Supplier Registration Manual

Contents
Summary ................................................................................................................................................. 2
Supplier Registration Process ............................................................................................................. 2

MJUNCTION SERVICE LIMITED

Godrej Waterside, Tower-I .3 rd. floor, Plot No. 5, Block-DP, Sector-V, Salt Lake City, Kolkata 700091

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Summary
Registration process of Suppliers in e-Procurement portal and issuance of Login id and Password to
access the portal. Supplier can enrol themselves online and mapped their DSC. Process is Free-of-
Cost.

Supplier Registration Process

1) There will be a link on the home page for “Supplier Registration” to access the registration
form.

2) After clicks on the ‘Supplier Registration’, vendor will get two options to start the registration
process:

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 I. Fresh registration –
 It is Applicable when there is no data of Vendor is available in draft. Vendor is
visiting the registration page for the 1st time.
 User selects the radio button for ‘Fresh Registration’ and clicks on the ‘Continue’
button to enter the registration form.

II. Continue with TRN (Temporary Registration No) –

 It is Applicable when Vendor is already verified with email id via OTP and saved
some data in draft, but Vendor couldn’t finally submit the registration request
earlier due to some reason.
 Using above mentioned option, Vendor can retrieve their earlier saved data &
resume the registration process. TRN (received in mail), correspondence email
address & mobile no are required to retrieve all such data.

3) After clicking on the ‘Continue’ button for fresh registration, vendor needs to select country
name from the dropdown list.

4) After selection of the country name, supplier registration form will be visible to the vendor.

5) Vendors needs to fill up “Company Details”, “MSME Details” & “User Details” section:

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I. Company Details –

 Company Name – It is mandatory field & Vendor needs to enter the company
name.
 Business Type – It is also mandatory field & Vendor selects value from the drop-
down list.
a. Public Limited
b. Private Limited
c. Sole Proprietorship
d. Joint Venture
e. Consortium
f. Partnership
g. Other
h. Govt. of India Undertaking
i. State Govt. Undertaking
j. Public Limited Company (Listed)
k. Public Limited Company (Unlisted)
l. Co-operative Society
m. LLP

 PAN - This is also mandatory one and this field is an input text box with PAN
validation logic for character type and no of character (in case GSTIN is not
entered). The data is alphanumeric as Valid PAN Format. If the country selection
is – INDIA then, PAN will be visible in the form & mandatory to fill up for the
Vendor.
 CIN - It is applicable only for foreign vendors. It is a mandatory field & detail is
required to be filled up by the foreign vendor.
 GSTIN – ‘Yes’/ ‘No’ is applicable for this field.

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  If ‘YES’ is selected by the Vendor, then he/she has to provide the GSTIN
details (Actual format of GSTIN to be accepted).
 If PAN No is found to be duplicate and GSTIN number are different,
Vendor is still to be allowed to complete the registration process. For all
other duplicate PAN situations, bidder will be not allowed to register on
the portal.
 Address – This is a mandatory field; Vendor needs to enter company address
here.
 City – Vendor provides city name here.
 State/region – Vendor needs to select the State/Region from the drop-down list.
 Zip/Postal Code – Vendor has to provide the Zip/Pin code for official address.
 Phone No – Company Phone number to be filled up here.
 Fax No - Company Fax number to be filled up here.
 E-mail - Company E-mail id to be filled up here.

II. MSME Details –

 Is MSME? – ‘Yes’/ ‘No’ is applicable for this field. The bidder needs to confirm the
MSME status. If Vendor selects ‘Yes’ then other respective field will be visible to
the vendor, otherwise Vendor does not need to fill up anything.
 Udyog Aadhaar Number (UAN) – UAN number needs to be filled up here as per
desired format.
 Type of Enterprise – ‘Medium’/’Small’/ ‘Micro’ is applicable for this field. Vendor
needs to select any one-off them from the drop-down list.
 Type of Registration – ‘Supply’ / ‘Service’ is applicable for this field. Vendor needs
to select any one-off them from the drop-down list.
 Registered Activity – ‘Manufacturing’/ ‘Service’ / ‘Both’ is applicable for this
field. Vendor needs to select any one-off them from the drop-down list.
 Date of Registration – Date of registration needs to be selected from the
calendar.
 MSME Certificate- Bidder needs to upload MSME certification for reference
purpose.
 Activity Description- Bidder needs to enter the Activity Description in text box.

