Software Requirements Specification (SRS) for University Management

System
1. Introduction

1.1 Purpose
The purpose of this document is to define the Software Requirements Specification (SRS) for the University
Management System (UMS). The system is designed to manage and automate various administrative tasks
within a university, including student admissions, course management, faculty management, scheduling, and
grading.

1.2 Intended Audience

This SRS document is intended for:
- Development Team: To understand the requirements and implement the system.
- Project Managers: For planning, scheduling, and tracking the project.
- University Administration: To ensure the system meets the institution’s needs.
- Testers: For validating that the system functions as intended.
- Stakeholders: For reviewing and approving the system's capabilities and scope.

1.3 Scope
The University Management System will be a comprehensive solution for managing university operations. It
will include modules for handling admissions, course registrations, attendance tracking, grading, faculty
management, and reporting. The system will support integration with existing university databases and allow
for scalable growth as the institution expands.

1.4 Definitions
- Student: An individual enrolled in the university to pursue academic courses.
- Faculty: University staff responsible for teaching and academic guidance.
- Admin: Users with administrative privileges who manage and oversee the system's operations.
- UMS: University Management System, the software being developed.

1.5 References
- IEEE 830-1998: IEEE Recommended Practice for Software Requirements Specifications.
- University academic policies and administrative guidelines.
- Web Usability Guidelines by the World Wide Web Consortium (W3C).

2. Overall Description

2.1 User Interface

The User Interface (UI) will be designed to be user-friendly and accessible, catering to different user roles such
as students, faculty, and administrators.
- Login/Registration Screens: For secure access to the system.
- Dashboard: Personalized dashboards for students, faculty, and admins, providing access to relevant features.
- Course Management Interface: For students to view and register for courses, and for faculty to manage
course materials and grades.
- Administrative Interface: For managing users, courses, schedules, and other university resources.
- Reporting Interface: For generating and viewing reports on student performance, faculty activities, and
administrative operations.

2.2 System Interface

The UMS will interface with various existing systems and databases within the university:
- Authentication API: To manage user authentication and role-based access control.
- Database Interface: For storing and retrieving data related to students, faculty, courses, and grades.
- Payment Gateway: To handle online payments for tuition fees and other charges.
- Notification Service: For sending notifications via email or SMS to students and faculty.

2.3 Software and Hardware Requirements

- Software Requirements:
- Web Server: Apache or Nginx.
- Backend: Java with Spring Boot or similar frameworks.
- Frontend: Angular, React.js, or Vue.js.
- Database: MySQL, Oracle, or PostgreSQL.
- Operating System: Windows, Linux, or macOS.
- Browser Compatibility: Chrome, Firefox, Safari, Edge.

- Hardware Requirements:
- Server with at least 16GB RAM and 8 CPU cores.
- Storage: Sufficient SSD space for storing user data, course materials, and records.

2.4 Constraints, Dependencies, Assumptions, and Unambiguities

- Constraints:
- The system must comply with educational data protection laws like FERPA.
- Must support multiple campuses with unique configurations.

- Dependencies:
- Dependent on the university’s existing database systems.
- Integration with external payment gateways for processing fees.

- Assumptions:
- All users will have access to the internet and modern web browsers.
- The university will provide necessary infrastructure, including server hosting.

- Unambiguities:
- Faculty members can only manage courses they are assigned to.
- Students can register only for courses available in their curriculum.

2.5 User Characteristics

- Students: Non-technical users who need to register for courses, view grades, and access academic resources.
- Faculty: Users who manage course content, track attendance, and enter grades.
- Admins: Users with the authority to manage the system’s operations, including user roles, course offerings,
and university schedules.

3. System Features & Requirements

3.1 Functional Requirements

- FR1: The system shall allow students to register for courses online.
- FR2: The system shall allow faculty to manage course content and grades.
- FR3: The system shall allow admins to configure academic calendars and schedules.
- FR4: The system shall generate reports on student performance and faculty activities.
- FR5: The system shall process tuition payments and other fees online.

3.2 Use Cases

- Use Case 1: Student Course Registration
- Actors: Student
 - Description: A student registers for courses online, selecting from available offerings in their program.

- Use Case 2: Faculty Grading

- Actors: Faculty
- Description: Faculty members enter grades for students enrolled in their courses.

- Use Case 3: Schedule Management

- Actors: Admin
- Description: An admin configures the academic schedule, including course timings and exam dates.

3.3 External Interface Requirements

- Authentication API: For user authentication and role-based access control.
- Payment Gateway API: For processing tuition fees and other payments.
- Notification API: For sending emails or SMS notifications to students and faculty.

3.4 Database Requirements

- The system shall store data on students, faculty, courses, grades, schedules, and payments.
- The database shall support indexing to optimize search and retrieval of academic records.
- Backup mechanisms must be in place to prevent data loss.

3.5 Non-Functional Requirements

- Performance: The system should handle up to 10,000 concurrent users with minimal latency.
- Security: User data must be encrypted, and access should be controlled through role-based permissions.
- Usability: The UI should be intuitive and accessible, following WCAG 2.1 guidelines.
- Reliability: The system should maintain 99.9% uptime and have regular backups.
- Scalability: The system should be scalable to support additional campuses and increased user load.

4. Deliverables for Approval

- Prototype: A working prototype of the UMS for stakeholder review.

- Final SRS Document: This document, including finalized requirements and design specifications.
- Test Plan: A detailed plan for testing the system against the specified requirements.
- User Manual: Documentation detailing how students, faculty, and admins can interact with the system.
- Deployment Plan: A plan for deploying the system across the university’s IT infrastructure.

