formula icon. The icons in the Formula bar
change and an ‘equal to’ sign appears.
iii. Type the complete reference path after the = sign.
For exmaple 'file:///C:/Users/PMP 3/Documents/
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CarShowroom.ods'#$'Average Sale'.D9
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iv. Click the Accept icon in the Formula bar or press the Enter
Key.
2. Steps to create a scenario are:
i. Select the cells that contain the values that will change
between scenarios.
ii. Click on the Tools menu.
iii. Click on Scenarios. The Create Scenario dialog box will
appear.
iv. Type the name for the new scenario.
v. Add some text to the Comment box.
vi. Click on OK.
Steps to edit a scenario are:
i. Click on the Navigator button on the Sidebar. The Navigator
Pane will appear.
ii. Click on the Scenarios icon.
iii. Right-click on the name of the scenario in the Navigator.
iv. Click on Properties. Now, we can edit the scenario.
Steps to delete a scenario are:
i. Click on the Navigator button on the Sidebar. The
Navigator Pane will appear.
ii. Click on the Scenarios icon.
iii. Right-click on the name of the scenario in the Navigator.
iv. Click on Delete to delete the scenario.
3. Steps to link a spreadsheet to external data are:
i. Click on the cell where the upper left cell of the external data
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is to be inserted.
ii. Click on the Sheet menu.
iii. Click on Link to External Data. The External Data dialog box
will appears.
iv. Type the URL of a web resource or click on browse button to
select the resource file that is to be used as a data source.
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v. Press the Enter key to complete the typed entry.
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vi. Click on Automatic option to let Calc import the data
directly.
vii. Click on OK. The list of available tables/ranges appears into
the Available Tables/Ranges area.
viii. Click on the table or range to insert.
ix. Click on OK.
Calc will insert the linked data in the target document.
F. Differentiate between the following:
1. Shrink Button: This button is used to minimize the box so that we
can clearly see the cell range, data rangeor or database.
Expand Button: This button is used to maximize or expand the
box or view Tables individual sheet within the selected database.
2. Solver: Solver allows to alter different variables in a spreadsheet,
so that we can achieve a desired solution. Solver is a more
elaborate form of Goal Seek. It deals with equations with
multiple unknown variables. It is specifically designed to
minimize or maximize the result according to a set of rules that
we define.
Goal Seek: Goal seeking is the process of finding the correct input
value when only the output is known. It is the ability to calculate
backward to obtain an input that would result in the given
output. It deals with equations with single variables.
3. Sorting: This is a feature in Calc that allows arranging of data in a
specific order. Data can be sorted on the basis of text, numbers,
and combinations of text and numbers. Data can be arranged
either in ascending order (A-Z) or descending order (Z-A).
Filtering: This is a feature in Calc that allows setting of conditions
so that only certain data is displayed. It is done to make it easier
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to focus on some specific information in a large database. It is

used to view selective data that satisfies some conditions.
4. Relative Hyperlink: This type of hyperlink is possible only
when the document we are working on and the link destination
are on the same drive. Relative links locate the file within the
same directory or subdirectory that can be defined from the
13
current position such as /Store/books.jpg.
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A relative link will stop working if the start and target locations
change relative to each other.
Absolute Hyperlink: This type of hyperlink contains a full URL
which includes all the information needed to find a particular
site, page or document or other addressable item on the
Internet. An absolute link will stop working if the target is moved.
A link to a web page, for example, "www.sun.com" is an absolute
link.
G. Application Based Questions
1. She can use sorting feature to do this task.
2. Using Solver

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BALDHA HEMIL Sharing, Reviewing a Spreadsheet
2.2 and Using Macros

A. Multiple Choice Questions

1. (c) 2. (a) 3. (a) 4. (b)
5. (a) 6. (d) 7. (a) 8. (b)
B. Fill in the Blanks
1. Macro 2. Track changes 3. Macro From
4. sharing 5. Manage Changes 6. Ctrl+Alt+C
7. Tools>Option>Advance 8. parameters, arguments
9. shared 10. references
C. State Whether the Statements Given Below are True or False
1. T 2. T 3. T 4. T
5. F 6. T 7. T 8. T
D. Short Answer Questions
1. By following the given steps, we can set up a sheet to share:
i. Click on the Tools menu.
ii. Click on Share Spreadsheet. The Share Document dialog
box appears.
iii. Click on the check box to enable sharing.
iv. Click on OK.
v. Click on Yes to continue.
2. To show the clear information about the changes done in
worksheet data, we need to add comments on track changes. It
helps us to show why and what changes have been done for what
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purpose in spreadsheet.
3. A macro is a series of commands that is recorded so that it can be
played back or executed later. Follow the given steps to enable
the macro are:
i. Open a spreadsheet and click on the Tools menu.
ii. Click on Options. The Options dialog box appears. 15

iii. Click on Advanced.

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iv. Select Use a Java runtime environment.
v. Select Enable macro recording (may be limited).
vi. Click on OK.
4. The steps to run a macro are:
i. Open a spreadsheet and Click on Tools.
ii. Click on Macros.
iii. Click on Run Macro. Macro Selector dialog box appears.
iv. In the Library section, select the path of module in which
you stored your Macro.
v. Click on the name of the macro to run.
vi. Click on Run.
5. Using get Cell By Position(col, row) to return a cell at a specific
row and column, we can access cells of calc directly from a macro.
6. Sharing a worksheet mean to allow several users to open the
same file for editing at the same time. It should to be on a shared
drive like server, website, or a similar shared location. Reviewing
means to check the work or changes done on sharing worksheet.
Review provide the facility to accept, reject changes or compare
worksheets form another.
E. Long answer Questions
1. Sharing a worksheet means to allow several users to open the
same file for editing at the same time. It needs to be on a shared
drive like server, website, or a similar shared location.
When we open a shared spreadsheet, a message appears stating
that some features are not available in this mode. Click on OK to
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open the worksheet.

