CSV file layout for Purchase of Goods and Services Statement July 2016

CSV file Layout for Goods and Services Statement Details

MNS LCSRTN V1.0

Name of the Year ending 30

TAN Company BRN Company Telephone Number Mobile Number Name of Declarant Email Address
Company June here, YYYY

Insert TAN of Insert BRN of Insert Insert

Insert name of the Insert year ending 30 Insert Name of Insert Email
the Company the Company Telephone/Mobile Telephone/Mobile
Company Here June here, YYYY Declarant Here Address Here
Here Here Number Here Number Here

Supplier's
Business Invoiced amount Invoiced
Date of Invoice Supplier's National Description of Paid amount
Supplier's Name Registration exclusive of VAT amount of VAT
Invoice Number Identity Number Goods/Services (Rs)
Number (Rs) (Rs)
(BRN)
Insert invoice Insert the supplier's Insert the details of Insert the invoiced Insert the invoiced Insert the
Insert invoice Insert the supplier's Insert the supplier's
date Here, National Identity the goods/services amount exclusive of amount of VAT amount paid
number here name here BRN
YYYYMMDD Number here VAT here here here
Insert invoice Insert the supplier's Insert the details of Insert the invoiced Insert the invoiced Insert the
Insert invoice Insert the supplier's Insert the supplier's
date Here, National Identity the goods/services amount exclusive of amount of VAT amount paid
number here name here BRN
YYYYMMDD Number here VAT here here here

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 CSV file layout for Purchase of Goods and Services Statement July 2016

Lines in csv files should be as follows:-

Line 1 and 2 should be exactly as indicated below.

Line 1 starting with MNS

Line 1 MNS LCSRTN V1.0

Line 2 starting with TAN Company

Year ending 30
TAN BRN Name of the Telephone Name of Email
June here, Mobile Number
Company Company Company Number Declarant Address
Line 2 YYYY

Line 3 should contain information such as TAN of company, BRN of company, Name of Company, Period, Telephone No, Mobile
No., Name of Contact person filing the return, Email address of contact person.

Insert TAN Insert

Insert BRN of Insert name of Insert year Insert Insert Name
of the Insert Mobile Email
the Company the Company ending 30 June Telephone of Declarant
Company Number Here Address
Here Here here, YYYY Number Here Here
Line 3 Here Here

Line 3 Columns Description

Column Max. Length Mandatory Remarks

1 TAN No. 8 Yes if BRN No. is null Should provide a valid TAN no.
2 BRN No. 20 Yes if TAN No. is null 1. Characters allowed A to Z & 0 to 9.
2. Must start with F, C, I, P followed by 8 numbers.

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 CSV file layout for Purchase of Goods and Services Statement July 2016

3 Name of company 105 Yes Name of company

4 Income Year 4 Yes 1. Format YYYY (For Period 01-Jan-2016 – 30-Jun-2016,
Income Year=2016)
5 Telephone Number 7 Yes if Mobile Number NOT Numbers allowed 0 to 9.
provided Must be of 7 characters only
If fixed line, should be 7 characters starting only with 2,4,6,9.
6 Mobile Number 8 Yes if Telephone Number Numbers allowed 0 to 9.
NOT provided If mobile number should be 8 characters starting only with 5.
7 Name of Declarant 50 Yes Characters allowed A to Z & 0 to 9.
8 Email Address 50 Yes It must consist of a valid email address

Line 4 should contain information as indicated below.

Supplier's Invoiced
Supplier's Invoiced
Business amount Paid
Date of Invoice Supplier's National Description of amount of
Registration exclusive of amount
Invoice Number Name Identity Goods/Services VAT
Number VAT (Rs)
Number (Rs)
Line 4 (BRN) (Rs)

Line 5 up to end of file should contain detail information

Insert the Insert the Insert
Insert Insert Insert the details Insert the
Insert the Insert the supplier's invoiced the
invoice date invoice of the invoiced
supplier's supplier's National amount amount
Here, number goods/services amount of
Line 5 name here BRN Identity exclusive of paid
YYYYMMDD here here VAT here
… Number VAT here here

Line 5 up to end of csv files columns description

Column Max Length Mandatory Remarks

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 CSV file layout for Purchase of Goods and Services Statement July 2016

