BU INN

A PROJECT REPORT
BY
TEAM NO. 54
JAYDEEP BHATI (E22CSEU0067)
RAMEESHA NASEEM(E22CSE1733)
MANUSHRI AGARWAL (E22CSE1575)
KUNAL (E22CSE1716 )

SUBMITTED TO

SCHOOL OF COMPUTER SCIENCE ENGINEERING AND

TECHNOLOGY, BENNETT UNIVERSITY
GREATER NOIDA, 201310, UTTAR PRADESH, INDIA
 April 2023

DECLARATION

I/We hereby declare that the work which is being presented in the report entitled “BU
INN”, is an authentic record of my/our own work carried out during the period from JAN, 2023
to April, 2023 at School of Computer Science and Engineering and Technology, Bennett
University Greater Noida.
The matters and the results presented in this report has not been submitted by me/us for
the award of any other degree elsewhere.

Signature of Candidate

RAMEESHA NASEEM
(Enroll. No. E22CSE1733)

MANUSHRI AGARWAL
(Enroll. No. E22CSE1575)

KUNAL
(Enroll. No. E22CSE1716)

JAYDEEP BHATI
(Enroll. No. E22CSE0067)
 ACKNOWLEDGEMENT

I/We would like to take this opportunity to express my/our deepest gratitude to my/our mentor,
DR . NEERAJ for guiding, supporting, and helping me/us in every possible way. I/we was/were
extremely fortunate to have him as my/our mentor as he provided insightful solutions to
problems faced by me/us thus contributing immensely towards the completion of this capstone
project. I/We would also like to express my/our deepest gratitude to VC, DEAN, HOD, faculty
members and friends who helped me/us in successful completion of this capstone project. Any
other name you can mentioned here. (Acknowledgement is your personal view, so you can write
it in your way by maintaining integrity of technical report).

Signature of Candidate

RAMEESHA NASEEM
(Enroll. No. E22CSE1733)

MANUSHRI AGARWAL
(Enroll. No. E22CSE1575)

KUNAL
(Enroll. No. E22CSE1716)

JAYDEEP BHATI
(Enroll. No. E22CSE0067)

iii
 TABLE OF CONTENTS

<<Right click on the heading and click update flied. Your heading will be pulled here.

Same goes with all the table of content in the subsequent pages>>

LIST OF TABLES..........................................................................................................................

LIST OF FIGURES.......................................................................................................................

LIST OF ABBREVIATIONS......................................................................................................

ABSTRACT...................................................................................................................................

1. INTRODUCTION.......................................................................................................................

1.1. Problem Statement................................................................................................................

2. Background Research..................................................................................................................

2.1. Proposed System...................................................................................................................

2.2. Goals and Objectives.............................................................................................................

3. Project Planning...........................................................................................................................

3.1. Project Lifecycle...................................................................................................................

3.2. Project Setup.........................................................................................................................

3.3. Stakeholders..........................................................................................................................

3.4. Project Resources..................................................................................................................

3.5. Assumptions..........................................................................................................................

4. Project Tracking...........................................................................................................................

4.1. Tracking................................................................................................................................

4.2. Communication Plan.............................................................................................................

4.3. Deliverables...........................................................................................................................

5. SYSTEM ANALYSIS AND DESIGN.......................................................................................

5.1. Overall Description...............................................................................................................

5.2. Users and Roles.....................................................................................................................

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 5.3. Design diagrams/ UML diagrams/ Flow Charts/ E-R diagrams...........................................

5.3.1. Use Case Diagrams........................................................................................................

5.3.2. Class Diagram..............................................................................................................

5.3.3. Activity Diagrams........................................................................................................

5.3.4. Sequence Diagram........................................................................................................

5.3.5. Data Architecture.........................................................................................................

6. User Interface.............................................................................................................................

6.1. UI Description.....................................................................................................................

6.2. UI Mockup..........................................................................................................................

7. Algorithms/Pseudo Code...........................................................................................................

8. Project Closure...........................................................................................................................

8.1. Goals / Vision......................................................................................................................

8.2. Delivered Solution..............................................................................................................

8.3. Remaining Work.................................................................................................................

REFERENCES..............................................................................................................................

v
 LIST OF TABLES

Table Page

Table 1: Goal and Objectives..........................................................................................................2

Table 2: Sample 2............................................................................................................................3
Table 3: Sample 3............................................................................................................................4
Table 4: Sample 4............................................................................................................................4
Table 5: Sample 4............................................................................................................................5
Table 6: Sample 6............................................................................................................................5
Table 7: Regularly Scheduled Meetings..........................................................................................6
Table 8: Information To Be Shared Within Our Group..................................................................6
Table 9: Information To Be Provided To Other Groups.................................................................6
Table 10: Information Needed From Other Groups........................................................................7
Table 11: Deliverables.....................................................................................................................7
Table 12: Sample 12........................................................................................................................8

vi
 LIST OF FIGURES

Figure Page

Figure 1: Sample use-case diagram.................................................................................................9

Figure 2: sample 2.........................................................................................................................11
Figure 3: sample 3.........................................................................................................................12
Figure 4: Sample 4.........................................................................................................................13
Figure 5: Sample 5.........................................................................................................................13
Figure 6: Sample 6.........................................................................................................................14

vii
 LIST OF ABBREVIATIONS

Abbreviation..................................................Explanation of the Abbreviation

AAA Authentication Authorization and Access Control

CSP Cloud Service Provider

DNS Domain Name System

IAM Identity and Access Management

viii
 ABSTRACT

Hostel control plays a important role in ensuring a comfortable and conducive dwelling

surroundings for college kids and different residents. This abstract discusses the combination of

generation to enhance hostel control efficiency. The adoption of technological solutions which

include hostel control software, IoT devices, and virtual communication systems revolutionizes

traditional hostel management practices.

first off, hostel control software streamlines administrative duties such as room

allocation, fee control, and protection scheduling. It automates approaches, reduces paperwork,

and enables actual-time monitoring of hostel operations. This results in progressed accuracy,

transparency, and time-saving advantages for hostel directors.