When we save a shared spreadsheet, and it has not been
modified and saved by another user since we last opened it, it is
saved as usual. Successfully save a spreadsheet, the document
shows the latest version of all changes saved by all users.
If the spreadsheet has been modified and saved by another user
16
since we opened it, one of the following will occur:
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! If the changes do not conflict, the worksheet is saved, the
message “Your spreadsheet has been updated with changes
saved by other users” appears, and any cells modified by the
other user are shown with a red border.
! If the changes conflict, the Resolve Conflicts dialog box is
shown. We must decide for each conflict which version to
keep, our or the other person’s. When all conflicts are
resolved, the document is saved.
! If another user is trying to save the shared spreadsheet and
resolve conflicts, they see a message that the file is locked due
to a merge in progress. They can cancel the Save command and
retry saving it later.
2. Comments are used to add some ideas, suggestions on a
particular cell. When we add a comment to a cell, a callout
appears for us to type text in it. A small square in the upper-right
corner of the cell show the position of comment.
Steps to add a comment are:
i. Right-click on the cell to which you want to add comment. A
content menu will appear.
ii. Click on Insert Comment. A Comment box appears on the
screen.
iii. Type the desired comment.
iv. Click outside the box to close the comment box.
v. Hover the mouse pointer on the cell to view the comment.
Steps to edit a comment are:
i. Right-click on the cell which has a comment. A context menu
will appear.
ii. Click on Edit Comment. A comment box will appear.
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iii. Edit the text and click outside the comment box.
3. We can also define macros with parameters and can pass
arguments while calling it.
i. Open spreadsheet and press Alt + F11. The Basic Macros
dialog box appears.
ii. Click on Standard > Organiser. The LibreOffice Basic Macro 17
Organiser dialog box appears.
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iii. Click on the Modules tab.
iv. Click on Standard, under Module.
v. Click on New. The New Module dialog box appears.
vi. Type a name for new nodule.
vii. Click on OK.
viii. The Module area shows the name of the newly created
Module.
ix. Click on new module name.
x. Click on Edit to edit the module. The Integrated Development
Environment appears.
xi. Type the below code. Here we define a macro Total with two
parameters i.e. x and y.

xii. Click on Save and close the IDE window.

F. Differentiate between the following
1. Merging Document: It means to combine all of the changes into
one document and we can accept or reject the changes so that
the reviewer, view the document at the same time. In this case, it
may be faster to review all of the changes at once rather than one
review at a time.
Comparing Document: It means compare the edited document
form original document to check the changes done on the
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original document. Sometimes reviewers may not record the

changes they make. It can find the changes by comparing
documents. In order to compare documents we need to have the
original document and the one that is edited.
2. Accept Changes: It is a feature of track changes to review a
spreadsheet. It is used to incorporate the change into the
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spreadsheet which are done by user or reviewer.
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Click on Accept or Accept All button in Manage changes window
to apply this feature.
Reject Changes: It is also a feature of track changes to review a
spreadsheet. It is used to revert the text to its original state of
spreadsheet. Click on Reject or Reject button in Manage changes
window to apply this feature.
G. Application based Questions:
1. Merge Document feature
2. Using Macro

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BALDHA HEMIL Database Management System
3.1 Creating and Editing Tables

A. Multiple Choice Questions

1. (d) 2. (a) 3. (b) 4. (b) 5. (c)
6. (b) 7. (b) 8. (c) 9. (d) 10. (a)
B. Fill in the Blanks
1. Field 2. DROP TABLE 3. Database
4. Composite key 5. Find 6. Filtering
7. Relationships window 8. Tables involved, Fields involved
9. Keys 10. Referential integrity
C. State Whether the Statements Given Below are True or False
1. F 2. T 3. T 4. F 5. F 6. T
7. T 8. F 9. T 10. F 11. T 12. F
D. Short Answer Questions
1. Data is a collection of unprocessed facts and figures, which
can include text, numbers, images, audio, and video.
Information is processed data; that is, it is organized, meaningful,
and useful. In addition to documents, information can be in the
form of audio, images, and video.
2. Following are the features and advantages of LibreOffice Base
are-
1. It is an open source software which means you do not need to
purchase it.
2. It is a cross-platform so it can run on any operating system.
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3. It is powerful and flexible application.

4. It can also be integrated with other applications of Libreoffice.
5. It possesses the ability to be a frontend for other database
systems.

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3. A relational database has the following major components:
Table: Tables are the places where all the information in your
database is stored. They have to be created first; no other part of
the database can function until the tables are created. Tables are
used to keep the data tabulated in rows and columns.
Record: A record is a row in a table that contains information
about a given person, product, or an event. It is also known as
row, entity or tuple.
Field: A field is a column in a table that contains a specific piece
of information within a record. It is the smallest unit of data. It is
also known as a column or attribute.
Database: A database object is any defined object in a database
that is used to store or reference data.
Some of the database objects are:
Table: Base organizes information into tables composed of rows
and columns and stores information about a specific subject or
entity.