Software Requirements Specification (SRS) for Feedback System

1. Introduction

1.1 Purpose
The purpose of this document is to detail the Software Requirements Specification (SRS) for the development
of a Feedback System. This system is designed to collect, manage, and analyze feedback from users to improve
services, products, or organizational operations.

1.2 Intended Audience

The SRS document is intended for:
- Development Team: For understanding the requirements and implementing the system.
- Project Managers: For planning and tracking the progress of the development process.
- Testers: For validating the system against the requirements.
- Stakeholders: For ensuring the system aligns with organizational needs.
1.3 Scope
The Feedback System will be a web-based application that facilitates the submission, management, and
analysis of user feedback. It will be designed to handle feedback from various user groups, including customers,
employees, and students, depending on the organization's needs. The system will support functionalities like
user authentication, feedback categorization, response management, reporting, and analytics.

1.4 Definitions
- Feedback: Information provided by users regarding their experiences, suggestions, or complaints.
- Admin: A user with the authority to manage feedback, generate reports, and configure system settings.
- End User: A person who provides feedback via the system.
- System: The feedback application being developed.
- SRS: Software Requirements Specification.

1.5 References
- IEEE 830-1998: IEEE Recommended Practice for Software Requirements Specifications.
- Organization's feedback policies and guidelines.
- Web Usability Guidelines by the World Wide Web Consortium (W3C).

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2. Overall Description

2.1 User Interface

The User Interface (UI) will be designed for ease of use and accessibility. It will include:
- Login/Registration Screens: For user authentication.
- Feedback Submission Form: For users to provide feedback, including fields for category, comments, and
attachments.
- Admin Dashboard: For administrators to manage and categorize feedback, view reports, and respond to users.
- Reports and Analytics Interface: For generating and viewing visual reports on feedback trends and satisfaction
levels.

2.2 System Interface

- Authentication API: The system will interface with an authentication API to manage user logins and
permissions.
- Database Interface: The system will interact with a relational or NoSQL database for storing and retrieving
feedback data.
- Notification Service: The system will integrate with an email/SMS service for sending notifications to users
and admins.

2.3 Software and Hardware Requirements

- Software Requirements:
- Web Server: Apache or Nginx.
- Backend: Node.js with Express or a similar framework.
- Frontend: React.js, Angular, or Vue.js.
- Database: MySQL, PostgreSQL, or MongoDB.
- Operating System: Windows, macOS, or Linux.
- Browser Compatibility: Chrome, Firefox, Safari, Edge.

- Hardware Requirements:
- Server with at least 8GB RAM and 4 CPU cores.
- Storage: Sufficient SSD space for storing feedback and user data.

2.4 Constraints, Dependencies, Assumptions, and Unambiguities

- Constraints:
- Must comply with data protection laws such as GDPR.
- Limited to web-based applications, not mobile apps.

- Dependencies:
- Dependent on the organization’s existing authentication system.
- Relies on internet connectivity for accessing the web application.

- Assumptions:
- Users will have access to the internet and a modern web browser.
- The organization will provide necessary infrastructure and user accounts.

- Unambiguities:
- Feedback must be categorized by users, not automatically by the system (unless specified otherwise).
- Admins are the only users with permissions to generate reports.

2.5 User Characteristics

- End Users: Non-technical users who provide feedback via simple forms.
- Admins: Technically proficient users who manage feedback and generate reports.
- Managers: Users who require access to high-level reports and analytics for decision-making.

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3. System Features & Requirements

3.1 Functional Requirements

- FR1: The system shall allow users to register and log in.
- FR2: The system shall provide a form for users to submit feedback.
- FR3: Admins shall be able to categorize and manage submitted feedback.
- FR4: The system shall generate reports based on feedback data.
- FR5: The system shall send notifications to users and admins.

3.2 Use Cases

- Use Case 1: User Registration and Login
- Actors: End User
- Description: User registers or logs in to access the feedback system.

- Use Case 2: Submit Feedback

- Actors: End User
- Description: User submits feedback via a form.

- Use Case 3: Manage Feedback

- Actors: Admin
- Description: Admin categorizes, responds to, and manages feedback entries.

- Use Case 4: Generate Reports

- Actors: Admin, Manager
- Description: Generate reports on feedback data, filtering by date, category, etc.

3.3 External Interface Requirements

- API for Authentication: Interface with external authentication service for user management.
- Notification Service API: Interface with an external service for sending email or SMS notifications.
- Database Interface: Use SQL/NoSQL queries for data management.
 3.4 Database Requirements
- The system shall store feedback data including user ID, feedback text, category, submission date, and status.
- The database shall support indexing to optimize search and retrieval operations.
- Data redundancy and backup mechanisms must be in place to prevent data loss.

3.5 Non-Functional Requirements

- Performance: The system shall support up to 1000 concurrent users with minimal latency.
- Security: User data must be encrypted, and role-based access control should be enforced.
- Usability: The UI should be intuitive and accessible, following WCAG 2.1 guidelines.
- Reliability: The system shall maintain 99.9% uptime and have regular backups.
- Scalability: The system should be scalable to accommodate growth in user numbers and feedback volume.

4. Deliverables for Approval

- Prototype: A working prototype of the system’s UI for stakeholder review.

- Final SRS Document: This document, including all finalized requirements and design specifications.
- Test Plan: A detailed plan for testing the system against the specified requirements.
- User Manual: Documentation detailing how users and admins can interact with the system.
- Deployment Plan: A plan for deploying the system in the organization’s environment.