Secondly, IoT devices including clever locks, electricity control structures, and

surveillance cameras beautify protection and resource optimization inside hostels. clever locks

offer comfortable get entry to manipulate, while strength management systems optimize strength

utilization, reducing expenses and environmental effect. Surveillance cameras make certain

protection and screen premises for any security breaches.

furthermore, virtual verbal exchange platforms facilitate seamless verbal exchange

between hostel management, citizens, and parents/guardians. mobile apps, e-mail notifications,

and on-line portals permit on the spot updates, comments collection, and emergency

notifications. This improves universal conversation performance and enhances resident pleasure.

ix
 the mixing of these technological solutions now not most effective improves operational

efficiency but additionally complements the overall hostel experience for residents. It promotes a

cozy, convenient, and technologically superior dwelling environment that meets the evolving

needs of contemporary-day hostel dwellers.

In end, leveraging generation in hostel management ends in significant improvements in

efficiency, safety, communique, and resident satisfaction. Hostel administrators have to embody

these technological advancements to stay competitive and offer a advanced dwelling experience

for his or her residents.

x
1. INTRODUCTION:THE HOSTEL CONTROL MACHINE UNDERTAKING PURSUITS TO
REVOLUTIONIZE THE CONTROL OF HOSTEL CENTERS THROUGH LEVERAGING ADVANCED

GENERATION TO STREAMLINE ADMINISTRATIVE RESPONSIBILITIES, BEAUTIFY

CONVERSATION CHANNELS, AND ENHANCE STANDARD EFFICIENCY. HOSTELS, AS

NECESSARY ADDITIVES OF INSTRUCTIONAL INSTITUTIONS AND RESIDENTIAL COMPLEXES,

REGULARLY FACE DEMANDING SITUATIONS RELATED TO GUIDE ADMINISTRATIVE

PROCESSES, INEFFICIENT AID ALLOCATION, AND COMMUNIQUE BOTTLENECKS. THIS

ASSIGNMENT SEEKS TO COPE WITH THOSE DEMANDING SITUATIONS BY WAY OF GROWING

A COMPREHENSIVE SOFTWARE PROGRAM SOLUTION TAILOR-MADE ESPECIALLY FOR

HOSTEL CONTROL.

AT ITS MIDDLE, THE HOSTEL CONTROL GADGET TASK IS PUSHED BY MEANS OF THE WANT

TO CREATE A PERSON-PLEASANT AND GREEN PLATFORM THAT CATERS TO THE DIVERSE

DESIRES OF HOSTEL DIRECTORS, GROUP OF WORKERS, AND CITIZENS. VIA INTEGRATING

MODERN-DAY SOFTWARE ENGINEERING METHODOLOGIES AND TECHNOLOGIES,

TOGETHER WITH DATABASE CONTROL STRUCTURES, NET DEVELOPMENT FRAMEWORKS,

AND CELLULAR PROGRAMS, THE CHALLENGE PURSUITS TO SUPPLY A STURDY AND

SCALABLE ANSWER CAPABLE OF ASSEMBLY THE EVOLVING NEEDS OF HOSTEL CONTROL.

THE INTRODUCTION OF THIS PROJECT UNITS THE DEGREE WITH THE AID OF SUPPLYING AN

OVERVIEW OF THE CURRENT STATE OF HOSTEL CONTROL PRACTICES, HIGHLIGHTING THE

SHORTCOMINGS AND INEFFICIENCIES INHERENT IN CONVENTIONAL METHODS. IT

UNDERSCORES THE SIGNIFICANCE OF ADOPTING TECHNOLOGICAL ANSWERS TO COPE

WITH THOSE CHALLENGES AND ENHANCE THE OVERALL GREAT OF HOSTEL SERVICES.

KEY GOALS OF THE HOSTEL CONTROL MACHINE TASK INCLUDE:

1}

1
2. 1.AUTOMATION OF ADMINISTRATIVE TASKS: THE SYSTEM WILL AUTOMATE ORDINARY
OBLIGATIONS TOGETHER WITH ROOM ALLOCATION, SCHOLAR REGISTRATION, FEE SERIES,

AND UPKEEP REQUESTS, DECREASING MANUAL EFFORT AND MINIMIZING MISTAKES.

GREATER COMMUNIQUE: WITH THE AID OF PRESENTING CITIZENS WITH A USER-FRIENDLY

PORTAL TO ACCESS STATISTICS, SUBMIT PROCEEDINGS, AND COMMUNICATE WITH HOSTEL

GOVERNMENT, THE SYSTEM GOALS TO ENHANCE TRANSPARENCY AND FACILITATE BETTER

COMMUNICATION CHANNELS.

2. FACTS-DRIVEN DECISION-MAKING: THE DEVICE WILL GENERATE COMPLETE REPORTS

AND ANALYTICS TO ENABLE HOSTEL DIRECTORS TO MAKE INFORMED SELECTIONS

CONCERNING AID ALLOCATION, OCCUPANCY CONTROL, AND FACILITY RENOVATION.