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Query: A query is used to retrieve information from one or more
tables. A new table or view created from the existing tables is
based upon the query applied.
Forms: Forms are the interactive or user friendly way to enter or
view data of the fields of the tables of a database. It is an
alternative way to access data source of LibreOffice Base.
Report: A report is a database object that aids in presenting the
information in an enticing way, especially for printing purpose. It
also provides the way to view, format, and summarize the
information that is fetched from tables or queries of a database.
4. To Switch to Table Design view, follow these steps:
i. Open the database and click on the Tables icon in the
Database section.
ii. Right-click on the Table name in the List section.
iii. Click on Edit from the context menu.
The Table Design view window will appear.
To Switch to Table Data View, follow these steps:
i. Open the database and click on the Tables icon in the
Database section.
ii. Right-click on the Table name in the List section.
iii. Click on Open from the context menu.
The Table Data View window will appear.
5. To delete a relationship between tables, follow these steps:
i. Click on the line of the relationship you want to delete.
The line will be selected.
ii. Press the Delete key on the keyboard. LibreOffice Base
permanently deletes the relationship.
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6. Standard Filter enables you to filter by multiple fields and

specify criteria for as many fields as you like. When you
filter, you can combine the criteria using AND, OR, or a
combination of the two.
7. To create a table using DDL command, follow these steps:
i. Click on the Tables icon in the Database section. 22
BALDHA HEMIL
ii. Click on the Tools menu.
iii. Click on SQL.
The Execute SQL Statement dialog box appears.
iv. Click in Command to execute section and type the
following commands:
CREATE TABLE table_name
Column1 datatype,
Column2 datatype,
Column2 datatype,
……….
);
v. Click on the Execute command.
If the command for creating table are OK then Command
successfully executed appears in the Status section.
vi. Click on the Close button to close the Execute SQL
statement dialog box.
To edit a table using DDL command, follow these steps:
i. Click on the Tables icon in the Database section.
ii. Click on the Tools menu.
iii. Click on SQL.
The Execute SQL Statement dialog box appears.
iv. Click in Command to execute section and type the
following commands (to add column):
ALTER TABLE table_name (
ADD column_name datatype
v. Click on the Execute command.
If the command for creating table are OK then Command
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successfully executed appears in the Status section.

vi. Click on the Close button to close the Execute SQL
statement dialog box.
E. Long answer Questions
1. As we know that data is a prime source of any organization
and it grows day by day so a need arises for some tools that 23
aids in maintaining and managing large collections of data
BALDHA HEMIL
and also provides mechanism for systematic extraction of
information from large data set.
A database is a collection of data organized in a manner that
allows easy access, retrieval, and use of that data.
With database software , often called a database
management system (DBMS), users create a computerised
database; add, modify, and delete data in the database; sort
and retrieve data from the database; and create forms and
reports from the data in the database.
2. Data is organized in layers. In the field of computer, data is
classified in a hierarchy. Each higher level of data consists of
one or more items from the lower level. For example, a
student has an address, and an address consists of letters
and numbers. Depending on the application and the user,
different terms describe the various levels of hierarchy.
A database contains tables (sometimes called files), a table
contains records, a record contains fields, and a field is
made up of one or more characters.
3. To add a column in a table, use the following syntax:
Syntax:
ALTER TABLE table_name
ADD column_name datatype;
To delete a column in a table, use the following syntax:
Syntax:
ALTER TABLE table_name
DROP COLUMN column_name;
4. Following are different types of keys in database:
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! Primary Key- A primary key is a field that uniquely

identifies each record in a table. The data in a primary
key is unique to a specific record.
! Composite Key - A composite key, in the context of
relational databases, is a combination of two or more
columns in a table that can be used to uniquely identify 24

each row in the table.

BALDHA HEMIL
! Foreign Key - A foreign key acts as a link between two
tables of a database. A foreign key is a column of a
table that references a column (most often the primary
key) of another table
5. There are three types of relationships which can be created
in tables:
i. One to One: In this relationship, a record in a table can
have only one matching record in another table.
Students Detail Dance Practice
Student_ID Name Student_ID Dance
101 Rulali 101 Bharatnatyam
102 Sonam 102 Kathak
103 Rahul 103 Salsa

In the given tables Student_ID in Student Detail and

Student_ID in Dance Practice are both primary keys.
ii. One to Many: In this relationship, a record of one table is
associated with several matching records of another table
but a record from the second table is associated with
only one record of first table. For example, student can
enroll for multiple dances forms and the set of dance
done by individual student. Dance Practice
Student_ID Dance
Students Detail 101 Bharatnatyam
Student_ID Name 101 Jazz
101 Rulali 101 Kathak
102 Sonam 102 Bharatnatyam
103 Rahul 103 Kathak
104 Salsa

iii. Many to Many: In this relationship, several records of

one table are associated with several records of another
table and vice versa.
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Students Dance
Student_ID Dance_ID
Name Name
Contact No. Contact No.