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 III. User Details –

 Title – Vendor needs to select title from the dropdown list (Mr./Ms./Other)
 First Name – Vendor needs to enter the first name in the blank text box.
 Middle Name- Vendor needs to enter the middle name in the blank text box.
 Last Name- Vendor needs to enter the last name in the blank text box.
 Code- Code is auto populated as per country selection.
 Correspondence Mobile No- Vendor needs to provide primary 10 digit mobile no
for future correspondence. There is a tooltip (Ensure that mobile no. provided
is correct. For all such future correspondence this mobile no will be used) to
help vender to provide correct information.
 Correspondence Email- Vendor needs to provide primary email id for future
correspondence. There is a tooltip (Ensure that email id provided is correct.
For all such future correspondence this email id will be used) as
correspondence Mobile no.
 Other Correspondence Email- Vendor can provide other email id for
correspondence purpose.

N.B: - i) Length check of 10 characters of mobile number will be executed at the time of
submission (Only for Indian Vendors).
ii) There will be a format checking of the Email id. In case of wrong email format has
been provided by the vendor.
iii) Correspondence Mobile No & Email field only remains active when all other
information has been filled up by the vendor.

 Once the complete information in “User Details” section are filled up, Vendor will
click on “Get OTP” button. A system generated email will be triggered to
vendor’s correspondence email id.

 The Vendor receives an email in their Primary Correspondence Email address

mentioning the OTP.
 In case vendor does not receive the OTP, then Vendor needs to click on the
‘Resend OTP’ button.
 The vender needs to enter the same OTP into the blank text box, mentioned as
Email OTP. After the same, vendor needs to click on the ‘Validate & Submit’
button to validate the OTP. OTP validation remain for 20 mins only.

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  Entering the same OTP, all such data entered in registration form will
automatically get saved temporarily in the server & system will trigger an email
to the Vendor mentioning the TRN (Temporary Registration No). It will be two
factor authentication which will be captured separately.

6) Before submitting the portal registration request, vendor needs to put a desired login ID.
Textbox would be given as per the login ID policy. There is a duplication checking on focus lost.
In case of duplicate value, the focus will be on the same control with proper validation
message. The Desired login ID should be minimum 6 char and maximum 40 char. Character
limit validation check is there on runtime during login ID creation. Vendor needs to click on
the checkbox for disclaimer and finally clicks on the submit button for user id creation.

7) Vendor gets registration acknowledge mail along with password generation link. Using the
activation link (mentioned in the mail), Vendor will be redirected to that page where they can
set their desired login password & map their signing digital certificate and submit. Certificate
selection is mandatory. Any expired, revoked & duplicate certificate (which is already mapped
with any other user’s profile) can’t be mapped. Proper error message to be highlighted.

8) One Vendor Code will be generated by system for respective bidder. For the entire tender life
cycle this vendor code will be shown.

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9) Now Vendor can login in the system using their login ID, Password & Correct Signing
Certificate. If any of the above-mentioned data is found incorrect, the system will
restrict Vendor to login with proper error message.

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10) After login, Vendor has to mapped their class III encryption digital certificate. Without
mapping the encryption certificate, the system will not allow Vendor to participate in
any bidding activities. Any expired, revoked & duplicate certificate (which is already
mapped with any other user’s profile) can’t be mapped. Proper error message will be
highlighted for the same. More than one active encryption certificate can’t be
mapped with any user profile.

11) Vendor can change the below mentioned details from their login under ‘My Profile’:
 Company Address, Phone No, Fax No & Email under company details section
 MSME details.
 User Details (Title, First Name, Middle Name, Last Name, Mobile Number) - There
will be a duplication checking. Correspondence Mob No (There will be a
duplication checking). Correspondence Email (There will be a duplication
checking) – OTP for validation in case of change.
 Other Correspondence Email
 Signature Upload
 Any other details can’t be changed by Vendor.

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