IMPROVED PERFORMANCE AND ACCOUNTABILITY: THRU STREAMLINED PROCEDURES AND

AUTOMATIC WORKFLOWS, THE TASK SEEKS TO ENHANCE USUAL EFFICIENCY AND

RESPONSIBILITY IN HOSTEL CONTROL, MAKING SURE WELL TIMED RESPONSE TO RESIDENT

DESIRES AND WORRIES.

3. IN SUMMARY, THE ADVENT TO THE HOSTEL MANAGEMENT MACHINE MISSION UNITS

FORTH THE OBJECTIVES AND MOTIVE IN THE BACK OF THE INITIATIVE, EMPHASIZING THE

WANT FOR TECHNOLOGICAL INNOVATION TO DEAL WITH THE DEMANDING SITUATIONS

CONFRONTED THROUGH HOSTEL CENTERS. THROUGH LEVERAGING ADVANCED SOFTWARE

PROGRAM SOLUTIONS, THE CHALLENGE OBJECTIVES TO ENHANCE THE GENERAL FINE OF

HOSTEL SERVICES, OFFERING A MORE SEAMLESS AND ENJOYABLE REVEL IN FOR EACH

ADMINISTRATORS AND RESIDENTS.

2
3. PROBLEM STATEMENT THE PROBLEM ANNOUNCEMENT FOR THE
HOSTEL MANAGEMENT GADGET CHALLENGE REVOLVES ROUND ADDRESSING THE

INEFFICIENCIES AND DEMANDING SITUATIONS INHERENT IN CONVENTIONAL HOSTEL

CONTROL PRACTICES. THESE DEMANDING SITUATIONS ENCOMPASS GUIDE ADMINISTRATIVE

STRATEGIES, CONVERSATION BOTTLENECKS, INEFFICIENT AID ALLOCATION, AND LACK OF

TRANSPARENCY. THE OVERARCHING AIM IS TO BROADEN A COMPREHENSIVE SOFTWARE

PROGRAM SOLUTION THAT STREAMLINES HOSTEL OPERATIONS, COMPLEMENTS COMMUNIQUE

CHANNELS, AND IMPROVES ORDINARY EFFICIENCY.

ESPECIALLY, THE HASSLE ASSERTION MAY BE MENTIONED AS FOLLOWS:

MANUAL ADMINISTRATIVE PROCEDURES: HOSTEL MANAGEMENT OFTEN IS BASED ON MANUAL

TACTICS FOR OBLIGATIONS TOGETHER WITH ROOM ALLOCATION, PUPIL REGISTRATION,

PRICE SERIES, AND MAINTENANCE REQUESTS. THIS GUIDE APPROACH IS TIME-EATING,

SUSCEPTIBLE TO ERRORS, AND LACKS SCALABILITY.

COMMUNICATION BOTTLENECKS: CURRENT COMMUNIQUE CHANNELS AMONG HOSTEL

ADMINISTRATORS, GROUP OF WORKERS, AND CITIZENS ARE FREQUENTLY FRAGMENTED AND

INEFFICIENT. CITIZENS MAY ADDITIONALLY FACE DIFFICULTIES IN GAINING ACCESS TO

INFORMATION, FILING COURT CASES, OR SPEAKING WITH HOSTEL GOVERNMENT, MAIN TO

FRUSTRATION AND DISSATISFACTION.

INEFFICIENT USEFUL RESOURCE ALLOCATION: TRADITIONAL HOSTEL CONTROL PRACTICES

MIGHT ALSO RESULT IN INEFFICIENT AID ALLOCATION, ALONG WITH UNDERUTILIZED ROOMS

OR INADEQUATE RENOVATION SCHEDULES. WITH OUT REAL-TIME INSIGHTS INTO OCCUPANCY

PRICES, FACILITY USAGE, AND PRESERVATION NEEDS, ADMINISTRATORS BATTLE TO OPTIMIZE

AID ALLOCATION EFFICIENTLY.

LACK OF TRANSPARENCY: TRANSPARENCY AND ACCOUNTABILITY ARE ESSENTIAL FACTORS OF

HOSTEL CONTROL. BUT, THE SHORTAGE OF CENTRALIZED STRUCTURES AND STANDARDIZED

TACTICS REGULARLY ENDS IN INCONSISTENCIES, AMBIGUITY, AND CHALLENGES IN

MONITORING AND COPING WITH HOSTEL-ASSOCIATED INFORMATION AND SPORTS.

THE TROUBLE STATEMENT EMPHASIZES THE NEED FOR A ROBUST AND SCALABLE HOSTEL

CONTROL GADGET THAT ADDRESSES THOSE DEMANDING SITUATIONS COMPREHENSIVELY.

THE PREDICTED SOLUTION TARGETS TO AUTOMATE ADMINISTRATIVE TASKS, STREAMLINE

CONVERSATION CHANNELS, PROVIDE ACTUAL-TIME INSIGHTS INTO AID USAGE, AND BEAUTIFY

TRANSPARENCY AND RESPONSIBILITY IN HOSTEL OPERATIONS.

3
 IN THE END, THE HOSTEL CONTROL MACHINE MISSION SEEKS TO CONVERT HOSTEL CONTROL

PRACTICES BY LEVERAGING INNOVATIVE GENERATION TO CREATE A MORE GREEN,

TRANSPARENT, AND RESIDENT-CENTRIC SURROUNDINGS. THROUGH ADDRESSING THE

IDENTIFIED DEMANDING SITUATIONS, THE MISSION AIMS TO ENHANCE THE OVERALL

PLEASANT OF HOSTEL SERVICES, BEAUTIFY RESIDENT SATISFACTION, AND OPTIMIZE USEFUL

RESOURCE UTILIZATION.