StudentsDance
Student_ID
Dance_ID 25
Contact No.
BALDHA HEMIL
Relationships are created and managed in a special database
view called Relationships window . You can create
relationships between tables from there by dragging a field
from one table onto a field from another.
F. Differentiate between the following
1. In Table Data view, you can enter data.
You can use Table Design view to modify the design of the table.
2. A primary key is a field that uniquely identifies each record in a
table. The data in a primary key is unique to a specific record.
A foreign key acts as a link between two tables of a database. A
foreign key is a column of a table that references a column (most
often the primary key) of another table.
3. One to One: In this relationship, a record in a table can have only
one matching record in another table.
Many to Many: In this relationship, several records of one table
are associated with several records of another table and vice
versa.
4. Sorting means arranging the records in a particular order,
ascending or descending.
Filtering data can help you review and analyze information
in your database.
G. Application Based Questions
1. Riya can add a column by using DDL commands. To do so,
she can follow the below given syntax:
ALTER TABLE table_name
ADD column_name datatype;
2. She should use Sorting feature to display the records in
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alphabetical order.

26
BALDHA HEMIL
3.2 Query, Form and Report

A. Multiple Choice Questions

1. (b) 2. (c) 3. (b) 4. (c) 5. (a)
6. (d) 7. (b) 8. (a) 9. (d) 10. (a)
B. Fill in the Blanks
1. Label 2. Alias 3. reflected 4. detail lines
5. asterisk (*) 6. record source 7. Criteria 8. From
9. AND 10. comparison operator
C. State Whether the Statements Given Below are True or False
1. T 2. F 3. T 4. F 5. T
6. T 7. F 8. T 9. T 10. F
D. Short Answer Questions
1. Query is a request for a specific data from a database. In other
words, a Query is simply a question represented in a way that
Base can understand.
There are mainly three types of query: Simple query, Unmatched
query and Duplicate query.
Simple Query: It is used to ask some particular questions about
data in the database.
Unmatched Query: It is used to find records from one table that
do not have corresponding values in the second table.
Duplicate Query: It is used to display the records that have same
values for one or more of the specified fields.
2. Wildcards are symbols that represent a character or combination
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of characters. Base provides two special wildcards. The asterisk

(*), which is the first of the two wildcards, represents a collection
of characters. Thus, Like D* represents the letter D, followed by
any collection of characters. The other wildcard symbol is the
question mark (?), which represents a individual character. Thus,
Like D?epak represents the letter e, followed by any single
27
character that follows the letter, such as in 'Deepak'.
BALDHA HEMIL
3. Criteria are conditions that help you to retrieve specific
records from the database. You can limit the results of a
query based on the values in a field.
Often, more than one criterion might be available to satisfy
the data you are searching for. This is called compound
criteria. There are two types of compound criteria — AND
and OR. In an AND criterion, each individual criterion must
be true in order for the compound criterion to be true.
Conversely, an OR criterion is true provided either of the
individual criterion is true.
4. Following are the steps to delete a field from your query:
i. Right-click directly above the field you want to delete. A
context menu will appear.
ii. Click on Delete. The field disappears from your query.
5. Following are the steps to save a query:
i. Click on the Save button. The Save As dialog box
appears.
ii. Type a name for your query.
ii. Click on the OK button to save your query.
6. Follow these steps to create a report:
1. Open the database and click on Reports in the
Database section.
2. Click on Use Wizard to Create Report.
The Report Wizard dialog box will appear.
3. Click on the down arrow of Tables or queries.
4. Click on a table containing the fields on which you want
to create the report.
5. Double-click on each field that you want to include in
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the report.
LibreOffice Base adds the fields to the list.
To add all the fields, click on the Add All
[ ] button.
Each field you select appears in the Fields in report area.
6. To remove a field you have wrongly selected, double- 28
click on the field in the Fields in report area.
BALDHA HEMIL
To remove all the fields at once, click on ( ).
7. Click on Next button to continue.
8. Click on any Field label box and change the label
(optional).
9. Click on the Next button to continue.
10. To use a specific field to group data in your report,
double-click on the field you want to use.
This area shows how LibreOffice Base will group data in
your report.
11. Click on the Next button to continue.
12. To sort records of table in your report, click on the arrow
button in this area (optional).
13. Select the field you want to use to sort the record
(optional).
14. Click on the Next button to continue.
15. Click on the Layout options to select a layout for the
report.
16. You can set the page orientation for a report using
Orientation options.
17. Click on the Next button to continue.
18. Type a name for the report.
19. Click on Finish.
LibreOffice Base creates the report.
E. Long answer Questions
1. You can create a calculated field in the query. Now, let's say
you want to figure out something based on that data. The
club is giving discount to the club members. Now, subtract
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the discount from the charges and show the total by

creating a new table called Discount.
i. Add the Table (Discount) which shows charges and
discount in Query Design.
ii. Add the calculation column and type charge-discount to
subtract the discount from the averges.
29
BALDHA HEMIL
For instance, to subtract the discount from Charges, type
Charges- Discount.
iii. In the cell below that, the cell to the right of the Alias
label, type the name you want to use to refer to this
calculated field, like Total.
iv. Click on Run Query (Not shown).
You will see your results, with the calculation.
In this example, we have calculated the total by subtracting
the discount from the charges.
2. Following are the steps to change the labels of form in
LibreOffice:
i. Open the database and click on Forms icon in the
Database section.
ii. Right-click on the from name.
iii. Click on Edit from the context menu. The Form Design
window will appear.
iv. Click on the Label. The entire control (label and field) will
be selected and a border appears around the control
with eight handles. You can then drag and drop it
wherever you want.
v. Press the Ctrl key and click on the label to select it. The
label is selected and a border appears around it with
eight handles. You can press the Tab key to change the
selection from the field to the label or the label to the
field.
vi. Right-click on the selected label. A context menu will
appear.
vii. Click on Control. Properties: Label Field dialog box will
appear. It contains all the properties of the selected
label.
viii. Click on the Label section and change the label name. In
this example, we have changed Member ID to Mem_ID.
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ix. Click on Close button to close the dialox box.

