Sta.

Ines Elementary School Alumni Association

Constitution and By-Laws

PREAMBLE
We, the alumni of Sta. Ines Elementary School, recognizing the strategic role that
this institution plays in the cultivation of young minds and realizing the special
responsibility we hold in assisting our Alma Mater in the fulfillment of its mission, do
hereby constitute the Sta. Ines Elementary School Association and herein after
referred to in this Constitution as the Association or STIES Alumni Assn..

ARTICLE I. Name, Nature and Domicile

Section 1. The association shall be officially known as the STA. INES

ELEMENTARY SCHOOL ALUMNI ASSOCIATION.

Section 2: This Association and/or STEIS Alumni Assn. shall be a corporate, non-
stock, non-profit, democratically oriented, continuing and non-partisan body.

Section 3: The STA. INES ELEMENTARY SCHOOL shall serve as the official office
of the Association located at Sta. Ines, San Luis, Agusan del Sur.

ARTICLE II. Aims and Objectives

Section 1: The general aims of the association shall be;

a. To promote quality education at Sta. Ines Elementary School and;
b. To work for the best interest of students, teachers, parents and community
members towards the attainment of such quality education.

Section 2: Its specific objectives shall be;

a. To develop a comprehensive database of all alumni.
b. To assist with the planning and organization of reunions.
c. To support and undertake class and school reunions and other similar
events celebrating the school, its students and its alumni
d. To establish a working linkage and cooperation with other agencies
particularly with those that foster education advancement; and
e. To formulate and implement benefit projects and/or program for the
improvement of the welfare of its members.

ARTICLE III. Membership

Section 1: All graduates of Sta. Ines Elementary School are automatically members
of the Association.

Section 2. A non-graduate of the Sta. Ines Elementary School who has rendered
valuable service to the school and/or the association may be nominated as an
honorary member by any regular member in good standing of the Association and
may be elected as such by a majority vote of the Board of Directors.
ARTICLE IV. RIGHTS AND DUTIES OF MEMBERS

Section 1: A member in good standing is one who:

a. Pays membership dues and other fees prescribed by the Board of
Directors;
b. Participates in Association activities.

Section 2. A member in good standing shall have the following rights:

a. Can vote and can be elected into office;
b. Can request access to official records, documents and papers pertaining
to the acts, transactions or decisions of the Association unless otherwise
specified;
c. Can use the properties and facilities of the Association according to the
rules and regulations agreed upon for this purpose;
d. Can propose amendments and resolutions through the Board of Directors.

Section 3: Duties and Responsibilities of the members:

a. A member shall have the following duties and responsibilities;
b. To obey and comply with the Constitution and By-Laws, rules and
regulations that may be formulated and approved by the association;
c. To attend all meetings SPECIAL or GENERAL that may be called for by
the Board. To attend means from START TO FINISH.
d. To pay the annual membership fee and other dues of the association.

Section 4: An annual membership fee for each member shall be Fifty Pesos (50.00)
covering the period of one (1) year from the start of the school fiscal year up to the
closing of the school fiscal year. This may be subjected to an increase upon the
resolution approved by the Board subject to the case may be.

ARTICLE V. THE GENERAL ASSEMBLY

Section 1. All members of the Association present during the annual alumni
homecoming shall constitute the General Assembly.

Section 2. The General Assembly shall decide on general policies and issues
affecting the Association and shall elect the members of the Board of Directors.

Section 3. Decisions of the body shall be considered valid upon the simple majority
vote (50% + 1) of those present during the General Assembly.

ARTICLE VI. THE BOARD OF DIRECTORS

Section 1: The Governing Body of the Association shall be its Board of Directors.

Section 2: The Board of Directors shall have fifteen (15) members composed of the
following:
a. Fifteen (15) members elected-at-large during the General Assembly.
b. The immediate Past Chairman of the Association shall be an ex-officio
member of the Association. As an ex-officio member, he or she will not
have voting powers.
 c. A Board Member may be elected for a maximum of 3 consecutive terms.

Section 3. The members of the Board of Directors shall serve a term of three (3)
years. The members of the Board of Directors shall assume office on the first day of
the calendar year immediately after his or her election.

Section 4. The Board of Directors shall:

a. Have the power and function to formulate policies pertaining to the
Association.
b. Administer the affairs of the Association in between meetings of the
General Assembly.
c. Create or dissolve committees as it deems necessary in the performance
of its duties.
d. Oversee the activities of the alumni homecoming committee.
e. Submit to the General Assembly the annual report and financial statement
of the Association.
f. Deliberate and act on proposals presented by the different committees.
g. Deliberate and act on issues relevant to the alumni and to the STEIS
community.