1 Date of Invoice 8 Y 1. Format YYYYMMDD

2. Should be <= Period Ending Date (i.e 30-Jun-2016 for Income
Year 2016)
2 Invoice Number 40 Y 1. Characters allowed A to Z & Numbers 0 to 9.
3 Supplier’s Name 105 Y 1. Characters allowed are A to Z a to z 0 to 9.
2. Commas and special characters are NOT allowed.
4 Supplier’s Business 20 Y 1. Mandator onl if “upplier’s NID is NOT provided.
Registration 2. Characters allowed are A to Z a to z 0 to 9.
Number (BRN) 3. Commas and special characters are NOT allowed.
4. Must start with F, C, I, P followed by 8 numbers
5 Supplier’s National 14 Y 1. Mandator onl if “upplier’s BRN No. is NOT provided.
Identity Numer 2. Characters allowed are A to Z a to z 0 to 9.
3. Commas and special characters are NOT allowed.
6 Description of 1000 Y 1. Characters allowed are A to Z a to z 0 to 9.
Goods/Services 2. Commas and special characters are NOT allowed.
7 Invoiced Amount 20 Y 1. Numbers allowed 0 to 9.
exclusive of VAT (Rs) 2. Commas and special characters are NOT allowed.
3. Must be > 0
4. No decimal allowed
8 Invoiced amount of 10 Conditional 1. Numbers allowed 0 to 9 only. Commas and special characters
VAT (Rs) are NOT allowed.
2. No decimal allowed.
3. Must be >= 0.
4. VAT Amount should be < amount exclusive of VAT.
5. Must be <= (15% of Invoiced amount exclusive of VAT)
9 Paid amount 10 Conditional 1. Numbers allowed 0 to 9 only.
2. Commas and special characters are NOT allowed.

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 CSV file layout for Purchase of Goods and Services Statement July 2016

3. Must be >= zero

4. Must be <= (Invoiced Amount exclusive of VAT + Invoice
amount of VAT)

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 CSV file layout for Purchase of Goods and Services Statement July 2016

Notes on Import of Goods and Services Statement details

1. A csv format file has been designed for the uploading of Goods and Services Statement details. See format above.

2. Goods and Services Statement details with rows and columns as specified above can be created/exported in an excel file and
saved as a comma separated value (csv) file.

3. User will have to upload csv file using Import facility available under Utilities Menu. If option is not available, system
administrator will have to grant access.

4. In the first instance, the system will only upload the file in the system. A back-end program will then read and validate the
uploaded file.
User will be notified of any errors or omissions, if any, via a mail notification.

5. If NO errors were found in the file, the user will be able to retrieve the return, created by the system, under Message
menu/Goods and Services option.

6. Maintenance of those details can also be done in the return itself. For example, existing records already loaded can be either
updated or deleted.

7. User will have to submit return to MRA if all information have been loaded in the return.

8. Facility to upload several files for the same statement is also possible.
If user wants to upload several files for the same company and same income year, then option Append csv details to e isting
records? will have to be selected when loading the 2nd and any other subsequent files.

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 CSV file layout for Purchase of Goods and Services Statement July 2016

9. More than one record with same Invoice date, Invoice no., BRN no., Invoiced Amount exclusive of VAT, Invoiced amount of
VAT and Paid Amount IS NOT ALLOWED.

10. Blank lines are NOT allowed in the csv file. (The line no. will be erroneous in case blank lines exist in the file).

Sample csv file

MNS,LCSRTN,V1.0
TAN of the Company,BRN of the Company,Name of the Company,Year ending 30 June,Telephone Number,Mobile Number,Name of Declarant,Email Address
23422343,I07008065,MY TEST INSURANCE CO LTD,2016,2456789,56781234,Tommy,[email protected],
Date of Invoice,Invoice Number,Supplier's Name,Supplier's Business Registration Number(BRN),Supplier's National Identity
Number,Description of Goods/Services,Invoiced amount exclusive of VAT(Rs),Invoiced amount of VAT(Rs),Paid amount(Rs)
20160526,INV00001,MNS Co Ltd,I07034752,B2112423002909,ELECTRIC APPLIANCES,3000,200,3200

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