Label name has changed.
3. To insert a new record using the Form, follow the given
steps:
i. Click on the New Record button.
Blank fields appear in the form.
ii. Enter the new data in the blank fields. 30
iii. Click on the Save Record button.
BALDHA HEMIL
To delete a record using the Form, follow the given steps:
i. Using the navigation button, move to the record you
want to delete.
ii. Click on Delete Record button. A dialog box will appear.
iii. Click on Yes.
Record will be deleted permanently from the form and the
table.
You can use Form search box to search for a particular
record very easily.
i. Click on the Search box and enter the number of records
you want to search for.
ii. Press the Enter key.
F. Differentiate between the following
1. The field or fields on which the records are sorted is called
the sort key.
If you are sorting on more than one field, the more
important field is called the major key (also called the
primary sort key).
And the less important field is called the minor key (also
called the secondary sort key).
2. Unmatched Query: It is used to find records from one table
that do not have corresponding values in the second table.
Duplicate Query: It is used to display the records that have same
values for one or more of the specified fields.
3. A Form is a view of one or more tables that are designed to
be used for data entry and editing.
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A Report is a way to display data from a query and/or table

in an appealing way. Reports are specially designed to be
printed. A report can have more elaborate formatting and
layouts than the other objects you can print
G. Application Based Questions
1. Rohini can use Form feature of the database to enter data.
31
2. She can create a Report to print the records.
BALDHA HEMIL
4.1 Ease of Access and Internet

A. Multiple Choice Questions

1. (b) 2. (a) 3. (d) 4. (c) 5. (d)
6. (a) 7. (a) 8. (d) 9. (b) 10. (b)
B. Fill in the Blanks
1. On-screen 2. Filter 3. network 4. ISP
5. browsing 6. periods 7. Internal modem and
External modem 8. Uploading 9. Webring
10. Cursor options 11. microblog 12. Domain Name System
C. State Whether the Statements Given Below are True or False
1. F 2. T 3. F 4. T 5. T
6. T 7. T 8. T 9. F 10. T
D. Short Answer Questions
1. Assistive Technology refers to specialized hardware or software,
or a combination of both, designed to enable the use of a
computer by a person with a disability or impairment.
2. Serial Keys is an accessibility feature (exclusively available in
Windows XP) specially designed for people who have difficulty
using computer's standard keyboard and/or a mouse by allowing
the use of alternative or other augmentative devices such as Sip,
Puff and Breath Switches to provide input to the computer
through Serial Ports.
3. The World Wide Web, or simply the web, is a massive storehouse
of information that resides on computers called web servers
located all over the world.
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4. Blogging is an exciting and dynamic medium by which you can

publish ideas, opinion and stories online.
Blogs have become an important means of worldwide
communication. They are used in different fields:
Businesses create blogs to communicate with employees,
customers, and vendors. They may post announcements of new 32

information on a corporate blog.

BALDHA HEMIL
Teachers create blogs to collaborate with other teachers and
students.
Home users create blogs to share aspects of their personal
lives with family and friends.
5. The network architecture refers to how computers are
organized and how tasks are allocated among these
computers.
6. Internet, is one of the largest networks that links computers
all over the world. You can access this network via
communication devices and media such as modems, cables,
telephone lines, and satellites that allow digital information
to travel around the world.
Today, more than one billion homes and businesses around
the world access a variety of services on the Internet, some
of which are shown below:
Access Information: You can find any kind of information on
any topic that you need from the 'search engines' on the
Internet.
E-mail: E-mail is a widely used communication system by
which you can send and receive electronic message from
people anywhere in the world. It is extremely fast.
Shopping: You can shop online. You do not need to leave
your home and can do all your shopping with the
convenience of your home.
Instant Messaging: A chat is a real-time, typed conversation.
In chatting, as you type on your keyboard, other person
connected to the same chat room server can also see on
their monitor what you have typed and type the message in
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response to your message which you receive on the spot.