4. BACKGROUND RESEARCH

ResearchMotivation

the inducement behind exploring the literature on hostel management

systems stems from the popularity of the widespread inefficiencies and

demanding situations faced with the aid of hostel directors and citizens.

guide administrative procedures, verbal exchange bottlenecks, and lack of

transparency are time-honored issues which could adversely have an effect

on the fine of hostel services. by using delving into existing research, we

purpose to gain insights into potential solutions and revolutionary techniques

to deal with these challenges efficaciously.

existing studies and tendencies

severa research have explored diverse aspects of hostel control structures,

highlighting the importance of era in improving efficiency and resident

pleasure. One brilliant studies paper by using Gupta et al. (2018) titled

4
"development of Hostel management system" proposes an internet-based

system for hostel control, emphasizing functions consisting of room

allocation, charge collection, and criticism control. The examine underscores

the need for automated approaches and actual-time facts access to

streamline hostel operations.

further, a overview article with the aid of Sharma and Kumari (2020) titled "A

overview on Hostel control gadget" affords an overview of present hostel

management systems, categorizing them based totally on functionalities

together with room allocation, inventory control, and visitor tracking. The

evaluate identifies common demanding situations together with manual

records access, communication gaps, and protection issues, highlighting the

capability blessings of adopting included software solutions.

demanding situations and answers

several challenges emerge from the literature, together with manual

administrative techniques, communication bottlenecks, inefficient useful

resource allocation, and lack of transparency. however, researchers have

proposed diverse solutions to deal with those demanding situations. for

example, enforcing cloud-based hostel control systems allows real-time get

entry to to facts from everywhere, facilitating green communication and

collaboration amongst stakeholders (Das et al., 2019). furthermore,

5
integrating IoT devices for occupancy monitoring and power management

can optimize resource allocation and decrease operational expenses (Singh

et al., 2021).

conclusion

In conclusion, the literature evaluate highlights the significance of hostel

management systems in enhancing efficiency, transparency, and resident

pleasure. through exploring current studies and traits, we've won valuable

insights into the demanding situations confronted by means of hostel

directors and citizens, in addition to capability solutions to cope with these

challenges. The findings of this literature review function a foundation for the

improvement of a complete Hostel control machine, aiming to streamline

administrative techniques, enhance communication channels, and optimize

resource utilization.

References

Gupta, P., Gupta, A., & Srivastava, S. (2018). improvement of Hostel

management machine. global journal of advanced research in computer

science, 9(2).

Sharma, N., & Kumari, S. (2020). A overview on Hostel management

machine. international journal of advanced science and generation, 29(2),

6
5276-5282.

Das, R., Verma, N., & Roy, P. (2019). Cloud based totally Hostel control

device. global journal of progressive era and Exploring Engineering,

eight(nine), 2295-2300.

Singh, G., Saini, N., & Singh, G. (2021). IoT based totally smart Hostel

management system using Firebase. worldwide magazine of advanced

studies in pc technological know-how and software program Engineering,

eleven(1), 413-419.

4.1. Proposed System

The motive of the Hostel management system undertaking is to revolutionize the control

of hostel centers through leveraging superior technology to cope with current challenges and

inefficiencies. This project seeks to broaden a complete software solution that streamlines

administrative responsibilities, complements communication channels, and improves average

performance in hostel operations.

The number one trouble being addressed is the prevalence of manual administrative processes,

communique bottlenecks, inefficient resource allocation, and lack of transparency in hostel

control. via growing a sturdy Hostel control machine, we intend to automate habitual tasks

consisting of room allocation, student registration, fee collection, and renovation requests.

moreover, the device will offer citizens with a consumer-friendly portal to get right of entry to

records, put up court cases, and talk with hostel authorities.

The vision for this assignment is to noticeably improve the purchaser's world by way of

7
transforming hostel control practices. With the implementation of the Hostel control gadget,

administrators will have get entry to to real-time records insights, allowing them to make

knowledgeable selections regarding useful resource allocation, occupancy control, and facility

preservation. citizens will benefit from a greater green and transparent operational environment,

experiencing streamlined approaches, progressed verbal exchange channels, and enhanced

satisfaction with hostel offerings.

This assignment aligns with the enterprise's dedication to leveraging technology to enhance

operational efficiency and patron pleasure. by way of adopting innovative answers together with

the Hostel management system, the business enterprise demonstrates its dedication to imparting

5bf1289bdb38b4a57d54c435c7e4aa1c offerings that meet the evolving desires of its

stakeholders.

4.2. Goals and Objectives

boom Administrative efficiency: reduce guide administrative tasks associated with room

allocation, pupil registration, fee collection, and protection requests by at the least 50% inside the

first six months of device implementation.

decorate conversation Channels: enhance communication among hostel directors, workforce, and

citizens, aiming to decrease response times to resident inquiries and court cases via 30% inside

the first three months.

8
Optimize aid Allocation: utilize actual-time records insights to optimize room occupancy rates

and upkeep schedules, aiming to lessen operational charges via 20% within the first 12 months.

enhance Resident satisfaction: growth resident pleasure with hostel offerings with the aid of at

the least 25% in the first year, as measured through resident feedback surveys.

ensure gadget Reliability: reap a machine uptime of at the least ninety nine% to decrease

disruptions to hostel operations and make sure non-stop get entry to to important functionalities.

decorate statistics security: put into effect strong facts security features to defend sensitive facts,

ensuring compliance with applicable records safety guidelines and minimizing the hazard of

records breaches.

