PREVENTATIVE

MAINTENANCE PROGRAM
Flatbed Trailers
 Preventive Maintenance Program

5th Wheel Gear (Oil) Trailers

Fleet Maintenance and Repair

07/27/2018
Version 1.0

1. Purpose .................................................................................................................................. 1
2. Scope ..................................................................................................................................... 1
3. Preventive Maintenance Policy............................................................................................ 2
4. Requirements ........................................................................................................................ 2
4.1. Inspecting .................................................................................................................... 2
4.2. Testing and Diagnosing ............................................................................................. 3
4.3. Calibrating ................................................................................................................... 3
4.4. Certifying ..................................................................................................................... 3
5. Training .................................................................................................................................. 3
6. Key Responsibilities ............................................................................................................. 3
6.1. Drivers ......................................................................................................................... 3
6.2. Mechanics ...................................................................................................................3
6.3. Service Center Managers/Designees ........................................................................ 3
6.4. Director of Fleet Maintenance ................................................................................... 4
7. Glossary ................................................................................................................................. 4
8. References ............................................................................................................................. 4
8.1. MBI ............................................................................................................................... 4
8.2. Federal Motor Carrier Safety Regulations ................................................................ 4
9. Program Management ..........................................................................................................4
9.1. Program Custodian .................................................................................................... 4
9.2. Program Revision History .......................................................................................... 4

1. Purpose
The purpose of this document is to establish the requirements for the performance of
preventive maintenance to ensure compliance with industry best practices, manufacturers’
recommendations and specifications, and regulatory requirements to maximize life
expectancy and operational safety of flatbed trailers (e.g., drop deck, tilt bed, trash trailer).

2. Scope
This document applies to the employees of MBI Energy Services, subsidiaries, and affiliated
companies.

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 Preventive Maintenance Program

5th Wheel Gear (Oil) Trailers

Fleet Maintenance and Repair

3. Preventive Maintenance Policy

Preventive maintenance activities shall be performed in compliance with industry best
practices, manufacturers’ recommendations and specifications, and regulatory requirements
to maximize life expectancy and operational safety of flatbed trailers. Equipment with
defective or unsafe conditions shall not be used.

4. Requirements
4.1. Inspecting
Drivers shall complete a pre-trip inspection prior to use on a highway to ensure
safe operation. Deficient findings shall be documented on a driver vehicle
inspection report (DVIR) (paper or electronic) and submitted to the Service
Center Department in accordance with the Commercial Motor Vehicle Program.
Equipment with deficient findings shall be placed out of service until verified by
service center personnel.
Drivers shall complete a post-trip inspection following the completion of any trip
and before the trailer is towed again. Deficient findings shall be documented on
a DVIR (paper or electronic) and submitted to the Service Center Department
in accordance with the Commercial Motor Vehicle Program. Equipment with
deficient findings shall be placed out of service until verified by service center
personnel.
Authorized, qualified mechanics shall perform repairs noted on the pre-/posttrip
inspection and deficiencies noted from other inspections. Repairs shall be
completed in conformance with manufacturers’ specifications (i.e., parts,
procedures).
Defects shall be verified by an authorized, qualified mechanic and a
driver
• that they were corrected; or
• need not be corrected for safe operation.
Authorized, qualified mechanics shall complete a Routine Inspection Checklist
on a unit that has documented, identified deficiency(ies) or is brought into a
service center for any reason (e.g., flat tire, return from vendor, return to active
service). The mechanic shall document repairs made in the fleet information
management system (FIMS).
Authorized, qualified mechanics shall complete scheduled preventive
maintenance in accordance with manufacturers’’ specifications and company
authorized schedules.
Preventive maintenance schedules are managed through the FIMS.

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 Preventive Maintenance Program

5th Wheel Gear (Oil) Trailers

Fleet Maintenance and Repair

Preventive maintenance shall be completed no later than 3 days from

the schedule as found in the FIMS, unless the trailer is stationary. In
such a circumstance, preventative maintenance shall be completed
before being towed on a highway.
Authorized, qualified mechanics shall complete a periodic (i.e., annual) DOT
inspection in compliance with 396.17.
4.2. Testing and Diagnosing
This equipment does not require testing or diagnosing.
4.3. Calibrating
This equipment does not require calibration.
4.4. Certifying
An authorized, qualified mechanic shall certify the accuracy and completeness
of the inspection by completing the annual DOT inspection form;
affixing the annual inspection sticker on the forward, left side of the
trailer; and
placing a hard copy of annual inspection form in the document holder.
Service center managers or designees shall submit a copy of the annual
inspection report to the MBI DOT Department.
Annual inspection reports shall be retained in the MBI shared
(\\mbwsfs03) (S:) drive while owned by MBI plus one year and NAV
for a period of no less than 14 months.

5. Training
5.1 There is no training required for this program document.

6. Key Responsibilities
6.1. Drivers
Complete and document pre-/post-trip inspections.
6.2. Mechanics
Perform routine and preventative maintenance, and annual inspections.
Perform repairs, inspections, and certification.
6.3. Service Center Managers/Designees
Manage service center documentation for completeness and accuracy and fulfill
recordkeeping requirements.
Ensure annual vehicle inspections are performed.

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 Preventive Maintenance Program

5th Wheel Gear (Oil) Trailers

Fleet Maintenance and Repair

Ensure repairs are completed in conformance with manufacturers’ specifications

(i.e., parts, procedures).
6.4. Director of Fleet Maintenance
Manage the Preventive Maintenance Program.

7. Glossary
Term Description/Definition
highway Any road, street or way, whether on public or private property open to public
travel.
open to public Is available, (except during scheduled periods, extreme weather, or
travel emergency conditions), passable by four-wheel standard passenger cars,
and open to the general public for use without restrictive gates, prohibitive
signs, or regulation other than restrictions based on size, weight, class, or
registration. Toll plazas of public toll roads are not considered restrictive
gates.
qualified mechanic A mechanic who holds a certified Annual Inspector Qualification Form.
8. References
8.1. MBI
Commercial Motor Vehicle Program.
8.2. Federal Motor Carrier Safety Regulations
Inspection, Maintenance, and Repair 49 CFR 396.

9. Program Management
9.1. Program Custodian
The vice president of HSE or designee is the custodian of this program. This
program shall be reviewed and revised as needed (e.g., regulatory change, near
miss/incident management corrective action) or every three years.
9.2. Program Revision History
This program’s revision history is shown in table 9.1.

Table 9.1. Program revision history

Revision number Date Revision description Reviewed

1.0 07/27/2019 Initial release Executive Team

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