Downloading Software: You can download innumerable
games, music, videos, movies, and a host of other
entertainment software from the Internet, most of which are
free. Socialise with Others: Social networking is a web
service that encourages members in its online community to 33
share their ideas, stories, photos, music, and videos with
BALDHA HEMIL
other registered users who share similar personal or
professional interests.
There are some disadvantages related to the use of internet.
Spamming: This refers to sending unsolicited e-mails in bulk,
which serve no purpose and unnecessarily clog up the entire
system.
Identify theft: If you use the Internet, your personal
information such as your name, address, etc. can be
accessed by other people.
Addiction: Some people are getting addicted to the Internet
and thus fail to achieve the real goals set in their life.
Virus: People can create viruses and put them on the web
that can get into your personal computer and ruin valuable
data.
7. Electronic Commerce (e-commerce), also known as e-
business, is a financial business transaction that occurs over
an electronic network.
E-commerce is a big part of the web which enables online
buying and selling of goods and services. Its advantages are
given below:
For Buyers:
! They have the convenience of shopping at home.
! They can compare the price of items easily.
! They can read reviews of other users about the
products.
! Door step delivery of the desired goods and services is
available.
! They can also give instant feedback.
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For Sellers:
! The web offers low overhead expenses.
! Free or low-cost marketing activities.
! Potential buyers can be millions of people.
8. Once you have researched about your product, read the
reviews and found the best price, you are ready to purchase
34
the product.
BALDHA HEMIL
E-retail occurs when retailers use the web to sell their
products and services.
9. Internet Service provider (ISP) is a company that provides
access to the Internet for a monthly or yearly fee.
E. Long Answer Questions
1. A computer network is a collection of computers and other
devices connected by various communication channels.
Need for a Network
You can share resources such as hardware devices, software
programs, data and information with the help of a network.
Sharing resources saves time and money.
Data and Information Sharing- In a network environment,
any authorised user can use a computer to access data and
information stored on other computers in the network.
Hardware Sharing- In a network environment, each
computer on a network can access and use the hardware
available on that particular network.
Software Sharing- A network lets people gain access to
software programs stored on a central computer. Using their
own computer, individuals can gain access to and work with
these programs.
Transferring Funds- A computer network allows users to
exchange money from one bank account to another via
Electronic Fund Transfer (EFT). Businesses and consumers
both use EFT.
2. There are different protocols for different operations on the
Network.
! HTTP (HyperText Transfer Protocol): It is a set of rules
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that defines how pages transfer on the Internet and

what actions web servers and browsers should take in
response to various commands. Many web addresses
begin with http:// as the protocol.
! FTP (File Transfer Protocol): This is a set of rules that
allows file uploading to and downloading from other
computers on the Internet. Web page developers often 35

use FTP to upload their webpages to a web server.

BALDHA HEMIL
! TCP/IP (Transmission Control Protocol/Internet Protocol):
This is a network protocol that defines how the
information or messages are routed from one end of a
network to the other, ensuring the data arrives
correctly. It has been used as a network standard for
Internet communications.
! POP3 (Post Office Protocol version 3): This is an e-mail
protocol that stores e-mails on a mail server and allows
the user to view, access and manipulate the message
after downloading or storing it on their computer.
! IMAP (Internet Message Access Protocol): This protocol
stores e-mails on a mail server and allows the user to
view, access and manipulate the messages on the server
from their computer.
! SMTP (Simple Mail Transfer Protocol): This protocol is
for sending e-mails across the Internet. Most e-mail
software programs use SMTP for sending mails and use
either the POP3 or IMAP protocol for receiving mails
3. Instant messaging enables you to contact other people who
are online, thus letting you have a real-time exchange of
message
Follow these steps to set up Google Hangouts on Desktop
i. The main prerequisite for availing all the facilities of
Google Hangouts is to set up a Google account and log
in. Then type: "hangouts.google.com" into the address
bar of browser.
ii. Click through the intro screen until you land on Hangouts
homepage, which will have a list of any ongoing chats on
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the left and will offer you three options in the center of
the page, "Video Call," "Phone Call," and "Message.”
iii. Click on the option you want, then type the phone
number to call, or the contact you want to video chat or
message into the search bar that pops up on the top left
corner of the screen (if you are reaching out to someone
36
who is not yet a contact, type in their email address).
BALDHA HEMIL
iv. If you want to message several people at once, instead
of entering the contact to text, click "New group" and
then enter a series of contact names, emails, or phone
numbers.
General rules and etiquettes to be followed while chatting
! Messages should be short and to the point.
! Always introduce yourself by name if your screen name
doesn't reflect it.
! Always ask if the other person has time to chat first –
regardless of how important you think what you have to
say is, it's not going to be well received if the recipient
is busy.
! Typing your messages in uppercase is extremely rude it's
considered shouting.
! Give people time to respond – multiple questions sent
to a recipient before they've had a chance to answer
can seem more like an interrogation rather than a
conversation.
! Wherever possible, give your undivided attention to the
person you are communicating with. It's not just a sign
of respect, but if you have multiple conversations
happening or are allowing other issues to distract you,
you may miss an important point in the other person's
messages or lose the gist of the conversation.
! It's important to properly end a conversation – you may
think the chat is over, but the other person may not.
While you're off doing other things, they may be sitting
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there staring at the screen waiting for further

communication from you.
4. Following are the steps in which data is transferred on the
Internet:
i. Firstly, the message breaks down into small pieces known
as Packets. Each packet carries protocol information and 37

data.
BALDHA HEMIL
ii. These packets follows the different routes in the series of
networks which decides where to send the packet and is
sent from computer to computer until it finds its
destination.
iii. All the packets are assembled and examined at
destination and if any of those packets is missing or
damaged in between the route then a message is sent
again.
Once all the packets are received at the destination, they
get reassembled into their original form.
5. Blogging is an exciting and dynamic medium by which you
can publish your ideas, opinions, and stories online. It is a
place to express yourself to the world. A place to share your
thoughts and your passion.
A blog is a website that consists of a frequently updated
collection of information and entries. Most blogs focus on a
particular topic or subject area, although in a majority of
blogs the subject is the person writing the blog. The entries
that appear on a blog are called posts, and the act of
publishing a blog is called posting. A single person who
maintains many blogs is known as a blogger.
F. Differentiate Between the following
1. Web Browser: A web browser is a program that allows you
to view and explore information on the web.
Microsoft Edge, Google Chrome, Mozilla Firefox, and Safari
are some popular web browsers.
Web Server: A web server is simply a computer program,
used to store web pages and websites available to web
browsers as they are requested. There are millions of web
IT PLANET - 10 (CODE - 402)