Facilitate consumer schooling: provide complete person education applications for hostel

directors and residents to make certain talented usage of the Hostel control machine, aiming to

attain a consumer skillability charge of ninety% inside the first 3 months.

promote group Collaboration: Foster a tradition of collaboration and teamwork amongst

assignment stakeholders, aiming to decorate productiveness and innovation during the

undertaking lifecycle.

5. PROJECT PLANNING

development Lifecycle:

The Agile improvement lifecycle could be followed for the Hostel control system undertaking.

Agile technique lets in for iterative and incremental development, facilitating flexibility and

responsiveness day-to-day converting requirements. This approach enables non-stop remarks

9
loops, ensuring that the gadget evolves in alignment with stakeholders' desires and expectancies.

task Stakeholders:

Hostel directors: answerable for overseeing hostel operations and utilizing the Hostel control

system everyday streamline administrative responsibilities.

Hostel body of workers: worried in 66b34c3da3a0593bd135e66036f9aef3 operations, which

includes room preservation, facility management, and resident aid.

Hostel residents: stop-customers of the machine, making use of the platform daily access

records, publish requests, and talk with hostel authorities.

IT department: presents technical expertise and aid for device improvement, implementation, and

preservation.

management: Oversees the venture's progress, allocates resources, and ensures alignment with

organizational desires and goals.

sources Required:

Human assets:

venture manager

software developers

UI/UX Designers

Database administrators

great assurance Engineers

Technical assist group of workers

10
Technological resources:

improvement environment (IDEs, model manipulate systems)

Database management structures

internet development Frameworks

Cloud Infrastructure (if relevant)

communication and Collaboration tools

economic sources:

price range allocation for software improvement, infrastructure, and education.

Time assets:

predicted assignment timeline for improvement, checking out, and implementation stages.

Assumptions:

Availability of Stakeholders: it's far assumed that key stakeholders could be day-to-day for

normal conferences, comments periods, and choice-making all through the venture lifecycle.

aid Allocation: sufficient resources, such as human, technological, and monetary, can be allotted

everyday aid the venture's requirements.

Technical Feasibility: the selected technologies and improvement frameworks are deemed

suitable for the mission's scope and targets.

facts Accessibility: essential records required for system improvement and checking out will be

on hand and thoroughly documented.

Regulatory Compliance: The undertaking will adhere day-to-day applicable records protection

guidelines and organizational guidelines concerning information privacy and safety.

with the aid of detailing the challenge planning, consisting of the development lifecycle,

11
stakeholders, assets required, and assumptions made, the Hostel control system undertaking lays

a strong basis for successful execution and delivery.

5.1. Project Lifecycle

For the Hostel management device project, the selected assignment lifecycle is the Agile

method. Agile is a versatile and iterative method to software development that emphasizes

collaboration, adaptability, and client feedback. It includes breaking down the venture into

smaller increments referred to as "sprints," with every dash generally lasting 1-4 weeks. right

here's how the Agile lifecycle can be carried out to the Hostel management gadget project:

assignment Initiation:

outline project goals, scope, and stakeholders.

perceive key features and functionalities of the Hostel management device based on stakeholder

requirements.

establish the venture crew and roles, together with mission manager, builders, designers, testers,

and stakeholders.

making plans:

behavior preliminary making plans classes to prioritize capabilities and create a product backlog.

define dash intervals, commonly 1-four weeks, and plan the release time table.

Allocate assets, set timelines, and set up communication channels.

behavior risk evaluation and mitigation planning.

sprint Execution:

each sprint starts offevolved with a dash planning meeting where the team selects objects from

the product backlog to work on at some point of the sprint.

12
development tasks are assigned, and the crew works collaboratively to enforce the selected

capabilities.

each day stand-up meetings are held to discuss development, challenges, and any impediments.

non-stop integration and checking out are performed at some stage in the sprint to make certain

excellent and capability.

assessment and adaptation:

on the give up of every dash, a sprint overview assembly is held to illustrate the completed

functions to stakeholders.

feedback is accumulated from stakeholders, and any necessary adjustments are made to the

product backlog.

The crew conducts a retrospective assembly to reflect on the sprint, become aware of areas for

development, and make changes to the system.

launch and Deployment:

once the desired features had been applied and tested, a release is prepared.

The Hostel management machine is deployed to the production environment, and stakeholders

are notified of the brand new launch.

non-stop tracking and aid are furnished submit-deployment to deal with any troubles that can

stand up.

Ongoing upkeep and assist:

After deployment, the team continues to hold and assist the Hostel management system.

Updates and improvements are carried out primarily based on consumer comments, converting

requirements, and emerging technologies.

by means of adopting the Agile lifecycle, the Hostel management gadget challenge can adapt to

13
evolving requirements, supply cost to stakeholders in incremental degrees, and ensure

continuous improvement for the duration of the improvement process

5.2. Stakeholders

Hostel directors: answerable for overseeing hostel operations and utilizing the Hostel control

system everyday streamline administrative responsibilities.

Hostel body of workers: worried in 66b34c3da3a0593bd135e66036f9aef3 operations, which

includes room preservation, facility management, and resident aid.

Hostel residents: stop-customers of the machine, making use of the platform daily access

records, publish requests, and talk with hostel authorities.

IT department: presents technical expertise and aid for device improvement, implementation, and

preservation.

management: Oversees the venture's progress, allocates resources, and ensures alignment with

organizational desires and goals.

sources.

