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Build ERP – SAP Rollout

Solution Walk-Through Sign Off - Materials Management

Project Identification
Project Name Build ERP – ECC Rollout
Module Materials Management - Procurement
Customer Organisation Combined Group Contracting Company
Mr. Mohammad Al Jaafreh,
Subject Matter Expert
[email protected]
Customer Project Manager, Email Shaik Mushtaq Ahmed, [email protected]
Project Manager, Email Tharun Thirupathi, [email protected]
Sandeep Reddy,
Document Author, Email
[email protected]

Approvals and Authorizations

Ver. No. Ver. Date Prepared By Reviewed By Review Approved By Affected Section & Summary of Change
Date

V1 14.01.2024 Sandeep Gopinath C 15.01.2024 Tharun

Reddy Thirupathi

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1. Purpose of this document

The Solution Walk-Through document clearly establishes configuration in line with the requirement shared
during Fit – to- standard session and recorded backlog that are needed to fall in place have been achieved
for executing the Business Process. This document also captures the sequence of Solution Walk-Through
activities that happened during the Solution Walk-Through workshop with CGC UAE Procurement
Department. All the owner’s and stake holders who are listed in this document have approved for the
completion and concurrence for the business process requirement and WRICEF Objects as stated below.

1.1 Business Processes Covered

Sl. BPML Number Business Process Covered CTM Status
No
Materials Management Organization
1 Completed
structure
Master Data
 Material Master Data
2 CG_MM_MD  Vendor Master Data Completed
 Service Master Data
 Vendor Evaluation
Purchase Requisition Processing
 Purchase Requisition for
Material Procurement
 Purchase Requisition for
Subcontracting
3 CG_MM_PC_01  Purchase Requisition for Completed
Hiring Order
Mr. Mohammad Al
 Purchase Requisition for Stock
Jaafreh,
and Non-Stock Materials
 Purchase Requisition for Ms. Joan Carla,
Material Submittal Mr. Mohammad
Request for Quotation (RFQ) Abdalwahab
 RFQ For Materials
4 CG_MM_PC_02 Completed
 RFQ For Subcontracting
 RFQ For Material Submittal
Purchase order (PO) and PO
Monitoring
 Material Purchase Order
 Material Contract PO
5 CG_MM_PC_03  Work Order Completed
 Subcontract
 Hiring Order
 Hiring contract
 Variation Order
6 CG_MM_ES External Service Management Completed

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Pricing and Conditions for Local and

7 CG_MM_PC_16 Completed
Import Purchasing
8 CG_MM_CO_01 Purchase Requisition Release Strategy Completed
9 CG_MM_CO_02 Purchase Order Release Strategy Completed

1.2 Developments Covered

S.No WRICEF Custom Object CTM Status
Purchase Request for Materials in CGC
1 Form Completed
UAE format
Purchase Request for Subcontract
2 Form Completed
Works in CGC UAE format
3 Form Purchase Request for Hiring Request Completed
Purchase Request for Material
4 Form Completed
Submittals
Request for Quotation for Materials in
5 Form Completed
CGC format in English
Request for Final Quotation for
6 Form Completed
Materials in CGC format in English
Request for Quotation for
7 Form Completed
Subcontracting in English
Request for Final Quotation for Mr. Mohammad Al
8 Form Jaafreh, Completed
Subcontracting in English
9 Form Materials Purchase Order in English Ms. Joan Carla, Completed
10 Form Material Contract PO in English Mr. Mohammad Completed
11 Form Work Order layout in English Abdalwahab Completed
12 Form Subcontract Contract layout in English Completed
Variation Order for Material and
13 Form Completed
Subcontracting procurement.
14 Form Hiring Order Layout (PO) Completed
15 Form Hiring Contract Layout (PO) Completed
Vendor Evaluation for Suppliers in CGC
16 Form Completed
format
17 Form Letter of Award Layout Completed
Quotation comparison Report Material
18 Enhancement Completed
Procurement
Quotation comparison Report
19 Enhancement Completed
Subcontracting

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1.3 Solution Walk Through Log

S.No Open Items Status Comments

In PR, CGC Contact to be taken from separate Text Id
1 Completed
Instead of Header Remarks.
In Quotation Comparison Report Arabic text to be
2 Completed
removed for UAE.
Authorization control to be made for PR Budget field and
3 Completed
Budget report in Quotation comparison based on role.
In RFQ and RFFQ (Material and Subcontracting) the
4 signature to be changed from Procurement manager to the Completed
person who Processes it.
To Add “only” in All Amount in Words for PO and LOA
5 Completed
Layout.
To Change the LOA signature to “GM” instead of
6 Completed
“Procurement Manager”.

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2.Sign Off
By Signing off this document, the Core Team Member Process Owners finally hereby confirm the
configuration of the system and Business Process Mapping as per the requirement.

CGC UAE further confirms that process mentioned in this document will be the final Business Process
Requirement and forms the basis for complete configuration requirement without any further additional /
change in requirement, cleared for subsequent activities of the Project.

Signature Signature

Date Date
Name Mr. Mohammad Al Jaafreh, Name Mr. Shaik Mushtaq Ahmed
[email protected]
Designation Procurement Manager, UAE Designation ERP Department Manager
Project Role Subject Matter Expert Project Role Project Manager
Project In-charge
Organisation CGC Organisation CGC

Signature Signature

Date Date
Name Mr. Tharun Thirupathi Name Mr. Sandeep Reddy
Designation Customer Success Manager Designation Consultant
Project Role Project Manager Project Role MM Consultant
Organisation Kaar Technologies Organisation Kaar Technologies

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