servers on the Internet and each web server may be home

to thousands of web pages.
2. An external modem is a small box that uses a cable to
connect to the back of a computer.
Internal modem usually is in the form of an adapter card
that you insert in an expansion slot on a computer's
38
motherboard.
BALDHA HEMIL
3. A network of two or more computers that uses the same
type of programs to communicate and share data is called a
Peer-to-Peer network.
A network in which one or more computers are designated
as the server(s), and the others are clients, is called a
Client/Server Network. A client can request services from the
server.
4. An IP address or Internet protocol address, has its own
unique identification attached to a computer or device
connected to the Internet. The IP address has four groups of
numbers that are separated by periods (.).
The text version of an IP address is the domain name. The
components of a domain name are separated by periods just
like an IP address.
5. In a Business-to-Business (B-to-B or B2B) e-commerce, the
sale or exchange of products and services takes place
between firms. For example, a company that manufactures
cars might use the Internet to purchase tyres from their
supplier or tyre manufacturer.
In Consumer-to-Consumer (C-to-C or C2C) e-commerce, the
individuals use the Internet to sell products and services
directly to other individuals. Online auction is the most
popular vehicle for C2C e-commerce; in this, one consumer
auctions goods to other consumers.
G. Application Based Questions
1. Rubika can use Peer to Peer network architecture.
2. Suhana can do blogging to share her ideas, passion and
opinions.
IT PLANET - 10 (CODE - 402)

3. He can use Consumer to Consumer (C2C) e commerce

model.

39
BALDHA HEMIL Internet Security and Workplace
4.2 Safety

A. Multiple Choice Questions

1. (b) 2. (c) 3. (a) 4. (d)
5. (a) 6. (c) 7. (a) 8. (c)
B. Fill in the Blanks
1. Cyber Crime 2. Spoofing 3. Phishing
4. strong 5. First aid 6. hazard
7. identity theft 8. Phishing filter 9. vulnerability
10. Password
C. State Whether the Statements Given Below are True or False
1. F 2. T 3. F 4. T
5. T 6. T 7. T 8. F
D. Short Answer Questions
1. Steps to clear cache, cookies or browsing history in Google
Chrome browser.
i. Open Google Chrome and click on customize and control
icon.
ii. Click on Settings. The Settings window will appear.
iii. Click on Privacy and Security.
iv. Click on Clear browsing data. Clear browsing data box will
appear.
v. Click on the drop-down menu and select the Time range
options for clear the data.
vi. Check the browsing history, cookies and cached data.
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vii. Click on Clear data boxes. The browser will clear cache,
cookies and browsing history.
2. Passwords work as your identity all your online accounts.
Therefore, creating a strong password is of paramount
importance, so that it would be impossible for hackers to guess
or crack and avert unauthorised access to your computer and
personal information. Stronger the password, lower is the risk of 40
a security breach.
BALDHA HEMIL
3. The word 'emergency' refers to emerging of something
unexpected. It is a sudden, unexpected occurrence that
poses an immediate risk to health, life, property, or
environment and calls for immediate action or urgent
intervention to prevent worsening of the situation.
4. Internet security is taking measures to protect or safeguard
our information on internet from loss, damage, and misuse.
5. Viruses are programs which are created deliberately to
damage data. A virus can badly affect or infect your
computer without your knowledge. Once a virus is in your
computer, your files and operating system may be damaged.
6. Ergonomics is the study of people, their physical
characteristics, and the ways in which they function in their
working environment, the furnishings, and the machines
they use. The main goal of ergonomics is to incorporate
comfort, efficiency, and safety into the design of keyboards,
computer desks, chairs and other things at the workplace.
7. Here are some of the emergency evacuation points:-
i. An organization must have a well-written evacuation
plan, and also need to ensure that every employee is
informed regarding this.
ii. With signs marking evacuation routes, the safety
coordinators should show the plan to visitors. It
decreases the risks visitors face in an emergency, even if
they are unfamiliar with the building.
8. Every organization must identify and understand the
different types of safety risks that can do potential harm to
the employee or to the workplace, and pair that information
with the action plan for accident prevention.
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But sometimes despite taking multiple safety measures and

precautions, there are multitudes of variables that can
contribute to a workplace accidents and it should be
handled with utmost care.
! Every organization should make emergency plans for
dealing with potential workplace injuries so as to 41
minimize the employee's potential for injury.
BALDHA HEMIL
! Good housekeeping and quality walk surface should also
be one of the organisation's concerns so as to avoid slip
and fall injuries.
! An organization should make sure that its staff follows
SOP (Standard Operating Procedure) for reporting
workplace accidents.
! An organization must be equipped with safety
equipments, i.e first-aid kit, fire extinguisher, alarm etc.
and also provide periodic drillings to the employees for
the same.
! A written procedure should be compiled to be followed
in case of an accident and to train employees and
supervisors for the same.
E. Long Answer Type Questions
1. Here are some standard guidelines for creating and
managing strong passwords.
i. Don't use your date of birth, first or last name, mobile
number as your password or any other general
information which could be easy to predict.
ii. Change your password periodically, i.e. every 2 or 3
weeks.
iii. Use a combination of uppercase and lowercase letters,
numbers and symbols for creating a secure password.
iv. While the words should be uncommon, try to compose a
phrase that gives you a mental image.
This will help you remember.
v. You may also use websites such as
IT PLANET - 10 (CODE - 402)

