SAP S4 HANA FICO CONFIGURATION DOCUMENT

Contents
1 Login in to SAP................................................................................................................................. 1
2 Enterprise Structure ........................................................................................................................ 3
2.1 Define company ...................................................................................................................... 3
2.2 Create chart of accounts (COA) .............................................................................................. 5
2.3 Assign Company Code to Chart of Accounts ........................................................................... 7
2.4 Define Account Group............................................................................................................. 8
2.5 Define Retained Earnings Account........................................................................................ 10
2.6 Define Tolerance Groups for G/L Accounts .......................................................................... 11
2.7 Define Tolerance Groups for Employees .............................................................................. 13
2.8 Define Field Status Variants .................................................................................................. 14
2.9 Assign Company Code to Field Status Variants..................................................................... 17
2.10 Maintain Fiscal Year Variant ................................................................................................. 18
2.11 Assign Company Code to a Fiscal Year Variant ..................................................................... 20
2.12 Define Variants for Open Posting Periods ............................................................................ 22
2.13 Assign Variants to Company Code ........................................................................................ 24
2.14 Open and Close Posting Periods ........................................................................................... 25
2.15 Define Document Types ........................................................................................................ 26

1 Login in to SAP
Double click on SAP Logon

Double click in system

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Put User id & password click on green tick or press enter

You can see SAP Easy Access

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2 Enterprise Structure
2.1 Define company
Path SPRO > Enterprise Structure > Definition > Financial Accounting > Edit, Copy,
Delete, Check Company Code > Edit Company Code Data
T Code OX15

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2.2 Create chart of accounts (COA)
Path SPRO > Financial Accounting > General Ledger Accounting > Master Data > G/L
Accounts > Preparations > Edit Chart of Accounts List
T Code OB13
Explanation

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Select any standard COA> Click on Copy > give your COA name and details

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Click on SAVE

2.3 Assign Company Code to Chart of Accounts

Path SPRO > Financial Accounting > General Ledger Accounting > Master Data > G/L
Accounts > Preparations > Assign Company Code to Chart of Accounts
T Code OB62
T

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2.4 Define Account Group
Path SPRO > Financial Accounting > General Ledger Accounting > Master Data > G/L
Accounts > Preparations > Define Account Group
T Code OBD4

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Click on new entry.

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2.5 Define Retained Earnings Account
Path SPRO > Financial Accounting > General Ledger Accounting > Master Data > G/L
Accounts > Define Retained Earnings Account
T Code OB53

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2.6 Define Tolerance Groups for G/L Accounts
Path SPRO > Financial Accounting > General Ledger Accounting > Business Transactions
> Open Item Clearing > Clearing Differences > Define Tolerance Groups for G/L
Accounts
T Code OBA0 (1st letter is “O” and Last letter is “Zero”)

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2.7 Define Tolerance Groups for Employees
Path SPRO > Financial Accounting > General Ledger Accounting > Business Transactions
> Open Item Clearing > Clearing Differences > Define Tolerance Groups for Employees
T Code OBA4

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2.8 Define Field Status Variants
Path SPRO > Financial Accounting > Financial Accounting Global Settings > Ledgers >
Fields > Define Field Status Variants
T Code Obc4

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Copy standard field status group to create your group.

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Here you can see all copied groups. Then you can save it.

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2.9 Assign Company Code to Field Status Variants
Path SPRO > Financial Accounting > Financial Accounting Global Settings > Ledgers >
Fields > Assign Company Code to Field Status Variants
T Code OBC5

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2.10 Maintain Fiscal Year Variant
Path SPRO > Financial Accounting> Financial Accounting Global Settings> Ledgers> Fiscal
Year and Posting Periods > Maintain Fiscal Year Variant
T Code OB29

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We are going to use K4 standard for our company code hence we are not going to create new one.

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2.11 Assign Company Code to a Fiscal Year Variant

Path SPRO > Financial Accounting> Financial Accounting Global Settings> Ledgers> Fiscal
Year and Posting Periods > Assign Company Code to a Fiscal Year Variant
T Code OB37

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2.12 Define Variants for Open Posting Periods
Path SPRO > Financial Accounting> Financial Accounting Global Settings> Ledgers> Fiscal
Year and Posting Periods> Posting Periods> Define Variants for Open Posting Periods
T Code OBBO

SAP FI posting period variants is used to maintain accounting periods that are open for posting and all closed period
balanced. This is used for opening and closing period in the fiscal year for posting purpose.

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2.13 Assign Variants to Company Code
Path SPRO > Financial Accounting> Financial Accounting Global Settings> Ledgers> Fiscal
Year and Posting Periods> Posting Periods> Assign Variants to Company Code
T Code OBBP

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2.14 Open and Close Posting Periods
Path SPRO > Financial Accounting> Financial Accounting Global Settings> Ledgers> Fiscal
Year and Posting Periods> Posting Periods> Open and Close Posting Periods
T Code OB52

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2.15 Define Document Types
Path SPRO > Financial Accounting> Financial Accounting Global Settings> Document >
Document Types > Define Document Types
T Code OBA7

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Some important document types taken it from internet for our reference.

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Some important Document types which we can see commonly while working in SAP.

Doc. Type Description

AA Asset Posting
KR Vendor Invoice
KZ Vendor payment
DR Customer invoice
ML ML Settlement
SA G/L Account Document
WE Goods Receipts
WA Good issue
RE Invoice

2.16 Define Document Number Ranges

Path SPRO > Financial Accounting > Financial Accounting Global Settings > Document >
Document Number Ranges > Define Document Number Ranges
T Code FBN1
Table NRIV

Need to maintain after some time. 18.08.2024 (Not yet maintained)

2.17 Maintain controlling area

Path SPRO > IMG > Controlling > General Controlling> Organization>Maintain Controlling
Area.
T Code OKKP
Table

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⦁ A Controlling Area (CO Area) is the highest organizational level used for Cost accounting purpose. It is used for
management of Costs and profits.

⦁ Multiple Company Codes can be assigned to Same Controlling Area with multiple Currency but using Same Operative
Chart of Accounts.

⦁ All the companies using the same controlling area should use the same Chart Of Account and Fiscal Year Variant.

⦁ The Controlling Area is a fundamental element in SAP CO and is closely integrated with SAP FI.

⦁ You cannot remove Company code already assigned to Controlling Area, if already created master data in it.

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