Sales Organizations

SL No.
1
2

Distribution Channels

SL No.
1
2
3
3

Sales Divisions

SL No.
1
2

Sales Office

SL No.
1
2

Sales Group
 SL No.
1
2

Sales Areas

Sales Org. CODE

5001
1000
1000
1000

Plant

SL No.

Shipping Points
 SL No.
1
2
3

Transportation planning point

Transportation Planning Point

1000
1001

Route

Route
1
2

Departure zone

Departure Zone
1000

Shipping type

Shipping Type
1
2
3
 4

Mode of transport

Mode Of Transport
1
2

Route determination

Shipping Condition
1
1
A sales organization is the topmost entity in Sales & Distribution and is responsible for the sale and distribution of
goods and services. It could be defined based on geography, functional, market-based or some other sales conditions
to observe sales statistics
All sales documents are created for a sales organization only. One company code can have many sales organizations.
But one sales organisation must be assigned to only one company code.

Proposed Sales Org. CODE

5001
2000

The distribution channel is the channel through which saleable materials or services reach the customer like direct sales, export
sales etc. Distribution channel is mainly defined to take care of different types of sales in a sales organization. Each distribution
channel is assigned to a sales organization, and these two units together form a distribution chain. Multiple assignments are
possible.

Distribution Channel
50
51

The range of products and services that the company is providing falls into different sales divisions Materials which
are sold to the customer should be assigned to a division. Within a division, statistical analyses can be carried out.
For Example all sale organisations have Tablet and Injectables division , and trading is done for all the divisions.

Division Code
EPD
20

Sales office is an organizational unit in sales and distribution which is responsible for sales within a specific
geographical area. Sales offices are optional. They can be used for reporting purposes.

It is physical location where group of people work together to perform sale. (We can also refer them as branch office).
Sales Office
VN01
Group of sales employees (branch wise) can be defined as a sales group. A sales office can have number of sales
groups, so sales group should be assigned to sales office.

Sales Group as there is only one group within each sales office, one sales group will be created for each sales office.
Sales Group
VN01
2000

Sales & Distribution is organized according to the sales organization, distribution channel, and division. A specific
combination of these three organizational units forms the sales area. Creating a sales area allows for excluding
unwanted or unfeasible combinations of different organizational units.

It is necessary to set up sales area to create any sales order. Customers and Materials will be assigned to a sales area
and can also influence pricing. Without sales areas for customers and materials, it is not possible to do invoicing
Distribution Channel code
50
51

Plant is an organizational unit within logistics, serving to subdivide an enterprise according to production,
procurement, maintenance, and materials planning. A plant is a place where either material is produced, or goods
and services are provided. The plant is an operating area or branch within a company. The Plant is an operating area
within a company. The plant is assigned to a single company code.

Company can have several plants. A plant has its own material master data. You can maintain data at plant level for
the following views on a material master record in particular: Sales: General/Plant data, MRP, Purchasing,
Plant/Storage, Work scheduling, Production Resources/Tools, Forecasting, Quality Management, Sales and Costing.

Company Code

1156

Independent organizational entities such as shipping points are responsible for scheduling and processing deliveries
to customers, as well as replenishment deliveries to own warehouses.

A delivery is always carried out by one shipping point only. The shipping point depends on the following criteria.
· Delivering plant
· Type of shipping (for example, train, truck)
· Loading equipment necessary
Plant CODE
VN01

Transportation planning point consists of a group of employees responsible for organizing transportation activities.
Each shipment is assigned to a specific transportation planning point for transportation planning and shipment. This is
highest level organizational unit in shipment.

Transportation planning point will help use from which location we are sending the goods.
Description

A route is a link between the departure point and the destination point. It describes the path from the depot (point of
departure) via all ship-to parties of the specific tour back to the depot (point of destination). It comprises the
maximum distance that a shipment covers during the tour
The route is used as a criterion to select deliveries for a shipment and is a control parameter for shipments.
A route may consist of several stages. It may also consist of several tours. The route contains numerous details that
are of relevance to the shipment (for example, assigned shipping type, mode-of-transport regarding foreign trade, or
route-specific restrictions such as allowed total weight for a shipment).
Each shipment always has only one route that is contained as information in the shipment header. The route can be
copied from the deliveries selected for the shipment or can be entered manually.
Description
South Route
Northern Route

The regional zone where the shipping point of a delivery is located. You can define regional zones to suit the
requirements of your own business and country. The system automatically proposes a route based on the departure
zone of the shipping point and other information about the delivery. such as shipping condition, transportation zone
and transportation group. Following departure zones needs to be defined in system.
Description

The type of shipping (for example, truck or goods train) that is used to transport the goods on a particular leg of a route.
Description
Road
Rail
Sea
 Air

Specifies certain aspects of shipping and shipping costs. You can specify that the mode of transport can be road or rail.
Description
Truck
Mail

The route determines the means of transport and the legs involved. It influences transportation scheduling. For
example, the system can determine from the route that goods are to be sent by rail to Boston. Therefore, during
transportation scheduling, it takes into account how far in advance loading space in the freight car must be reserved.
Criteria for Route Proposal in the Sales Order
A route can be determined for every order item. Determining the route in the sales order depends on the following
factors
· Country and departure zone of the shipping point
· Shipping condition from the sales order
· Transportation group from the material master record (Sales/Plant Data screen)
· Country and transportation zone of the ship-to party
Transport Group
1
1
Sales Organisation Description
Abbot vietnam

Description
Domestic
Others
Scrap
Service

Division Description
Vietnam EPD Division

Sales office Description

Vietnam Sales Office
Sales Group Description
Vietnam Sales Group

Distribution Channel DIVISION CODE

Direct Exports EPD
Others EPD
Third Party Export
Domestic

Proposed Plant
Plant Name
Code

VN01 VN01
 Shipping Point
Description
CODE
VN01

eg of a route.
road or rail.