www.strongpasswordgenerator.com that can generate

random strong passwords.
The steps to create a strong password are:
! Open any web browser. Type
www.strongpasswordgenerator.com in the address bar
42
and press Enter key.
BALDHA HEMIL
! Click on Generate strong password. Notice the password
displayed under your new password.
2. Different types of hazards exist at the different workplaces
and can come from a wide range of sources. While some can
be easily identified and rectified, others must be managed in
other ways.
! Biological Hazards: Biological hazards are extremely
dangerous and include exposure to dangerous
substances and diseases associated with viruses,
bacteria, insects, animals, etc. that can cause adverse
health impacts, especially in healthcare professionals
and people who work in laboratories.
! Physical Hazards: This is the most common type of
workplace hazard and affects especially those workers
who are engaged in industrial activities, such as mining,
construction, etc. And are exposed to height, loud noise
etc.
! Chemical Hazards: Chemical hazards also pose health
risk or threats for workers particularly working in
chemical factories and are exposed to chemical
substances through various routes of entry, i.e.
inhalation and absorption.
! Electrical Hazards: An electrical hazard is a serious
hazard where workers may come in direct contact with
electrical equipment and sustain an injury from shock,
arc flash, fire and explosion.
3. Employees are an important asset of every organization.
They play a vital role in the productivity of the organisation
by significantly contributing through their diligent
IT PLANET - 10 (CODE - 402)

performance. But sometimes, when an employee's

performance is affected due to their deteriorating health
because of over exertion of work or other factors, it can
affect the company too. It would halt the work within the
organisation. So, besides providing security, an organisation
must also promote 'Healthy Lifestyle' among its employees,
so that their health isn't affected and they can give the best
43
of their performance.
BALDHA HEMIL
Here are some ways to encourage healthier living among
employees:
i. Provide medical care.
ii. Encourage healthy eating habits.
iii. Encourage physical activities.
iv. Monitor working hours
vi. Stress-management
4. Following points should be considered to prevent accidents
at workplace:
! Every organization should make emergency plans for
dealing with potential workplace injuries so as to
minimize the employee's potential for injury.
! Good housekeeping and quality walk surface should also
be one of the organisation's concerns so as to avoid slip
and fall injuries.
! An organisation should make sure that its staff follows
SOP (Standard Operating Procedure) for reporting
workplace accidents.
! An organization must be equipped with safety
equipments, i.e first-aid kit, fire extinguisher, alarm etc.
and also provide periodic drillings with the employees
for the same.
! A written procedure to be followed in case of an
accident and to train employees and supervisors for the
same.
To prevent emergencies at a workplace it is necessary to
have an established evacuation plan that individuals can
follow closely in case of an emergency. It is also very
IT PLANET - 10 (CODE - 402)

important for an organisation to have multiple emergency

exits available at all the floors. A warning system must be
installed in the workplace that can be heard throughout the
building so that maximum employees or individuals stuck
inside the building can be evacuated immediately. Every
organisation must appoint a responsible individual, with
appropriate training, to lead and coordinate the workplace 44

emergency evacuation.
BALDHA HEMIL
! An individual should be made responsible for taking
decisions during emergencies. They oversee the
emergency procedures, notify and coordinate with
outside emergency services.
F. Differentiate between the following
1. Viruses are programs which are created deliberately to
damage data. A virus can badly affect or infect your
computer without your knowledge. Once a virus is in your
computer, your files and operating system may be damaged.
An antivirus software is a program specifically designed to
detect and remove the virus from the computer system. It
also helps in eliminating the virus while preventing any
potential viruses or threats such as keyloggers, Trojan
horses, worms, spyware, adware, botnet and ransomware
infecting your computer in the future.
2. A backup tool allows users to copy, or backup selected files
or the contents of an entire storage medium to another
storage location, such as another hard drive, optical disc.
During the backup process, the backup tool monitors
progress and alerts you if it needs additional media, such as
another disc.
In the event you need to use a backup file, a restore tool
reverses the process and returns backed up files to their
original form. The Backup tool works in tandem with a
restore tool.
3. Carpal Tunnel Syndrome (CTS) is a Repetitive Strain Injury
(RSI) whose symptoms include numbness, tingling, and pain
in the fingers. This condition affects people who type
IT PLANET - 10 (CODE - 402)

without proper wrist support or who type for long periods

of time without breaks.
Computer Vision Syndrome (CVS) is a technology-related
health condition that affects eyesight. You may have CVS if
you have sore, tired, burning, itching, or dryness in eyes;
difficulty shifting focus between a display device and
documents; difficulty focusing on the screen; and increased 45

sensitivity to light.
 BALDHA HEMIL
4. Phishing is a cyber crime in which you receive a legitimate
looking e-mail or text message that attempts to obtain your
personal and/or financial information. These messages look
legal and request you to update your credit card numbers,
bank account number, password, or other private
information. Phishing can be executed via e-mail, website,
and even on the phone.
The word “spoof” means to hoax or deceive. In the context
of information security, it refers to tricking or deceiving
users into giving up sensitive financial or private information,
i.e password, bank details etc. by faking the identity of
another user on the Internet. Spoofing can take place in
different ways, i.e., e-mail spoofing, chat spoofing, IP
spoofing, text spoofing, etc.
G. Application Based Questions
1. Amazon website has identified her interest in shoes by using
the cookies.
2. She is a victim of Phishing.

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