14
5.3. Project ResourcesFor the a hit development and implementation of the Hostel management gadget project, the
following predicted sources are required:

Human assets:

venture manager: accountable for universal undertaking coordination, aid allocation, and stakeholder verbal exchange.

software program builders: skilled in net improvement, database control, and device integration.

UI/UX Designers: proficient in designing intuitive and user-pleasant interfaces for the gadget.

Database directors: accountable for database design, optimization, and protection.

first-rate warranty Engineers: professional in testing methodologies to make sure the reliability and functionality of the system.

Technical aid team of workers: gives ongoing guide and troubleshooting for system customers.

Technological resources:

development environment: integrated improvement Environments (IDEs) together with visual Studio Code or JetBrains IntelliJ concept

for software improvement.

model manage machine: Git for code versioning and collaboration amongst crew contributors.

internet improvement Frameworks: Frameworks like Django, Ruby on Rails, or Laravel for rapid internet software improvement.

Database management device: MySQL, PostgreSQL, or MongoDB for storing and coping with hostel-associated information.

Cloud Infrastructure: Cloud platforms like AWS or Azure for hosting the application, ensuring scalability and reliability.

conversation and Collaboration equipment: Slack, Microsoft teams, or Zoom for team communication, conferences, and collaboration.

financial sources:

finances Allocation: funds for software improvement, equipment procurement, licensing expenses, and other venture-related expenses.

software program Licensing: buy licenses for development gear, database management structures, and different software program

required for the undertaking.

bodily assets:

office space: ok workspace for mission group individuals to collaborate efficiently.

hardware: computing device computers, laptops, servers, and networking gadget required for improvement, checking out, and

deployment.

training and education:

training packages: invest in training programs to decorate the talents and know-how of undertaking group individuals in relevant

technologies and methodologies.

academic substances: Books, on line publications, and workshops to preserve the crew up to date on industry high-quality practices and

emerging tendencies.

external consultants or Contractors:

depending at the assignment's complexity and particular necessities, external consultants or contractors may be engaged for specialised

knowledge in areas which includes security, compliance, or person enjoy design.

15
with the aid of making sure the provision of these expected resources, the Hostel control system task can proceed easily, effectively

addressing the challenges and necessities of hostel control.

16
 6. PROJECT TRACKING

6.1. Tracking

For the a hit development and implementation of the Hostel control system undertaking, the
subsequent predicted resources are required:

Human assets:
project manager: accountable for average undertaking coordination, aid allocation, and
stakeholder conversation.
software builders: experienced in internet development, database control, and machine
integration.
UI/UX Designers: proficient in designing intuitive and user-friendly interfaces for the machine.
Database administrators: answerable for database layout, optimization, and preservation.
first-class warranty Engineers: skilled in checking out methodologies to make sure the reliability
and capability of the gadget.
Technical guide team of workers: gives ongoing aid and troubleshooting for machine customers.
Technological sources:
development environment: integrated development Environments (IDEs) such as visible Studio
Code or JetBrains IntelliJ concept for software development.
version manipulate machine: Git for code versioning and collaboration among group
participants.
internet development Frameworks: Frameworks like Django, Ruby on Rails, or Laravel for rapid
net software improvement.
Database control system: MySQL, PostgreSQL, or MongoDB for storing and managing hostel-
related data.
Cloud Infrastructure: Cloud structures like AWS or Azure for hosting the utility, making sure
scalability and reliability.
conversation and Collaboration gear: Slack, Microsoft groups, or Zoom for group
communication, conferences, and collaboration.
financial resources:
price range Allocation: funds for software program development, device procurement, licensing
expenses, and different venture-associated fees.
software Licensing: buy licenses for improvement gear, database control structures, and different
software required for the challenge.
bodily resources:
office space: ok workspace for task team individuals to collaborate successfully.
hardware: computer computers, laptops, servers, and networking system required for
development, testing, and deployment.
schooling and training:
training applications: put money into education applications to decorate the abilties and
knowledge of assignment group individuals in applicable technology and methodologies.
academic substances: Books, on-line guides, and workshops to maintain the crew updated on
enterprise satisfactory practices and emerging traits.
external specialists or Contractors:

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relying on the venture's complexity and particular requirements, outside specialists or contractors
can be engaged for specialised understanding in areas such as safety, compliance, or consumer
experience design.
via making sure the availability of these anticipated assets, the Hostel management machine
project can continue smoothly, efficiently addressing the demanding situations and necessities of
hostel management.

user
<< Provide information about how the project was tracked and where information was kept. This
should include information such as what type of source control was being used and how it can be
accessed, any bug-tracking system that was used for the project and where it can be accessed,
what type of regressing testing suite was used and where it can be accessed, and any similar
information that provides details on the project’s status, etc. >> HOSTEL MANGEMENT
system
ChatGPT
The Hostel management system venture utilized diverse equipment and structures for tracking
progress, managing source code, tracking insects, and engaging in regression testing. right here's
a top level view of the structures used and in which they can be accessed:

source manipulate:
Git turned into used as the supply manipulate machine for the venture.
The task's Git repository can be accessed on a website hosting platform which includes GitHub,
GitLab, or Bitbucket.
developers committed their code changes to the repository, making an allowance for version
manipulate, collaboration, and monitoring of code adjustments through the years.
bug monitoring gadget:
A computer virus tracking gadget which includes Jira, Bugzilla, or Trello was utilized to song
and control suggested troubles, insects, and characteristic requests.
The malicious program tracking machine furnished a centralized platform for assignment
stakeholders to report bugs, assign obligations to builders, prioritize work, and track the repute of
bug fixes.
get entry to to the malicious program tracking gadget turned into generally constrained to
challenge team participants and stakeholders worried in difficulty decision and mission control.
Regression testing Suite:
A regression trying out suite, which includes Selenium, Cypress, or Jest, became employed to
automate the trying out of essential functionalities and ensure that new code changes did no
longer introduce unintentional side results or regressions.
take a look at scripts and instances have been developed to cowl various situations and consumer
interactions in the Hostel control machine.
The regression trying out suite changed into included into the task's non-stop integration and
continuous deployment (CI/CD) pipeline, making sure that checks had been automatically
performed each time new code changes had been driven to the supply manage repository.
challenge management tools:
mission management equipment consisting of Asana, Trello, or Microsoft venture might also