Section 5. The Board of Directors must meet at least once every three months.

Section 6. A simple majority of the members of the Board of Directors shall

constitute a quorum. Decisions of the Board shall be considered valid when voted
by a simple majority of those present, provided a quorum is in attendance.

ARTICLE VII. OFFICERS

Section 1. The Association shall have the following officers who shall be elected by
the Board of Directors from among themselves: President, Vice President,
Secretary, Treasurer, Auditor, and Business Manager, who shall perform the duties
and responsibilities of their respective positions.

Section 2. No person shall have the right to vote and be eligible to any of the
aforementioned positions unless he/she is a member of the Association in good
standing.

Section 3. All officers shall hold office for a term of three (3) years and until their
successors shall have been duly elected

ARTICLE VIII. DUTIES AND RESPONSIBLITIES OF THE OFFICERS

Section 1: The Officers of the Association shall be the (1) President (2) Vice
President (3) Secretary (4) Treasurer (5) Auditor. (6) Business Manager. The
forecited officers shall be elected by the Board of Directors from among themselves.

Section 2: Duties and Functions of the President:

a. Shall be the Chief Executive Officer of the Association;
b. Shall preside in all meeting of the Board and members of the Association;
c. Shall execute all resolutions and/or decision of the Board;
 d. Shall take charge with the directing and overseeing the activities of the
Association;
e. Shall appoint and control over all volunteering and willing employees of the
Association.
f. Review and approve expense vouchers.

Section 3: Vice President shall exercise all power and functions of the President
during the absence or incapacity of the latter and shall perform any duty that may
be assigned by the Board.

Section 4: Secretary
a. Shall give notice and keep minutes of all meetings of the association as
well as that of the working
b. Committees in a book or file;
c. Shall have the custody of the correspondence, files and other papers that
are kept
d. Shall maintain a list of members registered; take charge of the bulletin
board and see to it that all members are being informed to what has
transpired in every meeting;
e. Shall perform other duties and responsibilities that may be assigning by
the board

Section 5: The Treasurer shall have the following functions;

a. Shall take charge of the funds, receipts and disbursements of the
association;
b. Shall keep and take charge of book accounts, money and other valuables
of the association which shall be made open to all members and officers;
c. Shall require all recipients of an appropriation to liquidate the amount
appropriated by presentation of vouchers and other supporting papers;
d. Shall make financial report every meeting and perform other functions that
may be assigned by the board.

Section 6: The functions of the Auditor are;

a. Shall examine the financial records and audit money;
b. Shall see to it that the association has proper disbursements and files of
record of its expenses;
c. Shall examine all receipts and disbursements of the association to
determine if they are in compliance with the Constitution and By-Laws;
d. Shall verify whether appropriation or disbursements are spent for the
purpose intended properly liquidated and if the same are not in
consonance with the law he/she shall report this immediately to the Board
of Directors;
e. Shall identify existing accounting deficiencies then provide appropriate
corrective action and recommendation changes for the improvement of the
accounting business administration

ARTICLE IX. NOMINATION AND ELECTION

Section 1. Only Association members in good standing are eligible for election to the
Board of Directors.
Section 2. Elections of the members of the Board of Directors shall be held by secret
ballot and other alternative methods such as internet voting.

Section 3. The candidates who will garner the highest votes, regardless of batch,
shall be proclaimed members of the Board of Directors and will occupy all remaining
vacant seats.

Section 4. In case of a tie for the remaining seats, incoming members of the Board of
Directors will elect who, from among the tied candidates, will become member/s of
the Board.

ARTICLE X. MEETINGS

Section 1. Regular meetings of the General Assembly shall be held during the
scheduled Alumni Homecoming.

Section 2. A special meeting, upon the request of at least five (5) members of the
Board of Directors, shall be convened to act on priority matters. Notice of the special
meeting shall be given to all Board of Directors at least seven (7) calendar days prior
to the meeting.

Section 3. Committee meetings shall be called by the respective chairperson

whenever deemed necessary.

ARTICLE XI. AMENDMENTS

Any amendment to or revision of this Constitution shall be valid when ratified by a

majority vote of the members present in the Annual Meeting of the General
Assembly. Adopted on the ____ day of ___________by the majority vote of the
members and officers present at the Sta. Ines Elementary School Alumni Association
Assembly, Sta. Ines, San Luis, Agusan del Sur, Philippines.

Attested by: