Scribd
Upload
4 views

How To Create An RFP

Rfp

Uploaded by

Ali Reza Zamanian
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
4 views

How To Create An RFP

Rfp

Uploaded by

Ali Reza Zamanian
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 29

CREATING AN

RFP
How does the RFP
Process work?

6 Key elements of
an RFP

How to write an RFP

Best practices for


writing an RFP
1. Recognising the
need

Assess business operations to pinpoint


areas needing specialised expertise

Clearly define goals, objectives and


scope

Anticipate challenges
2. Researching
Potential Vendors

Seek recommendations

Explore industry-specific platforms

Review portfolios and client reviews

Consider conducting interviews


3. Craft the RFP

Determine business needs

Introduce the business

Share the project scope

Include selection criteria and


process overview

Explain the submission


requirements and deadline

Check the RFP


4. Send the RFP

Send the RFP directly to vendors

Post the RFP on industry forums


(optional)

Host a pre-proposal conference


(optional)

Maintain communications with vendors


Evaluate
5. Proposals

Refer to your set-out criteria for


systematic comparisons

Note how vendors understand your


requirements and their abilities to
meet the project objectives
6. Negotiation and
Contracting

Initiate discussions with chosen


vendors

Finalise the terms and conditions

Negotiate the price and project


timelines

Create a solid contractual agreement


7. After reaching
an agreement ...

Collaborate closely with vendors


for a smooth transition into the
project implementation phase
How does the RFP
Process work?

6 Key elements of
an RFP

How to write an RFP

Best practices for


writing an RFP
Project Name

Ensure it is concise and descriptive


Company
Background

State the company’s name, goals, what it


offers and relevant info
Project
Overview

Clearly outline the objectives, scope and


expected outcome
Requirements
and Deliverables

Detail the requirements to avoid


misunderstandings
Evaluation
Criteria

Specify the factors that will be used to


compare vendor proposals
Submission
Instructions

Convey the submission process, including


details on deadlines and formats
How does the RFP
Process work?

6 Key elements of
an RFP

How to write an RFP

Best practices for


writing an RFP
Determine what
your business needs
Define key project details: milestones, timelines,
evaluation metrics and specific qualifications
Introduce your
business
Ensure your introduction conveys your business’
products/services, mission, core values and key
achievements
Share the project
scope
Note the deliverables, objectives, milestones
and set checkpoints
Include the selection
criteria and process
Evaluation criteria may include: Relevant
experience, past client’s references, specific
certifications, technical expertise, pricing
Explain the submission
requirements and Deadline
Outline submission requirements in your RFP.
Clearly state the preferred submission format
and required documents.
Check the RFP before
sharing
Review and check the document for consistency
and accuracy. Ensure you have provided correct
contact information.
How does the RFP
Process work?

6 Key elements of
an RFP

How to write an RFP

Best practices for


writing an RFP
Be transparent about
your needs
Clearly convey your business needs,
challenges, and potential roadblocks to
enable vendors to understand the project
context
Make a clear
evaluation plan
Specify selection criteria and their
weightings for a structured
comparison of vendor proposals
Ask questions to
potential vendors
Consider hosting a Q&A session to open
communication and help vendors provide
more accurate proposals
THAT’S IT!

DID YOU LEARN


SOMETHING?
Let me know in the comments
WANT MORE
SIMPLE GUIDES
LIKE THIS?
Follow Tom Mills, Procurement Protagonist

Want access to more hi-res PDF’s for free?


Sign up to Procure Bites Newsletter
www.procurebites.com

You might also like