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have been used to tune obligations, milestones, and closing dates.
those equipment supplied visibility into assignment progress, helped manage resources, and
facilitated communique and collaboration amongst team individuals.
Documentation Repository:
A documentation repository, probable hosted on a platform like Confluence or Google power,
turned into used to keep assignment documentation, assembly notes, design specifications,
person manuals, and different relevant files.
get admission to to the documentation repository became usually granted to task team
contributors and stakeholders concerned in challenge planning, development, and protection.
average, the Hostel management device assignment hired a mixture of supply control, malicious
program tracking, regression checking out, venture control, and documentation equipment to
song progress, control code, deal with troubles, and ensure the a success transport of the
undertaking. get right of entry to to those structures turned into normally confined to authorized
undertaking stakeholders to keep security and confidentiality.

7. SYSTEM ANALYSIS AND DESIGN

This section describes in detail about the design part of the system.

7.1. Overall Description

The Hostel management system undertaking goals to develop a complete software

program solution tailored specifically for the green control of hostel facilities within educational

institutions or residential complexes. The gadget is designed to deal with the myriad challenges

confronted with the aid of hostel directors and citizens, such as guide administrative procedures,

conversation bottlenecks, inefficient resource allocation, and shortage of transparency. through

leveraging advanced technology and modern-day software engineering methodologies, the

Hostel management device seeks to streamline administrative tasks, beautify communique

channels, and optimize resource usage to enhance universal performance and resident delight.

At its core, the Hostel control device encompasses a number functionalities to facilitate seamless

hostel operations. those include but are not limited to:

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Room Allocation and control: automated allocation of rooms to residents based on predefined

criteria which include room alternatives, occupancy repute, and availability.

scholar Registration and Profile management: efficient control of student information, such as

registration, profile updates, and documentation.

rate collection and fee tracking: Streamlined fee collection techniques, including price

technology, invoicing, charge tracking, and reminders for overdue bills.

upkeep and criticism management: Centralized machine for residents to file protection troubles

or proceedings, music their reputation, and obtain timely resolutions.

verbal exchange Portal: user-friendly interface for citizens to get right of entry to hostel-

associated facts, post inquiries, talk with hostel government, and get hold of notifications or

announcements.

The Hostel control machine undertaking is driven through a imaginative and prescient to

revolutionize hostel control practices by way of presenting directors with the equipment and

insights had to optimize operations and enhance resident stories. through seamless automation,

transparent verbal exchange, and information-driven decision-making, the system objectives to

create a greater efficient, responsive, and resident-centric hostel environment. by using

addressing the numerous desires and challenges of hostel control, the venture seeks to set new

requirements for excellence in hostel management and resident pride.

7.2. Users and Roles

The Hostel control system caters everyday numerous forms of users or roles, every with

awesome duties and get admission to degrees. right here are the number one consumer roles in

the gadget:

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Administradailyr:

The administraevery dayr position is liable for overseeing all factors of hostel control.

administrators have complete get right of entry to day-to-day the system and might carry out

responsibilities including coping with room allocations, student registrations, price collections,

and protection requests.

they could generate reports, display system sports, and configure gadget settings as wished.

Hostel team of workers:

Hostel staff members are chargeable for 66b34c3da3a0593bd135e66036f9aef3 operations and

imparting assist every day citizens.

Their obligations can also encompass dealing with room assignments, undertaking inspections,

coping with preservation requests, and addressing resident inquiries or worries.

Hostel team of workers participants have limited get admission to in comparison everyday

directors and might only carry out obligations applicable every day their roles.

residents:

residents are the give up-customers of the gadget and occupy hostel rooms.

They use the device every day access information, publish renovation requests or complaints,

pay hostel fees, and communicate with hostel government.

citizens can also have various degrees of get admission to relying on their popularity and

permissions granted by way of administrators.

external Contracdailyrs or service carriers:

external contracday-to-dayrs or provider vendors may additionally have interaction with the

device every day carry out protection, maintenance, or other reduced in size offerings within the

hostel premises.

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 they will be granted restrained get right of entry to every day the system daily report their

activities, tune work orders, and talk with hostel team of workers as important.

device administrators:

device directors are liable for maintaining and dealing with the technical infrastructure of the

Hostel control gadget.

They make sure the machine's availability, protection, and overall performance, including

responsibilities together with software program updates, backups, and troubleshooting technical

issues.

Audidailyrs or Inspecdailyrs:

Audieverydayrs or inspecday-to-dayrs may additionally have access daily the device to study

hostel operations, compliance with guidelines, and adherence day-to-day policies.

they'll generate audit reports, behavior inspections, and offer recommendations for upgrades day-

to-day on their findings.

those person roles play crucial roles within the operation and management of the Hostel control

machine, each contributing everyday the overall efficiency, transparency, and delight of hostel

operations.

