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0060 How To Write Emails in English

0060 How to Write Emails in English

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31 views1 page

0060 How To Write Emails in English

0060 How to Write Emails in English

Uploaded by

ibrahimahmedeg2025
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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How to Write

Emails in English
In this lesson, you learned how to write
clear, natural-sounding emails easily and quickly,
by following five simple steps.
The word ‘e-mail’ is short for ‘electronic mail’, and for
years it was usually written with a hyphen. However,
it is correct and common to write ‘email’ now. It’s a
noun (“I sent an email”) or a verb (“I emailed you”).
In some very formal contexts, email style is similar
to writing formal letters, but in most business
situations, it is a bit more relaxed.
Whether your situation is formal or informal,
you should use short paragraphs with breaks
between them.

More formal: More informal:


Step 1: write a greeting—start like a letter or with a Dear Emily, Hello Phil,
more informal option. If you already know the person, Dear Sir/Madam, Hi Sara,
you could add How are you? or I hope you’re well. Dear Mr Hall, Hey,

Step 2: explain why you’re writing—make this I’m writing regarding... Do you know the...?
short. Use polite phrases for formal emails; use I wanted to follow up on... Let’s touch base re the...
I would like to ask you.... Have you heard about...?
direct statements/questions in informal contexts.
use the 3rd person use I/we and you
Step 3: add details—start a new paragraph; limit use the passive use active verbs
it to two or three sentences. There are no set avoid contractions use contractions
phrases here; it depends why you’re emailing! use could/might use can/will

Please would you... Please can you...


Step 4: add a call to action—this states what you I would like you to... Let me know when...
want the reader to do. If there’s nothing to do, say Would you be able to...? Give me a call if...
something like This is just to keep you updated. Could you kindly...? Can I ask you to...?

Step 5: add a sign-off—this finishes your email. Regards, Thanks,


Put a comma after the sign-off word or phrase, Best Wishes, Cheers,
then put your name on the next line. Warm Regards, Take care,

Example email from a manager to an employee Example email sent to all members of a company’s
(slightly formal) sports team (informal)
Hello Anton, Hi everyone,
I am writing to raise a concern, which I hope might get I’m afraid our opponents this weekend have had to cancel
resolved this afternoon. the game, due to illness.
It seems there is a malfunction with the flexi-time system. I think some of us will still go to Bristol for the weekend,
When staff clock in and out, it registers that they have because we can’t get the money back on the coach.
done so, but not the time. It records an eight-hour day for I suggest booking another sports activity, such as
everyone, regardless of how long they have worked. paintball, to replace the match.
It would be appreciated if you could investigate and Please can everyone hit the reply buttons to say whether
advise me when the system is working again. you want to a) come to Bristol, and b) go paintballing.
Best Regards, Thanks,
Pam Jamie

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