Actual Route
1
2
Customer Account Group

Customer account group is the highest level of customer ma

customers that fit best the nature of the business transactio

Based on the customer account group the functionalities are

· Controlling the data fields of the customer master reco
· Classified the customers for various functions.
· Linking the partner functions.
· Determining the number ranges.
How many Account groups re
S No Account group
1 Z001
2 Z002
3 Z003
4 Z004
5 Z005
6 Z006
7 Z007
8 Z008

Number Range

How many Accounts groups required ?provide number Ran

S No Account group
1 Domestic Customer Group
2 Export Customer Group
3 Scrap Customer Group
4 Sample Customer
5 Promotional Customer
6 Sales Employee
7 One Time Customer
8 STO Customer
Partner Functions

Partner functions are terms that describe the people and o

involved in transactions. For example, when you create an a
partner functions like Activity Partne

How many Partner functions r

S No Partner Function
1 SP

2 SH

3 BP
 4 PY
SE
Sales Order Types
The Sales Order is a confirmation document sent to the custom

A number range is a sequence of numbers with a start and an

example, when a sales document of type OR is being created,
an internal number range. So when a new sales order is being
saving. Instead SAP automatically generates a sales order num

1.the System to internally identify the sales order with a numb

2. The other is for the users to visually identify a document typ
of type OR have the number range mentioned above, and Quo
user who is creating them to identify if the number is an order
How many Sales documents
S No Sales Document Types
1 ZDOM
2 ZEXP
3 ZFD
4 ZRE
5 ZFD
6 ZDOM
7 ZDOM
8 ZQC
9 ZCR
10 ZDR
11 ZDFD
12 ZIPO
13 ZJOB
14 ZSCR

Delivery Document Types

S No. Delivery Type
1 LF
2 NL
3 RE
4 ZR

Billing Document Type

S No. Billing Type
1 ZF2
2 ZF2
3 ZF5
4 ZF8
5 ZG2
6 ZL2
7 ZF2
8 ZS1
9 Z1

Pricing Procedure
S No Pricing Procedure
1
2
3
4
5
6
7
8
9
10
11
12
13
14
nt group is the highest level of customer master data. Customer account groups in SAP are used to classify
t best the nature of the business transaction. It determines the role of a customer.

tomer account group the functionalities are deployed.

he data fields of the customer master record.
e customers for various functions.
partner functions.
the number ranges.
How many Account groups required ?
Description
Domestic Customer group
Export Customer group
Scrap Customer group
Sample Customer group
Promotional Customer group
Sales Employee group
One Time Customer group
STO Customer

unts groups required ?provide number Range to each account group if required.
From To
10000000 19999999
20000000 29999999
30000000 39999999
40000000 49999999
50000000 59999999
60000000 69999999
70000000 79999999
80000000 89999999

ns are terms that describe the people and organizations with whom you do business, and who are therefore
actions. For example, when you create an activity; based on Customizing settings, it automatically includes the
partner functions like Activity Partner, Contact Person, and Person Responsible.

How many Partner functions required?

Description Description
Customer who places the
Sold to Party
order
Customer who receives
Ship to party
the goods
Customer who is billed for
Bill to Party
the order
 Customer who pays the for
Payer
order
Sales Employee

a confirmation document sent to the customers before delivering the goods or services.

a sequence of numbers with a start and an end. It also contains the current number that is being used. For
ales document of type OR is being created, the number range lies between 1 and 199999. Also it is defined as
range. So when a new sales order is being created, the user does not enter the sales order number when
automatically generates a sales order number in the system for reference.

ernally identify the sales order with a number for easy retrieval and management.
he users to visually identify a document type just by looking at the number. For example below table, if order
e number range mentioned above, and Quotes have a different number range. This makes it very easy for the
g them to identify if the number is an order or a quotation.
How many Sales documents required ?Provide number Ranges
Process wise number range segregation From
Domestic Sale 30000000
Export Sale 31000000
Sample Sales 33000000
Return sales
Promotional sales 34000000
Inter Company NA
Third party sales NA
ContractSales 37000000
CREDIT MEMO REQUEST 38000000
DEBIT MEMO REQUEST 39000000
Replacement sales
Individual Purchase Order
Jobwork sales
Scrap Sale 32000000

Number of Delivery Document required?Provide Number range to each

Description From
Outbound Delivery 80000000
STO Replenishment delivery 81000000
Returns Delivery 81000000
Inbound Delivery 81000000

No of Billing Documents Required? Provide required number Range.

Description From
Domestic Invoice 900000000
Export Invoice 910000000
Proforma Invoice from sale order 920000000
Proforma Invoice from delivery 930000000
Credit Note 940000000
Debit Note 950000000
Scrap Invoice 960000000
Cancellatrion Invoice 960000000
Service Invoice 960000000

Pricing Procedure
Process wise number range segregation
Domestic Sale
Export Sale
Sample Sales
Return sales
Promotional sales
Inter Company
Third party sales
ContractSales
CREDIT MEMO REQUEST
DEBIT MEMO REQUEST
Replacement sales
Individual Purchase Order
Jobwork sales
Scrap Sale
Number Type
Internal
Internal
Internal
Internal
Internal
Internal
Internal
External
To
30999999
31999999
33999999

34999999 Can be clubbed

NA
NA
37999999
38999999
39999999

32999999

To
80999999
81999999
81999999 Added
81999999 Added

To
909999999
919999999
929999999
939999999
949999999
959999999
969999999
969999999 Added
969999999 Added