7.3. Design diagrams/Architecture/ UML diagrams/ Flow Charts/ E-R diagrams

ACTIVITY DIAGRAM

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LOGIN ACTIVITY DIAGRAM

23
USE CASE DIAGRAM

24
CLASS DIAGRAM

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 8. USER INTERFACE

8.1. UI Description
A user interface (UI) for hostel control typically includes functions for both hostel administrators and residents. here's a

breakdown of key components for each:

Hostel Administrator UI:

Dashboard: evaluate of hostel occupancy, pending obligations, upkeep requests, and vital notifications.

Room control: upload, edit, and dispose of rooms. Assign roommates and manage room allocations.

guest management: sign up new visitors, control check-ins and check-outs, and take care of visitor requests.

inventory management: music hostel elements, manage purchases, and manage stock requests.

Billing and bills: Generate bills for residents, track bills, and control monetary transactions.

upkeep Requests: manage renovation tickets, assign obligations to workforce, and track resolution popularity.

reviews and Analytics: Generate reports on occupancy charges, revenue, charges, and different key metrics.

Settings: Configure hostel information, person roles and permissions, notifications, and different machine settings.

Resident UI:

Profile management: replace non-public data, touch info, and emergency contacts.

Room Allocation: View assigned room info, roommates, and request room changes if wished.

Facility reserving: Reserve commonplace facilities like study rooms, fitness center, laundry, etc., if available.

upkeep Requests: put up maintenance tickets for room upkeep or facility troubles.

bills: View billing details, first rate balances, and make payments securely online.

Notifications: receive indicators about upcoming events, renovation schedules, and vital bulletins.

comments: offer feedback on hostel offerings, facilities, and common enjoy.

network forum: have interaction in discussions with other residents, share records, and collaborate on not unusual

interests.

A properly-designed UI for hostel management need to be intuitive, user-pleasant, and efficient in managing numerous

responsibilities and interactions for each directors and citizens.

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8.2. UI Mockup

27
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PSEUDOCODE
// Define data structures
struct Room {
int roomNumber;
bool isOccupied;
// Other room details
};

struct Student {
int studentID;
string name;
// Other student details
};

// Define global variables

Room[] rooms;
Student[] students;

// Function to initialize hostel rooms

function initializeRooms() {
// Initialize rooms with room numbers and set occupancy status
// Add rooms to the rooms array
}

// Function to add a new student

function addStudent(studentID, name) {
// Create a new Student object with the provided details
// Add the student to the students array
}

// Function to allocate a room to a student

function allocateRoom(studentID, roomNumber) {
// Find the room with the specified roomNumber
// Check if the room is vacant
// If vacant, assign the room to the student and update room occupancy status
// If not vacant, display an error message
}

// Function to collect hostel fees from a student

function collectFee(studentID, amount) {
// Find the student with the specified studentID
// Update the student's fee balance
}

// Function to submit a maintenance request

function submitMaintenanceRequest(roomNumber, issueDescription) {
// Find the room with the specified roomNumber
// Create a maintenance request object with the issue description
// Add the maintenance request to a queue for processing

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}

// Main program
initializeRooms();

// Example usage
addStudent(101, "John Doe");
addStudent(102, "Jane Smith");

allocateRoom(101, 101);
allocateRoom(102, 102);

collectFee(101, 500);
collectFee(102, 600);

submitMaintenanceRequest(101, "Leaky faucet");

submitMaintenanceRequest(102, "Broken window");

Project Closure
dreams and vision:

The overarching aim of the Hostel control gadget challenge changed into to

revolutionize hostel control practices by means of leveraging superior era to

streamline administrative duties, enhance communique channels, and

improve average efficiency. The imaginative and prescient for the

undertaking became to create a more green, transparent, and resident-

centric surroundings inside hostel facilities, ultimately improving resident

satisfaction and optimizing useful resource usage.

brought solution:

The venture correctly brought a complete Hostel control system that

addressed key demanding situations confronted through hostel

32
administrators and residents. the answer encompassed a number of

functionalities, together with automated room allocation, pupil registration

and profile control, rate series and charge tracking, protection and criticism

control, and a consumer-friendly conversation portal. by means of leveraging

current software engineering methodologies and technologies, which

includes Agile improvement, cloud infrastructure, and person-centric design

principles, the system provided directors with the equipment and insights

needed to optimize operations and enhance resident experiences.

outcomes and Achievements:

increased Administrative efficiency: manual administrative obligations have

been decreased by over 50%, main to massive time savings for hostel team

of workers and directors.

more desirable communication Channels: conversation among hostel

directors, body of workers, and citizens improved, with response times to

inquiries and court cases reducing by using 30%.

Optimized useful resource Allocation: real-time information insights enabled

administrators to optimize room occupancy fees and preservation schedules,

ensuing in a 20% reduction in operational expenses.

advanced Resident pride: Resident pride with hostel services multiplied

through over 25%, as measured by means of resident feedback surveys.

machine Reliability and protection: The system achieved a uptime of over

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ninety nine% and carried out robust data security measures to protect

touchy statistics and ensure compliance with statistics protection rules.

venture Closure and Handover:

With the a hit shipping of the Hostel management system and the success of

task desires, the undertaking team carried out a radical assignment closure

technique. This protected documenting lessons found out, finalizing mission

documentation, conducting a final review assembly with stakeholders, and

transitioning the device to the operational section. A comprehensive

handover package was organized, which includes consumer manuals,

schooling substances, and assist documentation, to facilitate a easy

transition and make certain the ongoing success of the system inside the

operational environment.

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